Block Education Office, Bandhugaon, Koraput

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions and Duties

[Section-4(1) (b) (i)]

Aims and Objective of the Organization:
Monitoring and Supervision of Elementary Education .The list of block wise Primary and Upper Primary Schools.
2. Mission/ Vision:
Universalisation of Elementary Education.
3. Brief History of Background for its Establishment:
For effective supervision / Inspection and monitoring of Elementary Education, the officer of the Block Education Officer, Bandhugaon (Koraput) was established in the 08.07.2013 on re-organization of School and Mass Education Department of Odisha.
4. Organization Charts:
The following officers/ staffs are working under the administrative control of Block Education Office, Bandhugaon (Koraput) to assist him to achieve the objectives.
1. Block Education Officer:-01
2. Assistant Block Education Officer: 03
3. Head Clerk : (Vacant)
4. Senior Clerk : 01
5. Junior Clerk: 01
6. Peon: 01
7. MIS-cum-Planning Co-ordinator: 01
8. Technical Consultant: 01
9. BRP(CWSN): (Vacant)
10. Accountant-cum-support staff: 02(Vacant -01)
11. Data Entry Operator: 02
12. Attendant: (Vacant)
13. Night Watcher-Cum Sweeper: 01
5. Allocation of Business:
I) Inspection/ Supervision of Elementary Education.
ii) Establishment works of Teachers/ Staffs .
iii) Drawal and disbursement of salary and other dues.
iv) Primary Scholarship (Class - III and V)
v) Mobilization for admission of children of age group of 6-14
vi) Inspection of Schools opened by private organization for ground of permission/ N.O.C.
6. Duties to be Performed to Achieve the Mission:
I) Inspection/Supervision of Elementary Education.
ii) Establishment works of Teachers/ Staffs .
iii) Drawal and disbursement of salary and other dues.
iv) Primary Scholarship (Class - III and V) Examination U.P. Examination.
v) Mobilization for admission of children of age group of 6-14
vi) Inspection of Schools opened by private organization for ground of permission/ N.O.C.
7. Details of Service Rendered :
i) Inspection/ Supervision of Elementary Education.
ii) Establishment works of Teachers/ Staffs.
iii) Drawal and disbursement of salary and other dues.
iv) Primary Scholarship (Class - III and
v) Examination U.P. Examination.
v) Mobilization for admission of children of age group of 6-14
vi) Inspection of Schools opened by private organization for ground of permission/ N.O.C.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.	Designation	Powers				Duties
Sl.	Designation	Administrative	Financial	Statutory	Others	Duties
1	2	3	4	5	6	7
1	Block Education Officer, Bandhugaon(Koraput)	All Establishment works of teachers	D.D.O	Inspection/ supervision of Elementary Education	-	All works within jurisdiction of power
1	Block Education Officer, Bandhugaon(Koraput)	Estt. Matters of ministerial staffs except appointment/ transfer
2	Assistant Block Education Officer, Bandhugaon, Koraput	As assigned by Block Education Officer, Bandhugaon, Koraput		As assigned by Block Education Officer, Bandhugaon, Koraput	-	-do-
3	Head Clerk	(Vacant)			-	-do-
4	Senior Clerks -1	Internal office management	Disbursement of Salary etc. and maintenance of cash records	As assigned by Block Education Officer, Bandhugaon, Koraput	-	As assigned by Block Education Officer, Bandhugaon, Koraput
5	Junior Clerk-1					As assigned by Block Education Officer, Bandhugaon, Koraput
7	Headmaster	Management of Schools	AS per guidelines received from higher authorities	Teching & supervision of classes of Asst. Trs.	-	-do-
8	Asst. Teachers	-	-	Teaching	-	-do-

Note : Substantive powers and duties for each position may be defined.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	Receipt of letters	Jr. Clerk in - charge	Same day
2	Perusal of letters	By H.C . / ABEO/BEO, Bandhugaon, Koraput	-do-
3	Marking of letters	Jr. Clerk in - charged of receipt	One day
4	Distribution of letters for disposal	-do-	-do-
5	Processing	Concerned dealing Assistant.	2 - 3 days
6	Disposal	A.B.E.O & BEO	3 - 4 days

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame / Norms	Remarks
1	2	3	4
1	Diary of letters	5 minutes per letter	-
2	Dispatch of letter	5 minutes per letter	Regd. Letters including entry in messenger book
3	Typing Job	20/30 pages per day	-
4	Preparation of bills	10 - 12 days	-
5	Sanction of increment	2-3 days	-
6	Sanction of leave	2-3 days	-
7	Sanction of G.P.F./ G.I.S. Etc.	2- 3 days	-
8	Sanction of provisional pension/ final pension	7 days	-

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.	Name of the Act, Rules Regulations etc.	Brief Gist of the Contents	Reference No if Any	Price in Case of Priced Publication
1	2	3	4	5
1	Odisha Education Code	Monitoring of Elementary Education	-	-
2	Odisha Elementary Education Cadre Rules,2014	Appointment/ transfer of Trs. Of Elementary Cadre	No.14081/ SME Dt.01.07.2014	-
3	OCS ( Pension ) Rules, 1992	Sanction of Pensioner benefits to employees of Elementary Cadre	-	-
4	Pension Rules for the Employees of Aided Educational Institutions	-do-	-	-
5	Odisha Service Code	Procedure for disposal of establishment matter	-	-
6	Odisha Service Manual	Procedure for disposal of establishment matter	-	-
7	Odisha G.P.F. Rules	Disposal of G.P.F. Advance of Govt. employees .	-	-
8	G.P.F. Rules for Aided Educational Employees	-do-	-	-
9	Odisha Leave Rules , 1966	Disposal for leaves cases	-	-
10	Odisha Treasury Code	Procedure for drawal of bills through Treasury
11	Odisha General Finance Rules	Handling of cash and monitoring thereof	-	-
12	C.C. A Rules	Award of punishment in case irregularities / misconduct of the employees	-	-
13	Executive instructions received from time to time	As per instructions	-	-
14	The Odisha Educational (Est., Recogn. and Management of Upper Pry. School) Rule-1991	Opening reorganization Management	-	-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Nature of Record	Details of Information available	Unit/ Section, where available	Retention Period, where available
1	2	3	4	5
1	Receipt Register	Letters received by the office	Receipt section	It is preserved as record manual
2	Issue Register	Letter issued from this office	Issue section	Letter has been made on e-despatched
3	Cash Book	Daily transaction of cash	Senior Clerk	-do-
4	Acquaintance Bill	Details of drawal and disbursement	Concerned section	-do-
5	Stock register	Details of stock available in the office	Concerned section	-do-
6	Pension register	Register maintained as per O.P.R.,1992 in respect of all resigned employees/ death cases	Pension section	-do-
7	Files	For each subject , matter	Concerned section	-do-
8	Case Register	O.J.C. cases	-do-	-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.	Name and Address of the Consultative Committees/ Bodies	Constitution of the Committee/ Body	Role And Responsibility	Frequency of Meetings
1	2	3	4	5
1	Transfer Committee at Block level convened by District Education Officer, Koraput	As per guidelines vide G.O.No.16672/SME Dt.01.08.2014	Suggestion to Dist. Committee	Annually
2	Transfer Committee at Block level convened by District Education Officer, Koraput	As per guidelines vide G.O.No.16672/SME Dt.01.08.2014	Approval of transfer proposals	Annually

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Contact No.
1	2	3	4
1	Arpita Pradhan	ADEO I/C BEO	7854941115
2	Madan Pani	ABEO	7978495119
3	Amod Kishore Khosla	Senior Asst.	9337060309
4	Abani Kumar Tripathy	Junior Asst.	9439774775
5	Anugula Ranjit	DEO-MDM	8249912030
6	Penta Rajesh	Accountant-cum-Supporting Staff	8639320103
7	Dhuraja Khora	MIS-cum-Planning Coordinator	9439935232
8	Dharmika Dangari	Accountant-cum-Supporting Staff	8328812507
9	Bishnu Priya Jhodi	Peon	9439175541

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4(1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration / compensation
1	2	3	4
1	Arpita Pradhan	ADEO I/C BEO	0
2	Madan Pani	ABEO	58600
3	Amod Kishore Khosla	Senior Asst.	46800
4	Abani Kumar Tripathy	Junior Asst.	29300
5	Anugula Ranjit	DEO-MDM	16800
6	Penta Rajesh	Accountant-cum-Supporting Staff	14516
7	Dhuraja Khora	MIS-cum-Planning Coordinator	18150
8	Dharmika Dangari	Accountant-cum-Supporting Staff	14516
9	Bishnu Priya Jhodi	Peon	17600

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.	Major Head	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised Budget	Expenditure for the Last Year
1	2	3	4	5	6	7
1	2202-General Education	Salary of office Staff	2406900.00	3335061.00	34351120.00	2645995.00
		UP Schools	2857300.00	4409425.00	4541708.00	4451344.00
		Primary Schools	47185500.00	65823679.00	67798389.00	60869952.00

Plan Budget :

Sl.	Name of the Plan Scheme	Activities to be Under Taken	Date of Commence ment	Expected Date For Completion	Amount Sanctioned	Amount Disbursed/ Spent
1	2	3	4	5	6	7
1	609 Non -Govt. Aided UPS	-	-	-	Nil	Nil

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorization Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14
Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.	Activities for Which Electronic Data Available	Nature of Information Available	Can it be Shared with Public	Is it Available on Website is being Used as Back End Database
1	2	3	4	5
1	School list	-	Yes	-
2	Teachers position	-	Yes	-
3	Roll Strength	-	Yes	-
4	Salary Particulars	-	Yes	-

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of Information	Working Hours
1	2	3	4
1	Notice Board	Guidance and Instruction	-
2	PIO	As desired by the applicant	-

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	2	3	4	5	6
1	Amod Kishore Khosla	Senior Asst.	9337060309	Amod1978kishore@gmail.com	O/o The BEO Bandhugaon

Public Information Officer (PIO):

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	2	3	4	5	6
1	Madan Pani	ABEO	7978495119	-	O/o The BEO Bandhugaon

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	2	3	4	5	6
1	Arpita Pradhan	BEO	7854941115	-	O/o The BEO Bandhugaon

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
Other information on the functioning and services of public authority are also available with the office.