EHT (Project) Circle, Sambalpur

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objectives:

To effectively operate Transmission lines and Sub-Stations in the State for evacuation of power from the state generating stations and Central Sector so as to feed power to state distribution companies, wheeling of excess power to needy states, maintenance of the existing lines and sub¬stations to undertake power system improvement by renovation up gradation and modernization of the transmission network.
Main objects of OPTCL is to carry on the business of transmission and wheeling of electrical energy in the State and elsewhere for which purpose to acquire, establish, construct, erect, lay, operate, run, manage, maintain, enlarge, alter, renovate, modernize extra high voltage, high voltage, low voltage electrical transmission lines and associated sub-stations, cables, wires, accumulators plants, motors, meters, apparatus, computers and materials connected with transmission, telecommunication and telemeter equipments.
To undertake, for and on behalf of others, erection, operation, maintenance, management of extra high voltage, high voltage low voltage lines and associated sub-stations, equipments apparatus, cable and wires.
As per provisions under Section 39(1) of the Electricity Act 2003, the functions of OPTCL being a State Transmission Utility (STU) shall be:
To undertake transmission of electricity through intra-state Transmission System.
To discharge all functions of planning and co-ordination relating to intra-State transmission system with Central Transmission Utility, State Governments, Generating Companies, Regional Power Committees, Authority, Transmission and Distribution Licensees and any other person notified by the State Government in this behalf.
To ensure development of an efficient co-coordinated and economical system of intra-state transmission lines for smooth flow of electricity from a generating station of load centers.
To provide non-discriminatory open access to its transmission system for use by any licensee or generating company or any consumer on payment of transmission charges-surcharge as may be specified by the State Commission.
To restore power at earliest possible time through deployment of Emergency Restoration System in event any natural disasters like cyclone, flood etc.

MISSION:

Transmission of power in large quantity with affordable price as per the expectation of customers, Government of Odisha and OERC
Increase transmission network need based, to meet the demand of the state in 2025
Develop a portfolio of Intra-State and some Inter-State transmission assets in national market including business expansion for evacuation of power outside the state in collaboration with PGCIL and others.
Adoption of best construction and O&M practices supported by system driven processes enabled by cutting edge IT solution
Diversion of business by providing consultations in the areas of construction and maintenance services and also in Telecommunication and other emerging areas so as to achieve optimum utilization of assets for generation of additional revenue
Develop skilled and satisfied human resources, fostering a service-oriented attitude to its customers/stake holders and becoOming empowered to meet Customer need in the changing scenarios.
Building Research and Development wing for adoption of new technology Discharge the social responsibility with commitment on Environment protection, Health, Safety, Energy conservation and community Development.
Achieve excellence in project implementation
Practice higher standard of corporate governance and be financially sound company.

VISION:

OPTCL ranks one among the leading Transmission utilities in India. Transmitting quality, reliable and secured power with minimum transmission loss at a competitive price.

BRIEF HISTORY OF OPTCL

Odisha pioneered Power Sector Reform with an objective to unbundle generation, transmission and distribution and to establish an independent and transparent Regulatory Commission in order to promote efficiency and accountability in the Power Sector.

The State Government enacted the Odisha Electricity Reform Act, 1995 which came into force with effect from 01.04.1996. In exercise of power under Section 23 and 24 of the Odisha Electricity Reform Act, 1995, the State Govt. notified the Odisha Electricity Reform (Transfer of Undertakings, Assets, Liabilities, Proceedings and Personnel) Scheme Rules 1996. As per the Scheme, the transmission, distribution activities of the erstwhile OSEB along with the related assets, liabilities, personnel and proceedings were vested on GRIDCO. Simultaneously the hydro generation activities of OSEB along with related assets, liabilities, personnel and proceedings were vested on OHPC.

In order to privatize the distribution functions of electricity in the State, four Distribution Companies namely Central Electricity Supply Utility of Odisha Limited (CESU), North Eastern Electricity Supply Company of Odisha Limited (NESCO), Southern Electricity Supply Company of Odisha Limited (SOUTHCO) & Western Electricity Supply Company of Odisha Limited (WESCO) were incorporated under the Companies Act, 1956 as separate corporate entities. During November 1998 the State Govt. issued the "Odisha Electricity Reform (Transfer of Assets, Liabilities, Proceedings and Personnel of GRIDCO to Distribution Companies) Rules 1998" wherein the electricity distribution and retail supply activities along with the related asserts, liabilities, personnel and proceedings were transferred from GRIDCO to the four Distribution Companies. Through a process of Internal Competitive Bidding (ICB), the four Distribution Companies were privatized during 1999.

After separation of Distribution business, GRIDCO left with electricity Transmission and Bulk Supply/Trading activities. GRIDCO was also declared as the State Transmission Utility and was discharging the functions of State Load Dispatch Center (SLDC).

The Govt. of India enacted the Electricity Act, 2003 which came into effect from 10th June 2003. Under the provision of the said Act, trading in electricity has been recognized as a distinct licensed activity, which can only be undertaken by a licensee to be granted by the appropriate Commission. The Act specifically prohibits the STU and Transmission Company in the State from engaging in the business of trading. GRIDCO being a State Transmission Utility was not permitted to engage itself in the trading in electricity and was required to segregate its activities in a manner within the Transitional period allowed under the Act that, the entity, which will undertake transmission STU, and SLDC function would not undertake the activities of Trading and Bulk Supply of Electricity.

Keeping in view the statutory requirement of the Electricity Act for separation of trading and transmission function in to two separate entities, the State Govt. incorporated Odisha Power Transmission Corporation Limited (OPTCL) to take over the transmission, STU / SLDC functions of GRIDCO.

In exercise of the power conferred under Section 39,131,133 and 134 of the Electricity Act, 2003, read with Section 23 and 24 of the Odisha Electricity Reform Act,1995, the State Govt. issued the notification "Odisha Electricity Reform (Transfer of Transmission and Related Activities) Scheme 2005" on 09.06.2005. The Scheme was made effective from 01.04.2005.

By virtue of the Transfer Scheme, 2005, OPTCL now undertaking the functions of transmission of electricity in the State of Odisha and has been declared as the State Transmission Utility. OPTCL is also discharging the functions of SLDC .

Head Office Address:

ORISSA POWER TRANSMISSION CORPORATION LIMITED, JANPATH, BHOINAGAR, BHUBANESWAR-75 1022

Office Working Hours in OPTCL :

10.00 AM to 05.30 PM (Lunch Hour 01.30 to 02.00 PM)

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	Dy. General Manager (El)
	Powers	Financial	OPTCL has delegated power of DDO to AM (F) with joint signature of any two either DGM or AM (F), DGM or AM (El) for payment of salary & other bills
		Others	Disposal of files of the section by proposal & suggestion.
	Duties	Supervised all Grid S/Ss & EHT Lines.
		Installation of new transformer & errection works etc.
		Controlling of staff of sub-divisions & division.
		Reporting of CCR of staff.
		Procession the important files to higher authority.
2	Designation	Asst. Manager (F)
	Power	· Supervised & checking the financial bill as per provision of budgetary limit. · Passing of bill. · Preparation of Budget annually. · Maintenance of account.
	Duties	General supervision- Financial matters, Income tax, Firm bills, preparation of monthly A/cs, Audit report, cash requisition etc.
3	Designation	Head Clerk
	Power	Supervising power on all activity.
	Duties	· General supervision, scrutiny of files & progress of files, maintenance of CL register & attendance register & endorse all files of division to DGM. ·Preparation of pension documents of staff. · Preparation of monthly pension bill. · All correspondence of executive staff related to forwarding information sheet of Annual increment, leave particulars etc. · Processing of bills of executives staff.
4	Designation	Senior Clerk (Cashier)
	Power	.Transaction of cash with the bank.
	Duties	· Payment of all type of bills through cheque. · Passing of firm bills. · Deposit of income tax, P.tax, Service tax, ED etc. · Maintenance of general cash book. · Preparation of A&G/ Supplier & Contractor cash requisition.
5	Designation	Junior Clerk (Clerk-B)
	Duties	· Auditing works of all sub-division regarding passing of bills, imprest & checking MAS A/cs. · File movement for sanctioning annual increment & leave of Non-executives staff. · Movement of file regarding allotment of departmental quarters. · Promotion of Non-Executive staff.
6	Designation	Junior Clerk (Clerk-B)
	Duties	· Maintenance of LIC register & its deposit. · PF & NPS subsidiary register maintaining. · Passing of Apprenticeship bill & made correspondence its. · Dairy/ issue of letters & process of files as duties assigned to them.
7	Designation	Divisional Estimator (Asst. Manager, El)
	Duties	All type of estimating works related to all Grid S/Ss & EHT Lines. Work order place to DGM.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

OPTCL being a Company registered under the Companies Act, 1956, all provisions of the Act are applicable to the Corporation except those exempted. The Board of Directors of the Corporation have been delegated with the powers as per provisions of the Companies Act, 1956 which are envisaged in the Memorandum of Association and Articles of Association of the Corporation as under:

Powers of Directors:

The business of the Company shall be managed by the Board who may exercise all such powers of the Company and do all such acts and things as are not, by the Act, or any other act or by the Memorandum or by the Articles of the Company required to be exercised by the company in general meeting, subject, nevertheless, to these Articles, to the provisions of the Act or any other Act and to such regulations being not inconsistent with the aforesaid

regulations or provisions, as may be prescribed by the Company in general meeting but no regulation made at any general meeting shall invalidate any prior Act of the Board which would have been valid if that regulation had not been made. Provided that the Board shall not, except with the consent of the Company in general meeting.

sell, lease or otherwise dispose of the whole, or substantially the whole of the undertaking of the Company, or where the Company owns more than one undertaking of the whole, or substantially the whole, of any such undertaking; remit, or give time for the repayment of any debt due by a director; invest, otherwise than in trust securities the amount of compensation received by the company in respect of the compulsory acquisition of any such undertaking.

Borrow moneys where the moneys to be borrowed, together with the moneys already borrowed by the Company (apart from temporary loans obtained from the Company's bankers in the ordinary course of business, will exceed the aggregate or the paid up capital of the Company and its free reserves.

Contribute to charitable and other funds not directly relating to the business of the Company or the Welfare of its employees, any amounts the aggregate of which will, in any financial year, exceed fifty thousand rupees or five percent of its average net whichever greater.

The Board of Directors have delegated powers to the CMD & other functionaries for efficient functioning of the corporation.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)

Project execution under OPTCL for different transmission lines and sub stations are being carried out as per different engineering practices, Construction Manuals etc. All procurements are being done as per OPTCL procurement Policy and with some provisions of OPWD code. Operation and Maintenance are being done as per the Grid Code. Tariffs are implemented as per the per the guidelines of OERC

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

1.Certificate of Incorporation dt.29.03.2004 issued by Registrar of Companies, Odisha.

Certificate of Commencement; of Business pursuant to Section 149(8) of the Companies Act, 1956 issued by Registrar of Companies, Odisha.
Memorandum of Association.

Articles of Association.

Notification No.6892 dt.09.06.2005 issued by Govt. of Odisha, Deptt. of Energy. The Odisha Electricity Reform (Transfer of Transmission and Related

Activities) Scheme, 2005.

Notification No.6849 dated 09,.06.2005 issued by Govt. of Odisha, Deptt. of Energy pursuant to Clause 2(d) of the Odisha Electricity Reform (Transfer

of Transmission and Related Activities) Scheme, 2005 notifying the appointed date.

Notification No.6035 dated 21.06.2006 issued by Govt. of Odisha, Deptt. of Energy on amendment of the Odisha Electricity Reform (Transfer of

Transmission and Related Activities) Scheme-2005 notifying the restructured final Balance Sheet of GRIDCO and OPTCL as on 01.04.2005.

The above documents are with Company Secretary and available as per the procedure under RTI.

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Name of the Documents

1.Gridco officers service regulations.

2.Gridco officers Recruitment policy.

3.Gridco officers promotion policy.

4.OSEB ministerial service (methods of Recruitment,seniority and promotion in the head office of the board) Regulations 1983.

5.The ministerial services (methods of Recruitment seniority and promotion in the office of the chief Engineer) Regulations 1982.

6.OSEB sub ordinate Audit and Account service Regulations 1070.

7.OSEB NMR Absorption regulation,1989.

8.OSEB medical service Regulations 1985.

9.OSEB employess leave Regulations1983.

10.OSEB employess pension (Including old age and family pensions) Regulations 1992.

11.certified standing orders of the OSEB ,Bhubaneswar (orissa) under industrial employment (standing orders) Act 1946 as adopted by Gridco.

12.Gridco Rehabililation assistance Regulations 1997.

13.Notifications and office orders issued from time to time relating to implementations of the above regulations.

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

The basic polices of the company are formulated at the Board of Directors level, which is laid down n consonance with the instructions, guidances and polices received feom the government from time to time.

The policies and decisions taken by the Board are communicated to all concerned department /functional heads for information . For this purpose, office orders and circulars are issued.
The three functional Directors viz. Directos (Finanace), Directos (Engineering) and Directos (HRD), oversees the formulation of the Policies and their implementation through respective departmental heads i.e. CGM, Sr. GM, GM and rest of the officers and support staff for this purpose.
Different cases pertaining to different departments are handled as per the set procedure and policy and in tune with the laid down delegation of powers. The matters are processed and reached up to the respective competent authority and after the decision the same is implemented accordingly.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Board of Director is the Apex Body of OPTCL.

The Audit Committee is the affiliated body created by the Board.

BOARD OF DIRECTORS

1. Sri Sanjay Kumar Mishra, IRTS, CMD, OPTCL.

2. Sri R.N. Nayak, Ex-CMD, PGCIL.

3. Smt. Lipsa Das, Additional Secretary, Energy Deptt., Govt. of Odisha.

4. Sri Upendra Kumar Pati, Director (Operation), OPTCL.

5. Sri Raghunath Pratihari, Director (HRD), OPTCL.

6. Sri B. B. Mehta, Director (SLDC), OPTCL.

7. Sri Yudhisthir Nayak, IAS, Additional Secretary, P.E. Deptt., Govt. of Odisha.

MANUAL-9

Directory of Officers and employees

[Section-4(1) (b) (ix)]

Sl.	Name	Designation	Mobile No	E-mail
1	SRI SACHIDANANDA PANDA	GENERAL MANAGER (EL)	9438907861
2	SRI SHIVA KARMAKAR	ASST. GENERAL MANAGER (EL)	9438907431
3	SRI RAKESH GANTAYAT	ASST. GENERAL MANAGER (EL)	9438907765
4	SRI SASHIDHAR MEHER	ASST. GENERAL MANAGER (FIN)	9438907900
5	MS. BAGESHREE PRADHAN	JR. MANAGER (FIN)	9438908208
6	SRI GITEN KUMAR PRADHAN	JR. MANAGER (FIN)	9438908201
7	SRI RATNAKAR PARIDA	DRAFTSMAN-B	9124154032
8	SRI JATINDRA PADHAN	OFFICE ASSISTANT GR-I	9124154072
9	SRI RAJMILAN MINZ	OFFICE ASSISTANT GR-I	9124154146
10	SRI KUMARMANI SAHOO	PEON	9124154190

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4(1) (b) (x)]

Sl.	EMPLOYEE NAME	DESIGNATION	MONTHLY REMUNERATION/COMPENSATION
1	SRI SACHIDANANDA PANDA	GENERAL MANAGER (EL)	2,32,044.00
2	SRI SHIVA KARMAKAR	ASST. GENERAL MANAGER (EL)	1,54,439.00
3	SRI RAKESH GANTAYAT	ASST. GENERAL MANAGER (EL)	1,57,439.00
4	SRI SASHIDHAR MEHER	ASST. GENERAL MANAGER (FIN)	1,40,779.00
5	MS. BAGESHREE PRADHAN	JR. MANAGER (FIN)	1,06,127.00
6	SRI GITEN KUMAR PRADHAN	JR. MANAGER (FIN)	1,06,127.00
7	SRI RATNAKAR PARIDA	DRAFTSMAN-B	1,08,938.00
8	SRI JATINDRA PADHAN	OFFICE ASSISTANT GR-I	74,900.00
9	SRI RAJMILAN MINZ	OFFICE ASSISTANT GR-I	74,900.00
10	SRI KUMARMANI SAHOO	PEON	74,887.00

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

OPTCL do not get any subsidy from Government of Odisha.

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

No concession, permits, or authorization are granted on behalf of OPTCL to any beneficiary.

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

The following major areas of the organization are computerized:

Payroll Information system (CPIS)

Financial System (GF2, TF2,CMIS)

Gridco Energy Management System (GEMS)

ERP (To be lunched very shortly)

All necessary information about the Organization are available in the official web site i.e. www.optcl.co.in, and www.sldcorissa.orq.in. Efforts are being made to incorporate more and more information in the official web sites.

Tender Advertisement: All related tender with respect to OPTCL, GRIDCO and SLDC are hosted in the Tab page " Tenders" of the related web sites.Information available to public as under.Office Library Through News paper Exhibition Notice Board Printed Manual Available Website of the Public Authority System of issuing of copies of document.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of Information available	Working Hours
1	2	3	4
1	Office library	-	-
2	Exhibition	-	-
3	Notice Board Printed Manual Available	-	-
4	Website of the Public Authority	-	-
5	System of issuing of copies of document	-	-

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No./FAX	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Sri Rajmilan Minz	Office Assistant Gr-I	0663-2540974	9124154146	adm.rminz@optcl.co.in	O/o GM (EL), EHT (Projects) Circle, Sambalpur

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No./FAX	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Sri Rakesh Gantayat	AGM (EL)	0663- 2540974	9438907765	ele.rgantayat@optcl.co.in	O/o GM (EL), EHT (Projects) Circle, Sambalpur

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No./FAX	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Sri Sachidananda Panda	General Manager(Elect.)	0663- 2540974	9438907861	ele.snpanda@optcl.co.in	O/o GM (EL), EHT (Projects) Circle, Sambalpur

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority.
Transfer Policy
SL NO	Notificatio No.	Notification Date	Attachment
1
	NIL


Transfer Order issued by this Public Authority.
Transfer Orders
SL NO	Order No.	Order Date	Attachment


	NIL

			Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement
SL No.	Work Order No	Work Order Date	Procurement Name	Attachment
1	350	10.06.2022	Supply of Water Purifier (Kent Water Purifier) (Model -PEARL RO), Capacity-8 Ltr at O/o EHT (Const.) Circle, Sambalpur
2	642 (4)	11.11.2022	Supply of office furniture (Godrej Make) for O/o, GM (EL), EHT (Projects) Circle, Sambalpur
3	153	22.03.2024	Supply of UPS for O/O, GM (EL), EHT (C) Circle, Sambalpur
4	540	31.07.2025	Supply and installation of UV water purifier-cum-cooler for O/o, GM (EL), EHT (Projects) Circle, Sambalpur

Public Private Partnership
SL NO	Company Name	Agreement Date	File Number	Validuty from - to	Public Private Partnership Project Name	Attachment

		Nill

SL	IR NO	Para No.		Subject	Complied	Received	Attachment
		Part-II-A	Part-II-B		Yes/No	CAG/PAC
1	IR No. 59/2023-24		2,3,4		Yes	CAG

RTI Application
Years	Total Number on Application Recived	Total Number on Application Disposed	Total Number on Application Transferred	Total Number on Application Rejected
FY 2022-23	0	0	0	0
FY 2023-24	0	0	0	0
RTI 1st Appeals
Years	Total Number on Appeal Recived	Total Number on Appeal Disposed	Total Number on Appeal Rejected	Total Number on Application Rejected
FY 2022-23	NIL	NIL	NIL	NIL
FY 2023-24	NIL	NIL	NIL	NIL

Discretonary & Non-Discretionary Grants
SL No	Grant Name	Grant Type	Grant from	Grant Value
			Central /	In Rs.
1
2

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No.	Honble Minister	Tour Date	Tour Place	Tour	Purpose of Visit
1