Block Education Office, Koksara, Kalahandi

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Office of the Block Education Office Koksara, Kalahandi is located at Koksara, Kalahandi, Odisha.

Address of the Office:
Block Education Office, Koksara,
At/P.O: Koksara,
Dist.: Kalahandi,
PIN: 766019
This office comes under the Department of School & Mass Education, Govt. of Odisha.
The main objective of this institution is to disseminate knowledge to the Boys and Girls students in different fields.

1. Brief History of the Public Authority:

Block Education Office, Koksara was established and started with statutory functions with effect from 1st April 2014 after reorganization of School & mass education Department. The Block Education Officer mainly deals with the Elementary secondary & Mass Education under the School & Mass Education Department.

2. Mission/ Vision of the Public Authority:

The Block Education Officer is overall charge of Elementary, Secondary and mass education, and for growth & smooth management of School and mass education.

3. Main Functions of the Public Authority:

The main functions of Block Education Officer is to make supervision and administration of all types of schools of block under S&ME Department.

4. Grievance Redress Mechanism:

Public Grievances are being conducted by Block Education Officer and also Block Education Officer attends the Public Grievances Cell of Panchayat Samittee, Cell of Collector & District Magistrate.

5. Address of the Office:
Block Education Officer, Koksara,
Dist.- Kalahandi,
PIN.: 766019

6. Working Hours:
Opening hour: 10.00 A.M.
Closing hour: 05.00 P.M.                

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

B.E.O

Head of office/ overall charges of office

Financial

-

As and when order by Govt.

Head of office/ overall charges/ Ist appellate authority, RTI

2

ABEO -cum-BRCC

Headquarter

-

-

As and when order by BEO

P.I.O. RTI

3

Head clerk

Overall charges of office

-

-

As and when order by BEO

Asst. P.I.O. of R.T.I.

 

Sr. Clerk

 

 

 

As and when order by BEO

Maintenance of cash book and checking of al files. Statistical information on education/U.P common examination/all types of scholarships, establishment/Budget/consignment of records/pension etc.

4

Jr. Clerk

 

-

-

As and when order by BEO

Bill, issue and dispatch etc.

 

5

MIS-cum-Planning Coordinator

-

-

-

As and when order by BEO

U-dise , E-dispatch  online data work generate salary bill, statistical information & other correspondence work etc.

6

Accountant

Over all Supervision of  all types of accounts of Elementary schools

-

-

As and when order by BEO

Over all supervision of all types of accounts of school

7

Data Entry Operator (SSA)

-

-

-

As and when order by BEO

Data entry work relating to SSA

8

Data Entry Operator (MDM)

-

-

-

As and when order by BEO

Online data work relating to MDM and generate salary bill

9

Peon- 1

-

-

-

As and when order by BEO

Treasury duty and other office matter

MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

 The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.

MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

The norms set by the Govt. of Odisha for discharge of different functions as given in the Govt. record manual is followed for various activities of the office.

Sl.

Activities

Time

1

Diary of letters received

3 minutes per letters

2

Dispatch of letters

3 to 5 minutes per letters

3

Typing of approved letters

Within one to two days

4

Preparation of reports

Basing on the urgency

 

MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl No.

Name/Title of the Document

Type of Documents

Brief write up of the documents

From where one can get a copy of rules, regulations, instructions, manuals and records

Address, Telephone No., Fax, E-Mail & others

Fee charged by the Department for a copy of Rules, regulations, instructions, manual and records (if any)

1

Odisha Education Code

 

 

 

 

Xerox Charges

2

Odisha Service Code and Leave Rule

 

 

 

 

Xerox Charges

3

Samagra Siksha Framework and Guidelines

 

 

 

 

Xerox Charges

4

MDM Guidelines

 

 

 

 

Xerox Charges

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

1. List of Office Orders, Circulars, Notifications, letters, Registers, resolutions, proceedings of the meetings, memorandums and other relevant documents etc.

(Example: Register of Files, Register of Registers, Employee Attendance Register, Accounts related registers, RTI registers under Odisha RTI Rules).

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Phone No

Mobile No

E-Mail Id

Address

1

2

3

4

5

6

7

1

Mahesh Kumar Bhati

BEO Koksara

 

9937411900

beokokasara.sme.od@nic.in

 

2

Tophan Majhi

Asst Block Education Officer

 

7008377130

beokokasara.sme.od@nic.in

 

3

Dayanidhi Padhi

Asst Block Education Officer

 

8456045654

beokokasara.sme.od@nic.in

 

4

Bijay Chandra Behera

Head Clerk

 

9439001632

beokokasara.sme.od@nic.in

 

5

Rupchan Patra

Sr. Clerk

 

9853243533

beokokasara.sme.od@nic.in

 

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Basic

DA

HRA

Gross Pay

1

2

3

4

5

6

7

1

Mahesh Kumar Bhati

BEO Koksara

49000

26950

1960

77910

2

Tophan Majhi

Asst Block Education Officer

58600

32230

2344

93174

3

Dayanidhi Padhi

Asst Block Education Officer

66000

36300

2640

104940

4

Bijay Chandra Behera

Head Clerk

55200

30360

2208

87768

5

Rupchand Patra

Sr. Clerk

48200

26510

1928

76638

6

Dhabaleswar Bag

Peon

23800

13090

952

37842

7

Bhodeb Pal

Peon

16600

9130

664

26394

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Information relating to various schemes are intimated to employees & public through Govt. website, Official letters, Notice Board, Newspaper, Leaflets, various Trainings, Meetings, Exhibition at Field, District and State Level, Inspection of records in office, By issuing of copies of documents & through Printed Manuals etc. like

  • Office Library
  • Drama and Shows
  • Through Newspaper
  • Exhibition
  • Notice Board
  • Inspection of Records in the office
  • System of issuing of copies of documents
  • Printed Manual Available
  • Website of the Public Authority
  • Other means of advertising  

MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 

Assistant Public Information Officer (APIO):

Sl.

 Name

Designation

Office Phone No

Mobile No

E-Mail Id

Fax

Address

1

2

3

4

5

6

7

8

1

Bijay Chandra Behera

Head Clerk

 -

9439001632

beokokasara.sme.od@nic.in

 -

 

 Public Information Officer (PIO):

Sl.

Name

Designation

Office Phone No

Mobile No

E-Mail Id

Fax

Address

1

2

3

4

5

6

7

8

1

Dayanidhi Padhi

Asst Block Education Officer

 -

8456045654

beokokasara.sme.od@nic.in

 -

-

First Appellate Authority (FAA):

Sl.

 Name

Designation

Office Phone No

Mobile No

E-Mail Id

Fax

Address

1

2

3

4

5

6

7

8

1

Mahesh Kumar Bhati

BEO

 -

9937411900

beokokasara.sme.od@nic.in

-

-

 

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

  • Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
  • Other information on the functioning and services of public authority are also available with the office.