District Audit Officer, Local Fund Audit, jajpur, Chandikhole, Jajpur

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

 

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Objective/ Purpose of the Public Authority:

To Safe Guard The Public Funds and to Watch Financial Irregularities Committed-by the Local Authority.

2. Mission/ Vision Statement of the Public Authority:

To Maintain Transparency in Expenditure of Govt. Money by the Local Authority in accordance with the Rules & Acts and Executive Instructions Issued by Govt.

3. Brief History of the Public Authority and Context of its Formation:

Dist Audit Office, Local Fund Audit, Jajpur covers entire area of Jajpur and Kendrapara District w.e.f.26.12.2012.

4. Duties of the Public Authority:

Formulating Programme for audit of different categories of institutions under LFA Act. 1948. Approval of DARs submitted by Auditors. Initiation of Surcharge Proceedings in the capacity of A.E. of Local Account.

5. List of Services Being Provided By The Public Authority With A Brief Write Up on Them:

Audit of Different Categories of Rural and Urban Local Self Institutions under LFA Act 1948 & Issue of Audit Reports.

6. Mechanism Available for Monitoring the Service Delivery and Public Grievance Resolution:

District Audit Officer and Addl .District Audit Officer, Local Fund Audit, Jajpur.

7. Address of The Main office and other Offices at Different Levels:

 Director, Directorate of Local Fund Audit, Odisha, BBSR since 01.10.2012 at-Karvelanagar, Unit-III

8. Working Hour :
a) Morning Hours of the Office. 

7:00 AM to 01:00 PM(Morning Office) , (10th April to 14th June of each year)
b) Closing Hours of the Office.

10:00 AM to 5:30 (15th June to 9th April of each year )

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

DAO

Full Power

Full Power

Making programs for Audit

Act 1st Appellate Authority under RTI Act

To Review the DAR's submitted by Auditors

2

Audit Supdt.

-

-

Supervision of Audit work

1.Act as PIO & A.E.                2. Performing Surcharge works.

 To Review the DAR's submitted by Auditors & conduct spot verifications.

3

Auditor

-

-

Audit of institutions

1.Auditor  attatched to surcharge section act as APIO     2.Programme Auditor monitoring programme related works.

To Audit the A/Cs of Local Institutions as per the scheduled programme

4

Head Clerk

-

-

-

-

Office Establishment and Bills, Budget etc.

5

Senior Clerk

-

-

-

-

Office Establishment and Bills, Budget etc.

6

Jr. Clerk

-

-

-

-

To work in Estt. Section

7

Diarist

-

-

-

-

Diary & Issue of letters

8

Peon

-

-

-

-

Carrying Official Files

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time frame/Norms

Remarks

1

2

3

4

1

Diary at Letter

3 minutes per letter

-

2

Dispatch of Letter

5 minutes per letter

Regd. Documents including

3

Typed Job/Computerisation

30 Pages per day

-

MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name/ Title of the Document

Type of Documents

Brief write up of the Documents

From where one can get a copy of Rules, Regulations, Instructions, Manual and Records

Address, Telephone No., FAX, E-Mail & Others

Fee charged by the Department for a copy of Rules, Regulations, etc.

1

2

3

4

5

6

7

1

-

-

-

Finance Deptt.(LFA) Branch upto 30.09.2012 and the Directorate of Local Fund Audit, Since 01.10.2012

-

-

MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Category of the Documents

Name of the Documents and its Introduction in one line

Procedure to obtain the Documents

Held by/Under control of

1

2

3

4

5

1

Cash Book

General Cash Book

Within 30 days

Sr. Clerk

2

Register

General Stock & Store

Within 30 days

-do-

3

Register

TA Register

Within 30 days

-do-

4

Register

RTI Register

Within 30 days

Audit Supdt.

5

Register

DAR's (Draft Audit Reports )

Within 30 days

Auditor in Charge Prog. Section

6

Surcharge Register

Entry of Surcharge Records

Within 30 days

Auditor

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

SL.NO. Name of the Committee Purpose
1 Internal Complaint Committee For prevention of sexual harassment of women at work places.
2 Local Purchase Committee For procurement of goods & services

MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

 

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-Mail

Address

1

2

3

4 

5

6

7

1

Jagatendu Pratap Lenka

D.A.O.

06725-226140

8984325949

daolfajajpur@gmail.com

At/P.O.-Sunguda Chandikhole, Dist.-Jajpur

2

Manorama Bhoi

Audit Supdt.

-do-

9827965898

-

-do-

3

Bharati Mallick

Audit Supdt.

-do-

7978195532

-

-do-

4

Sanjay Kumar Parida

Audit Supdt.

-do-

8018575878

-

-do-

5

Himanshu Sekhar Nath

Audit Supdt.

-do-

9938145981

-

-do-

6

Ashok Ku. Sethy

Audit Supdt.

-do-

8249809767

-

-do-

7

Sangram Singh Pattanaik

Audit Supdt.

-do-

9937504243

-

-do-

8

Birajlaxmi Sethy

Audit Supdt.

-do-

8328995595

-

-do-

9

Jagannath Behera

Audit Supdt.

-do-

9438436961

-

-do-

10

Rajib Kumar Biswal 

Audit Supdt.

-do-

9777270983

-

-do-

11

Baishali Panda

Auditor

-do-

9938292004

-

-do-

12

Swetalina Naik

Auditor

-do-

7064337573

-

-do-

13

Renuka Nayak

Auditor

-do-

7788820794

-

-do-

14

Nakshyatree Das

Auditor

-do-

9080342545

-

-do-

15

Subhrajit Satapathy

Auditor

-do-

8468023995

-

-do-

16

Saswati Behera

Auditor

-do-

7789936386

-

-do-

17

Smruti Ranjan Rout

Auditor

 -do-

8117875282

- 

-do- 

18

Nirupama Behera

Auditor

-do-

8456067629

-

-do-

19

Sanjib ku. Sahoo

Auditor

-do-

9438185645

-

-do-

20

Rakesh Ku. Dhal

Auditor

-do-

7008605092

-

-do-

21

Yajnaseni Dehury

Auditor

-do-

8144307720

-

-do-

22

Pradip kumar Jena

 Auditor

-do-

8249329727

- 

-do- 

23

Subhranshu Kumar Behera

 Auditor

-do-

9439403960

-

 -do-

24

 Sangeeta Das

  Auditor

-do-

8249744255

-

 -do-

25

Ipsita Parida

 Auditor

-do-

6370410153

-

 -do-

26

Itishree Sahoo 

Auditor 

-do-

7735009376

-

-do- 

27

Amiya Prakash Behera

Auditor 

-do-

9337966237

-

-do- 

28

Debasish Sahoo

Auditor 

-do-

8598829355

-

-do- 

29

Debadutta Rout

Auditor 

-do-

9348619949

-

-do- 

30

Rajesh Sahoo

Auditor 

-do-

7978348763

-

-do- 

31

Chandra Kanta Behera

Auditor 

-do-

7894939398

-

-do- 

32

Ganesh Prasad Barik

Auditor 

-do-

8144577849

-

-do- 

33

Arminta Priyadarshini

Auditor 

-do-

8249416935

-

-do- 

34

Mamali Nayak

Auditor 

-do-

6371867150

-

-do- 

35

Asutosh Tripathy

Auditor 

-do-

8280082321

-

-do- 

36

Sabyasachi Rout

Auditor 

-do-

8763091461

-

-do- 

37

Manoj Ku. Das

 Sr.Asst

-do-

9861261044

-

-do- 

38

Priyadarshini Hota

Jr.Asst 

-do-

9658168956

-

-do- 

39

Dillip Kumar Das

Peon 

-do-

7847088755

-

 -do-

 

Sl.

Name

Designation

STD Code

Office Ph. No.

E-Mail

Address

1

2

3

4

5

6

7

25

Swarup Kumar Sahoo

Sr. Clerk

06725

226140

-

At/P.O.-Sunguda Chandikhole, Dist.-Jajpur

26

Manoj Kumar Das

Jr. Clerk

-

-

-

-do-

27

Dibas Kumar Prusty

Jr. Clerk

-

-

-

-do-

28

Natabara Padhi

Dy.-Cum-Desp.

-

-

-

-do-

29

Sarat Ku.   Satpathy

Peon

-

-

-

-do-

30

Suryamani Nayak

Peon

-

-

-

-do-

31

Kailash Chandra Bhoi

Peon

-

-

-

-do-

32

Kousalaya Maharana

Peon

-

-

-

-do-

Out Sourcing Staff:

33

Biswajit Samal

D.E.O.

-

-

 

-do-

34

Pravasini Samal

D.E.O.

-

-

 

-do-

MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Basic Pay

DA

HRA

Gross Salary

1

2

3

4

5

6

7

1

Jagatendu Pratap Lenka

D.A.O.

71800

41644

2872

116316

2

Manorama Bhoi

Audit Supdt.

60400

35032

2416

97848

3

Bharati Mallick

Audit Supdt.

56900

33002

2276

92178

4

Sanjay Parida

Audit Supdt.

58600

33988

- 

92588

5

Himansu Sekhar Nath

Audit Supdt.

58600

33988

2344

94932

6

Ashok Ku Sethi

Audit Supdt.

55200

32016

2208

89424

7

Sangram Singh Pattanaik

Audit Supdt.

56900

33002

2276

92178

8

Birajlaxmi Sethy

Audit Supdt.

55200

32016

- 

87216

9

Jagannath Behera

Audit Supdt.

55200

32016

2208

89424

10

Rajib Ku Biswal

Audit Supdt.

52000

30160

2080

84240

11

Baishali Panda

Auditor

42300

24534

1692

68526

12

Swetalina Nayak

Auditor

39900

23142

1596

64638

13

Renuka Nayak

Auditor

41100

23838

- 

64938

14

Nakshyatree Das

Auditor

41100

23838

- 

64938

15

Subhrajeet Satapathy

Auditor

37600

21808

- 

59408

16

Saswati Behera

Auditor

38700

22446

- 

61146

17

Smruti Ranjan Rout

Auditor

38700

22446

- 

61146

18

Nirupama Behera

Auditor

38700

22446

- 

61146

19

Sanjib Kumar Sahoo

Auditor

36500

21170

1460

59130

20

Rakesh Kumar Dhal

Auditor

36500

21170

1460

59130

21

Yajnaseni Dehury

Auditor

36500

21170

1460

59130

22

Pradip Kumar Jena

Auditor

36500

21170

1460

59130

23

Subhranshu Kumar Behera

Auditor

36500

21170

1460

59130

24

Sangeeta Das

Auditor

36500

21170

- 

57670

25

Ipsita Parida

Auditor

36500

21170

1460

59130

26

Itishree Sahoo

Auditor

36500

21170

1460

59130

27

Amiya Prakash Behera

Auditor

35400

20532

1416

57348

28

Debasish Sahoo

Auditor

35400

20532

1416

57348

29

Debadutta Rout

Auditor

35400

20532

1416

57348

30

Rajesh Sahoo

Auditor

35400

20532

1416

57348

31

Chandra Kanta Behera

Auditor

35400

20532

1416

57348

32

Ganesh Prasad Barik

Auditor

35400

20532

1416

57348

33

Arminta Priyadarshini

Auditor

35400

20532

1416

57348

34

Mamali Nayak

Auditor

35400

20532

1416

57348

35

Asutosh Tripathy

Auditor

35400

20532

1416

57348

36

Sabyasachi Rout

Auditor

35400

20532

1416

57348

37

Manoj Kumar Das

Senior Asst

40400

23432

-

63832

38

Priyadarsini Hota

Junior Asst

20500

11890

820

33210

39

Dillip Kumar Das

Peon

19800

11484

792

32076

 

Sl.

Name

Designation

Gross Salary

1

2

3

4

25

Swarup Kumar Sahoo

Sr. Clerk

24242

26

Manoj Kumar Das

Jr. Clerk

8234

27

Dibas Kumar Prusty

Jr. Clerk

22302

28

Natabara Padhi

Dy.-Cum-Desp.

24004

29

Sarat Ku.   Satpathy

Peon

22498

30

Suryamani Nayak

Peon

23152

31

Kailash Chandra Bhoi

Peon

22498

32

Kousalaya Maharana

Peon

14039

Out Sourcing Staff:

34

Biswajit Samal

D.E.O.

5200

35

Pravasini Samal

D.E.O.

5200

MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

For Public Authority responsible for developmental, Construction, technical works:

 

Sl.

Name of the Scheme/ Head

Activity

Starting date of Activity

Planned end Date of the activity

Amount Proposed

Amount Sanctioned

Amount Released/ Disbursed (No.of Installment)

Actual Expenditure for the last year

Responsible Officer for the Quality and the Complete Execution of the work

1

2

3

4

5

6

7

8

9

10

1

Salary (2025-26)

-

-

-

2,84,22,000

Global Allotment

2,84,22,000

2,84,22,000

 

2

Non-Salary(TE,RCM,FA, Contingency) (2025-26)

-

-

-

33,98,000

24,24,850

24,24,850

24,24,850

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Facility Available

Nature of Information

Working Hours

1

2

3

4

1

Notice Board

-

Except Office Hours also

2

Inspection of Records in the Office

-

Office Hours

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

1

2

3

4

5

6

1

Asutosh Tripathy

Auditor

06725-226140

8280082321

daolfajajpur@gmail.com

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

1

2

3

4

5

6

1

Bharati Mallick

Audit Superintendent

06725-226140

7978195532

daolfajajpur@gmail.com

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

1

2

3

4

5

6

1

Jagatendu Pratap Lenka

D.A.O.

06725-226140

8984325949

daolfajajpur@gmail.com

 

 

 

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

  • Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
  • Other information on the functioning and services of public authority are also available with the office.
Transfer policy availavle with with this Public Authority.
Transfer Policy
SL NO Notificatio No. Notification Date Attachment
All Transfers in respect of this office are being done by DLFA, Odisha & Finance Department of Odisha

Transfer Order issued by this Public Authority.

Transfer Orders

SL NO

Order No.

Order Date

Subject

1

2495

31.05.2022

Relieve order of Sri Adhikari Fani Bhusan Das, AS on transfer to Sub-Treasury, Rajnagar  as Sub-Treasury OFficer vide Finance Department order No.6169/F dt.14.03.2022

2

2486

31.05.2022

Relieve order of Sri Anil Kumar Majhi, Auditor on transfer to DAO, LFA, Keonjhar vide DLFA order No. 07/DLFA dt.30.04.2022.

3

4373

17.10.2022

Relieve order of Sri Sachidananda Hota, District Audit Officer on transfer to CT & GST Circlr, Bargarh vide Finance department order No. 22711 dt.14.09.2022

4

3544

26.07.2023

Relieve order of Sri Trilochan Ojha, District Audit Officer on transfer to BDA, Bhubaneswar vide Finance department order No. 19021 dt.05.07.2023

5

4307/LFA(J)

03.11.2023

Relieve order of Sri Pradyumna Kumar Behera, Auditor on transfer to DAO, LFA, Khurda vide DLFA order No. 2800/DLFA/ dt.05.06.2023

6

5659/LFA, Jajpur

09.09.2025

Relieve order of Sri Binaya Bhusan Mohanty, Audit Superintendent on transfer to DAO, LFA, Boudh vide DLFA order No. 4840/DLFA/ dt.03.09.2025

7

5665/LFA, Jajpur

09.09.2025

Relieve order of Sri Sukanta Kumar Mallick, Audit Superintendent on transfer to DAO, LFA, Jagatsighpur vide DLFA order No. 4840/DLFA/ dt.03.09.2025

 

Procurement

Hardware, Software, Amc, Manpower, outsource or any other Type of Procurement

 

SL NO

Work Order No

Work Order Date

Procurement Name

Attachment

1

137

16.11.2023

Procurement & Installation of,

-

1. 1 no. of HP Desktop PC model No.-S01-pf2888in, Intel core i3, 12th

2. 1 no. of HP All in one Desktop PC model NO.- cb1345in, intel core i3, 12th gen 

2

136

16.11.2023

Procurement & Installation of HP Laser jet printer, model- MFP M226dw Monochrome printer for office use.

-

3

248

05.09.2024

Procurement & Installation of 1 no. of HP intel core i5, 12th gen Desktop for office use.

-

4

249

05.09.2024

Procurement & Installation of 01 No. of Xerox machine  for office use.

-

5

1723

08.09.2024

Procurement & Installation of 01 no. of Aquaguard water purifier for office use.

-

6

273

21.10.2024

Procurement & Installation of 01 No. of Voltas 3 Star AC  for office use.

-

7

322

01.02.2025

Procurement & Installation of 01 no. of HP Intel Core i5 12Gen, 8GB Desktop Computer for office use.

-

8

338

24.02.2025

Procurement & Installation of 01 No. of Xerox machine  for office use.

-

9

346

27.02.2025

Procurement & Installation of 2 nos. of HP LaserJetM208dw monochrome printer for office use.

-

10

149

13.03.2025

Procurement & Installation of 05 no. of Foxin UPS for office use.

 

11

137

10.03.2025

Procurement & Installation of 03 no. of HP Intel Core i5 12Gen, 8GB Desktop Computer for office use.

-

12

152

10.03.2025

Procurement & Installation of 01 no. of HP Scanner for office use.

 

13

74

23.10.2025

Procurement & Installation of 05 no. of HP Intel Core i5 12Gen, 8GB Desktop Computer for office use.

 

As and when required different  goods are beingpurchased /procured for official use. This is done as perDelegation of Financial Power Rules,1978 and OGFR 2023 U/R 221. As per the recommendation of local purchase  committee,  all necessary goods  are being & procured observing all formalities under different  acts/rules  circul are in this regard. Necessary outsourcing has been done by procuring necessary permission from Finance Department and observing all the tenacities laid down by Finance Department from time to time
Public Private Partnership
SL NO Company Name Agreement Date File Number Validuty from - to Public Private Partnership Project Name Attachment
Nill Nill Nill Nill Nill Nill Nill

 RTI Application

Years

Total Number on Application Recived

Total Number on Application Disposed

Total Number on Application Transferred

Total Number on Application Rejected

FY 2022-23

32

32

0

3

FY 2023-24

22

22

0

0

FY 2024-25

20

19

1

0

FY 2025-26

33

32

1

0

RTI 1st Appeals

Years

Total Number on Appeal Recived

Total Number on Appeal Disposed

Total Number on Appeal Rejected

 

FY 2022-23

3

3

0

 

FY 2023-24

8

8

0

 

FY 2024-25

0

0

0

 

FY 2025-26

2

2

0

 
CAG & PAC Paras    
SL No. IR NO Para No.   Subject Complied Recived from Attachment
    Part-II-A Part-II-B   Yes / No CAG / PAC  
               
Citizen Charter
SL No Service Name Purpose
Nill Nill Nill
Discretonary & Non-Discretionary Grants
Sl.No. Grant Name Grant Type Grant from Central Grant Value In Rs.
  NIL NIL NIL NIL
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
  NIL NIL NIL NIL NIL