Treasury Officer, Special Treasury, Khordha

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1)Objective / Purpose:

The Special Treasury, Khordha plays a crucial role in managing government financial transactions efficiently. Its primary objectives include:

Disbursement of salaries to government employees.
Timely pension payments to retired personnel.
Allocation and transfer of government funds to various departments.
Ensuring transparency and accountability in financial operations.

2)Mission / Vision Statement

To ensure transparent, accountable, and timely treasury operations while maintaining financial discipline and facilitating smooth public fund management.

3)Brief History

Establishment: Treasury in Odisha was established pursuant to the Government of India Act, 1935 which Stipulates to make Rules for Security of all money received as Revenue of the State and their payment to the Public Account and simultaneously withdrawal of money from that Account. Accordingly we have 1 to 40 Treasury Rules and 1 to 670. Subsidiary Rules under the Odisha Treasury Code.
Administrative Structure:The Director of Treasuries and Inspection, Odisha is the Head of the Department .

Special Treasury Establishment:The Special Treasury, Khordha, was established in 1.08.2006 to streamline financial transactions of the district, ensuring better control over government expenditures and receipts.

4)Duties

The duties are diligently carried out in accordance with the provisions outlined in Odisha Treasury Code, Volume-I, ensuring compliance with financial regulations and efficient treasury operations.

5)Main Activities / Functions

Processing bills and disbursing funds to various government departments.
Managing treasury accounts and financial reports.
Ensuring compliance with financial laws and regulations.

6)List of Services with a Brief Write-up on Them

Salary Disbursement: Payment processing for government employees.

Pension Payments: Ensuring timely pension benefits to retired employees.

Fund Transfers: Allocation and disbursement of government grants and projects.

Financial Record-Keeping: Maintaining transaction records for audit and transparency.

7)Organizational Structure

The treasury is headed by a Treasury Officer, assisted by Additional Treasury Officers, Accountants, Senior Assistant/Junior Assistant, and other support staff.

8)Expectation of the public authority from public for enhancing its effectiveness and efficiency:

Public authorities expect the public to actively participate, comply with regulations, and provide timely feedback to enhance effectiveness and efficiency. Cooperation in using services responsibly, supporting transparency, and embracing innovations helps ensure better governance and improved public service deliver

9)Arrangements and Methods Made for Seeking Public Participation / Contribution

The Treasury Officer attentively addresses the grievances of the public and pensioners with the utmost sincerity and commitment. Every effort is made to ensure a hassle-free and transparent treasury process, ensuring that no individual faces inconvenience or undue hardship in availing treasury .services.

10) Mechanism available for monitoring the service delivery and public grievance resolution:

The Treasury provides both online and offline Help Desks, along with an Online Grievance Portal. These serve as mediums through which complaints and grievances are received, and their resolution is also carried out.

Treasury operate with the motto of serving the public and ensuring that claim amounts are paid as per the designated authority. Grievances are addressed by the Treasury Officer, and remedies are provided promptly. Fraudulent and incorrect payments are thoroughly checked, ensuring transparency and accountability in all transactions.

11) Address of the Office:

Treasury Officer, Special Treasury, Khurda, Po/PS/Dist-Khordha, PIN-752055

12) Working Hours of the Office:

Morning Hour: 10.00 A.M.

13)Closing Hours: 5.30 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

SL No	Designation	Power and Duties
1	Treasury Officer (Rajesh Mahanta)	Supervision and Control over Treasury Operations: The Treasury Officer supervises all treasury functions, including managing receipts, disbursements, and maintaining proper financial records in line with government regulations outlined in the Odisha Treasury Code, Volume-I.
		Verification of Bills and Vouchers: The officer ensures that all bills, vouchers, and other financial documents are verified for accuracy, legitimacy, and compliance with relevant rules before authorizing payments.
		Maintaining Government Accounts: It is the duty to maintain accurate and up-to-date records of government accounts, including receipts, expenditures, and balances, ensuring proper reconciliation with the bank.
		The Treasury Officer reports to the District Collector for the proper functioning of the Treasury and is the custodian of its cash balances.
2	Additional Treasury Officer (Biswabandita Naik)	The powers and duties of the Additional Treasury Officer as per the Treasury Code, Volume I, are generally aligned with supporting the Treasury Officer while adhering to the prescribed financial management rules. These duties, however, remain under the control and supervision of the Treasury Officer.
		Assisting the Treasury Officer: The Additional Treasury Officer assists the Treasury Officer in overseeing treasury functions and ensures smooth operation of treasury activities under the officer's guidance.
		Managing Treasury Functions: In the absence or delegation by the Treasury Officer, the Additional Treasury Officer may take on certain treasury management tasks, including overseeing the disbursement of government funds, reconciling accounts, and ensuring proper maintenance of financial records.
		Verification of Financial Documents: The Additional Treasury Officer is authorized to verify certain financial documents, including bills and vouchers, ensuring that they are accurate and in line with treasury regulations before submission for approval.
3	Accountant (Gobardhan Parida)	Maintain Accurate Records: The Accountant is responsible for maintaining precise and up-to-date records of both cash and book transactions, ensuring that all financial entries are correctly documented.
		Compile Accounts and Returns: The Accountant must compile the prescribed accounts and returns in strict accordance with the current rules and directives issued by the relevant authorities.
		Ensure Compliance with Treasury Rules: It is the Accountant’s duty to ensure that all treasury transactions are carried out in full compliance with applicable rules, regulations, and directives.
		Report Irregularities: Any instances of irregularities or discrepancies in treasury operations must be promptly reported to the Treasury Officer, ensuring timely corrective action and compliance.
4	Senior Assistant/ Junior Assistant (Saroj Kumar Sahoo, Itisree Das,Barsha Mohini Das, Sangita Das,Bishwa Prasada Baral,Lala Santosh Mohan Dev Sahoo,Surya Narayan Behera,Anshuman Dash )	Support in Bill and Cheque Processing: Assist the Accountant and Treasury Officer in the approval and processing of bills and cheques submitted by DDOs (Drawing and Disbursing Officers), departmental officers, and the public.
		Preparation of Pension Bills: Prepare monthly pension bills and initial pension payments for pensioners, ensuring timely and accurate disbursements.
		Ensure Accurate Account Preparation: Ensure that all accounts are accurately prepared, reflecting all transactions, in accordance with the prescribed financial guidelines.
		Timely Submission of Accounts: Submit the prepared accounts and returns to the appropriate authorities within the required time frame, ensuring compliance with the relevant deadlines.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1) What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual and other Rules/ Regulations etc. can be made)

The Finance Department, Government of Odisha, is the repository of all powers regarding financial matters as applicable to treasuries, including the power to make decisions, which are conveyed as concurrence. However, for administrative convenience, powers have been delegated to subordinate authorities, including the Heads of Departments .

2) What are the documented procedures/ Laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels throughwhich a decision process moves?

Any complaint received by an officer in the hierarchy, if the subject falls within their power, may be disposed of at their level. Otherwise, it is referred to the officer above for a decision. …

3) What are the arrangements to communicate the decision to the public?

The Decision of the Authority may be Communicated by him or may be sent to the Officer who has referred it for a Decision who in turn may Communicate the same.

4) Who are the Officers at various levels Whose opinions are sought for the Process of Decision making?

Treasury Officer- Director of Treasuries & Inspection, Odisha, Bhubaneswar- Finance Department.

5) Who is the final authority that waits the decision?

Decision can be taken at various levels as Applicable respective Officers. However Finance Department is the Final Authority.

Sl.	Activity	Level of Action	Time Frame
1	Marking of letters received by the Jr Asst.	Jr Asst	Same day
2	Received letters are diarised and distributed to the concerned dealing Assistant.	Diarist	Same day
3.	(a) Opening of New File. (b) Existing File - The letter due examination is kept in the relevant files. After proper scrutiny and examination, the files are put up to the Accountant with reference to the existing rules, regulations and executive instructions, as the case may be.	Dealing Assistant
4	Further examination is made by the Accountant with this comments and is submitted to the next immediate authority.	Accountant	-
5	Decision making process begins from the level of Treasury Officer/Addl Treasury Officer if the matter is within his competency, as delegated by Odisha Treasury Code VOL-I	TO/ATO	-
6	If the matter is beyond the jurisdiction of the Treasury Officer, then the matter is referred to DTI.		-

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Receiving of Bills	10.00 AM to 2.00 PM (Working Days)	Bill Receiving Counter
2	Passing of Challans from Public/ Government Departments	10.00 AM to 2.00 PM (Working Days)	Challan Counter
3	1st Payment of Pension/ Gratuity etc.	10.00 AM to 3.00 PM (Working Days)	Pension Section 5th to 25th of the Month
4	Receive of Letters	10.00 AM to 5.30 PM (Working Days)	Letter Receiving Counter
5	Docket of Letters	10.00 AM to 5.30 PM (Working Days)	Dairy & Dispatch Section
6	Issue of Letters	10.00 AM to 5.30 PM (Working Days)	Dairy & Dispatch Section
7	Dispatch of Accounts to A.G.(o) 1st list of Payment	15th of the Same Month	1st to 10th of the Month
8	Dispatch of Accounts to A.G.(o) 2nd list of Payment	5th of the Next Month	11th to end of the Month
9	Dispatch of Accounts to A.G.(o) State Receipt	5th of the Next Month	11th to end of the Month to end of the Month
10	Dispatch of cash Account final List(Receipt & Payment)	4th of the Next Month	To AG(O)/DT&I(O), Finance Department(O) after countersign by Collector
11	Pension	10.00 AM to 5.30 PM (Working Days)	Pension Section

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Type of Documents	From where one can get a copy of Rules , Regulations Instructions manual and Records	Fee charged by the Department for a copy
1	Odisha Service Code Condition of services & financial impact of Govt. servants	Service Condition	Service Condition	Available in the Website	In Case of Certified Copies Application Fee Rs.10/-
2	Odisha Civil Service (CCA) Rules, 1962 Disciplinary Proceedings/Public Suspension	Disciplinary	Disciplinary	-do-	-
3	Odisha Civil Service Govt. servant conduct Rule-1959 relating to State Govt. employee	Conduct Rules	Conduct Rules	-do-	-
4	Odisha Record Manual Proper maintenance of procedure of files & registers	Maintenance of Office Procedure	Maintenance of Office Procedure	-do-	-
5	O.T.A Rule T.A. Claim of Govt. Employee	Treasury Rules & Procedure	Treasury Rules & Procedure-	-do-	-
6	O.T.C.Procedure for deposit and drawal of Govt. money from State Exchequer	Treasury Rules & Procedure	Treasury Rules & Procedure	-do-	-
7	Odisha General Financial Rules- Vol-I & II	Rules & Procedure	Rules & Procedure	-do-	-
8	Odisha Treasury Code Vol-I & II	Treasury Rules & Procedure	Treasury Rules & Procedure	-do-	-
9	Odisha Budget Manual	Rules & Procedure	Rules & Procedure	-do-	-
10	Odisha Delegation of Financial Rules.	Rules & Procedure	Rules & Procedure	-do-
11	The Odisha Supply & Sale of Stamps and Stamped Papers Rules.	Rules & Procedure	Rules & Procedure	-do-	-
12	The Odisha Civil Services Pension Rules	Rules & Procedure	Rules & Procedure	-do-	-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Name of Record	Details of Information Available	Procedure to Obtain the Documents	Where Available
1	2	3	4	5
1	Schedule of Payment	Major Head wise Voucher No & Date of Payment to one Particular Bill of the DDO Concerned	No Fees Charged for Departmental Officers to Obtain TV no. For others Fee Rs.5/- to be Deposited in Shape of Challan to Obtain Certified Copy	Record Keeper
2	Schedule of Receipt	Major Head Wise Challan No & Date of Receipt	-do-	Concerned Section
3	Deposit Register	Major Head wise Challan No. & Date of Receipt of Administrator	-do-	-do-
4	P.L. A/c Pass Book	P.L. Operator wise both Receipt & Payment	-do-	-do-
5	Re-Payment Register	Details of Refund made	-do-	-do-
6	List of Payments/ Cash Account/ Closing Abstract/ R.B.D. Statement	Activities of Accounts	-do-	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Not Applicable

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Internal Complaints Committee – Special Treasury, Khordha

As per the provisions of Section 4(1) of the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013, an Internal Complaints Committee has been constituted at the Office of the Treasury Officer, Special Treasury, Khordha.

Sl No	Name and Address of teh Body	Main function of teh Body	Constituttion of the Body	Date of Constitutions	Date up to which Valid	Whether Meetings open to Public	Whether Minutes accesible to Public	Freaquency of the Meetings	Remarks
1	2	3	4	5	6	7	8	9	10
1	Internal Complaints Committee	Prevention, Prohibition, and Redressal of the Sexual Harassment of Women at Workplace	6 members	19.07.2025	18.07.2028	NO	NO	-	-

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Mobile	E-Mail
1	2	3	4	5
1	Rajesh Mahanta	Treasury Officer	8018576630	-
2	Biswabandita Naik	Addl. Treasury Officer	8826188355	-
3	Gobardhan Parida	Accountant	7008224255	-
4	Saroj Kumar Sahoo	Senior Assistant	9937067364	-
5	Itisree Das	Senior Assistant	7504751641
6	Barsha Mohini Das	Senior Assistant	7978449794
7	Sangita Das	Junior Assistant	9337029094	-
8	Bishwa Prasada Baral	Junior Assistant	9556670968	-
9	Lala Santosh Mohan Dev Sahoo	Junior Assistant	7978044984
10	Surya Narayan Behera	Junior Assistant	8917377610	-
11	Anshuman Dash	Junior Assistant	9348734735
12	Anadi Charan Tripathy	WCS	7735934478	-
13	Gitanjali Panigrahi	Peon	8339972826	-
14	Ashok Kumar Rout	Peon (Consolidated)	9090215995	-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Present Basic Pay (in Rs.)	Gross Pay (in Rs.)
1	2	3	4
1	Rajesh Mahanta	Treasury Officer	88700	142807
2	Biswabandita Naik	Addl. Treasury Officer	57800	94214
3	Gobardhan Parida	Accountant	58600	95518
4	Itisree Das	Senior Assistant	32300	52649
5	Saroj Kumar Sahoo	Senior Assistant	29600	48248
6	Barsha Mohini Das	Senior Assistant	28700	44485
7	Sangita Das	Junior Assistant	22400	36512
8	Bishwa Prasd Baral	Junior Assistant	20500	33415
9	Lala Santosh Mohan Dev Sahoo	Junior Assistant	20500	33415
10	Surya Naryan Behera	Junior Assistant	20500	33415
11	Anshuman Dash	Junior Assistant	20500	33415
12	Anadi Charan Tripathy	WCS	20400	33252
13	Gitanjali Panigrahi	Peon	21000	34230
14	Ashok Kumar Rout	Peon (Consolidated)	15600	15600

N.B.:- Salary is to be changed from time to time

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Chart of Account	Head of Expenditure	Allotted Amount	Expenditure	Balance as on 06.11.2025
05-2030-02-101-1741-20002-049-11-1-0	STAMP	42480	42480	0
05-2054-00-097-0534-06001-011-11-1-0	T.A	60000	12870	47130
05-2054-00-097-0534-08001-013-11-1-0	OC	373351	278590	94761
05-2054-00-097-0534-08001-024-11-1-0	FUEL	61200	30897	30303
05-2054-00-097-0534-08007-013-11-1-0	ELECTRICITY	162000	104279	57721
05-2054-00-097-0534-33011-021-11-1-0	MATERIALS SUPPLIES	41000	-	41000
05-2054-00-097-0534-78012-019-11-1-0	COMPUTER CONSUMABLE	20000	-	20000
05-2054-00-097-0534-78107-009-11-1-0	TRAINING	10000	-	10000
05-2054-00-097-0534-78118-019-11-1-0	UPGRADATION OF COMPUTERS	21200	21200	0
Total		791231	490316	300915

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

(i) Monthly accounts of receipt and payment transactions processed in the treasuries, is kept in the electronic form at IFMS portal.

(ii) Information's are available in the Website www.orissa.gov.in / treasury web.

Sl. No.	Activities/ Schemes for which Electronic Data Available	Type of Document	Can it be shared with public	Is it available on website or is being used as Backend Database
1	2	3	4	5
1	List of DDOs under this Treasury	DDO List	Yes	http://orissatreasury.gov.in
2	Bill Query Status of Bill submitted by DDO	Bill Query	- do -	- do -
3	Status of Challan Deposited	Challan Query	- do -	- do -
4	Pension paid to Pensioners	Pension	- do -	- do -
5	Distribution of Budget Allotment by Controlling Officers to Drawing & Disbursing Officers	Distribution of Budget Allotment	- do -	- do -
6	Frequently Asked Questions	Treasury related matters	- do -	- do -

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Office Notice Board	Available	10.00 A.M. to 5.30 P.M.
2	Public Contact	Available	10.00 A.M. to 5.30 P.M.
3	Website	http://orissatreasury.gov.in
4	Help Desk	Available	10.00 A.M. to 5.30 P.M.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.No.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail
1	2	3	4	5	6
1	Biswabandita Naik	Addl. Treasury Officer	06755-220586	8826188355	to.splkhordha@gmail.com

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail
1	2	3	4	5	6
1	Sri Gobardhan Parida	Accountant	06755-220586	7008224255	to.splkhordha@gmail.com

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail
1	2	3	4	5	6
1	Rajesh Mahanta	Treasury Officer	06755-220586	8018576630	to.splkhordha@gmail.com

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

1.Information related to Procurement:

Financial Year-2024-25

Sl No	Item	Total Quantity	Process of Procurement	Total Price
1	UPS	7	GeM	17144.61
2	Desktop Computer	4	GeM	188000.00
3	UPS	4	GeM	10242.64

2.Public Private Parternership: Not Applicable

3.Transfer Policy and Transfer Orders: Not Applicable

4.RTI Applications:

FY 2022-23

Total Number on Application Received

Total Number on Application Disposed

Total Number on Application Transferred