Subject Matter Specilist (Cotton), Berhampur, Ganjam

Introduction

1. Please throw light on the Background of this Handbook on RTI Act, 2005:

     To bring the RTI Act, 2005 to the knowledge of Public and propor implementation by the concerned Govt. employees

2. Objective/ Purpose of this Handbook:

     Wide spread information of RTI Act, 2005, to more informative on the Govt. work and for better transparency in Govt. activities.

3. Intended users of this Handbook:

P.A., P.I.O, A.P.I.O, Public.

4. Definition:

Self explanatory in Handbook.

5. Contact person in case some body want to got more information on topics covered in the hand-book as well as other information also:

P.I.O

6. Procedure & Fee Structure for getting Information not available in the Handbook:

Public Authority/ P.I.O.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective Purpose of the Public Authority:

i. To implement Govt. programme under Intensive Cotton Development Programme as prescribed by State Govt.

ii. To facilitate in extension of technology to cotton growing farmers and other farmers.

iii. Implementation of Programme on MM-II of TMC.

2. Mission/ Vision:

To Increase productivity of cotton by technology transmission to farmers.

3. Brief History of the public authority & context of its information:

Subject Matter Specialist (Cotton), Berhampur, Group-B, D.D.O

4. Duties of Public Authority:

i. To implement Govt. programme of Cotton Development.

ii. To implement programme under MM-II of TMC.

iii. Facilitate transmission of technology on cotton Productivity to cotton growers.

iv. To impart training to farmers on Production Technology on Cotton, I.P.M , Post harvest technology.

v. To assist farmers in adoption Biological Pest Management for Sustainable Pest Control.

vi. To provide Bio-Pesticide/ Bio-Agent on subsidized rate through Govt. Sale Centre as allotted by Govt.

vii. To attend S.M.S Workshop, District Level Meeting and Review on Cotton Development Programme.

viii. To popularize Bio-Agent, Pheromone Trap, P.P Equipments, Micro-Irrigation System among cotton farmers.

5. Main Activities/ Functions of Public Authority:

i. To monitor on transmission of technology on cotton to farmers through field staff of DAOs.

ii. Implementation of programme under I.C.D.P. cotton and MM-II of T.M.C.

6. List of Services being provided by the Public Authority with a brief write up on them:

i. Implementation of Farmers field school on cotton crop.

ii. Implementation of FLD on Production Technology.

iii. Implementation of FLD on I.P.M.

iv. Facilitate Sale of Bio-Agent and Bio-Pesticides on subsidy.

v. Facilitate Sale of P.P. equipments on subsidy.

vi. Popularization of Micro-irrigation.

vii. Farmers Awareness Campaign on Fiber Quality Management.

viii. Farmers training.

ix. Popularization of pheromone trap. Facilitate Trap, sale on subsidy.

7. Expectations of the Public Authority from the public for enhancement its Effectiveness and Efficiency:

     To adopt production technology, increase cotton production increase cotton area, increase in monetary system, sustain cotton production, adoption in biological pest control, adoption of I.P.M.

8. Arrangements and Methods made for seeking Public Participations as Contributions:

i. Arrangement made for Public Participation.

ii. Farmer's Awareness Camp.

iii. Field Visit.

iv. Extension Activity

v. Farmers Training.

vi. Group Meeting.

vii. SMS Workshop.

viii. Field Day.

8. Mechanism available for monitoring the Service Delivery and Public Grievance Resolutions:

Utility the service of field staff of P. A. & D.A.O/  D.D.A. Direct contact to P.A. & D.A.O./ D.D.A.

9. Addresses of the Main Office and other Offices at different level:

i. Subject Matter Specialist (Cotton), Berhampur

O/o Deputy Director of Agriculture, (Ganjam) Berhampur
Po.-Baidyanath Nagar, (Engineering School) Berhampur,
Dist.-Ganjam
Pin: 760010

ii. Utilizing the Service of D.A.O and their Field Staff for Programme Implementation:

a) D.A.O-Berhampur
b) DAO-Digapahandi
c) D.A.O-Aska
d) D.A.O-Bhanjanagar
e) D.A.O-Chatrapur
f) D.A.O-Paralakhemundi

10. Working Hours both for Office & Public:

Morning hour of the Office: 10 A.M. to 1 P.M.
Lunch Break: 1 P.M. to 2 P.M.
Closing hour of the Office: 5 P.M.

11. Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Power				Duties
		Administrative	Financial	Statutory	Others
1	2	3	4	5	6	7
1	S.M.S. Cotton, Berhampur	Yes	Yes		Field Work	DDO
2	A.A.O (Cotton)					Field Work
3	Field Staff of DAOs
3	Mechanic					Field Work
4	VAWS					Field Work
5	AO (input)					Field Work
6	Jr. Steno					Office Work
7	Jr. Clerk-cum-Typist					Office Work
8	Driver				Yes
9	Peon				Yes
10	Night Watcher				Yes

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other rules/ regulations  etc. can be made):

    Following guideline prescribed by govt. for I.C.D.P (Cotton) under MM-II TMC.

2. What are the documented procedures/ Laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

     Guideline of I.C.D.P cotton under MM-II of TMC. Decisions moves from Central Govt. Commisioner to Govt. in Agriculture Dept. Director of Agriculture, DDA cotton Bhubaneswar, DDA Ganjam Range/ Gajapati, SMS cotton Berhampur.

3. What are the arrangements to communicate the decision to the public?

     Arrangements to communicated decision Guideline book on I.C.D.P (Cotton) under MM-II of TMC of circular made by Govt. time to time.

4. Who are the officers at various levels whose opinions are sought for the process of decision making?

     Farmers, AAO of the blocks, S.M.S (Cotton), D.A.O, D.D.A (Dist.), D.D.A.(Cotton), D.A. & F.P(Odisha), Bhubaneswar, Commission cum Secretary to Govt. in Agriculture Dept.

5. Who is the final authority that waits the decision?

Final Authority for decision making: Commission cum Secretary to Govt. (Agriculture Dept.)

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

As in I.C.D.P (Cotton) Guideline under MM-II of TMC, 2008

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name / Title of the document	Type of Documents	Brief  write up of the documents	From where one can get a copy of Rules, Regulations, Instructions, Manual and Records.	Address, Telephone No., FAX, E-mail & others	Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and RBenefiaciary ecords (if any)
1	2	3	4	5	6	7
1	Beneficiary list FFS of FLD (Prod, Tech.), IPM, Farmers Training FAC	General	Beneficiary list	P.A., SMS (Cotton), Berhampur	0680-2291707	No fees
2	Financial Voucher on FFS IPM, FT others	Financial	Voucher	P.A., SMS (Cotton), Berhampur	0680-2291707	No fees
3	Subsidy on P.P.Enquires/ Bio-Agents	Permit	Block, AAO	Concerned of Block	0680-2291707	No fees

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of the Documents	Name of the Documents and its Introduction in one line	Procedure to obtain the Documents	Held by/ under Control of
1	2	3	4	5
1	Official	Beneficiary List	To apply to P.I.O/ P.A	P.A, D.D.A

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Subject/ Topic	It is mandatory to ensure Public participation (Yes/ No)	Arrangement for seeking Public Participation
1	2	3	4
1	Selection of Beneficiary of F.F.S	Yes	Meeting of Cotton farmers
2	F.L.D (I.P.M)	Yes	Meeting of Cotton farmers
3	F.L.D (Production Technology)	Yes	Meeting of Cotton farmers
4	Selection of Beneficiary for P.P. Equipments/ Micro-Irrigation	No	Meeting of Cotton farmers

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Not Formed

  MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Sri Kashinath Khuntia	S.M.S. (Cotton)	0680-2291707	9938985612	0680-2291707	smsbmp.dag@nic.in	S.M.S (Cotton) Office, At.-Baidyanath Nagar, Berhampur-10
2	Sri Subrat Kumar Jena	A.A.O.(Cotton) Berhampur	0680-2291707	8895973363	0680-2291707	smsbmp.dag@nic.in	-do-
3	Sri Pabitra Ku. Seth	Jr. Steno	-	9438662296	-	-	-
4	Sri Nihar Ranjan Prusty	Jr. Clerk	-	9937183881	-	-	-
5	Smt. Mamini Ku. Pati	L.V.A.W.	-	9438210777	-	-	-
6	Smt. Surekha Malana	Peon	-	-	-	-	-
7	Sri Simanchal Sethi	Night Watchman	-	9776133899	-	-	-
8	K.Judhistir Rao	Cotton Technician(VAW)	-	8018740488	-	-	-
9	Basudeb Nayak	Night Watchman	-	-	-	-	-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration (in Rs.)	Compensation/ Compensatory Allowance (in Rs.)
1	2	3	4	5
1	Sri Kashinath Khuntia	S.M.S. (Cotton)	31,023	Rs.100
2	Sri Pabitra Ku. Seth	Jr. Steno	20,183
3	Sri Santosh Ku. Patro	Jr. Clerk	10,490
4	Smt. Mamini Ku. Pati	L.V.A.W.	14,972
5	Sri Ganesh Padhy	Mechanic	14,621
6	Sri Uday Nath Sahu	Peon	11,394
7	Sri Simanchal Sethi	Night Watchman	11,057
8	Vacant	Driver

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Name of the Scheme/ Head	Activity	Starting Date of the Activity	Planned end Date of the Activity	Amount Proposed	Amount Sanctioned	Amount Released/ Disbursed (No. of installment)
1	2	3	4	5	6	7	8
1	I.C.D.P (Cotton)	Office not Started

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

1. Name of Programme/ Scheme:

I.C.D.P (Cotton), MM-II of TMC

2. Duration of the programme/ Scheme:

Since 2001 to be decided by Govt.

3. Objective of the programme:

a) To increase Productivity of cotton through Technology Transmission.
b) To popularize Bio-Agent, Bio-Pesticides, P.P. Equipment, Pheromone Trap for Sustainable Pest Management in Cotton.

4. Physical and Financial Targets of the Programme (for the last year):

2009, SF/MF Cotton growers [Click Here]

5. Procedure to Avail the Benefits of the Programme:

Permit of P.P. Equipments Cotton Cultivation.

6. Criteria for Deciding Eligibility:

As per MM-II Guideline.

7. Detail of the benefits given in the Programme (also mention the amount of subsidy or other help given):

As per Cost structure and MM-II Guideline.

8. Procedure for the Distribution of the Subsidy:

Govt. Permit issued at block level.

9. Where to contact in case of process related complaints:

SMS (Cotton), Berhampur, DDA of the District.

  MANUAL-13  

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

1. Name of the Programme: I.C.D.P (Cotton) MM-II of TMC

2. Type (Concession/ Permits/ Authorization): Permit Subsidy on PP. Equipment

3. Objective: For making available with farmers for pest control.

4. Target (For the last year): (2009)-536

5. Eligibility: SF/MF, Cotton growers

6. Pre-requisite: Cotton crop grow in minimum 0.2 AC.

7. Procedure to available the benefits: Apply to AAO of Block

Sl. No.	Serial No. Code	Beneficiary Name	Validity Period	Parent Guidance	Address
					District	City	Town/ Village	House No.
1	2	3	4	5	6	7	8	9
1		Farmer

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Nil

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information	Working Hours
1	2	3	4
1	Notice Board
2	System of issuing of copies of document
3	Printed Manual available

 MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Sri Subrat Kumar Jena	A.A.O. (Cotton)	0680-2291717	8895973363	0680-2291707	smsbmp.dag@nic.in	S.M.S. (Cotton) Office, At.-Baidyanath Nagar, Berhampur

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Nihar Ranjan Prusty	Jr. Clerk	0680-2291707	9937183881	2291707	smsbmp.dag@nic.in	S.M.S. (Cotton) Office, At.-Baidyanath Nagar, Berhampur

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Dr.Santosh Kumar Shadangi	DDA	0680-2290239	-	-	ddabmp.dag@nic.in	DDA, Ganjam

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. Development and Strengthening of Infrastructure for Production and Distribution of Quality Seeds:

     The office of the Subject Matter Specialist (Cotton), Berhampur started functioning from dt, 10.07.2005 in the office of Deputy Director of Agriculture, (Ganjam Range). Berhampur to implement the cotton development program in the district of Ganjam & Gajapati. Both the districts are two developing district with respect to cotton cultivation.

     Certified subsidized cotton seed, distribution is being made through the sale centos and additional sale center of the cotton growing blocks of the Deputy Director of Agriculture, Ganjam Range. The seed flow is through OSSC, Bhubaneswar to SPO, Berhampur, AO sadar through DDA, Ganjam then to AO of sale center/ Additional sale centers of blocks.

2. Development of Market Infrastructure, Grading and Standardization:

     Two cotton market yards has been built by RMC with the financial assistance from MM-III of TMC and RKVY. The cotton market yards in Digapahandi of Ganjam district was inaugurated during 08/ 2010 and at Paralakhemundi of Gajapati district during 2009.

3. Micro irrigation:

     In this System, Eligible Fanners get 70% Subsidized Extent of Rs. 15,000 to provide Economic Irrigation for 2 Ha. through Sprinkler Irrigation System.

4. Support to State Extension, Program Extension Reforms:

On Cotton Development programme, if sanctioned by PDATMA.

5. Technology Mission on Cotton:

Sl. No.	Component	Ach.
1	2	3
1	Farmers Field School	28 Nos.
2	Surveillance of Pest & diseases	2 Nos.
3	Supply of Pheromone trap @ 50% subsidy	156 Ha.
4	Supply of Bio-agent @ 50% subsidy	233 ha.
5	Supply of M.O. Sprayer with 50% subsidy	562 Ha.
6	Supply of P.O. Sprayer with 50% subsidy	5 Nos.
7	Supply of Spronkler set with 50% subsidy	3 Nos.
8	State level training of Extn. Workers	2 Nos.
New Intervention
9	a) Farmers awareness campaign on Fiber Quality Management	11 Nos.
	b) Supply of Weedicides	19 Ha.
	c) Farmers training	44 No.

Sl. No.	Component	Ach.
1	2	3
10	FLD on IPM Technology (100% CS)	2 Nos.
11	FLD on Production Technology (100% CS)	63 Nos.
12	Training of Facilitator (100% CS)

Content for this page yet to be publishedContent for this page yet to be published