District Project Office, Sarva Shiksha Abhiyan, Deogarh

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Sarva Shiksha Abhiyan (SSA) is an effort to universalize elementary education by community-ownership of the School system. It is a response to the demand for quality basic education all over the country. The SSA programme is also an attempt to provide an opportunity for improving human capabilities to all children, through provision of community-owned quality education in a mission mode.

1. About of the Organization:

District Project Office, Sarva Shiksha Abhiyan, Deogarh was established under Sarva Shiksha Abhiyan Flagship Programme to implement the aims and objectives of the Programme. This Organization is constituted of different Coordinators, Assistants, Accountant, Cahier, Data Entry Operators etc. headed by one O.A.S. (I) officer. Collector is the Chairman of SSA in the district. This Organization implements different activities of RTE-SSA like Teachers' Training, Shiksha Sahayaks appointment, new school building construction, provision of free uniforms to girl students, different provisions for CWSN students etc.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	District Project Coordinator
	Power	Administrative	Head of this Office.
		Financial	Drawing and disbursement of Salary of Staff, release of Funds for different Programmes under different interventions.
		Other
	Duties
2	Designation	Senior Technical Consultant
	Power
	Duties	Monitoring and Supervision of Civil Works.
3	Designation	Financial Consultant
	Power
	Duties	Providing financial advice to different Intervention heads on implementation of activities.
4	Designation	Pedagogy Coordinator
	Power
	Duties	Providing Pedagogical Support to Teachers and imparting different Training module to them.
5	Designation	Girls Education Coordinator
	Power
	Duties	Development of Girls Education in the district by providing different facilities to them.
6	Designation	Planning Coordinator
	Power
	Duties	Preparation & implementation of AWP&B.
7	Designation	IED Coordinator
	Power
	Duties	Development of CWSN education by providing different Aids & Appliances.
8	Designation	SC/ ST Coordinator
	Power
	Duties	Development of SCâ€‘ST education in the district.
9	Designation	Programmer
	Power
	Duties	To ensure DISE, SDMIS, Teacher Profile its compilation & report generation
10	Designation	Technical Consultants
	Power
	Duties	Providing Technical help in Construction of School Building & preparing MB.

Sl. No.
11	Designation	Accountant
	Power
	Duties	Preparation of Debit Vouchers & Scrutiny of Vouchers.
12	Designation	Steno
12	Duties	Dealing with Confidential matters, Issue & dispatch of Daks, Phone & Fax.
13	Designation	Cashier
13	Duties	Dealing with Cash Book & Cash Transaction of Office.
14	Designation	Data Entry Operator
14	Duties	To ensure the data entry of DISE, CTS & daily day to day DTP work of Office.
15	Designation	Programme Assistant
15	Duties	Dealing with Establishment Section.
16	Designation	Peon
16	Duties	Attached to DPO.
17	Designation	Watchman
17	Duties	Attached to DPO.
18	Designation	Block Resource Teachers (BRT)
18	Duties	Development of Inclusive Education at School level for CWSN.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What are the Documented Procedures/ Laid down Procedures/ Defined Criteria/ Rules to arrive at a particular Decision for important matters? What are different levels through Which a Decision Process moves?

Relevant facts and activities are prepared by different Coordinators of this Office which is put before the District Project Coordinator for final approval and for some specific purposes approval of Collector-cum-Chairman, SSA shall be obtained.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Different activities and functions of this Office are performed by the norms and policies laid down by OSEPA, Bhubaneswar.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Document	Type of Documents	Brief write up of the Documents	From Where one can get a Copy of Rules, Regulations, Instructions, Manual and Records
1	2	3	4	5
1	Service Rules of OPEPA
2	Financial Expenditure Rules
3	Leave Rules
4	Maternity Leave Rules
5	Income Tax/ Act Rules
6	Recruitment, Promotion Rules
7	TA/ DA Rules etc.

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Name of the Document	Category of the Document	Procedure to Obtain the Documents	Held by/ Under Control of
1	2	3	4	5
1	Different Rules and Regulations from OPEPA for the incorporation of this Office
2	Notifications and instructions received from OPEPA as well as from the Govt.
3	Books of Accounts and Vouchers
4	Record notes and Resolution of different meeting held from time to time
5	Sanction and Release of Files
6	Annual Work Plan and Budget of this Office
7	Purchase and Procurement of Furniture and Office Consumables
8	Recruitment and Appointment Files
9	Vigilance and Legal Files
10	New Construction, Repair and Maintenance Files of School Building

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

In SSA planning process involves an assessment of the present situation/ requirement to have adequate information regarding status of the education in a district and problem encountered in improving the system. The Plan preparation involves the analysis of specific needs at the ground level of the education system.

To decentralize the planning process and to prepare the plan from the grass root level, Block Level and Cluster Level planning team has been formed.

1. Cluster Level Planning Team:

i. CRCC
ii. PEOs/ CEOS
iii. Head Master/ Active Teacher
iv. VEC
v. MTA/ PTA Members
vi. PRI Representatives

2. Block Level Planning Team Members:

i. BDO
ii. D.I. of Schools
iii. BRCC
iv. PEOs
v. One CRCC
vi. Active NGO Members
vii. PTA Members
viii. MTA/ VEC Members

3. District Level Planning Team Members:

i. District Project Coordinator
ii. DI of Schools
iii. All Intervention Heads

4. Convergence Meeting:

i. Immediately after the preparation of the Plan at district level, it is presented before the district advisory Planning team in the month of February and had detail discussion with them.

ii. After that this plan has been modified taking into consideration of the views of the Planning team members under the Chairmanship of Collector-cum-Chairman.

iii. Under the guidance of the Collector-cum-Chairman of the District Planning Team all District Level officers like DWO, DSWO, RWSS, CDMO etc actively involved in the preparation of the plan to ensure that there is no duplication of any activity.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

1. Cluster Level Planning Team:

i. CRCC
ii. PEOs/ CEOS
iii. Head Master/ Active Teacher
iv. VEC
v. MTA/ PTA Members
vi. PRI Representatives

2. Block Level Planning Team Members:

i. BDO
ii. DI of Schools
iii. BRCC
iv. PEOs
v. One CRCC
vi. Active NGO Members
vii. PTA Members
viii. MTA/ VEC Members

3. District Level Planning Team Members

i. District Project Coordinator
ii. D.I. of Schools
iii. All Intervention Heads

4. SSA Committee Members:

i. All MPs
ii. All MLAs
iii. Collector-Chairman
iv. One PRI Representative
v. Inspector of Schools
vi. District Project Coordinator- Member Convener
vii. All the DIs
viii. Principal DIET/ DRC
ix. DWO
x. DSWO
xi. Senior Technical Consultant
xii. One BRCC
xiii. One CRCC
xiv. Women Activists (Nominated- 2 nos.)
xv. NGO Representative (Nominated- 1 nos.)
xvi. Teacher Representatives (Nominated- 2 nos.)

5. Purchase Committee Members:

i. Additional District Magistrate
ii. DWO
iii. Financial Consultant, SSA, Deogarh
iv. GM, DIC

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	S.S.Laxmikanta Rautaray	Senior T.C.		7894406011	-	dpcdeogarhssa.opepa@nic.in	District Project Officer, SSA, Deogarh
2	Hrushikesh Parida	Financial Consultant		9338425001
3	Srinibas Panda	Programmer		9778172161
4	Vacancy	Planning Coordinator		-
5	Seema Rani Panigrahi	Gender Coordinator		9437882644
6	Jayshree Amantya	Pedagogy Coordinator		8895458507
7	Sunita Badhai	Tribal Coordinator		9437392778
8	Sanjeeb Kumar Mishra	Accountant		9438120560
9	Deepika Mishra	Junior Steno		9437832881
10	Jharana Bala Sahoo	Office Assistant		8260885474
11	Sasanka Sekhar Chaudhury	Office Assistant		7504445232
12	Pradyumna Kumar Pal	DEO-cum-PIO		9438394905
13	Asit Ku. Sahoo	DEO		9438150709
14	Kirti Sundar Mahakul	DEO		8280303105
15	Manjeeta Behera	T.C., Barkote		8895870567
16	Sujata Sahu	T.C., Tileibani		9437666641
17	Debendra Ku. Das	Peon		9556999648
18	Dileswar Ghadei	Peon		9178392913
19	Sujit Ku. Mukhi	Sweeper-cum-Night Watcher		9583580805

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration (in Rs.)
1	2	3	4
1	SS LaXMIKANTA RAUTARAY	Senior T.C.	34442/-
2	HRUSIKESH PARIDA	Financial Consultant	37278/-
3	SRINIBAS PANDA	Programmer	34003/-
4	VACANCY	PLANNING Coordinator
5	Seemarani Panigrahi	Gender Coordinator	37278/-
6	JAYSHREE AMANTYA	Pedagogy Coordinator	34644/-
7	Sunita Badhai	Tribal Coordinator	36614/-
8	Sanjib Kumar Mishra	Accountant	22057/-
9	Deepika Mishra	Junior Steno	22057/-
10	JHARANABALA SAHOO	OFFICE ASST.	18243/-
11	SASANKA SEKHAR CHAUDHURY	OFFICE ASST.	16437/-
12	Pradyumna Kumar Pal	DEO	20663/-
13	Asit Ku. Sahoo	DEO	20306/-
14	KIRTI SUNDAR MAHAKUL	DEO	18243/-
15	MANJITA BEHERA	T.C., Barkote	32085/-
16	SUJATA SAHU	T.C., TILEIBANI	32708/-
17	Debendra Ku. Das	Peon	18004/-
18	Dileswar Ghadei	Peon	18004/-
19	Sujit Ku. Mukhi	Sweeper-cum-Night Watcher	18004/-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Activity	AWBP 2010-11
		Spill Over	Fresh Proposal			Total Proposal
		Finance (in Lakh)	Unit Cost (in Lakh)	Physical (in Lakh)	Finance (in Lakh)	Finance (in Lakh)
1	2	3	4	5	6	7
New Schools Opening
1	Up gradation to Class VIII			58
2	New PS			13
3	Upgraded/ New UPS			4
New Teachers Salary
1	Primary Teachers (Regular)	0.00			0.00	0.00
2	Primary Teachers (Para)		0.468	26	12.17	12.17
3	Upper Primary Teachers (Regular)	0.00			0.00	0.00
4	Upper Primary Teachers (Para)	0.00	0.468	12	5.62	5.62
5	Upper Primary Teachers for Class VIII		0.468	58	27.14	27.14
Additional Teacher against PTR
1	New Additional Teachers - PS (Regular)	0.00			0.00	0.00
2	New Additional Teachers - PS (Para)				0.00	0.00
3	New Additional Teachers-UPS (Regular)	0.00			0.00	0.00
4	New Additional Teachers - UPS (Para)				0.00	0.00
5	Teachers under OBB				0.00	0.00
6	New Others	0.00			0.00	0.00
	Sub Total	0.00	0.468	96	44.93	44.93

Sl. No.	Activity	AWBP 2010-11
		Spill Over	Fresh Proposal			Total Proposal
		Finance (in Lakh)	Unit Cost (in Lakh)	Physical (in Lakh)	Finance (in Lakh)	Finance (in Lakh)
1	2	3	4	5	6	7
Teachers Salary (Recurring)
1	Primary Teachers ( Regular)	0.00			0.00	0.00
2	Primary Teachers (Para)		0.624	246	153.50	153.50
3	UP Teachers (Regular)	0.00			0.00	0.00
4	UP Teachers (Para)	0.00	0.624	357	222.77	222.77
5	UP Teachers - Head Master				0.00	0.00
6	Additional Teachers - PS (Regular)	0.00			0.00	0.00
7	Additional Teachers - PS (Para)	0.00	0.624	391	243.98	243.98
8	Additional Teachers - UPS (Regular)	0.00			0.00	0.00
9	Additional Teachers - UPS (Para)		0.624	119	74.26	74.26
10	Teachers under OBB				0.00	0.00
11	Others (Recurring) Against BRP & CRP	0.00	0.624		0.00	0.00
	Sub Total	0.00	0.624	1,113	694.51	694.51
	SUB TOTAL (New Teachers + Teachers Recurring)	0.00		1,209	739.44	739.44
Teachers Grant
1	Primary Teachers	0.00	0.005	1359	6.80	6.80
2	Upper Primary Teachers	0.00	0.005	687	3.44	3.44
	Sub Total	0.00		2046	10.23	10.23
Block Resource Centre (BRC)/ UBRC
1	Salary of Resource Persons	0.00	0.624	12	7.49	7.49
2	Furniture Grant	2.00	0.000	3	0.00	2.00
3	Contingency Grant	0.00	0.500	3	1.50	1.50
4	Meeting, TA	0.00	0.300	3	0.90	0.90
5	TLM Grant	0.00	0.100	3	0.30	0.30
	Sub Total	2.00		24	10.19	12.19

Sl. No.	Activity	AWBP 2010-11
		Spill Over	Fresh Proposal			Total Proposal
		Finance (in Lakh)	Unit Cost (in Lakh)	Physical (in Lakh)	Finance (in Lakh)	Finance (in Lakh)
1	2	3	4	5	6	7
Cluster Resource Centers
1	Salary of Resource Persons	0.00	0.624	48	29.95	29.95
2	Furniture Grant	5.10	0.000		0.00	5.10
3	Contingency Grant	0.00	0.100	51	5.10	5.10
4	Meeting, TA	0.00	0.120	51	6.12	6.12
5	TLM Grant	0.00	0.030	51	1.53	1.53
	Sub Total	5.10		201	42.70	47.80
Teachers Training
1	In-service Teachers^' Training (20 days)	0.00	0.015	1966	29.49	29.49
2	Induction training for Newly Recruit Trained Teachers (30 days)	0.00	0.030	96	2.88	2.88
3	Training for Untrained Teachers (60 days)	0.00	0.060	80	4.80	4.80
4	Other (BRCC/ CRCC)	0.00	0.010	64	0.64	0.64
	Sub Total	0.00		2206	37.81	37.81
Interventions for OOSC
1	EGS Centre (P)	0.00			0.00	0.00
2	EGS Centre (UP)	0.00			0.00	0.00
3	Residential Bridge Course	0.00			0.00	0.00
4	Non Residential Bridge Course	0.00	0.018	868	15.19	15.19
5	Back to School	0.00			0.00	0.00
6	Mobile Schools	0.00			0.00	0.00
7	Madarsa/ Maktab	0.00			0.00	0.00
8	AIE Center	0.00			0.00	0.00
9	Others	0.00			0.00	0.00
	Sub Total	0.00		868	15.19	15.19
Remedial Teaching
1	Remedial Teaching				0.00	0.00
	Sub Total				0.00	0.00
Free Text Book
1	Free Text Book (P)	0.00	0.001	26,282	26.28	26.28

Sl. No.	Activity	AWBP 2010-11
		Spill Over	Fresh Proposal			Total Proposal
		Finance (in Lakh)	Unit Cost (in Lakh)	Physical (in Lakh)	Finance (in Lakh)	Finance (in Lakh)
1	2	3	4	5	6	7
Free Text Book
2	Free Text Book (UP)	0.00	0.002	14,416	24.51	24.51
	Sub Total	0.00		40,698	50.79	50.79
Interventions for CWSN (IED)
1	Inclusive Education	0.00	0.030	1627	48.81	48.81
	Sub Total	0.00		1,627	48.81	48.81
Civil Works
1	BRC	0.41	6.000		0.00	0.41
2	CRC	1.28	2.000		0.00	1.28
3	Primary School (new)	129.10	9.200	19	174.80	303.90
4	Upper Primary (new)	65.99	9.000	4	36.00	101.99
5	Additional Class Room	96.23	3.600	59	212.40	308.63
6	Toilet/Urinals	0.00	0.400	0	0.00	0.00
7	Separate Girls Toilet	4.50	0.300	0	0.00	4.50
8	Drinking Water Facility	0.00	0.000	0	0.00	0.00
9	Building less School (P)	1.45	0.000	0	0.00	1.45
10	Building less School (UP)	0.27	0.000	0	0.00	0.27
11	Dilapidated Building (Pry)	0.05	0.000	0	0.00	0.05
12	Dilapidated Building (UP)	0.14	0.000	0	0.00	0.14
13	Boundary Wall	0.00	0.000	0	0.00	0.00
14	Additional Class Room VIII	54.00	3.600	58	208.80	262.80
15	Electrification	0.00	0.000	0	0.00	0.00
16	Head Master^'s Room	0.00	0.000	0	0.00	0.00
17	Residential Hostel	0.00	0.000	0	0.00	0.00
18	Major Repairs (Primary)	0.00	1.000	0	0.00	0.00
19	Major Repairs (Upper Primary)	0.00	0.000	0	0.00	0.00
20	Others	0.00	0.000	0	0.00	0.00
	Sub Total of Civil Works	353.40		140	632.00	985.40

Sl. No.	Activity	AWBP 2010-11
Sl. No.	Activity	Spill Over Finance	Unit Cost	Fresh Proposal Phy.	Finance (in Lakh)	Total (in Lakh)
1	2	3	4	5	6	7
Furniture for Govt. UPS
1	No. of Children		0.005		0.00	0.00
	Sub Total (Furniture)			0	0.00	0.00
	Sub Total (Civil + Furniture)	353.40	0.000	140	632.00	985.40
Teaching Learning Equipment
1	TLE - New Primary	4.20	0.200	13	2.60	6.80
2	TLE - New Upper Primary	12.30	0.500	4	2.00	14.30
3	Others	0.00			0.00	0.00
	Sub Total	16.50		17	4.60	21.10
Maintenance Grant
1	Maintenance Grant for PS /UPS	0.00	0.075	761	49.50	49.50
	Sub Total	0.00		761	49.50	49.50
School Grant
1	Primary School	0.00	0.050	534 243	26.70	26.70
2	Upper Primary School	0.00	0.070		17.01	17.01
	Sub Total	0.00		777	43.71	43.71
Research & Evaluation
1	Research & Evaluation	0.00	0.010	777	7.95	7.95
	Sub Total	0.00		777	7.95	7.95
Management & Quality
1	Management & MIS	0.00	0.000	1	79.00	79.00
2	Learning Enhancement Prog. (LEP)		0.000	1	30.51	30.51
3	Community Mobilization		0.000	1	5.00	5.00
	Sub Total	0.00			114.51	114.51
Innovative Activity
1	ECCE	0.00	8.500	1	15.00	15.00
2	Girls Education	0.00	15.000	1	15.00	15.00
3	SC / ST	0.00	15.000	1	15.00	15.00
4	Computer Education	0.00	50.000	1	50.00	50.00
5	Urban Deprived			1	5.00	5.00
6	Minorities Intervention
	Sub Total	0.00		5	100.00	100.00

Sl. No.	Activity	AWBP 2010-11
Sl. No.	Activity	Spill Over Finance	Unit Cost	Fresh Proposal Phy.	Finance (in Lakh)	Total (in Lakh)
1	2	3	4	5	6	7
Community Training
1	3 days residential at Cluster Level	0.00	0.002	3546	5.32	5.32
2	3 days residential at Block Level for local Authority	0.00	0.003	2364	7.09	7.09
3	3 days residential at Block Level for local Authority	0.00	0.003	244	0.73	0.73
	Sub Total	0.00		6154	13.14	13.14
	Total of SSA (District)	377.00			1920.57	2297.57
State Component
1	Management	0.00			0.00	0.00
2	REMS	0.00
3	SIEMAT					0.00
	Sub Total	0.00			0.00	0.00
	State SSA Total	377.00	0.000	0.00	1920.57	2297.57
1	NPEGEL	0.00		45	42.37	42.37
2	KGBV	12.09		2	46.08	58.17
GRAND TOTAL (SSA+NPEGEL+KGBV)
	GRAND TOTAL	389.09	0.000	47.000	2009.03	2398.12

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

As DPO is running directly under OPEPA there is no subsidy programmes under SSA, Deogarh.

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

There is no recipient of Concessions, Permits or Authorization.

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities / Schemes for which Electronic Data Available	Type of Document	Can it be shared with public?	Is it available on website or is being used as backend data base?
1	2	3	4	5
1	The information regarding Details of Schools as per District Information System for Education (DISE)
2	Information on Child Tracking System (CTS) available in website www.opepa.in
3	Supply of N.T Books- SC /ST Coordinator
4	Civil Work - Sr. T.C
5	Provision of CWSN- IED
6	Girls Education Activities - Girls Education
7	Management Information System- Programmer
8	Financial Progress- Financial Consultant

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information	Working Hours
1	2	3	4
1	Personal Visit		10.00 A.M. to 5.00 P.M.
2	By sending a letter requesting for the detail of the information
3	By e-mail: dpcdeogarh@opepa.in

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Shashanka Sekhar Choudhury	Office Assistant	-	7504445232	-	dpcdeogarhssa.opepa@nic.in	DPO, Samagra Shiksha, Deogarh

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sunita Badhai	SCST Coordinator	-	9437392778	-	dpcdeogarhssa.opepa@nic.in	DPO, Samagra Shiksha, Deogarh

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Satchidananda Behera, OES-I,(SB)	DEO-cum-DPC, Samagra Shiksha, Deogarh	-	9437126757	-	dpcdeogarhssa.opepa@nic.in	DPO, Samagra Shiksha, Deogarh

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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