Assistant Executive Engineer, Upper Kolab Head Works Sub-division-III, Jeypore, Koraput

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims & Objectives:

To supervise, administrate & Authority to control the budget of Irrigation Project and Upper Kolab Project.

To carry out Reservoir and Gates Operations, inspection and maintenance for Upper Kolab head works.

To generate the hydro-power, and use for irrigation and municipal water supply.

2. Mission & Vision:

Upper Kolab project is a multipurpose project. The benefits which we get from this project are hydro-power generation, irrigation & municipal water supply.

The major mission/vision of the Public Authority is to see the above mentioned project runs smoothly and required output meets its expectations.

3. Brief History of the Public Authority and Context of its Formation:

4. Duties of the Public Authority:

Administrative and Budget controlling authority of Irrigation Project and Upper Kolab Project. To see the above mentioned project runs smoothly and required output meets its expectations.

5. Main Activities/Functions of the Public Authority:

Construction of Irrigation Project, Dam, Dyke, Canal System and repair and maintenance of Upper Kolab Dam, Canal Works of Upper Kolab Project.

Sl.	Functions	Officers having responsibility
1	2	3
1	Project Administration-Officer-in-Charge	Addl. Chief Engineer, Upper Kolab Project, Bariniput
2	Operations of equipment at the dam	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar
3	Estimating Inflows in the reservoir and flood forecasting	Executive Engineer, Upper Kolab Head Works Division, Kolabnagar
4	Authorizing spillway releases	Addl. Chief Engineer, Upper Kolab Project, Bariniput
5	Authorizing releases for irrigation	Addl. Chief Engineer, Upper Kolab Project, Bariniput
6	Recording reservoir data	Junior/Assistant Engineer
7	Routine inspection	Executive Engineer, Upper Kolab Head Works Division, Kolabnagar
8	Maintenance	Executive Engineer, Upper Kolab Head Works Division, Kolabnagar
9	Dam safety surveillance including instrumentation	Junior/ Asst. Engineer

List of Services being provided by the Public Authority with a brief write up on them:

Construction of Upper Kolab Dam and Canal maintenance and also providing Irrigation facility of 43818 Ha. of Land formation of Pani Panchayat for smooth distribution of water to farmers. Payment of compensation to the displaced persons and rehabilitation and resettlement works of Irrigation Project Construction of spillway, Dykes.

7.Expectation of the Public Authority from the Public for enhancing its Effectiveness and Efficiency:

Co-operation of Public through Pani Panchayats for smooth distribution of water to the farmers.

8. Arrangement and Methods made for seeking Public Participation/ Contribution:

Formation of Pani Panchayat for smooth distribution of water to the farmers.

9. Mechanism available for monitoring the Service Delivery & Public Grievance Resolution:

Telephone, Fax, E-mail.

10. Address of the Main Office:

Assistant Executive Engineer Upper Kolab Head Works Sub-Division No 3, Satiguda, Koraput.

11. Working Hours:

Opening Hour: 10.00 A.M.
Closing Hour: 5.30 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	Assistant Executive Engineer
	Powers	Administrative	Assistant Executive Engineer being the Project Authority exercise power of Head of Department as per codes for execution of Irrigation Project and Maintenance of Upper Kolab Project Sub-divisions. He is the budget Controlling Authority Tender finalization within financial limit as per stipulation etc.
		Financial	As stipulated in OPWD Code Vol. I & II, amended vide DOWR Lr. no. 5081, Dt.7.2.2004 and DOWR order no. 16617, Dt.19.5.04, Odisha Service Code and Powers envisaged in Financial Hand Book of Engineering Projects under the centralized system of Accounting Procedure and Pension Rules, OTC Vol. I, OGFR Vo. I & II DAPR, Odisha Budget Manual and Odisha Service Code.
	Duties
2	Designation	Assistant Engineer
	Powers & Duties	In preparation/ checking of design, estimates and tenders etc. of different components of the project.
3	Designation	Junior Engineer
	Powers & Duties	In preparation/ checking of design, estimates and tenders etc. of different components of the project.
4	Designation	Peon
	Duties	To attend the officers and to carry files and distribute official daks among the dealing assistant of the respective office and other offices.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	Visual inspection of crest of the masonry dam, spillway and earthen dyke (dam top),visible portions of dam, spillway and earthen dyke (upstream and downstream faces),flip bucket and appurtenant structures, foundation, abutment contacts and gallery system.	Junior/Assistant Engineer	Daily
2	Record water surface elevation	Junior/Assistant Engineer	Hourly during monsoon and daily during non-monsoon
3	Record estimated reservoir inflow and spillway discharge	Junior/Assistant Engineer	Hourly during monsoon and daily during non-monsoon
4	Record releases from outlets(Power Intake Structure)	Junior/Assistant Engineer	Daily
5	Record meteorological data	Junior/Assistant Engineer	Daily
6	Check security and safety devices	Junior/Assistant Engineer	Daily
7	Record seepage from gallery drains in spillway(OF) & Masonry dam(NOF) section	Junior/Assistant Engineer	Daily
8	Standby generator (DG Sets)	Junior/Assistant Engineer	Weekly
9	Drainage systems - Toe drains in earthen dyke, Gallery drains etc.	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Weekly
10	Inspection of crest of dam including spillway and earthen dyke.	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
11	Critical landslides area of Dam & Reservoir	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly during monsoon
12	Reservoir Periphery	Junior/Asst. Engineer	Monthly during monsoon
13	Drainage systems - Toe Drains in earthen dyke, Gallery drains etc.	Executive Engineer	Monthly
14	Measuring devices/Instruments	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
15	Communication Devices	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
16	Status of Vegetation growth	Junior/Asst. Engineer	Monthly
17	Check Sign/Warning display boards near vulnerable locations	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
18	Replace fuse light bulbs	Junior/Asst. Engineer	Monthly
19	Visual inspection of u/s and d/s faces of dam, spillway and earthen dyke, flip bucket and appurtenant structures, visible portions of foundation and gallery system.	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
20	Abutment contacts	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
21	Rodent problems in earthen dyke	Sub-Divisional Officer, U.K. Head Work Sub-Division No-I , Kolabnagar	Monthly
22	Visual inspection of crest and visible portions of upstream and downstream faces of masonry dam, spillway and earthen dyke, flip bucket and appurtenant structures, foundation, abutment contacts and gallery system.	Superintending Engineer, U.K. Head Works Division, Kolabnagar	Monthly
23	Availability of updated operating instruction of Power outlet works	Addl. Chief Engineer	Quarterly
24	Check gate air vents of drainage gallery	Superintending Engineer, U.K. Head Works Division, Kolabnagar	Quarterly
25	Operation of Power intake/HRT gates	Superintending Engineer, Mechanical	Six monthly

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	OPWD Code Vol. II	-	-
2	Code of Conduct Books and Circulars	-	-

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

The Odisha Irrigation Rules, 1961

These rules are called as the Odisha Irrigation Rules, 1961. These rules to the extent they relate to any particular provision of the Act shall come into force on the date they are made or on the date of coming into force of the said provision, whichever is later.

The State Government may, by notification in the Official Gazette, apply the rest of the provisions of this Act, or any portion thereof to any local area or to any irrigation work or class of irrigation works, and may also, by a like notification subsequently exclude any portion of such local area or any such irrigation work or class of irrigation works from the operation of this Act, from such date as may be specified therein.

On the date of application of this Act or any portion thereof to any local area or to any irrigation work or class of irrigation works by a notification under section 2, such of the Acts specified in the Schedule and the rules and orders made thereunder as were in force in the area to which they apply and all laws, rules or orders in force and applicable to the areas other than those mentioned in the Schedule and now forming part of the State of Odisha shall in respect of that area or areas or any irrigation work or class of irrigation works, stand repealed:

Provided that such repeal shall not affect-

(a) the previous operation of the said Acts, rules and orders, or anything duly done or suffered thereunder; or

(b) any right, privilege, obligation or liability acquired, accrued or incurred under the said Acts, rules, laws or orders;

(c) any penalty, forfeiture or punishment in respect of any offence committed under the said Acts, rules, laws or orders; or

(d) any investigation, legal proceedings or remedy in respect of any such right, privilege, obligation, liability, forfeiture or punishment as aforesaid, and any such investigation, legal proceedings or any action for remedy may be continued, enforced or instituted with respect to any act previously done and any such penalty, forfeiture or punishment may be imposed as if this Act or any portion thereof had not come into force.

The Odisha Pani Panchayat Rules, 2003

In exercise of the powers conferred by section 43 of the Odisha Pani Panchayat Act, 2002, (Odisha Act 10 of 2002), the State Government do hereby make the following rules. These rules may be called as the Odisha Pani Panchayat Rule, 2003. They shall come into force on the date of their publication in the Odisha Gazette.

The Superintending Engineer of a Major/Medium/Minor Irrigation project shall delineation every Pani Panchayat area by issuing a notification to that effect observing the following stipulations, namely :-

(a) The Pani Panchayat area shall ordinarily cover an ayacut area between 300 to 600 hectares for a Major/Medium Irrigation project.

(b) In respect of Minor Irrigation Flow Project, the Pani Panchayat area may be less than 300 hectares as per the ground condition, but shall not be less than 40 hectares.

(c) Every Pani Panchayat area shall be a contiguous patch of land having a distinct hydraulic boundary. (d) The Pani Panchayat area shall avoid critical patches such as hills, rocks, sand dunes etc.

In respect of Lift Irrigation Projects the entire commanded area of the project may as far possible form the area of a single Pani Panchayat, which shall be notified by the concerned Executive Engineer of Odisha Lift Irrigation Corporation observing the above stipulations as per sub-rule(1).

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of Documents	Name of the Document & its Introduction in one Line	Procedure to obtain the Documents	Held by/ under Control of
1	2	3	4	5
1	Project related Documents	Estimate	As per Odisha Right to Information Rules 2005, Para 4 (1) (2) & (3)	Estimating Branch to Superintending Engineer, Upper Kolab Head Works Division, Kolabnagar, Koraput
		Tenders
		Deviation
		Project Provision slip Register/ Sanctioned Estimate Register
		Tender Register
		LA Compensation & Rehabilitation matter		Estimating Branch
		Decretal due Register		-do-
2	Establishment related documents & financial	Pay Acquittance Roll	As per Odisha Right to Information Rules 2005, Para 4 (1) (2) & (3)	Cash Section
		Cash Books		-do-
		Bill Register/ Check Book		-do-
		Receipt Register		Issue & Diary
		Service Books		Establishment
		Issue & Diary Register		Issue & Diary
		Postage Stamp Register		-do-
		Dead Stock Register of Office		Auditor
		Forms & Stationeries		-do-
		Preparation of Budget Allocation & Expenditure Reappropriation etc.		Cashier
		Sanction of Survey Report SVP		Auditor
		Letter of Credit		S.O.

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.	Name	Type of Affiliated Body	Brief Introduction	Role	Structure and Member Composition	Head of the Body	Address	Frequency of Meetings	Can Public participate in the Meetings	Are minutes of the Meetings prepared?	Are minutes of the Meetings available to the public?
1	2	3	4	5	6	7	9	10	11	12	13
1	Project Level Tech nical Comm ittee (P.L.T.C.)	Comm ittee	Recomm endation for Award of works/ Recomm endation for deviation	Superin tending	Superin tending Engineer, UKHW Division, Kolab nagar, Koraput	Govt. of Odisha, Dept. of Water Reso urces	Office of the Superin tending Engineer, U.K.H.W Division, Kolabnagar, Koraput	As and when required	No	No	No

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Employee Name	Designation	Contact No.
1	Sri Rajani Kanta Mishra	Assistant Engineer	9437197662
2	Sri Nilakanta Hantal	Contiegent Khalasi	9348468810

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Employee Name	Designation	Monthly Remuneration/ Compensation
1	Sri Rajani Kanta Mishra	Assistant Engineer	87631/-
2	Sri Nilakanta Hantal	Contiegent Khalasi	26074/-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for which Electronic Data Available	Nature of information Available	Can it be shared with public	Is it available on website or is being used as back end data base
1	2	3	4	5
1	Major & Medium Project	Website	Yes	http://www.dowrorissa.gov.in
2	Tender Notices	Website	Yes	http://www.tenderorissa.gov.in
3	Office directory	Website	Yes	http://www.dowrorissa.gov.in

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facilities Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	Tender Notice	During office hour
		Auction Notice
		Advertisement for recruitment
2	Library	Different codes coming under Irrigation Act and Service of employees	During office hour
3	Grievances Cell	Suggestions of Public	During office hour
3	Grievances Cell	Grievances of the employees (both continuing in service and retired)	During office hour
4	Website of water resources department Govt. of Odisha	Tender Notice, Right to information hand book	Round the clock
5	Other means of advertising	Paper Publication, Online in Govt. Portal	Nil

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst.Public Information Officer (APIO):

Sl. No.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	Sri Tusar Kumar Nayak	Assistant Executive Engineer	7854054011	eeukhwdivkolab@gmail.com
2	Sri T. Gopal Krishna	Senior Clerk	9937421632	eeukhwdivkolab@gmail.com

Public Information Officer (PIO):

Sl. No.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	Sri Shakti Samanta Bhuyan	Assistant Executive Engineer	9348295373	eeukhwdivkolab@gmail.com

First Appellate Authority:No.

	Name	Designation	Mobile No.	E-Mail
1	2	3	4	5
1	Sri Saroj Kumar Sahu	Superintending Engineer	9437923817	9437923817

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Fee as mentioned in Table:

Sl. No.	Application Fees	Rate to be charged	Mode of deposit
1	2	3	4
1	Application for seeking information	Rupees ten for application	Treasury Challan/ Cash
2	Application fee for first appeal	Rupees 20/-	Court Fee Stamp
3	Application fee for second appeal	Rupees 25/-	Court Fee Stamp

Right of the Citizen in case of denial of Information and Procedure to Appeal:
All citizens shall have the Right to Information subject to provision of Right to Information Act, 2005. Where a request has been rejected under sub-section (1) of Section 7, the Public Information Officer shall intimate the applicant the reasons for such rejection in Form "C".

Memorandum of Appeal:
1. An appeal under sub-section (1) of section 19 shall be filled in form D to the officer as designated by the Public Authority as the Department Appellate Authority, i.e.; Executive Engineer, Minor Irrigation Division.
2. The memorandum of appeal shall be accompanied with such fee as specified in the schedule which shall be paid in the shape of court fee stamp.
3. Any person aggrieved by the decision under sub-section (1) of section 19, may prefer a second appeal before the State Information Commission under Sub-section (3) thereof in form "E" which shall be accompanied with such fee in shape of court fee stamp as specified in the schedule.
5. Every order of Appellate Authority shall be communicated to the appellant concerned and to the Public Information Officer where such appeal is for the Order of the Public Information Officer and to the First Appellate Authority in Case it is a second appeal.

Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
Other information on the functioning and services of public authority are also available with the office.