Superintending Engineer, Additional Spillway Division, Burla, Sambalpur

 

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aim & Objectives of the Organization:

The Hirakud Dam built across river Mahanadi near Sambalpur, Odisha is one of the earliest multi-purpose river valley projects of India, which was commissionedin 1957. Spanning an area of 743 km² when full, the reservoir is the most important water infrastructure of the state contributing water to the powerhouse having installed capacity of 307.5 MW, irrigating 2,64,478 ha of Culturable Command Area annually in Bargarh, Bolangir and Subarnapur districts; and providing flood protection to 9,500 km² of  Mahanadi Delta, which is thickly populated.

The total length of the dam and dykes is 25.8 km. Length of the main dam is 4,800 m with two spillways.The left spillway has 40 sluice gates and 21 radial crest gates. The right spillway has 24 sluice gates and 13 radial crest gates. The total discharging capacity of both the spillways is 42,450 cumecs (15 lakh cusec). Taking into account the operational constraint of few gates the effective discharge is about 36,806 cumecs(13 lakh cusec). The Central Water Commission (CWC) in 1997, reassessed the Inflow Design Flood with up-to-date data and the revised design flood was computed as 69,632 cumecs (24.5 lakh cusec). Hirakud Dam being vital asset of the State its safety is unquestionable, hence the CWC advised to construct additional spillways at suitable locations to safely release the inflow design flood. Therefore it was decided by the Government of Odisha to undertake construction of additional spillway of Hirakud Dam with funding from the World Bank under Dam Rehabilitation & Improvement Project (DRIP) scheme.

2. Mission/ Vision:

Additional Spillway Division, Hirakud a territorial Works Division under the establishment control of Superintending Engineer, Hirakud Dam Circle, Burla and technical control of the Chief Engineer & Basin Manager, Upper Mahanadi Basin, Burla is primarily assigned with construction of Additional Spillway in 1^st gap, on left of Gandhi Hillock of Hirakud Dam.

3. Brief History and Background for its Establishment:

The Additional Spillway Division, Hirakud was created vide Government of Odisha notification No.WR-FE-III-R&R-70/2017/29249 dtd.04-12-2017 and has started functioning since 11.12.2017. The office is functioning at Burla in the district of Sambalpur. Three Sub-Division Offices namely Additional Spillway Sub-Division I, II and III are functioning at Hirakud.

4. Allocation of Business:

This Division headed with an Executive Engineer, is segmented into three nos. of Sub-Divisions under the control of three Sub-Divisional Officers. The Sub­-Divisions was have been allocated with the work as follows.
(i) Additional Spillway Sub-Division I, Hirakud:

This Sub-Division is headed by one Assistant Executive Engineer looking after the work construction of  Left Dyke of Additional Spillway,  construction of Spill Channel from RD 143 m to RD 570 m and LA & RR works of Additional Spillway Division, Hirakud. The Sub-Divisional officer is assisted by 1 no. of Assistant Engineer, 2 nos. of Junior Engineers, one peon and one watchman.

(ii) Additional Spillway Sub-Division II, Hirakud:

This Sub-Division is headed by one Assistant Executive Engineer looking after the work construction of Right Dyke of Additional Spillway, construction of Spill Channel from RD 570 m to 1440 m. of Additional Spillway Division, Hirakud. The Sub-Divisional officer is assisted by 1 no. of Assistant Engineer, 1 no. of Junior Engineers and one peon.

 (iii) Additional Spillway Sub-Division III, Hirakud:

This Sub-Division is headed by one Assistant Executive Engineer looking after the work construction of Additional Spillway with stilling basin, construction of Spill Channel from RD 1440 m to RD 19-00 m (tail) of Additional  Spillway Division, Hirakud. The Sub-Divisional officer is assisted by 1 no. of Assistant Engineer, 2 nos. of Junior Engineers, one peon and one watchman.

5. Details of Services Rendered:

(i) Construction of Additional Spillway of Hirakud Dam.

(ii) Rehabilitation and resettlement for Additional Spillway of Hirakud Dam.

 

6. Citizen's Interaction:

Queries from citizen public or media regarding the construction of Additional Spillway of Hirakud Dam, and R&R issues are immediately attended to.

7. Postal Address:

(i) Division Office:

Office of the Executive Engineer, Additional Spillway Division, Hirakud,
At/Po.-Burla 
Dist.-Sambalpur 
PIN -768017 (Odisha)
Ph.- 0663-2430080

 (ii) Sub-ordinate Offices:

(a) Office of the Asst. Executive Engineer Additional Spillway Sub-Division I, Hirakud,
At/Po.-Burla 
Dist.-Sambalpur 
PIN-768017 (Odisha) 
Ph.- 0663-2430082

(b) Office of the Asst. Executive Engineer Additional Spillway Sub-Division II, Hirakud,
At/Po.-Burla
Dist.-Sambalpur, (Odisha)
PIN-768017 (Odisha) 
Ph.- 06632430080

(c) Office of the Asst. Executive Engineer Additional Spillway Sub-Division III, HirakudAt/Po.-Burla
Dist.-Sambalpur, (Odisha)
PIN-768017 (Odisha) 
Ph.- 06632430080

8. Working Hours:

All days from 10 A.M. to 5 P.M. (Except lunch break 1.30 P.M. to 2 P.M., Sunday and Public holidays)

9. Grievance Redress Mechanism:

Interview hours has been fixed for hearing grievance of the public in the office of the Executive Engineer, Additional Spillway Division, Hirakud

Interview hours: 3.30 P.M. to 5.00 P.M. on Saturday.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Name	JYOTIRMAYA BEHERA
	Designation	Superintending Engineer
	Power	Administrative	Responsible for exercising full technical supervisory and execution, control over all activities in the division office and sub-ordinate offices.
		Financial	Financial power relating to the division within limitation specified in OPWD Code Vol-I & II and CPWA codes and codified in delegation of powers.
		Statutory	Responsible to all power given in the statutory rules and acts like Appointment of Class-IV employee's transfer & posting of Class-III & IV employees within own jurisdiction. Sanction of pensioners benefit to Class-III & IV employees and other estimate matters etc.
			To provide technical guidance to the Sub-Divisional Officers in consultation with higher authorities whenever necessary.
			To be responsible for all works executed by the sub-divisions under this division in respect of proper quality as per sanctioned plans, design, specifications & estimates.
		Others
	Duties	-

 

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes the levels at which at get examined and the final authority to which it has together approval may be explained. The flow process charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application and put a diary number	Diarist	Same day
2	To mark application to Concern Inspector/ Dealing Assistant	Head Clerk/Senior Clerk	-do-
3	Senior/ Junior Clerk to put up to Executive Engineer, Additional Spillway Division, Hirakud for approval/ orders	Head Clerk/Senior/ Junior Clerk	1-3 days
4	To approve or reject	Superintending Engineer, Additional Spillway Division, Hirakud	1-3 days

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter	Registered dak including entry in messenger book
2	Dispatch of letter	5 minutes per letter
3	Typing job	20 pages per day

 

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
1	Establishment	Service particulars of employees	Regular Establishment Section & Wages Establishment Section	-
2	Payment	Reimbursement of Salary, T.E., RCM etc. of Staff	Cash Section	-
3	Designs & Drawings	Records related to Drawing & Design	Estimating Branch	-
4	Estimate, tender & other technical matter	Sanction of estimate	Estimating Branch	-
		Approval of tender & agreement
		All correspondence on works
5	Accounts Branch	All  kinds  of expenditure  and works budget, records and Unserviceable materials, sanction of survey report, allotment of Qrs, records of compilation of accounts, Compliance of S.V.P. Paras, I.R. Paras, PAC report	Accounts Branch	-
6	Letter receipt	Letters received with No.	Establishment Section	-
7	Letter issue	All correspondence of the letter With No. & Date	-do-	-
8	Confidential	Correspondence on all confidential matter	Head Clerk	-

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

SL	Name	Designation	Mobile No	E-mail
1	JYOTIRMAYA BEHERA	SUPERINTENDING ENGINEER	9437081327	eeasdhirakud@gmail.com
2	HIMANSU BHUSAN BEHERA	ASSISTANT ENGINEER	9438404414	eeasdhirakud@gmail.com
3	MANOJ KUMAR BEHERA	PEON	9437524490	eeasdhirakud@gmail.com
4	JADUBIR MAJHI	PEON	9777528465	eeasdhirakud@gmail.com
5	GAYATRI BADATYA	PEON	8114659128	eeasdhirakud@gmail.com
6	Azad Kumar Tripathy	SR ASSISTANT ,WR	9438308475	eeasdhirakud@gmail.com
7	ANITA DAS	JE ESTIMATOR	7008856035	eeasdhirakud@gmail.com
8	CHINMAYEE TRIPATHY	ASSISTANT ENGINEER	9439542867	eeasdhirakud@gmail.com
9	SNIGDHA SHIKTA BISWAL	JUNIOR ENGINEER	7205239885	eeasdhirakud@gmail.com
10	KESHAB PRADHAN	JUNIOR ENGINEER	9438547294	eeasdhirakud@gmail.com

MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

SL	NAME	DESIGNATION	MONTHLY REMUNERATION/COMPENSATION
1	JYOTIRMAYA BEHERA	SUPERINTENDING ENGINEER	80900/-
2	HIMANSU BHUSAN BEHERA	ASSISTANT ENGINEER	46200/-
3	MANOJ KUMAR BEHERA	PEON	21000/-
4	JADUBIR MAJHI	PEON	21000/-
5	GAYATRI BADATYA	PEON	16600/-
6	CHINMAYEE TRIPATHY	ASSISTANT ENGINEER	49000/-
7	ANITA DAS	JUNIOR ENGINEER	36500/-
8	SINDHA SHIKTA BISWAL	JUNIOR ENGINEER	36500/-
9	KESHAB PRADHAN	JUNIOR ENGINEER	42300/-
10	AZAD KUMAR TRIPATHY	SENIOR ASSISTANT	31400/-

 

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Plan Budget:

(Rs. in Lakhs)

Sl.	Major Head	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for the last Year
1	2	3	4	5	6	7
1	Demand No.20-4701-Col on Medium Irrigation Prog. Exp. State Sector Scheme – State Sector-67-DRIP-001 – Direction & Administration -2410-DRIP (EAP)-01003-Salaries-voted.	Construction of Additional Spillway of Hirakud Dam, R&R and its ancillary	-	-	-	-

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.	Activities for which Electronic Data available	Nature of Information available	Can it be Shared with Public	It is Available on Website or is being used as Backend Database
1	2	3	4	5
1	Tender Notice	Notice inviting tender for all works costing 10 lakhs & above	Yes	www.dowrorissa.gov.in

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility available	Nature of Information available	Working Hours
1	2	3	4
1	Information Counter	Nil	10 AM to 5 PM on all working days except Sundays and public Holidays
2	Notice Board	Notice, Tender Notice and Auction Sale Notice	-

 

MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.	Name	Designation	Mobile No.	E-Mail
1	2	3	4	5
1	ANITA DAS	JUNIOR ENGINEER	7008856035	eeasdhirakud@gmail.com

Public Information Officer (PIO):

Sl.	Name	Designation	Mobile No.	E-Mail
1	2	3	4	5
1	CHINMAYEE TRIPATHY	ASSISTANT  ENGINEER	9439542867	eeasdhirakud@gmail com

First Appellate Authority (FAA):

Sl.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	JYOTIRMAYA BEHERA	SUPERINTENDING ENGINEER	9437081327	eeasdhirakud@gmail.com