Sub Collector Office, Sadar, Dhenkanal

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

a) Maintenance of Law & Order under Preventive Sections of CrPC like 144/ 145/ 107/ 109/ 110.
b) Loudspeaker Permission, Band Party Registration, Issue of order for Birth/ Death Certificate.
c) Approval of conversion of agricultural lands more than 0.25 dec under section 8(1)c of OLR Act,       1960  
d) Approval of Solvency Certificate of Rs. 5,00000/- and above as per Misc. Certificate Rules, 2017
e) Different Revenue Appeal Cases, OPDR Cases (General/ Bank dues).
f) Disposal of Revenue Cases under OLR 22, 23 & 23 (a).
g) Supervision of Public Distribution System, Appointment of PDS retailer.
h) Different Pension viz. NOAP, Assistance under NFBS, Disability Pension, Widow Pension, Ex-             gratia.
i) Welfare of ST&SC People.
j) Implementation of the Forest Dweller Act., Senior Citizen Act. & Public Grievance.

2. Mission/ Vision:

a) Prompt delivery of Services
b) People Friendly Administration

3. Brief History and Background of its Establishment:

This Office was established in the year 1962 as a unit of Revenue Administration.

4. Allocation of Business:

Sl. No.

Name of Staff/ Employee

Work Assigned

1

2

3

1

Sri Bibudha Garanaik, OAS(S)

Supervision of Office and Court of the Sub-Divisional Magistrate

2

Sri Rajesh kumar Subudhi, ORS, Asst. Collector

Establishment,Education,Nizarat,Audit, Judicial, Court Matters, Debottar, RMC, Death/Birth Misc cases and cases U/S 107 to 110, 144,145 in respect of Nihalprasad PS, Town PS and Kantabania PS, 

3

Sri Subrat kumar Nayak,ORS,

Asst. Collector

Revenue, Touzi,Small Saving cases,PGC,Election, GP, Gen & Misc,Social Welfare, Record Room,  Certified Copy, Development, OPDR , Bank dues, Debottor,Death/Birth Misc cases and cases U/S 107 to 110, 144,145 in respect of Gondia PS, Motonga PS and Sadar PS

4

 Smt. Lily Rout, ADWO

 

 ADWO, PIO in RTI

5

Miss Abhilipsa Biswal, SDSS

Small Savings, Emergency

7

Sri Biswabhusan Kar, ACSO

Supervision and enforcement on PDS & Procurement of Paddy

 8 

SMt. Smrutirekha Panda,

Senior Revenue Assistant

Head Clerk(I/c), Judicial, RTI

9

Miss Bhaktipriya Barik,

Senior Revenue Assistant

Establishment- Bill & Budget, DP Cases, RA Cases. 

10

Sri Kamakhya Prasad Roul,

Senior Revenue Assistant

Revenue,  Touzi, Society Registration, Welfare

11
Sri Biswajit Gochhayat,  Senior Revenue Assistant

 

Nizarat, Audit,  BC to Mutation Appeal, Education 

12

Sri Ashish kumar Behera, Junior revenue Assistant

Civil Supplies, Development, Social Security, ICDS

13

Sri Bhabani Sankar Sahoo, Junior Revenue Assistant

 Attached to Judicial section, BC to EM for u/s 107 & U/s 110 Cr. Pc

14

Sri Sanjay Kumar Sahoo,

Senior Revenue Assistant

Election, Surrender of Govt. Land, OPPE, BC to SDM

15

Sri Satyajit Naik

Junior Revenue Assistant

 OLR-22

16

Sri Rudramohan Padhan,

 Junior Revenue Assistant

 Attached to Election Section 

17

Sri Sidhartha Nayak,

Junior Revenue Assistant

 GP, Senior Citizen, Emergency

18

Miss Soumyarani Rout,

Junior Revenue Assistant

 PGC, Gen & Misc, Death & Birth Misc Cases

19

Smt. Pooja Bharati Nayak,           

Junior Revenue Assistant

 Attached to BC Mututaion Appeal 

20

Smt Madhusmita Panda,DEO

 Issue ,Diary Despatch

21

Sri Suryakanta Pradhan, DEO

 SSEPD

22

Sunaram Tiria , Driver

  Deputed to Block Office, Gondia

23

Gouri Jena, Peon

  

24

Nirupama Bhoi

  

25

Jitendra kumar Behera, DEO

Download  & print of Daily  Office  mail

27

Dharmendra Samal,Peon

  

5. Duties to be Performed to Achieve the Mission:

Citizen friendly service.

6. Details of Service Rendered:

i. Law & Order Maintenance through Preventive Sections of the CrPC.
ii. Solvency Certificates, Loud-speaker Permission, Band Party Registration, Order for Birth/ Death Registration, Stamp Vending License etc.
iii. Emergency services and Relief during disaster.
iv. Disposal of Revenue Appeal Cases and OLR Cases U/s 22, 23 and 23 (a).
v. Issue of Certified Copies of Records.
vi. Other Miscellaneous Services.

7. Citizens' Interaction:

   Hearing of Grievance on every Monday.

8. Postal Address of the Main Office, Attached/ Subordinate Office/ Field units etc.

Sub- Collector Office, Dhenkanal,
Po/Dist.-Dhenkanal

9. Working Hours both for Office and Public:

From 10.00 A.M. to 5.00 P.M.

10. Public Interaction, if any:

As Routine Procedure esp. Public Grievance, Court.

11. Grievance Redressal Mechanism:

Grievance Hearing and Redressal Every Monday.

4. Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

Sub-Collector

 Supervision and Control

Draw & Disbursement

Disposal of Court Cases & Revenue Appeal Cases, Criminal Cases, Certificate Cases

-

-

2

Revenue Officer/ Nizarat Officer/

Court of the Executive Magistarate

-

Birth Death Certificate Cases

-

-

3

Section Officer

-

-

Supervision of the work of Dealing Assistants

-

-

4

Senior Revenue Assistant

-

-

File Work and Case Record Maintenance

-

-

5

Junior Revenue Assistant

-

-

File Work and Case Record Maintenance

    

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Certified Copy

Officer in Charge-Record Room

3 to 7 Days

2

Solvency Certificate

Sub-Collector

3 Days

3

Order for Birth/ Death Certificate

Nizarat Officer

Upon Receipt of RI Report and Appearance of the Applicant

4

Loud Speaker/ Band Party Registration

Sub-Collector

-do-

5

Loud Speaker Permission

Sub-Collector

Three Days

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

   Details of Norms and Standards set out can be given in respect of Various Activities. Some of the names are indicated below as an illustration: As Indicated in Manual 3.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if Any

Price in Case of Priced Publications

1

2

3

4

5

1

Odisha Records Manual 1964

-

-

-

2

OGFR Vol.- I

-/

-

-

3

OGFR Vol.- II

-

-

-

4

Odisha Service Code

-

-

-

5

T.A. Rules

-

-

-

6

Nizarat Manual

-

-

-

7

OMMC Rules, 2016 

-

-

-

8

OPLE Act.

-

-

-

9

OGLS Act.

-

-

-

10

OS & S Rules 1962

-

-

-

11

Odisha Forest Dweller Rights Act.

-

-

-

12

Right to Information Act.

-

-

-

13

OPDR Act.

-

-

-

14

OPP & E Act.

-

-

-

15

Indian Stamps Act.

-

-

-

16

Odisha Irrigation Act.

-

-

-

17

Odisha Money Lending Act.

-

-

-

18

Maintenance of Senior Citizen Act.

-

-

-

19

Odisha Gram- Panchyat Manual

-

-

-

20

Odisha Public Distribution Act.

-

-

-

21

Criminal Procedure Code

-

-

-

22

Indian Penal Code

-

-

-

23

Odisha Loudspeaker & Firework Rules

-

-

-

24

Birth & Death Registration Act 

-

-

-

 MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

SI. No.

Nature of Record

Details of Information Available

Unit/Section Where Available

Retention Period Where Available

1

2

3

4

5

1

Revenue Appeal Case

Order Details

Concerned Bench Clerk

12

2

Criminal Cases under Preventive Sections

Order Details

Concerned Bench Clerk

12

3

Certificate Cases

Order Details

Concerned Bench Clerk

12

4

Birth & Death Misc. Cases

Order Details

Concerned Bench Clerk

3

5

RTI Cases

Order Details

Concerned Bench Clerk

30

6

Solvency Certificate

Order Details

Concerned Bench Clerk

3

7

Band Party Registration Cases

Order Details

Concerned Bench Clerk

1
Sl No Nature of Document Name of Document Unit/Section, Where Available
1 2 3 4
2 Cash Book Transaction, Receipt & Payment Nizarat Section
3 Cheque Book Cheque Receipt & Cheque Issue Nizarat Section
4 Bill Register   Nizarat Section

 

Sl No Nature of Document Name of Document Unit/Section, Where Available
1 2 3 4
2 Cash Book Receipt & Payment RTI Section
3 Cheque Book Cheque Receipt & Cheque Issue RTI Section
4 Diary Register  Receipt of letters Despatch section
5 Issue register Issue of letters Despatch section

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

SI. No.

Name and Address of the Consultative Committees Bodies

Constitution of the Committee/ Body

Role and Responsibility

Frequency of Meetings

1

2

3

4

5

1

Sampark

Sub-Collector-Chairman

Feedback & Suggestion

Monthly

Media Person

-

-

Advocate

-

-

PRI Members

-

-

Senior Citizen

-

-

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name

Type of Affiliated Body

Brief  Introduction

1

2

3

4

1

Sub-Divisional Vigilance Committee

-

-

2

Sub- Divisional Forest Dwellers Rights Act. Committee

-

To give title to ST & OTFD forest dwellers

3

Sub-Divisional Bonded Labour Committee

-

To acess whether bonded labour is exiting or not in our area

4

Site Selection Committee

-

-

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Mr. Bibudha Garnaik, OAS (SB)

Sub-Collector

06762-224625

8280113003

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

2

Sri Rajesh kumar Subudhi, ORS

Assistant Collector

06762-224625

9090794626

-

-

-

3

Sri Subrat kumar Nayak, ORS

Assistant Collector

06762-224625

8917487408

-

-

-

4

Smt. Lily Rout

ADWO

  

7978307467

      

5

 Abhilipsa Biswal

 

 Small Savings Financial Inclusion Officer  

9348484788

-

-

-

6

Smt. Smrutirekha Panda

Head Clerk(I/C)

-

7377415284

-

-

-

7

Sri Sanjay kumar sahoo

Senior Revenue Assistant

-

8917338658

-

-

-

8

Sri Biswajit Gochhayat

Senior Revenue Assistant

-

9439254990

-

-

-

9

Miss Bhaktipriya Barik

Senior Revenue Assistant

-

9348469609

-

-

-

10

Smt. Priyanka Mishra

(on deputation)

Senior Revenue Assistant

-

7008178969

-

-

-

11

Sri Alok kumar Patra

(on deputation)

Senior Revenue Assistant

-

9776802111

-

-

-

12

Sri Satyajit Naik

Junior Revenue Assistant

-

9556514827

-

-

-

13

Smt Nirupama Bhoi

Junior Revenue Assistant

-

7504441652

-

-

-

14

Ashish kumar Behera

Junior Revenue Assistant

  

7008868846

      

15

Sri Ranjan kumar Nayak

Junior Revenue Assistant

-

7978893278

-

-

-

16

Smt. Madhusmita Panda

Data Entry Operator

-

7735253577

-

-

-

17

Sri Suryakant Pradhan

Data Entry Operator

-

7683862162

-

-

-

18

Miss Gouri Jena

Peon

-

7327944828

-

-

-

19

Sri Bhabani Sankar Sahoo

Junior Revenue Assistant

  

7020702963

      

20

Sri Rudramohan Padhan

Junior Revenue Assistant

  

8658573529

      

21

Sri Sidhartha Nayak

Junior Revenue Assistant

  

7978638121

      

22

Smt. Pooja Bharati Nayak

Junior Revenue Assistant

  

8249010516

      

23

Miss Soumyarani Rout

Junior Revenue Assistant

  

8328835679

      

24

Sri  Kamakshya Prasad Roul

(From Deputation)

Senior Revenue Assistant

  

7978090912

    

 

 

25

Sunaram Tiria

(Deputed to Gondia Block)

Driver

  

9937853703

      

26

Sri Jitendra Kumar Baral ( Deputed from CDM & PHO Office, Dhenkanal)

Data Entry Operator

  

9438774218

      

27

Dharmendra Samal

Peon

  

7849065202

      

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Pay Scale + G.P
(in Rs.)

Monthly Remuneration
(in Rs.)

1

2

3

4

5

1

Sri Bibudha Garnaik ,OAS (S)

Sub-Collector

71800

 78669

2

Sri Rajesh Kumar Subudhi, ORS

Assitant Collector

44900

58563

3

Sri Subat Kumar Nayak, ORS

 Assitant Collector

50500

66462

4

Smt. Lily Rout

Assistant District Welfare Officer

 56900  84979 
5 Miss Abhilipsa Biswal ADSS & FIO 37600   51163

6

Smt. Smrutirekha Panda

Head Clerk (I/C)

32900

 43,103

7

Miss Bhaktipriya Barik

Senior Revenue Assistant

31000

40075

8

Smt Priyanka Mishra

Senior Revenue Assistant 

31900

41726
 9

Sri Sanjaya Kumar Sahoo

Senior Revenue Assistant 

 29200  38008 
 10

Sri Biswajit Gochhayat

Senior Revenue Assistant 

  29200 39003 
 11

Sri Alok KUmar Patra

Senior Revenue Assistant

  29200 34747 

12

Smt. Nirupama Bhoi

Junior Revenue Assistant

 26800

34704

13

Sri Ashish Kumar Behera

 Junior Revenue Assistant

  21700

38238

14

Sri Ranjan Kumar Nayak

Junior Revenue Assistant

37200

38742

15

Gouri Jena

peon

 20400

25891

16

Sri Satyajit Naik

Junior Revenue Assistant

19900

23202

17

Sri Bhabani Sankar sahoo 

Junior Revenue Assistant

 19900

23202

18

Sri Rudramohan Padhan

Junior Revenue Assistant

 19900

 23202

19

Sri Sidhharth Nayak

Junior Revenue Assistant

19900

 23202

20

Smt. Pooja Bharati NAyak

Junior Revenue Assistant

19900

23202

21

Miss Soumyarani Rout

Junior Revenue Assistan

19900

23202

22

Sri Sunaram Tiria

Driver

44900

48497

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.

Major Head

Units

Activities to be Performed

Sanctioned Budget    2019-20   (in Rs.)

Budget Estimate for 2024-25
(in Rs.)

Revised Estimate (in Rs.)

Expenditure for 2019-20 (in Rs.)

1

2

3

4

5

6

7

8

1

3-2053

Pay

-

-

794600

-

-

D.A.

-

-

5816472

-

-

H.R.A

-

-

836496

-

-

O.A

-

-

0

-

-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Details of Information: Electoral Roll of 55 Assembly Constituency

 

ERO Name- Sri Bibudha Garnaik, OAS (SB)- 55 Dhenkanal Assembly Constituency

Contact No of ERO- 8280113003

No of AEROs- 4

1. BDO, Dhenkanal

2. Tahasildar, Gondia

3. Tahasildar, Dhenkanal Sadar

4. EO, Dhenkanal Municipality

55- Dhenkanal AC consists of Gondia Block, Sadar Block (P), Dhenkanal Municipality

No of booths- 274

Gondia Block- 130 Booths

Sadar Block- 97 Booths

Dhenkanal Municipality- 47 Booths

No of Electors- 2,75,081 (as on date 29.03.2025)

Male- 1,40,537

Female- 1,34,512

Third Gender- 32

Gender ratio- 957

Senior Citizen Electors- 3,892

Young Electors- 4,327

PwD Electors- 4,369

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Notice Board

Public Notices, Other Relevant Information

10.00 A.M. to 5.30 P.M.

  MANUAL-16 

Names, Designations & Other Particulars of Public Information Officers

[Section-4(1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Smrutirekha Panda

Head Clerk

(I/C)

06762 224625

7377415284

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Lily Rout

ADWO

06762 224625

7978307467

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Bibudha Garnaik

Sub-Collector, Dhenkanal

06762 224625

8280113003 

-

subcol.dhen-od@nic.in

Sub-Collector Office Dhenkanal

MANUAL-16 

Names, Designations & Other Particulars of Public Information Officers

[Section-4(1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Smrutirekha Panda

Head Clerk

(I/C)

06762 224625

7377415284

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Lily Rout

ADWO

06762 224625

7978307467

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Bibudha Garnaik

Sub-Collector, Dhenkanal

06762 224625

8280113003

-

subcol.dhen-od@nic.in

Sub-Collector Office Dhenkanal

  MANUAL-16 

Names, Designations & Other Particulars of Public Information Officers

[Section-4(1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Smrutirekha Panda

Head Clerk

(I/C)

06762 224625

7377415284

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Lily Rout

ADWO

06762 224625

7978307467

-

subcol.dhen-od@nic.in

Sub-Collector Office, Dhenkanal

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Bibudha Garnaik

Sub-Collector, Dhenkanal

06762 224625

8280113003

-

subcol.dhen-od@nic.in

Sub-Collector Office Dhenkanal

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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