Assistant Executive Engineer Rural Works Sub-Division, Udala, Mayurbhanj
Introduction
Background of this Hand-Book ( Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Background of this Hand-Book:
In accordance to the Right to Information Act.2005, these hand books have been prepared containing information considered vital for knowledge of general public. Efforts have been made to provide as much information as possible for citizen to secure access to information relating to the activities of Rural Works Division, Baripada.
2. Objective/ Purpose of this Hand-Book:
The purpose of the hand book is to reveal information relating to the activities of Rural Works Division, Baripada for the information of the general public
3. Intended users of this Hand-Book:
Citizens of India.
4. Contact Person in case some body wants to get more information on topics covered in the Hand-Book as well as other information also:
i) Er. Satyanarayan Behera, Appellate Authority (Executive Engineer), Rural Works Division, Baripada
ii) Er. Sucharita Mohanty, P.I.O (Junior Engineer, (Estimator) Rural Works Division, Baripada
iii) Er. JayChandra Patnayaik, A.P.I.O (Junior Engineer) R.W.Sub Division, Baripada
5. Procedure and Fee Structure for getting information:
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Sl. No.
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Application fee
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Rate to be charged
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Mode of Deposit
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PART-1
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(i)
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Application fee seeking information
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Rs 20 per Application
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Treasury Challan/ Cash
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(ii)
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Application fee for 1st Appeal
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Rs 40
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Court fee Stamp
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(iii)
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Application for 2nd Appeal
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Rs 50
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Court fee Stamp
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PART-II (Amount to be charged for Providing information)
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(i)
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Inspection of documents
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Rs. 15 per each hour or fraction thereof
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By Cash
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(ii)
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A4 size paper for cash folio
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(a) Typed copy/ Photocopy per page
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Rs.5
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By Cash
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(b) Print out from computer per page
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Rs .10
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By Cash
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(iii)
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CD with cover
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Rs.100 per CD
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By Cash
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(iv)
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Floppy Diskette (1.44 MB)
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Rs.100 per Floppy
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By Cash
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(v)
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Maps & Plans
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Reasonable cost to be fixed by P.I.O depending upon the cost of labour and material and equipment and other ancillary expenses
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By Cash
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(vi)
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Video Cassette/ Microfilm/ Microfiche
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-do-
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By Cash
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(vii)
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Certified Sample of material
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-do-
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By Cash
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1. Objective/purpose of the public authority:
The Rural Works Division, Baripada is entrusted with the task of construction and maintenance of rural roads and buildings.
2. Mission /Vision Statement of the Public Authority:
PMGSY:
NABARD
i) Road
ii) Bridge
CWA
3. Brief History of the Public Authority:
This Division has been created for constructing and maintaining the rural roads and buildings.
4. Duties of the Public Authority:
i) Executive Engineer:
Being the Divisional Officer, he is responsible to the Superintending Engineer of the Circle for efficient execution and management of all works and in all matters within his Division. It is his duty to organize and supervise the execution of works and to see that they are suitable and economically carried out. As the primary disbursement officer of the Division, he is also responsible not only for the financial regularized of the transactions of the whole Division, but also for maintenance of account of transactions correctly and in accordance with rules in force.
He is also required to submit his accounts to the Accountant General for audit and for incorporation in the General Accounts of the State.
The duty and responsibility of the Executive Engineer have been elaborated in Para 2.2.25 to 2.2.60 of OPWD Code and in Chapter 43, 4&22 of CPWD Code.
ii) Assistant Engineer:
All the Assistant Engineers holding the Sub-Divisions as stated above are known as Sub-Divisional Officer. SDO are responsible to the Executive Engineer in all matters concerned with the efficient management and execution of works within his sub-Division. The duties and functions of the Sub-Divisional Officers have been elaborated in Para 2.2.61 to 2.2.63 of OPWD Code and Chapter 10 and 21 of CPWD Code.
iii) Junior Engineer:
The Junior Engineers are designated as Sectional Officer. The Sectional Officers are responsible for all matters connected with efficient management of the Sections to their Sub-Divisional Officer. The duties and functions of Sectional Officers have been elaborated in Para 2.2.66 to 2.2.68 of OPWD Code.
iv) Divisional Accounts Officer:
The Divisional Accounts Officer posted to the Division by the Accountant General (A&E) Odisha, assisted the Executive Engineer in the discharge of his responsibilities referred in paragraph 4.1.1 of CPWA Code. The duties and functions of the Divisional Accounts Officer have been elaborated in Para 4.2.2 to 4.2.7 and chapter 10 and 22 of CPWA Code as well as Appendix-IX and other relevant chapter of OPWD Code.
v) Head Clerk:
Being the head ministerial staff he is to supervise the works of all the Junior Clerks and Senior Clerks coming under his spare of work. He maintains the accounts of all stationeries, Dead Stock materials, and postage stamp.
vi) Junior Clerks :
The Junior Clerks are discharged the responsibility of Sub-Divisional Cashiers of respective Sub-Divisions under this Division. They are responsible for keeping cash in the Sub-Divisional Cash Chest under double key system and for maintenance of correct accounts of all cash transactions of the Sub-Division. They are responsible to the Sub-Divisional Officers for correct maintenance of Cashbooks and cash accounts as well as other works accounts of the Sub-Divisional Officers including sections. The Junior Clerks who are entrusted with the works of Accounts Branch dealing with Audit Accounts and records of both cash and work transaction made by the concerned Sub-Divisional Officers under the direct supervision of Divisional Accounts Officers. The Junior Clerk who deals wages establishment and DLR's under supervision of Head Clerk.
vii) Tracer:
The Tracer of this Division is entrusted to discharge his duties for the Plan, Drawing and Design of works under the direct supervision of the Estimator and Executive Engineer.
4. Main Activities /Functions of the Public Authority:
The Rural Works Division, Baripada is entrusted with the task of construction and maintenance of rural roads and buildings.
5. List of Services being provided by the Public Authority with a brief write-up on them:
The Rural Works Division, Baripada is entrusted with the task of construction and maintenance of rural roads and buildings.
6. Organizational Chart:
7. Expectation of the Public Authority from the Public for enhancing its effectiveness and efficiency:
For enhancing and effectiveness and efficiency co-operation for the public is highly solicited in respect of the relation of the Rural Works Division, Baripada. Grievance petition for the public are accorded due to importance and expidious are always favor for the redresal for the general public.
8. Arrangements and methods made for seeking public participation/contribution:
Grievance petition for the public are accorded due to importance and expedious are always taken for the redressal of the General public.
9. Mechanism available for monitoring the service delivery and public grievance resolution:
Grievance cell at the Divisional level is functioning for the public grievance resolution.
10. Address of the main office and other offices at different levels:
1-Rural Works Division, Baripada, At/Po: Baripada, Dist: Mayurbhanj (Main Office)
2-Rural Works Sub-Division, Baripada, At/Po: Baripada, Dist: Mayurbhanj
i) R.W.Section, Baripada
ii) R.W.Section, Samakhunta
iii) R.W.Section, Chitroda
iv) R.W.Section, Suliapada
v) R.W.Section, Kuliana
vi) R.W.Section, Kuliana
3-Rural Works Sub-Division, Betnoti, At/Po: Betnoti, Dist: Mayurbhanj
i) R.W.Section, Betnoti
ii) R.W.Section, Badsahi
iii) R.W.Section,Rasgovindpur
iv) R.W.Section, Baisisnga
4-Rural Works Sub-Division, Udala, At/Po: Udala, Dist: Mayurbhanj
i) R.W.Section, Udala-I
ii) R.W.Section, Udala-ll
iii) R.W.Section, Kaptipada-I
iv) R.W.Section, Kaptipada-ll
5-Rural Works Sub-Division, Khunta, At/Po: Khunta, Dist: Mayurbhanj
i) R.W.Section, Khunta -I
ii) R.W.Section, Khunta -II
11. Morning Hours of the Office: 10.00 AM to 1.30 PM
Closing Hours of the Hours: 2.00 PM to 5.00 PM
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Sl. No.
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1
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Name
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Er. N.V. Harihar Rao
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Designation
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Executive Engineer
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Duties
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a. Being the Divisional Officer, he is responsible to the Superintending Engineer of the Circle for efficient execution and management of all works and in all matters within his Division. It is his duty to organize and supervise the execution of works and to see that they are suitable and economically carried out. As the primary disbursement officer of the Division, he is also responsible not only for the financial regularized of the transactions of the whole Division, but also for maintenance of account of transactions correctly and in accordance with rules in force.
b. He is also required to submit his accounts to the Accountant General for audit and for incorporation in the General Accounts of the State.
c. The duty and responsibility of the Executive Engineer have been elaborated in Para 2.2.25 to 2.2.60 of OPWD Code and in Chapter 43, 4&22 of CPWD Code.
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2
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Name
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Designation
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Assistant Engineer
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Duties
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a. All the Assistant Engineers holding the Sub-Divisions as stated above are known as Sub-Divisional Officer.
b. SDO are responsible to the Executive Engineer in all matters concerned with the efficient management and execution of works within his sub-Division. The duties and functions of the Sub-Divisional Officers have been elaborated in Para 2.2.61 to 2.2.63 of OPWD Code and Chapter 10 and 21 of CPWD Code.
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3
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Name
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Designation
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Junior Engineer
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Duties
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The Junior Engineers are designated as Sectional Officer. The Sectional Officers are responsible for all matters connected with efficient management of the Sections to their Sub-Divisional Officer. The duties and functions of Sectional Officers have been elaborated in Para 2.2.66 to 2.2.68 of OPWD Code.
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4
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Name
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Designation
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Divisional Accounts Officer
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Duties
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The Divisional Accounts Officer posted to the Division by the Accountant General (A&E) Odisha, assisted the Executive Engineer in the discharge of his responsibilities referred in paragraph 4.1.1 of CPWA Code. The duties and functions of the Divisional Accounts Officer have been elaborated in Para 4.2.2 to 4.2.7 and chapter 10 and 22 of CPWA Code as well as Appendix-IX and other relevant chapter of OPWD Code.
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5
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Name
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Designation
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Head Clerk
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Duties
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a. Being the head ministerial staff he is to supervise the works of all the Junior Clerks and Senior Clerks coming under his spare of work.
b. He maintains the accounts of all stationeries, Dead Stock materials, and postage stamp.
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Sl. No.
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6
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Name
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Designation
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Junior Clerks
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Duties
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The Junior Clerks are discharged the responsibility of Sub-Divisional Cashiers of respective Sub-Divisions under this Division. They are responsible for keeping cash in the Sub-Divisional Cash Chest under double key system and for maintenance of correct accounts of all cash transactions of the Sub-Division. They are responsible to the Sub-Divisional Officers for correct maintenance of Cashbooks and cash accounts as well as other works accounts of the Sub-Divisional Officers including sections. The Junior Clerks who are entrusted with the works of Accounts Branch dealing with Audit Accounts and records of both cash and work transaction made by the concerned Sub-Divisional Officers under the direct supervision of Divisional Accounts Officers. The Junior Clerk who deals wages establishment and DLR's under supervision of Head Clerk.
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7
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Name
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Designation
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Tracer
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Duties
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The Tracer of this Division is entrusted to discharge his duties for the Plan, Drawing and Design of works under the direct supervision of the Estimator and Executive Engineer.
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.
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What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other rules/ regulations etc can be made)
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The Division which are within the purview of the Executive Engineer as per Departmental rules and regulations are taken by the Executive Engineer. If not the same is submitted to Superintending Engineer for a decision. If the Superintending Engineer is not competent to taken decision the same is submitted to Chief Engineer for decision. If same is not within the purview of Chief Engineer the same is referred to Govt. of R.D.Deptt. For decision. The Deptt. under such as OPWD Code Vol-I & II are generally followed.
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What are the documented procedures / laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?
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As Mentioned in 9.10
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What are the arrangements to communicate the decision to the public?
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Through Executive Engineer, R.W. Division, Baripada
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Who are the officers at various levels whose opinions are sought for the process of decision making?
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Govt. of R.D.Deptt.Chief Engineer, Rural Works, Odisha, Bhubaneswar Superintending Engineer, North Eastern Rural Works Circle, Keonjhar Executive Engineer, R.W.Division, Baripada
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Who is the final authority that wets the decision?
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Govt. of R.D.Deptt.
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Please provide information separately in the following format for the important matters on which the decision is taken by the public authority
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-
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Subject on which the decision is to be taken
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Constn.& Maintenance of Rural Roads & Buildings
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Guidelines / Direction, if any
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OPWD Code Vol-I & 11
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Process of Execution
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Through Tendering
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Designation of the Officers involved in decision making
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Chief Engineer ,Rural Works ,Odisha ,Bhubaneswar Superintending Engineer ,North Eastern Rural Works Circle, Keonjhar Executive Engineer, R.W.Division , Baripada
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Contact information of above mentioned officers
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As Above
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If not satisfied by the decision, where and how to appeal
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R.D.Deptt.
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MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Executive of Various Activities of R.D. Deptt. We have been followed the Odisha Standard Specification/ MORD/ Rules & Regulation of OPWD Code Vol- I & II.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
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Sl.
No.
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Name/ Title of the Document
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Type of Documents
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Brief write up of the Documents
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From where one can get a copy of rules, regulations, instructions, manual and Records
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Address, Telephone No., Fax,
E-Mail &
Others
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Fee Charged by the Department for a copy of Rules, Regulations, instructions, manual and Records (if any)
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1
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2
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3
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4
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5
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6
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7
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1
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OPWD Code
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-
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-
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-
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-
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-
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2
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CPWD Code
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-
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-
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-
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-
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-
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3
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Specification
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-
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-
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-
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-
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-
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MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
- List of Office Orders, Circulars, Notifications, letters, Registers, resolutions, proceedings of the meetings, memorandums and other relevant documents etc.
(Example: Register of Files, Register of Registers, Employee Attendance Register, Accounts related registers, RTI registers under Odisha RTI Rules).
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Sl.
No.
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Category of the Document
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Name of the Document and its Introduction in one line
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Procedure to obtain the Document
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Held by/ Under control of
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1
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2
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3
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4
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5
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1
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Divisional Level
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All ongoing works
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RTI Act
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PIO
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MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
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Sl.
No.
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Subject/ Topic
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Is it mandatory to ensure Public Participation (Yes/No)
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Arrangements for seeking Public Participation
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1
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2
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3
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4
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1
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PMGSY Works
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Yes
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Yes
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2
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NABARD Works
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Yes
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Yes
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3
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C.W.A. Works
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Yes
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Yes
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4
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S/R Works
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Yes
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Yes
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MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
| SL No |
Name |
Designation |
Office Ph. No |
Mobile No |
Fax |
E-Mail |
Address |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
| 1 |
Satyabrata Nayak |
Assistant Executive Engineer |
- |
9438289934 |
- |
- |
R.W Sub-Division, Udala |
| 2 |
Gahma Majhi |
Assistant Engineer |
- |
9438289937 |
- |
- |
R.W Section, Udala-I |
| 3 |
Subrrat Kumar Dandasena |
Assistant Engineer |
- |
9937767788 |
- |
- |
R.W. Section, Sarat |
| 4 |
Chhotlala Marandi |
Assistant Engineer |
- |
9438289935 |
- |
- |
R.W. Section, Kaptipada-I |
| 5 |
Prakashr Ranjan Das |
Junior Engineer |
- |
9437086904 |
- |
- |
R.W. Section, Udala-II |
| 6 |
Jagadish Chandra Behera |
Junior Engineer |
- |
9438289936 |
- |
- |
R.W. Section, Kaptipada-II |
| 7 |
Sudhir Kumar Mahal |
Roller Driver |
- |
9861201417 |
- |
- |
R.W Section, Udala-I |
| 8 |
Mahendra Kumar Behera |
Gangmulia |
- |
9853658874 |
- |
- |
R.W Sub-Division, Udala |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
| SL No |
Name |
Designation |
Monthly Remuneration |
Compensation/ Compensator Allowance |
The Proceedure to determine the remuneartion as per the given regulation |
| 1 |
2 |
3 |
4 |
5 |
6 |
| 1 |
Satyabrata Nayak |
Assistant Executive Engineer |
65000 |
- |
- |
| 2 |
Gahma Majhi |
Assistant Engineer |
70000 |
- |
- |
| 3 |
Subrrat Kumar Dandasena |
Assistant Engineer |
49000 |
- |
- |
| 4 |
Chhotlala Marandi |
Assistant Engineer |
70000 |
- |
- |
| 5 |
Prakash Ranjan das |
Junior Engineer |
41100 |
- |
- |
| 6 |
Jagadish Chandra Behera |
Junior Engineer |
41100 |
- |
- |
| 7 |
Sudhir Kumar Mahal |
Roller Driver |
27400 |
- |
- |
| 8 |
Mahendra Kumar Behera |
Gangmulia |
21600 |
- |
- |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
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Sl.
No.
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Name of
the Scheme/
Head
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Activity
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Starting Date of the Activity
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Planned end date of the Activity
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Amount Proposed
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Amount Sanctioned
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Amount
released/
disbursed( No. of
instaments)
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Actual Expenditure for the last year
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Responsible officer for the quality and the complete execution of the work
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1
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2
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3
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4
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5
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6
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7
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8
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9
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10
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| |
Year 2005-06:
|
|
1
|
5054(RIDF)
|
Bridge
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-
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-
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-
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-
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110.904
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111.16
|
-
|
|
2
|
-
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Road
|
-
|
-
|
-
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-
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314.01
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313.74
|
-
|
|
3
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5054(CWA)
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Road
|
-
|
-
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-
|
-
|
60.00
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60.00
|
-
|
|
4
|
5054
(SI Work)
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Bridge
|
-
|
-
|
-
|
-
|
6.00
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6.00
|
-
|
|
5
|
2006-07
|
Bridge
|
-
|
-
|
-
|
-
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349.01
|
28.94
|
-
|
|
|
Year 2006-07 :
|
|
1
|
5054(RIDF)
|
Bridge
|
-
|
-
|
-
|
-
|
85.01
|
27.11
|
-
|
|
2
|
-
|
Road
|
-
|
-
|
-
|
-
|
264.00
|
1.83
|
-
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
All the Data of PMGSY works are available in the online. Information will be access at the Citizen site.
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
- Notice Board at the office
- Advertisements, tenders, recruitment related notices are being published through local and national dailies.
- Inspection of Records in the Office is also available to the citizen as per provisions of Odisha RTI Rules.
- Proactive disclosure of 17 manuals under section-4(1)(b) of RTI Act, 2005 are published in the state RTI portal of Government of Odisha.
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officers (PIO):
| SL No |
Name |
Designation |
Office Ph. No |
Mobile No |
Fax |
E-Mail |
Address |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
| 1 |
Puspanjali Bangsingh |
Asst. Executive Engineer |
06792-260207 |
9692137681 |
- |
rw_mayurbhanj@yahoo.co.in |
Office of the Executive Engineer, R.W Division, Baripada |
| 2 |
Shantanu Kumar Naik |
Dy. Executive Engineer |
- |
9438289913 |
- |
- |
Office of the Dy. Executive Engineer, R.W Sub-Division, Baripada |
| 3 |
Rajesh Pradhan |
Asst. Executive |
- |
9438289919 |
- |
- |
Office of the Dy. Executive Engineer, R.W Sub-Division, Baripada |
| 4 |
Satyabrata Nayak(l/C) |
Asst. Executive Fneineer |
- |
9438289931 |
- |
- |
Office of the Asst. Executive Engineer, R.W, Sub-Division, Khunta, Baripada |
| 5 |
Satyabrata Nayak |
Assistant Executive Engineer |
- |
9438289934 |
- |
- |
Office of the Asst. Executive Engineer, R.W, Sub-Division, Udala , Baripada |
Asst. Public Information Officers (APIO):
| SL No |
Name |
Designation |
Office Ph. No |
Mobile No |
Fax |
E-Mail |
Address |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
| 1 |
Rashmita Mallick |
Assistant Engineer |
06792-260207 |
9439779257 |
- |
rw_mayurbhanj@yahoo.co.in |
Office of the Executive Engineer, R.W Division, Baripada |
First Appellate Authority (FAA):
| SL No |
Name |
Designation |
Office Ph. No |
Mobile No |
Fax |
E-Mail |
Address |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
| 1 |
Er. N.V. Harihar Rao |
Executive Engineer |
06792-260207 |
9437255363 |
- |
rw_mayurbhanj@yahoo.co.in |
Office of the Executive Engineer, R.W Division, Baripada |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
- Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
- Other information on the functioning and services of public authority are also available with the office.