District Education Office, Deogarh

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. About the Organization:

The District Education Office, Deogarh come to an existence on dt. 24th July'2012 vide Government Notification No. 10161 /dtd. 19th April' 2012 under control of Director of Secondary Education, Odisha, BBSR.

2. Mission/ Vision:
i. To achieve the target of universalisation of education.
ii. To reduce the dropouts and stagnation.
iii. To develop the infrastructure facilities of the school.
iv.To build the capacity of the teachers through in-service training.
v. To provide quality education of the children within the age group of 6-14.

3. Allocation of Business:
i. To Inspect the Schooling system and to take remedial measure for quality improvement.
ii. Appointment and transfer of teachers and office staff and to make payment of their salary and others legitimate dues.

4. Duties to be performed to achieve the mission:

Responsibilities have been distributed to individual staff member as per their respective job chart and to supervise it for timely disposal.

5. Details of service rendered:

To monitor all the educational administrative and financial affairs, including smooth conduct of public examination in the district.

6. Citizens' Interaction:

P.T.A., M.C., School Committee have formed as per rules for participatory management of quality education.

7. Public Interaction, if any:

This organization interacts with the public for fulfillment of their demands regarding access to education and establishment of high schools, appointment and transfer of teaching and non-teaching staff and other public works relating to education.

8. Grievance redresses mechanism:

Grievance cell is function on every Monday. In other working days special grievance has hard for smooth management. Grievance petitions received from various quarters are enquired into and action is being taken as per rule within stipulated time.

9. Postal Address of the Main Office:
Office of the District Education Officer, Deogarh
At- New Baliroi Mouza,
Dist/P.O.-Deogarh

10. Working hours both for Office and Public:

10 A.M. to 5 P.M. with half an hour lunch break on every working day except morning office during summer which is 7 AM to 1 PM without lunch break.

11.Total no. of High School – 83

12.Total no. of Higher Secondary School – 16

MANUAL-2  

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

Designation

Power

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

District Education Officer

Yes

Yes

Yes

Yes

Inspection of schools management of schools and office establishment, appointment, Transfer of Subordinates, legal matters, M.C, P.T.A. Recognition of Schools etc.

2

Addl. Dist. Education Officer

-

Yes

Yes

Yes

To make payment of salary and management of office establishment, Drawing and Disbursing officer of establishment/ High School

3

District Physical Education Officer (DPEO)

-

-

Yes

Yes

Inspection of Schools, Game & Sports, JRC, Scouts & Guides, NCC & Others

4

Statistical Assistant

-

Yes

Yes

Yes

Collection & Compilation of Educational Statistic of Secondary Schools

5

District Science Supervisor

-

-

  

Yes

All type of Science activities

6

Auditor

-

-

    

To Audit all School records & Office records

7

Head Clerk

-

-

Yes

Yes

To Supervise and monitor the day to day work of office

8

Sr. Clerk

-

-

-

Yes

Maintain records of staff and deals with ministerial jobs

9

Jr. Clerk

-

-

-

Yes

Assist the Senior Clerk in Office work

10

IV Class

-

-

-

 

Manual work

MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What are the documented procedures/ laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

District Education Officer may be taken any decision after meeting of the Teachers, Staff Members, Collector, Zillaparishad. If it is not satisfied the same may be forwarded to the Directorate, BBSR for necessary action.

MANUAL-4    
Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activities

Time Period/ Norm

Remarks

1

2

3

4

1

Payment of Salary

Within the 1st week of every month

Payment of salary made in time

2

Court cases

Dispose of within the stipulated time

-

3

Pension

Provisional Pension is sanction in the same day of retirement

-

4

Transfer

Made as per Govt. rules during the beginning of educational session

-

5

Appointment & promotion

Made within the time as per Govt. Orders

-

6

School Inspection

Made every year as least once to every school and subordinate office

-

7

Conduct of Public Examination & Publication of result

Done at the end of the educational session

-

8

Co. Curricular activities

Made in the Block & Dist. Level every year by scheduled time

-

MANUAL-5  

Rules, Regulations, Instructions, Manual & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Note: This Office is not an independent entity and does not frame any rules, rather acts according to the rules, principle and laws framed by the Govt., B.S.E, and D.S.E, Odisha. However the office acts according to Odisha, Service Code, Govt. Servant Conduct Rules, Classification, Control and Appeal Rules. O.G.F.R. Odisha Education Code, Odisha End. Act, Conduct of Exam. Rules, Odisha Edn. Manual, P.T.A, Rules, Right to Information Acts, 2005 and others amendment made from time to time by the Legislature, Judiciary and the Administrative Authorities

MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Nature of Record

Details of Information Available

Unit/ Section, Where Available

Retention Period  Where Available

1

2

3

4

5

1

Service Book

Details information of employee

Section Clerk

Maintained in every half

2

Log Book

Detailed of letter received and despatch

Section Clerk

Higher letter within three days lower by seven days

3

Bill Book, Cash Book, Acquaintance Registers

Details of financial transaction

Accounts Section

Everyday all the transaction is recorded

4

Stock Registers

All the assets of the office

Section

Used and Damaged of articles and recorded in time

5

Vehicle log Book

Details of vehicle as per proforma

Driver

Every day of used of vehicle

6

Issue register

Record of letter Issued including D.O.

Section Clerk

Every day

7

Received register

Record of letter Received

Section Clerk

Every day

8

Peon Book

Record for letters delivered locally

Section Clerk

Every day

9

Telephone Log Book

Record for every outgoing call

 -
 -

10

Roster register

Record on appointment and promotion in respect of S.C/S.T as per roster point

Estt. Section

As and when appointment and promotion is made

11

Register of Assembly questions

Record of A.Q No. and Name of questioner

In Statistics Section

In the same day

12

 RTI Register

    

30 Day 
13  RTI Case Book       

MANUAL-7  

Particulars of any Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8  

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.

Name

Type of Affiliated Body

Brief Introduction

Head of the Body

Address

1

2

3

4

5

6

1

Examination Committee - for fixation of centers

-

-

-

-

2

Selection Committee for appointment of Contract Teachers

-

-

-

-

3

D.P.C. for promotion of Clerks and others

-

-

-

-

4

Science Committee

-

-

-

-

5

J.R.C. Society

-

-

-

-

6

District Council Scouts & Guide

-

-

-

-

7

Athletic Association

-

-

-

-

MANUAL-9 
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]

 

Sl. No.

Name

Designation

Mobile No

E-Mail

Address

1

2

3

4

5

6

1

Gendra Kujur

District Education Officer

-

deodeogarh@gmail.com

DEO, Deogarh

2

Shakuntala Tete

ADEO

9777223312

-do-

-do-

3

Sushanta Ku. Guta

ADEO

8249034974

-do-

-do-

4

Ipsita Pattnaik

DSS

9438762055

-do-

-do-

5

Soubhagya Pradhan

S.O

8457015415

-do-

-do-

6

Jhasaketan Sahu

Sr. Asst.

8018780470

-do-

-do-

7

Adit Ku. Nanda

Sr. Asst.

8763300074

-do-

-do-

8

Dhaneswar Pradhan

Sr. Asst.

8895894968

-do-

-do-

9

Trilokyanath Biswal

Jr. Asst.

9777725114

-do-

-do-

10

Mitrabhanu Pradhan

Jr. Asst.

78250849

-do-

-do-

11

Nabin Chandra Pradhan

Jr. Asst.

9937315504

-do-

-do-

12

Debarchan Udabar

Peon

9938522887

-do-

-do-

13

Manaranjan Sahu

Peon

9437424082

-do-

-do-

14

Bhabagrahi Pradhan

Peon

7848025580

-do-

-do-

15

Padmini Mohapatra

IPE

8455903486

-do-

-do-

MANUAL-10 
Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

 

Sl. No.

Name

Designation

Gross Salary

Net

1

2

3

4

5

1

Gendra Kujur

DEO

148982

96002

2

Sushanta Ku. Guta

ADEO

142462

142262

3

Sakuntala Tete

ADEO

124206

101389

4

Ipsita Pattnaik

DSS

75306

67945

5

Soubhagya Pradhan

S.O

85560

42765

6

Adit Kumar Nanda

Sr. Asst.

78566

48366

7

Jhasa Kentan Sahu

Sr. Asst.

81530

41129

8

Dhaneswar Pradhan

Sr. Asst.

81840

51439

9

Trilokyanath Biswal

Jr. Asst.

72230

46989

10

Mitrabhanu Pradhan

Jr. Asst.

60636

29831

11

Nabin Chandra Pradhan

Jr. Asst.

50693

45672

12

Debarchan Udabar

Group - D

60636

29831

13

Manaranjan Sahu

Group - D

59495

 

35280

14

Bhabagrahi Pradhan

Group - D

42692

41690

MANUAL-11  

 Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]

Information is being Prepared

MANUAL-12  

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

MANUAL-14  

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Information is being Prepared

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Notice Board

Public notice on admission, competition, Public Exam

10.00 AM to 5.00 PM on every working day

Appointment of teachers

List of selected candidate etc.

MANUAL-16  

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Soubhagya Chandra Padhan

Section Officer

8457015419

deodeogarh@gmail.com

 

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Mobile No.

E-Mail

Address

1

2

3

4

5

6

1

Gendra Kujur

DEO

9583987751

deodeogarh@gmail.com

New Baliroi Mouza, deogarh, At/Po – Deogarh - 768108

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority.
Transfer Policy
SL NO Notificatio No. Notification Date Attachment
1  NIL    
       
       
       
Transfer Order issued by this Public Authority.
Transfer Orders
SL NO Order No. Order Date Attachment
 1 209777 08.08.2025  For TGT Arts, PCM, CBZ teachers 
 2 20979  08.08.2025  For Hindi, Sanskrit & PET Teachers 
       

Procurement

Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement

Value Rs.

Sl. No

Work Order No.

Work Order Date

Procurement Name

1

89/2022-23

4.2.21

88A cartridge

508.42

2

24/2022-23

25.10.22

Quick heal

593.00

3

24/2022-23

25.10.22

CMOS, Battery

4237.00

4

24/2022-23

25.10.22

Quick heals 114/TRI

1228.81

5

24/2022-23

25.10.22

Power supply M1005/Printer

4872.81

6

25/2022-23

25.10.22

88A cartridge

505.82

7

25/2022-23

25.10.22

925 laser cartridge

1610.16

8

34/2023-24

10.10.23

Cartridge

6300.00

9

98/24-25

20.02.25

Quick Heal

2650.00

10

98/24-25

20.02.25

UPS U725

2800.00
Public Private Partnership
SL NO Company Name Agreement Date File Number Validuty from - to Public Private Partnership Project Name Attachment
 1 Nill           
             
             
CAG & PAC Paras    
SL No. IR NO Para No.   Subject Complied Recived from Attachment
    Part-II-A Part-II-B   Yes / No CAG / PAC  
1  01/2024-25     Scan copy enclosed      
               
RTI Application
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total Number on Application Rejected
FY 2022-23 31 31 0 0
 FY 2023-24 30 30 0  0
FY 2024-25 22 22  0 0
RTI 1st Appeals
Years Total Number on Appeal Recived Total Number on Appeal Disposed Total Number on Appeal Rejected  Total Number on Application Rejected
FY 2022-23 0 0 0 0
FY 2023-24 0 0 0 0 
FY 2024-25 0 0 0 0
Citizen Charter
SL No Service Name Purpose
1  Notice Board, E-despatch RTI, Pension, Examination, Admission, sports, scout, JRC, Science Exhibition etc. 
     
     
Discretonary & Non-Discretionary Grants
SL No Grant Name Grant Type Grant from Grant Value
      Central / In Rs.
1  NIL      
2        
         
         
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
 1 NIL