Panchayat Samiti Office, Gaisilet, Bargarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective/ Purpose of the Public Authority:

a) To act as local Self Government in the intermediate level of 3 tier Panchayati Raj system.
b) To guide the Gram Panchayat to function as local self Govt. in the ground level.

2. Mission/ Vision Statement of the Public Authority:

a) To plan & implement the scheme to enable the rural poor to have better livelihood within limit of budgetary allocation provided by the Government.
b) To mainstream the rural areas in terms of basic infrastructure and basic need through PRIS by Co-ordination all the govt. departments functioning in the Gram Panchayat area.

3. Brief History of Public Authority and Context of its Formation:

   Gaisilet Panchayat Samiti started functioning from 1961-62 & it is now in its post stage-ll phase since 01.04.1974. At present there are 26 GPs covering an area of 515.62 sq k.ms. The population of the Block as per 2001 census is 125542.

4. Duties of Public Authority:

a) To Co-ordinate PRIs with all the Government Department. such as ICDS, Health, Agriculture, Cooperation, Veterinary, RWSS, Minor irrigation, Soil Conservation etc functioning in rural areas as nodal agency so as to plan for different Government Programmes.
b) To ensure proper functioning of Primary Education, Social Security, Schemes, Welfare of SC/ ST, PDS and to promote pisciculture and industrial activities.
c) To guide the Gram Panchayat to plan and implements the scheme assigned to it as Self Government.
d) To carry out development works and Poverty Alleviation Programmes in rural areas within the financial allocation provided by the Government.

5. Main Activities/ Function of the Public Authority:

a) To ensure devolution of power to PRIS as mandated under 73rd amendment of the constitution is honored by the Government Department concerned.
b) To plan and implement different Wage Employment Schemes and Self Employment Programmes and Social Security Schemes.
c) To supervise and Monitor implementation of Wage Generation, Poverty alleviation and Self Employment Programmes and different Social Security Schemes.
d) To create socio-economically productive and durable assets to meet the need of basic infrastructure in the rural areas.

6. List of Services being provided by the Public Authority with a Brief Write-up on them:

Panchayat Samiti, Gaisilet provides following basic services:

i) Social Security and Benefit Scheme Provide Pensions to old aged persons/ widows/ disabled persons from BPL category @ 200/- per head per month:

(a) Provide National Family benefit to those families under BPL category whose main bread earner is expired.
(b) Provide tricycle, wheel chair, Asabadi, hearing aids to the disabled under BPL category.
(c) Provides handicapped scholarship to disabled student studying in educational institution of any level from primary to degree.

7.  Expectation of the public Authority from the Public for Enhancing its Effectiveness and Efficiency:
a) Helping the PRIs in smooth conducting of Developmental works and beneficiary oriented programme.
b) Timely feedback on the Quality and Quantum of works.
c) Activate participation of PRIs and the public in implementing poverty alleviation scheme.

8. Arrangement and Methods made for Seeking Public Participation/Contribution:
a) To create awareness among the public regarding basic services being rendered by this public authority have been displayed through wall writing.
b) To create awareness among the public regarding programmer and scheme. The government guidelines, instructions, and circular have been extended through extension officer. Selection of projects, executants and beneficiaries under various schemes are finalized by organizing pallisabha and Gram Sabha where participation of public is must.

9. Mechanism Available for Monitoring the Service Delivery and Public Grievance Resolution:

a) Monitoring of the effectiveness of the Programmes are done by monthly progress review in the meeting and field tours by the officers
b) Vigilance and monitoring committee where public representatives are members have been constituted at Block level
c) Every Saturday grievance cell is being opened for hearing of grievance at all the GPs offices as well as in Block Office

10. Address of the Main Office:

Block Development Officer, Gaisilet
At/Po.-Gaisilet,
Dist.-Bargarh (Odisha)
Phone No.-06685 220210
E-Mail:
ori-gaisilet@gramsat.nic.in

11. Working Hours of the Office:

Morning hours of the Office: 10.00 a.m.
Closing hours of the Office: 05.00 p.m.

12. Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Designation

Block Development Officer

Powers

Administrative

Executive officer of this Panchayat Samiti implementing and monitoring of all schemes and programme implemented in the block. Supervision and administrative controls over all employees in the block

Financial

Drawing & disbursing officer & passing all the bills for payment

Others

Executive Magistrate. Asst. Returning Officer to Assembly & Parliament Election, Asst. Electoral Regd. Officer & Programme Officer, NREGS

Duties

Inspection of GP Officers & supervision of field works

2

Designation

A.B.D.O.

Powers

Administrative

Assist the BDO for the works entrusted to him

3

Designation

AE

Powers

Administrative

Supervision & monitoring of all developmental works, technical sanction of estimates, check measurement of the works

4

Designation

JE

Powers

Administrative

Preparation of Plan & Estimate, technical sanction & measurement of works

5

Designation

Computer Programmer

Powers

Administrative

Computerization of Cash Book (PAMIS), Betan, Priasoft, Rural Soft & other information

6

Designation

B.S.S.O

Powers

Administrative

Implementation of Social welfare schemes like SOAP/ NOAP/ ODP/ NFBS

7

Designation

WEO

Powers

Administrative

Implementation of welfare schemes like Prematric Scholarships, Cast certificate for education, Forest Right Act/OLR. 23

8

Designation

GPDO

Powers

Administrative

Supervision & monitoring of GPs, Marriage Registration

Implementation of Self employment schemes under SGSY

9

Designation

M.I.

Powers

Administrative

Implementation of PDS & Procurement of Paddy

10

Designation

F.E.O.

Powers

Administrative

Supervision of pisciculture

11

Designation

C.E.O.

Powers

Administrative

Supervision & monitoring of Co­operative societies and banks

Sl.

 

12

Designation

I.P.O.

Powers

Administrative

Promotion of small scale industries, implementation of self employment under PMRY

13

Designation

Head Clerk

Powers

Administrative

Supervise the work of Ministerial Staffs and IV-Grade employees, Maintained. Index register, Attend Assembly question, Register of Registered letters, Daily Checking of cash Book, Preparing Priasoft, checking the billing accounts, maintains PL Accounts

14

Designation

Cashier (Sr. Clerk)

Powers

Administrative

Maintenance of the Cash Book/ Vouchers, custodian of the Cash & cheque

15

Designation

Establishment (Sr. Clerk)

Powers

Administrative

Deals with bill, Budget and Establishment

16

Designation

Development Clerk

Powers

Administrative

Deals with stock/ store, record room, opening of case records and issue of work orders

17

Designation

Jr. Clerk

Powers

Administrative

Issue, Receive and Dispatch section

18

Designation

VLW

Duties

Deals with IAY/ SGSY, EO of the concerned GPs

19

Designation

Peon

Duties

Attached to different sections

20

Designation

Choukidar

Duties

Choukidar in Office

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the procedure followed to take a decision for various matter? (A reference to Secretariat Manual and Rule of Business Manual, and other rules/ regulations etc can be made):

   Act & Rules, Record Manual & Guideline relating to different scheme issued by the Government are followed to take a decision for various matters.

2. What are the documented procedures/ laid down procedures/ Defined criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

     Approval of the Panchayat Samiti resolution is required to arrive a particular decision for important matters. In important matters to arrive at a decision file moves from the dealing assistant to the Chairman Panchayat samiti through Head Clerk & BDO. In time of need clarification sought from higher quarters.

3. What are the arrangements to communicate the decision to public?

     Panchayat Samiti Meeting, Gram Panchayat Meeting, Palli Sabha, Grama sabha are arrangements to communicate the decision to the public.

4. Who are the officers at various levels whose opinions are sought for the process of decision making?

     BDO,ABDO, AE, JE & all Extension Officers are the officers at various level whose opinions are sought for the process of decision making.

5. Who is the Final Authority that waits the decision?

BDO/ Chairman.

6. Please provide information separately in the following format for the important matters on which the decision is taken by the Public Authority:

Sl.
No.

Subject on which the Decision is to

Guidelines/ Direction, if any

Process of Execution

Designation of the Officers involved in Decision Making

Contact information of above mentioned Officers

If not Satisfied by the Decision where and how to Appeal

1

2

3

4

5

6

7

1

Administrative and Financial

Relevant rules

Through field functionaries

BDO & Programme Officer, NREGS

Panchayat Samiti, Gaislet

Collector/ PD, DRDA

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

    All the works under SFC,CFC,BGBO, MPLAD, MLALAD, WODC etc are executed through departmentally.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.
No.

Category of Documents

Name of the Documents and its Introduction in one line

Procedure to Obtain the Documents

Held by/ under Control of

1

2

3

4

5

1

Log Books

Odisha Record Manual, 1964

From Govt. of Odisha

-

2

Received Register

Odisha Record Manual, 1964

From Govt. of Odisha

-

3

Issue Register

Odisha Record Manual, 1964

From Govt. of Odisha

-

4

Peon Book

Odisha Record Manual, 1964

From Govt. of Odisha

-

5

Index Register

Odisha Record Manual, 1964

From Govt. of Odisha

-

6

Assembly Question Register

Odisha Record Manual, 1964

From Govt. of Odisha

-

7

Stock Register

Odisha Record Manual, 1964

From Govt. of Odisha

-

8

Work Order Register

P.S. Manual

From Govt. of Odisha

-

9

Asset Register

P.S. Manual

From Govt. of Odisha

-

10

Rice Stock Register

P.S. Manual

From Govt. of Odisha

-

11

Rainfall Register

Odisha record Manual, 1964

From Govt. of Odisha

-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Formulation of Policy:

Sl.
No.

Subject/ Item

Is it Mandatory to Ensure Public Participation
( Yes/ No)

Arrangement for Seeking Public Participation

1

2

3

4

1

Formulation of Action Plan

Yes

Pallisabha/ Gramsabha/ PS Meeting (PRI)

Implementation of Policy:

Sl.
No.

Subject/ Item

Is it Mandatory to ensure Public Participation
(Yes/ No)

Arrangement for Seeking Public Participation

1

 

2

3

1

Selection of beneficiaries

Yes

Palli Sabha/ Gram Sabha

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name and Address of the Affiliated Body

Type of Affiliated Body

Brief Introduction of the Affiliated Body

Role of Affiliated Body

Structure and Member Composition

1

2

3

4

5

6

1

Panchayat Samiti

Board

Estd. 1961, Employment of the PRIs, Rural Development

Advisory

Chairman, Vice Chairman, B.D.O., Official Members, Sarpanches, PS Members, ZP Members, MLA, MP

 

Head of the Body

Address of Main Office and its Branches

Frequency of Meetings

Can Public Participate in the Meetings?

Are
Minutes
 of the Meetings Prepared?

Are Minutes of the Available to the Public? If Yes Please Provide information about the Procedure to obtain them

7

8

9

10

11

12

Chairman

Panchayat Samiti, Gaisilet

in every two months

No

Yes

No

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Mobile No.

E-Mail

Address

1

Laxman Majhi

BDO

9668710083

 

 

2

Visma Majhi

ABDO

86585023556

 

 

3

Kailash Meher

AEE

9938706415

 

 

4

Sugu Badi

AE RWSS

9937934470

 

 

5

Sipun Ku Naik

WEO

9348389622

 

 

6

Shibani Bhoi

BSSO

8114763952

 

 

7

Ashok Kumar Sahu

MI

9439700050

 

 

8

Abhimanyu Mishra

Section Officer

9937219802

 

 

9

Bikash Ranjan Panda

Comp. Programmer

9937306020

 

 

10

Bikash Kumar Adha

Jr. Engineer

9438287998

 

 

11

Jagatbandhu Meher

Jr. Engineer

9437560242

 

 

12

Binaya Kishore Behera

GPDO

 7978961175

 

 

13

Anuj Chandan

Jr. Engineer

7606045315

 

 

14

Rajendra Patra

AE

7848824581

 

 

15

Bijaya Bariha

SRA

7008859338

 

 

16

Nayan Mahanand

SRA

9337486889

 

 

17

Nakul Muna

JRA

9937877469

 

 

18

Saroj Sahu

JRA

9777341593

 

 

19

Rohini Bariha

BLC, OLM

7325891957

 

 

20

Manas Kumar Bhoi

APO MGNREGA

7008263817

 

 

21

Sunil Kumar Sahu

MGNREGA Asst.

9437346867

 

 

22

Prakash Chandra Dash

MGNREGA Asst.

9938227627

 

 

23

Rajendra Kumar Panda

Addl. Comp. Programmer

7750027661

 

 

24

Khiti Chandra Patel

BRC RWSS

9348604990

 

 

25

Abhay Pradhan

BPC RH

6370502114

 

 

Sl. No.

Name

Designation

Mobile No.

E-Mail

Address

26

Amit Panda

BPA. RH

8917377441

 

 

27

Sandanda Thapa

PA NSAP

9777639162

 

 

28

Pramod Karnal

DEO WEO

8455812994

 

 

29

Chakradhar Bibhar

DEO MGNREGA

6372327318

 

 

30

Pradeep Padhan

DEO NFSA

9777591070

 

 

31

Chittaranjan Behera

PEO

9938223037

 

 

32

Kartikeswar Behera

PEO

9692407558

 

 

33

Sibaprasad Sahu

PEO

9937788527

 

 

34

Uttam Sahu

PEO

8018965435

 

 

35

Nirmal Kyinchir

PEO

9668423311

 

 

36

Dileswar Sahu

PEO

6371613225

 

 

37

Bhagabana Sahu

PEO

9937788092

 

 

38

Pandava Nanda

PEO

9937787899

 

 

39

Ramjee Debata

PEO

9938512171

 

 

40

Sashikanta Behera

PEO

7749969343

 

 

41

Raju Panigrahi

PEO

9938601034

 

 

42

Bijaya Tandi

PEO

9668394151

 

 

43

Surendra Biswal

PEO

6372019327

 

 

44

Jnana Bag

PEO

6372833939

 

 

45

Rajin Kumar Sahu

ADEO

9937085023

 

 

46

Soukilal Mahanand

ADEO

8249286534

 

 

47

Minati Padhan

ADEO

8457819925

 

 

48

Jayanta Kumar Bhoi

ADEO

9556219468

 

 

49

Ananta Sahu

ADEO

9938153335

 

 

50

Gokrishna Sahu

ADEO

8658284603

 

 

Sl. No.

Name

Designation

Mobile No.

E-Mail

Address

51

Mahananda Padhan

ADEO

9078612636

 

 

52

Pramod Kumar Panigrahi

ADEO

9937330962

 

 

53

Chandan Meher

GRS

7894883346

 

 

54

Sarat Bhoi

ADEO

7978368697

 

 

55

Mohan Sahu

ADEO

9438004312

 

 

56

Satyanand Sahu

ADEO

9777652727

 

 

57

Reena Pandey

GRS

7077068299

 

 

58

Jibardhan Sahu

ADEO

7326095451

 

 

59

Manoranjan Suna

ADEO

8018184467

 

 

60

Dillip Pradhan

ADEO

6370491662

 

 

61

Sajan Barik

ADEO

9777113449

 

 

62

Dharmendra Sarap

ADEO

8847822454

 

 

63

Basudeb Padhan

ADEO

9348847223

 

 

64

Anadi Mahanadia

NW

8018698808

 

 

65

Miotilal Matari

Peon

9556932960

 

 

66

Anita Nag

Peon

8018601608

 

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Monthly Remuneration

1

Laxman Majhi

BDO

 

2

Visma Majhi

ABDO

 

3

Kailash Meher

AEE

 

4

Sugu Badi

AE RWSS

 

5

Sipun Kumar Naik

WEO

 

6

Shibani Bhoi

BSSO

 

7

Ashok Kumar Sahu

MI

 

8

Abhimanyu Mishra

Section Officer

 

9

Bikash Ranjan Panda

Comp. Programmer

 

10

Bikash Kumar Adha

Jr. Engineer

 

11

Jagatbandhu Meher

Jr. Engineer

 

12

Binaja Kishore Behera

GPDO

 

13

Rajesh Kumar Patra

AE

 

14

Prasanta Sethy

AE

 

15

Bijaya Bariha

SRA

 

16

Nayan Mahanand

SRA

 

17

Nakul Muna

JRA

 

18

Saroj Sahu

JRA

 

19

Rohini Bariha

BLC, OLM

 

20

Ketan Pradhan

APO MGNREGA

 

21

Sunil Kumar Sahu

MGNREGA Asst.

 

22

Prakash Chandra Dash

MGNREGA Asst.

 

23

Rajendra Kumar Panda

Addl. Comp. Programmer

 

24

Khiti Chandra Patel

BRC RWSS

 

25

Abhay Pradhan

BPC RH

 

 

 

Sl. No.

Name

Designation

Monthly Remuneration

26

Amit Panda

BPA. RH

 

27

Sandanda Thapa

PA NSAP

 

28

Pramod Karnal

DEO WEO

 

29

Chakradhar Bibhar

DEO MGNREGA

 

30

Pradeep Padhan

DEO NFSA

 

31

Chittaranjan Behera

PEO

 

32

Kartikeswar Behera

PEO

 

33

Sibaprasad Sahu

PEO

 

34

Uttam Sahu

PEO

 

35

Nirmal Kyinchir

PEO

 

36

Dileswar Sahu

PEO

 

37

Bhagabana Sahu

PEO

 

38

Pandava Nanda

PEO

 

39

Ramjee Debata

PEO

 

40

Sashikanta Behera

PEO

 

41

Raju Panigrahi

PEO

 

42

Bijaya Tandi

PEO

 

43

Surendra Biswal

PEO

 

44

Jnana Bag

PEO

 

45

Rajin Kumar Sahu

ADEO

 

46

Soukilal Mahanand

ADEO

 

47

Minati Padhan

ADEO

 

48

Jayanta Kumar Bhoi

ADEO

 

49

Ananta Sahu

ADEO

 

50

Gokrishna Sahu

ADEO

 

Sl. No.

Name

Designation

Monthly Remuneration

51

Mahananda Padhan

ADEO

 

52

Pramod Kumar Panigrahi

ADEO

 

53

Chandan Meher

GRS

 

54

Sarat Bhoi

ADEO

 

55

Mohan Sahu

ADEO

 

56

Satyanand Sahu

ADEO

 

57

Reena Pandey

GRS

 

58

Jibardhan Sahu

ADEO

 

59

Manoranjan Suna

ADEO

 

60

Dillip Pradhan

ADEO

 

61

Sajan Barik

ADEO

 

62

Dharmendra Sarap

ADEO

 

63

Basudeb Padhan

ADEO

 

64

Anadi Mahanadia

NW

 

65

Miotilal Matari

Peon

 

66

Anita Nag

Peon

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.
No.

Activities for which Electronic Data Available

Nature of Information Available

Can it be Shared with Public?

Is it Available on Website or is being used as Backend Database ?

1

2

3

4

5

1

Rural soft

MPR on SGSY/ SGRY, IAY

Yes 

Available in website
www.ori.nic.in/ruralsoft

Project wise information under different scheme

2

eGramSwaraj

Scheme wise flow of funds under different heads

Yes

Available in website
www.egramswaraj.gov.in/eGramSwaraj

Block wise SHG data sponsored under SGSY

3

Betan

General of monthly pay bill of employees

Yes

Yes

4

Pamis

Generation of cash book, trial balance, bank balance etc.

Yes

www.ori.nic.in/pamis

5

AAP under different scheme

Execution of work

Yes

No

6

Guideline of different

Modules for execution/ implementation of work

Yes

www.rural.nic.in

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.
No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Through News Paper

-

-

2

Notice Board

-

-

3

Inspection of Records in the Ooffice

-

-

4

System of issuing of copies of Documents

-

-

5

Printer Manual Available

-

-

6

Website of the Public Authority

 -

-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Visma Majhi

ABDO

-

8658502356

-

-

-

First Appellate Authority (FAA):

Sl.
 No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Laxman Majhi

BDO

06683-226630

9668710083

-

ori-gaisilet@ gramsat.nic.in

-

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

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