Executive Engineer, Rural Works Division, Parlakhemundi, Gajapati

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Brief History & Background of its Organization:
Rural Works Division, Gajapati, Parlakhemundi  under Rural Development Department, Government of Odisha has been created from 10.06.1991. Rural works Division, Gajapati, Parlakhemundi  under Rural Development Department, Government of Odisha has been jurisdiction under 02 (Two) assembly constituency i.e., Parlakhemundi, Mohana of Mohana of Gajapati District. It looks after the repair maintenance, Improvement, Construction of Rural Roads, bridges and Culverts under R.D. Department in rural Areas. It takes construction and repair works of Government Building situated in rural areas and borne in the book of Rural Development organisation as per availability of funds.
There are 36 nos. of roads having length of 466.347 Km out of which BT-353.50 Km, WBM-66.664 Km, WBM-13.052 Km, Earthen-23.959 Km, Cement Concrete-9.192Km, Small CD-1294nos and  bridges-13 nos. There are many small bridges and culvert works were taken up to give all weather road facilities for Development of the Socio-Economic condition of the rural people.

2. Mission/ Vision:
To improve, construct, repair and restoration of these roads, buildings, bridges and culverts, this division receives funds from different sources i.e. State Plan, Non-Plan, NABARD, MPLAD/ MLALAD and PMGSY. According to the availability of the funds in a year the works are taken up accordingly on priority basis to give benefit to the Rural Public. There are 365nos. of Non-Residential building having plinth area 65128.34 sqm and 297 nos. of Residential buildings having plinth area 23903.19 sqm. It takes construction and repair works of minor and major bridge works. Under RIDF 6 Nos. of major  bridges were completed under RIDF assistance.

3. Aim & Objectives of the Organization:
For construction of bridges and improvement of roads under NABARD, proposals have been submitted. To get NABARD Assistance bridge and road proposal for 14 nos. have been submitted to proper quarter. After their approval and receipt of funds works will be taken up.

Pradhan Mantri Gram Sadak Yojana (PMGSY):
Rural works Division, Gajapati has taken up PMGSY from 2000-2001. The aim of the programme is to give connectivity to the unconnected habitation having population more than 1000 and more than 500. There are nine blocks under Gajapati District. Under the jurisdiction of the Rural Works Division, Gajapati.

   The work under PMGSY of this Division in Phase-I to Phase-V and ADB Batch-I & works have been completed. Out of 13 packages in Phase-VII, 6nos. packages completed 5nos work in progress and 2nos of package not taken up due to forest problem. Under Batch-II out of 8 packages, 6 packages were in progress. During 2009-10 under Phase-VIII, Phase-VIII (Addl.) and Batch-IV all work in PMGSY were in progress except 3nos because of non responsive of tender.

The Detail of PMGSY works in Gajapati District are as below:

Sl. No.

Phase

No. of Road Taken Up

Length of Road Constructed

No. of
CD
Works

No. of Habitation Connected

Remarks

BT (in Km)

CC (in Km)

1000+

>500

<500

Total

1

2

3

4

5

6

7

8

9

10

11

1

Phase-I

09

19.87

1.56

78

2

9

5

16

-

Sl. No.

Phase

No. of Road Taken Up

Length of Road Constructed

No. of
CD
Works

No. of Habitation Connected

Remarks

BT In Km

CC in Km

1000+

>500

<500

Total

1

2

3

4

5

6

7

8

9

10

11

2

Phase-II

16

31.23

2.82

138

7

5

6

18

  

3

Phase-III

16

34.89

2.88

168

3

2

15

20

  

4

Phase-IV

04

17.67

1.53

104

  

3

3

6

  

5

Phase-V

11

29.83

1.42

148

  

15

12

27

  

6

Phase-VI

27

50.16

5.58

378

2

15

5

22

  

7

Phase-VII

50

126.58

17.78

686

1

40

7

47

  

8

Phase-VIII

11

70.021

7.14

238

  

10

4

16

  

9

Phase-VIII Addl

8

77.15

  

78

  

10

4

14

  

10

Phase IX

4

27.88

1.40

143

  

3

  

3

  

11

Phase XII

17

58.66

0.10

 

1

10

6

17

 

 

IAP (Ph-I)

126

547.42

46.54

1003

6

146

 

152

 

 

OR-10-ADB-01

1

2.11

0.93

15

 

 

2

2

 

5. Duties to be performed to achieve the Mission:
As per Manual-2.

6. Postal Address of the Main Office, Attached/ Sub-Ordinate Office/ Field units etc.:
Office of the Executive Engineer,
Rural Works Division Parlakhemundi, Gajapati,
Po/Dist.-Gajapati,
Pin No.-761200

7. Map of Office location: Gajapati.

8. Working hours both for Office & Public: On working days 10.00AM to 5.00 PM.

9. Public Interaction, if any: During Office hours.

10. Grievance Redress Mechanism: During Office hours.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
No.

 

1

Designation

Executive Engineer (1 No.)

Powers

Administrative

To look after & control the establishment R.W.Division, Gajapati.

Financial

Accord Technical Sanction up to Rs.50.00 Lakhs.

Statutory

Sanction GPF of subordinate staff as per rules.

2

Designation

Assistant Engineer/ A.E. (Estimator) (4 Nos.)

Powers

Administrative

To control the establishment of Sub-Divisional level.

3

Designation

Junior Engineer/ J.E Estimator (12 Nos.)

Powers

Administrative

To control the establishment of Section at level.

4

Designation

Divisional Accounts Officer (1 No.)

Powers

Administrative

Administrator of the Account Branch

5

Designation

Head Clerk (1 No.)

Powers & Duties

-

6

Designation

Senior Clerk (4 Nos.)

Powers & Duties

-

7

Designation

Junior Clerk (6 Nos.)

Powers & Duties

-

8

Designation

Droughts Man (1 no.)

Powers & Duties

-

9

Designation

Amin (1 No.)

Powers & Duties

-

10

Designation

Jeep Driver (1No.)

Powers & Duties

-

11

Designation

Daftary-(1 No)

Powers & Duties

-

12

Designation

Peon (7 Nos.)

Powers & Duties

-

Sl.
No.

 

13

Designation

Night Watchman (1 No)

Powers and Duties

-

14

Designation

Chain Man (1 No.)

Powers and Duties

-

15

Designation

Survey Khalasi (2 Nos.)

Powers and Duties

-

16

Designation

Khalasi (Wages) Mate Roller Helper (4 nos.)

Powers and Duties

 

17

Designation

Computer Operator (1 Nos.)

Powers and Duties

-

18

Designation

Typist (1 Nos.)

Powers and Duties

-

19

Designation

Jeep Driver (1 Nos.)

Powers and Duties

-

20

Designation

Group C & D 18 Nos

Powers and Duties

-

Note: Substantive Powers & Duties for each position may be defined

  MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

   The Procedure can be described both in narrative form & through Flow Process Chart. In Narrative Form the stages through which a proposal passes, the levels at which it gets examined & the final authority to which it has to go for approcal may be explained.

    The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Flow Process Chart for issue of Food Card:

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive Authority letter (Higher/ Public/ Government/ Other Department) Public Representation

Head Clerk or Diarist

Same day

2

To mark the Authority letter to concerned Branch

Head Clerk Diarist

-

3

To forward the Authority letter to the concerned Sub-Division or the A.E for preparation of the detail report/ appropriate report

Estimating Branch

2-3 day

4

To prepare project report to field visit to collection of data, survey and investigation etc.

A.E/ J.E

15-20 days

5

To prepare the report and to submit Division office

A.E/ J.E

7 day

6

To scrutiny, sanction or rejection

A.E/ J.E Estimator

2-3 days

7

To sign & submission to higher authority if required for approval

Division Office

Same day

8

If Administrative approval accorded or funds available, preparation of BOQ/ Schedule of quantities etc.

J.E Estimator

1-2 days

9

Invitation of Tender for the Project

E.E./ A.E

One day

10

Receipt of tender (depending upon the project (cost)

E.E./ A.E

15-30 days

11

Scrutiny of the Tender and preparation of C.S acceptance or submission

E.E./ A.E

10 days

12

Award of work, drawing agreement with serving notice etc.

E.E

7 days

13

Execution of work, issue of work order

E.E

1 day

14

Supervision, Monitoring checking and measuring etc.

A.E/ J.E

Frequently till completion

15

Preparation of running bill, final bill for the work & submission

J.E/ A.E

3 days

16

Receipt in Division office for scrutiny & pass

E.E/ D.A.O/ Auditor

Same day

17

For passing payment (as per availability of funds IC)

E.E

Same day

  MANUAL- 4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.
No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

 

2

Dispatch of letter

5 minutes per letter

Registered Post including entry in messenger book

3

Typing job

30 pages per day

 

Detail Project report preparation/ submission

25 to 30 days (depending upon the cost of the project

(Including entry in Technical Sanctioned Register, A/A register and including complication of information

Scrutiny of Estimate

Building - 3nos.

-

Roads - 2nos.

Bridge - 1no.

Total: 6nos./ day

Preparation of B.O.Q/ Schedule of quantity

Building-3nos.

Roads-2nos.

Bridge-1no.

4

Security of Bill

4 Bills (1 Bill per day due to audit including other normal & Ancillary Works)

-

5

Making payment to the party (as per the availability of L.C)

4 Cheque per one day (Including entering the Cash Book, Ledger Book)

-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.
No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if Any

Price in Case of Priced Publications

1

2

3

4

5

1

OPWD Vol. I & II OPWD

Establishment

Compilation Vol-I & II of OPWD code 2003 of Odisha, Law reviews

Publication Price Rs. 300.00

Public works

-

-

Misc. Rules excluding account procedure

-

-

Power Sanction of Government & Officer of Department in Charge of Public Works

-

-

Record of Measurement

-

-

Instruction to regulate appointment & condition of service of the Odisha work charged employees

-

-

Guidelines for preparation of estimates

-

-

General rules for the purchase & supply of articles for use in the department

-

-

Instruction regarding calling for acceptance of tender

-

-

Procedure for fixation of fair rent of private buildings taken on hire

-

-

2

OGFR Rules

Financial Rules

-

Rs. 270.00

3

Treasury code

Treasure Rules

-

 -

4

Labour law

-

-

-

Odisha detailed Standard Specification

-

-

-

Rural Road Manual OCSR

-

-

Rs. 1000.00

IRC Specification

-

-

-

Minimum Wage Act

-

-

-

Payment of Wages Act

-

-

-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.
No.

Nature of Record

Details of Information Available

Unit/ Section, where Available

Retention Period, Where Available

1

2

3

4

5
A Establishment Section

1

Diary/ Dispatch Register

Letter No., Date of Receipt, Subject of the letter from to & whom Send/ Receipt

Correspondence Section

-

2

Attendance Register

Name of the Employees Absent/ Present

-

-

3

I.B Register

-

-

-

4

Stationary & Form Register

-

-

-

5

Measurement Book Issue Register

-

-

-

6

Level Book Issue Register

-

-

-

7

Contingent Bill Register

-

-

-

8

Dead Stock Register

-

-

-

9

Acquaittance Roll
(Gazetted & Non Gazetted) Wages Establishment

-

-

-

10

Miscellaneous Acquaittance Roll (Gazetted & Non Gazetted)

-

-

-

11

T.A. Bill Register

-

-

-

12

Special HBA-Watching Register

-

-

-

13

G.I.S. Pass Book Register

-

-

-
B

Estimating Branch

1

Technical Sanction Register

-

-

-

2

A/A Register

-

-

-

3

Agreement Register

-

-

-

4

Building Register

-

-

-

5

Tender Sale Register

-

-

-

6

Tender Opening Register

-

-

-

7

T&P Register

-

-

-

8

Guard file of Sanctioned Estimate

-

-

-

9

Guard file of A/A Estimates

-

-

-

10

Core Net work of the District

-

-

-

11

Road D.P.R

-

-

-

Sl.
No.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention Period, Where Available

1

2

3

4

5
B

Estimating Branch
12 Core Net Work Map      
C Account Branch

1

Bill Register

-

-

-

2

Work Register

-

-

-

3

Contractors Register

-

-

-

4

Deposit Register

-

-

 

5

Suspense Register

-

-

-

6

Account Compilation Register

-

-

-

7

Allotment Register

-

-

-
D Cash Branch

1

Measurement Cash Book

-

-

-

2

Cheque Drawal Book

-

-

-

3

Form 51 Register

-

-

-

4

Treasury Key Register

-

-

-

5

I.B.S Register

-

-

-

6

Remittance Register

-

-

-

7

Impurest Register

-

-

-

8

L.A.R Register

-

-

-

9

Cheque Receipt & issue Register

-

-

-

10

Cheque Book Register

-

-

-

11

Receipt Register

-

-

-

12

Service Postage Stamp Register

-

-

-

13

Subsidiary Cash Book

-

-

-

14

Confidence Cash Book

-

-

-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.
No.

Name & Address of the Consultative Committees/ Bodies

Constitution the Committee/ Body

Role & Responsibility

Frequency of Meetings

1

2

3

4

5

1

Zilla Parisad, Parlakhemundi

Elected

To Finalize action Plan on Developmental activities of District

-

2

District Vigilance Monitoring Committee, Parlakhemundi

Nominated (as per Government of India)

Rules of committee

-

3

District Planning Committee, Parlakhemundi

Nominated (as per Government of Odisha)

To formulate Plan programme of District for Developmental Works

-

    Other Procedures adopted for formal & informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

    Other details whether the meetings are open to public minutes are accessible to public etc. may also be indicated.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.
No.

Name & Address of the Body

Main Functions of the Body

Constitution of the Body

1

2

3

4

1

Zilla Parisad, Sambalpur

To finalize action Plan on Development activities of District

Elected

2

District Vigilance Monitoring Committee, Parlakhemundi

To Vigilant the various works frequently

Nominated

3

District Planning Committee,
Parlakhemundi

To formulate Plan, Programme of District for Developmental works

Nominated

 

Date of Constitution

Date up to Which Valid

Whether Meetings
Open to Public

Whether Minutes Accessible to Public

Frequency of Meetings

Remarks

5

6

7

8

9

10

-

-

No

Yes

-

-

-

-

No

Yes

-

-

-

-

No

Yes

-

-

   MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

Division Office

 

1

Er.Sridhara Nayak

Executive Engineer

9437255318

-

2

Lopamudra Devi

Assistant Executive Engineer (Estimator)

7978192521

-

3

Surjya Prasad Adhikari

Junior Engineer (Estimator)

9438289691

-

4

Kuna Pradhan

Contractual Junior Engineer

9438289709

-

5

Mukesh Kumar Das

Contractual Junior Engineer

8511363268

-

Division Staff

 

1

Atulya Ratna Sahu

Section Officer

9337148998

-

2

SPLK Patnaik

Senior Assistant

7978558230

-

3

B.Usharani

Junior Clerk

9861322663

-

4

A.P.Samantray

Junior Clerk

9778944546

-

5

Bhabani Das

Junior Clerk

9348778591

-

6

N.P.Indira Devi

Junior Clerk

7735946465

-

7

Surjya Narayan Panda

Junior Clerk

9337506224

-

Class-D

 

1

Dipti Ranjan Das

Daftary

8144018210

-

2

Bhikari Apato

Peon

9438851012

-

3

Bhaskar Sahu

Gang Mulia

8895461360

-

4

Taudu Pradhan

Gang Mulia

7653946476

-

5

Krushna Ch.Pradhan

Gang Mulia

8763628329

-

6

Trinath Pradhan

Gang Mulia

8280977954

-

7

Suresh Ch.Mohankuda

Gang Mulia

Not Available

-

8

Purna Ch.Sahu

Gang Mulia

8917468061

-

   MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Monthly Remuneration (in Rs.)

1

2

3

4

Division Office

1

Er.Sridhara Nayak

Executive Engineer

-

2

Lopamudra Devi

Assistant Executive Engineer (Estimator)

-

3

Surjya Prasad Adhikari

Junior Engineer (Estimator)

-

4

Kuna Pradhan

Contractual Junior Engineer

-

5

Mukesh Kumar Das

Contractual Junior Engineer

-

Division Staff

1

Atulya Ratna Sahu

Section Officer

-

2

SPLK Patnaik

Senior Assistant

-

3

B.Usharani

Junior Clerk

-

4

A.P.Samantray

Junior Clerk

-

5

Bhabani Das

Junior Clerk

-

6

N.P.Indira Devi

Junior Clerk

-

7

Surjya Narayan Panda

Junior Clerk

-

Class-D

1

Dipti Ranjan Das

Daftary

-

2

Bhikari Apato

Peon

-

3

Bhaskar Sahu

Gang Mulia

-

4

Taudu Pradhan

Gang Mulia

-

5

Krushna Ch.Pradhan

Gang Mulia

-

6

Trinath Pradhan

Gang Mulia

-

7

Suresh Ch.Mohankuda

Gang Mulia

-

8

Purna Ch.Sahu

Gang Mulia

-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Non-Plan Budget:

Sl. No.

Major Head

Activities to be Performed

Sanctioned Budget
(in Rs.)

Budget Estimate (in Rs.)

Revised Estimate (in Rs.)

Expenditure for the Last Year
(in Rs.)

1

2

3

4

5

6

7

1

28-2059-PW-80- General-001- Direction and Administration

-

-

 

764100

5149581

2

28-3054-(R&B) Wages Establishment

-

-

  

597320

406554

3

28-3054-(R&B) Wages Establishment- 03001-WIC Wages

 

 

 

2280000

1763322

4

28-3054-02001-WIC Reg (Wages)

 

 

 

191000

126657

Plan Budget:

Sl. No.

Name of the Plan/ Scheme

Activities to be Undertaken

Date of Commencement

Expected Date for Completion

Amount
Sanctioned
(in Rs.) 

Amount Disbursed/ Spent
(in Rs.)

1

2

3

4

5

6

7

 

NABARD

1

Constn. of HL Bridge over Harabhangi Nallah on PWD Road to Karchabadi

Bridge Work

30.03.2008

30.12.2010

408.41

287.68

2

Constn. of HL Bridge over Mahendratanaya River on GGLU Rd.

Bridge Work

11.11.2010

10.11.2013

476

359.46

3

Constn. of Bridge over Ramagiri Nallah at 0/320 Km. of Ramagiri Anugha PMGSY Road length 26.08m Beam

Bridge Work

26.11.10

30.06.2013

141.30

46.62

4

Bridge over Jamadiha Nallah at 10 Km. of Chandragiri Antarba Chudangapur Rd.

Bridge Work

-

-

57.67

-

5

HL Bridge over Mahendratanaya River 3/60 Km. on Krushnapur Chaka to Burjango PMGSY Road 92.62 Mtr.

Bridge Work

01.08.2011

31.03.2014

475.22

195.53

6

Bridge Over Mahendratanaya on Anchala PMGSY Road 62 Mtr.

Bridge Work

01.08.2011

31.03.2014

408.39

62.36

7

HL Bridge over Jalango on PWD Road to Sanatundi under PMGSY 60 Mtr.

Bridge Work

-

-

355.64

0.00

8

 CWA

8 nos. Project  Road Works

-

-

40.00

-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: Creation of Database & its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions, licenses etc.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.
No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

- 

- 

2

Website

Invitation of tender by E.E. R.W. Division, Parlakhemundi

24 Hours

3

Library

-

-

4

Notice Board

Niotice Board

Office Hour

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Surjya Prasad Adhikari

Junior Engineer (Estimator)

-

9438289691

-

-

Rural Works Section, Gajapati, Parlakhemundi

Public Information Officer (PIO):

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Lopamudra Devi

Assistant Executive Engineer (Estimator)

-

7978192521

-

-

Rural Works Division, Gajapati, Parlakhemundi

 

First Appellate Authority (FAA):

Sl.
 No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Er.Sridhara Nayak

Executive Engineer

06815
222303

9437255318

-

rw_gajapati @yahoo.co.in

O/o Executive Engineer, R.W. Division, Parlakhemundi, Gajapati

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

 

Content for this page yet to be publishedContent for this page yet to be published