District Manager, Odisha State Civil Supplies Corporation Ltd., Bargarh

                                   Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aim and Objective of the Organization:
 
  The office seeks to engage either on its own or as the agent of govt. of Odisha or any firm, company, corporation or institution to promote, develop, counsel & finance production, purchase, storage, processing, transport, distribution & sale of essential commodities like food grains and sugar.
 
It also provides assistance, advice & services for capital and credit means, resources, technical as well as managerial services.
 
2) Mission/ Vision:
 
   The department is committed to ensure food security to all, create a hunger free nation.
 
3) Brief history/ context of formation:
 
   OSCSC ltd., Bhubaneswar was established on 03.09.1980. OSCSC Ltd., Bargarh started functioning since formation of Bargarh district.
 
4) Duties to be performed:
 
   Timely lifting/ distribution of essential commodities/ regular inspection of storage godown, Wholesales/ Sub Wholesale point.
 
5) Allocation of Business:
 
   Re-distribution of controlled commodities to Block/ ULBs, maintenance of account, registers & enforcement.
 
6) List of services provided:
 
   Public Distribution System- Rice, Levy Sugar and APL Wheat are distributed through public distribution system
     Departmental Storage System- Rice Receiving Centre-cum-Departmental Storage Centre (RRC-cum-DSC) are functioning for receipt, storage & issue of Rice, Wheat, Chana, Dal, Ragi, Sugar to tagged Blocks/ULBs
     Procurement of Paddy- Under Decentralized Procurement Scheme, the state Govt., through OSCSC  procure paddy
 
7) Organizational Structure:
CCSO-cum-DM
 ↓
A.M. (F & A)
Executive, Accounts Executive, Asst. Executive,Quality Analyst, P.I.
↓
 ↓
SA-cum-GA
 ↓
Kantawalla, Peon
 
8) Expectation from public:
        It is expected from the public to participate in all the awareness programmes and take benefit of various Govt. Schemes
 
9) Arrangements for public participation/ contribution:
 
        Meeting/ banner Hoarding/ various awareness programmes 
 
10) Mechanisms available for service / public grievance resolution:
 
     Meeting/ Online grievance portal/ weekly grievance hearing
 
11) Address of the Office:
 
     Chief Civil Supplies Office-cum-District Manager, Gandhi chowk ,Near Collectorate, Bargarh  Pin-768028.
 
12) Morning Hours of the Office: 
 
                10.00 A.M. (and 7:00 AM for Summer season)
13) Closing Hours of the Office:
 
                5:30 PM (and 1:00 PM for Summer season)

 MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl No Name Designation Power Duties
Administrative Financial
1 - District Manager Establishment matter of C.S Executive & Ministerial staff Drawing & disbursing of D. No. 9-2408 (NP) 9-3456 (NP) 9-2435 (NP) To exercise the power and functions delegated in different control order read with section 3 of the E.C Act 1955. Ensure the timely lifting of different essential commodities like rice,ragi, sugar, wheat etc of District Quota for distribution under PDS
2 - Assistant Manager (F & A) - - Overall supervision and monitoring of the financial matters of the office
3 - Executive - - Office work assigned and also other office work
4 - Accounts Executive - - Office work assigned and also other office work
5 - Procurement Inspector - - Office work assigned. Depo incharge receipt and issue of cmr rice
6 - Quality Analyst - - Office work assigned. To check quality of cmr and paddy
7 - Asst. Executive - - Office work assigned. Operation of SCMS software in Computer
8 - SA cum GA - - Office work assigned. Depo work
9 - Kantawala - - Office work assigned. Weighment operation
10 - Peon - - Work asper the order of Authority

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

As per the process described by the Govt. of Odisha and Corporatin Head Office Order.

1- For various matters, decision are taken at  Corporation Head office level, then the Govt policy are implemented at district level as per the instruction of Head office and Collector at district level.
 
2- Decisions of Corporation Head Office are followed at district level as per the instruction of Head office 
 
3- Office Notice Board and online Website
 
4- For implementation of any decision of Head Office, approval of Managing Director, Corporation Head Office, Bhubaneswar/  Collector at district level
 
5- Absolutely the Managing Director, Corporation Head Office, Bhubaneswar

6-

Sl. No. subject on which decision is to be taken Guidelines if any Process of execution Designation of the officers in decision making Contact information of officers If not satisfied by the decision where and how to appeal
1 2 3 4 5 6 7
1 PDS and Paddy Procurement As issued by the Government in FS & CW Department and Corporation Head Office As per the direction issued by the Government/ Corporation Head Office/ Higher authority The Government in FS & CW Department and Corporation Head Office Website of Government in FS & CW Department and Corporation Head Office Government in FS & CW Department and Corporation Head Office

MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Received

Same Day

-

2

Marking of Letter

Same Day

-

3

Diary of Letter

Same Day

-

4

Scrutiny & put up by concerned D.A

Next day

-

5

If information available compliance will be made

Next day

-

6

Preparation of draft

1 Hour

-

7

Typing

10 minutes per Page

-

8

Signature of Authority

5 minutes

-

9

Dispatch of the letter

Same day
(Per letter 2 minutes)

-

MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

As per the Govt. defined rules and regulation and Corporation Head Office Order.

Sl. No. Title of the document Type of document Brief write up of the document From where one can geta copy of rules, regulation, instruction manuals and records Address, Telephone No, FAX, Email & others Fee charged by the department for a copy of rules, regulation, instruction, manuals and records (if any)
1 2 3 4 5 6 7
1 Guidelines for Decentralised paddy procurement operation Compilation of instructions and guidelines Document of paddy procument policy District Manager, OSCSC Ltd Bargarh District Manager, OSCSC Ltd Bargarh As per RTI Act Rules'2005

  MANUAL-6 

Categories of Documents Under Control

[Section-4(1) (b) (vi)]

The Documents which are instructed by the Department and Head offices that all are strictly followed by this office.

Sl. No. category of the document Name of the  document and its introduction in one line Procedure to obtain the document Held by under control of
1 2 3 4 5
1 Release of funds by Corpn. Head Office same District Manager, OSCSC Ltd Bargarh District Manager, OSCSC Ltd Bargarh
2 Copy of argeement executed by millers and contractors same District Manager, OSCSC Ltd Bargarh District Manager, OSCSC Ltd Bargarh

MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

All the Policies are defined from the State level and as per Corporation Head office order this office only rolling out the same.

MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

The Corporation Head office and Departments are formulating the Boards, Councils, Committees & Other Constituted bodies.

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Baratam Srikant

Accounts Executive

06646246041

9437202595

  

srikant8423@gmail.com

OSCSC Ltd., Bargarh

2

Rose Hemalata Kullu

Procurement Inspector

  -do- 7978687499  

rosehkullu@gmail.com

-do-

3

Dhanurjaya Naik

Procurement Inspector

 -do-  9078341312    dhanurjaya03@gmail.com   -do-

4

Baijayanti Kujur

Procurement Inspector

 -do-  8249012214    baijayantikujur123@rediffmail.com   -do-

5

Rashmi Ranjan Ghadei

Procurement Inspector

  -do- 8908714843    rashmirvit@gmail.com   -do- 

6

Promila Tirkey

Procurement Inspector

  -do- 8249849723    18promila.tirkey@gmail.com   -do- 

7

Siba Prasad Pradhan

Procurement Inspector

  -do-  8763181697   pradhan.sibaprasad364@gmail.com   -do- 

8

Subhasmita Patra

Procurement Inspector

  -do-  9337791764   subhasmita.patra@gmail.com  -do-  

9

Sunil Kerketta

Procurement Inspector

  -do- 9937993580    sunilhits@gmail.com   -do- 

10

Babula Behera

Procurement Inspector

 -do-   8249694366   babulal.nist@gmail.com  -do- 

11

Nilamadhab Parida

Procurement Inspector

 -do-  9040618746   nilamadhabparida@yahoo.com -do-  

12

Nirmal Chandra Jena

Procurement Inspector

 -do-  6372579634    nirmal_123biet@yahoo.co.in -do-  

13

Kuna Soren

Procurement Inspector

  -do- 7008982696   kunasoren1202@gmail.com  -do- 

14

Debakanta Behera

Executive

 -do- 9090419079    dk772004@gmail.com 

-do-

15

Mangal Charan Singh

Assistant Executive

 -do-  8249280399    ms9539223@gmail.com   -do- 

16

Sanjay Kumar Majhi

Assistant Executive

  -do- 8144136172    sanjay.majhi@gmail.com   -do- 

17

Madhabilata Dash

Quality Analyst

 -do-  7978893497    pooja.madhabi@gmail.com   -do- 

18

Lipika Das

Quality Analyst

 -do-  8895418058    lipikadas1976@gmail.com   -do- 

19

Chaitanya Jal

SA-cum-GA

 -do-  9938055664   chaitanyajal1970@gmail.com   -do- 

20

Rasika Bagarti

SA-cum-GA

  -do- 9178787045    rasikabagarti@gmail.com   -do- 

21

Laxmidhar Sahoo

SA-cum-GA

  -do- 9437467050    sahoolaxmidhar1966@gmail.com   -do- 

22

Gourahari Bhue

Kantawala

 -do-   7064340064   gouraharibhue944@gmail.com  -do- 

23

Shaikh Jillani

Kantawala

  -do-  7077168118   shaikhjilani1969@gmail.com   -do- 

24

Govinda Chandra Pattnayak

Kantawala

 -do-  9668255347    ggobindachpattnaik@gmail.com   -do- 

25

Bhubaneswar Mallik

Kantawala

 -do-  9777426295    bhubaneswarmallik1970@gmail.com   -do- 

26

Biswanath Singh

Accounts Executive

-do-

6372751213

 

nathbiswa12345@gmail.com

-do-

27

Akash Soren

Accounts Executive

-do-

 7682943276

 

sorenakash12@gmail.com 

-do-

28

Sanjaya Kumar Naik

Accounts Executive

-do-

6372135847

 

lmsanjaykumar224@gmail.com 

-do-

29

Biswajit Hota

Quality Analyst

 -do-   7011340678   biswajithota26@gmail.com   -do- 

30

Pritam Kumar Bhoi

Assistant Executive

  -do- 8457900522    pritamkumarbhoi96@gmail.com   -do- 

31

Mukesh Kumar Saha

Assistant ExecutiveO

 -do-   7894941920   mukeshkumarsaha167@gmail.com   -do- 

32

Sumanta Kumar Bhoi

Peon

 -do-  9861379849    sumantab1986@gmail.com   -do- 

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)

Sl. 

Name

Designation

Scale of Pay/7th pay Level/Category

Basic Pay

Gross Salary

1

2

3

4

5

6

1

Baratam Srikant

Accounts Executive

VIII

59200.00

98930.00

2

Rose Hemalata Kullu

Procurement Inspector

IX

53600.00

85402.00

3

 Dhanurjaya Naik Procurement Inspector IX  46200.00 73784.00

4

 Baijayanti Kujur Procurement Inspector IX  52000.00 82890.00

5

 Rashmi Ranjan Ghadei Procurement Inspector IX  42300.00 71045.00

6

 Promila Tirkey Procurement Inspector IX   55200.00 92330.00
7 Siba Prasad Pradhan Procurement Inspector IX   53600.00 85402.00
8 Subhasmita Patra Procurement Inspector IX   55200.00 87914.00
9 Sunil Kerketta Procurement Inspector IX   53600.00 85402.00
10 Babula Behera Procurement Inspector IX 46200.00 73784.00
11 Nilamadhab Parida Procurement Inspector IX  52000.00 87050.00
12 Nirmal Chandra Jena Procurement Inspector IX 53600.00 89860.00
13 Kuna Soren Procurement Inspector IX  52000.00 87050.00

14

Debakanta Behera

Senior Assistant

IX

37600.00

63290.00
15 Mangal Charan Singh Assistant Executive VII 33300.00 53531.00
16 Sanjay Kumar Majhi Assistant Executive VII 34300.00 55101.00
17 Madhabilata Dash Quality Analyst VIII 38100.00 61067.00
18 Lipika Das Quality Analyst VIII 29200.00 47094.00
19 Chaitanya Jal SA-cum-GA VI 41400.00 69560.00
20 Rasika Bagarti SA-cum-GA VI 40200.00 64364.00
21 Laxmidhar Sahoo SA-cum-GA VI 46600.00 74412.00
22 Gourahari Bhue Kantawalla II 35000.00 56400.00
23 S.K.Jillani Kantawalla II 35000.00 56400.00
24 Gobinda Chandra Pattnayak Kantawalla II 35000.00 56400.00
25 Bhubaneswar Mallik Kantawalla II 31100.00 50277.00

26

Biswanathh Singh

Accounts Executive

VIII

33900.00

57185.00

27

Akash Soren

Accounts Executive

VIII

33900.00

57185.00

28

Sanjay Kumar Naik

Accounts Executive

VIII

33900.00

57185.00
29 Biswajit Hota Quality Analyst VIII 33900.00 57185.00
30 Pritam Kumar Bhoi Assistant Executive VII 27900.00 47285.00
31 Mukesh Kumar Saha Assistant Executive VII 27900.00 47285.00
32 Sumanta Kumar Bhoi Peon Contractual 12300 13750.00

 

MANUAL-11  

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Requisition of Fund is sent to Corporation Head Office for payment of everything. After receipt of fund from Head office payment is made at district level.

MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

The Subsidy programme is not directly executed at this level. Any Subsidy under Targeted Public Distribution System is directly released to the Consumers by the Government in the process of fixation of Consumers price.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) 

Sl. No. Beneficiary name Validity period Parent/ Guardian Address
District City Town/Village House No.
  NA NA NA NA NA NA NA

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (l) (b) (xiv)]

Corporation Head Office website and District website

Sl. No.  Activities for which electronic data available Nature of information available Can it be shared with public  Is it available on website or is being used as back end database
1 PFMS Payment software No Accessible through authorised user id and password in website
2 SCMS PDS software No
3 OBMS Payment software No
4 SAP Accounts software No
5 P-PAS Paddy procurement operation software No
6 OPMS Salary of staff No

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Notice Board / Department & Corporation Website / District Website

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 Assistant Public Information Officer (APIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

  Debakanta Behera Sr. Asst.  -

9090419079

 -

 dk772004@gmail.com

 OSCSC LTD., Bargarh

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Baratam Srikant

Accounts Executive

06646246041

9437863973

----

srikant8423@gmail.com

OSCSC LTD., Bargarh

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

Demarcation of Area/ Activities, if more than one FAA are there

1

2

3

4

5

6

7

8

9

1

Bibhu Prasanna Acharya

District Manger

06646246041

9438200033

---- 

cso.baragarh@gmail.com

OSCSC LTD., Bargarh

Matter which are related

 

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

    Whether information as prescribed for dissemination shall be collated, tabulated, compiled, collected & prepared in the form of manual from time to time.

Transfer Policy available with this Public Authority
Transfer Policy 
Sl.No. Notification No. Notification Date Attachment
 nil  nil   nil   nil

Transfer posting is made by the Corporation Head Office Bhubaneswar

 

 MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]
Public Private Parternship
Sl.No Company Name Agreement date File Number Validity from-to Public Private Parternship Project Name Attachment
  NA NA NA NA NA NA

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

    Whether information as prescribed for dissemination shall be collated, tabulated, compiled, collected & prepared in the form of manual from time to time.
Procurement (Year 2025) Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement  
Sl. No. Tender No. Tender date Procurement Name Attachment
1 5187 20.11.2025 Purchase of Inverter & battery Purchased on 15.02.2026

 MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]
RTI Application
F.Y. Total Number of Application Received Total Number of Application reply supplied  Total Number of Application transferred  Total Number of Application rejected
2025-26 28 14 13 1
RTI 1st Appeals
F.Y. Total Number of Appeal Received Total Number of Appeal disposed Total Number of Application transferred  Total Number of Appeal Rejected
2025-26 1 0 1 0

MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]
CAG Paras
Sl.No. IR No. Para No. Subject Complied Received Attachment
NIL NIL NIL NIL NIL NIL NIL NIL

 MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

    Whether information as prescribed for dissemination shall be collated, tabulated, compiled, collected & prepared in the form of manual from time to time.
Transfer Order issued by Public Authority
Transfer Orders
Sl.No. Order No. Order Date Attachment
  NA NA NA

 

Transfer posting is made by the Corporation Head Office Bhubaneswar

MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]
Citizen Charter
Sl.No. Service Name Purpose for Diploma Students and ITI Trainees (Services under Odisha Right to Public Services Act, 2012)
NIL NIL NIL

MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]
Discretonary & Non-Discretionary Grants
Sl.No. Grant Name Grant Type Grant from Central Grant Value In Rs.
  NA NA NA NA

MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
  NA NA NA NA NA

Proactive disclosures u/s 4(1)-b 3rd party audit link----

https://drive.google.com/file/d/1mAdorot5yrIGwgePxSZW9oVr4wcoOo9L/view?usp=drive_link