Executive Engineer, Rural Water Supply and Sanitation Project Division, Khariar, Nuapada

Introduction

Office of the Executive Engineer, RWS&S Project Division, Khariar, Nuapada is located at Khariar, Nuapada, Odisha.

Address of the Office:
Executive Engineer, RWS&S Project Division,
At/P.O.: Khariar,
Dist.: Nuapada

This Office comes under the Department of Rural development, Govt. of Odisha.

The main function of this Institution is Construction & Repair of Roads, Buildings & Bridges.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims and objectives of R.W.S.&S. Project Division, Khariar.

This Office was established in the year 2010-11 as Rural Water Supply & Sanitation Project Division, Khariar as per Notification No.7179 /RD Dt.28.09.10 of Government in R.D. Department, Bhubaneswar and functioned from 27.12.2010 along with following RWS&S. Sub-Division and Section.

Sl.
1	RWS&S. Project SUB-DIVISION, Khariar	RWS&S. Project SUB-DIVISION, Nuapada
2	RWS&S. Project Section, Khariar	RWS&S. Project Section, Nuapada
3	RWS&S. Project Section, Sinapali

The Incumbency chart from the creation of this Division is detailed below:

Sl.	RWS&S Project Division, Khariar	Period
1	2	3
2	Er. Binod Prasad Sethy, EE	27.12.2010 to 24.10.2014
3	Er. Suresh Chandra Rout, I/C EE	25.10.2014 till to day
RWS&S. PROJECT SUB-DIVISION, KHARIAR
4	Er. Nrusingha Naik I/C ,AE	Up to 25.04.2012
5	Er. Sanjeeb Meher, A.E. ( Contractual)	01.05.2012 to 22.10.2014
6	Sri Rashmi Ranjan Das, J.E. I/C A.E.	From 27.10.2014 to till date
RWS&S. PROJECT SUB-DIVISION, NUAPADA
7	Er.Nrusingha Naik I/C ,AE	Up to 04.07.2011
8	Er. S. K. Rath A. E. I/C	From 04.07.2011 to 01.05.2012
9	Er. Jyoti Prakash Bhengra, AE (Contractual)	From 01.05.2012 to 28.11.2012
10	Er. Nrusingha Naik I/C ,AE	22.12..2012 to 30.04.2013
11	Sri Rashmi Ranjan Das, J.E. I/C A.E.	From 27.10.2014 to till date
12	RWS&S. Project Section, Khariar
13	Prafulla Kumar Sahu I/C J.E.	27.10.2010 to 31.03.2011
14	Bibhuti Kumar Kishan, J.E. Contractual	From 23.02.2011 to till date
15	RWS&S. Project Section, Sinapali
16	Robert Pradhan I/C J.E.	12.04.1993
17	Fayaz Ali, J.E.	From 02.072011 to 09.07.2013
18	Bibhuti Ku. Kishan J.E. (Contractual) I/C	From 02.09.2013 to 12.09.2013
19	Sagar Ranjan Biswal	From 12.09.2014 till to date.
20	RWS&S. Project Section, Nuapada
21	Rati Kanta Balmuchu, J.E. ( Contractual)	From 08.03.2011 to 30.06.2011
22	Sri Rashmi Ranjan Das,J.E	04.07.2011to till date.

The main function of the office was to provide safe drinking water to the Rural inhabitants through Piped water supply schemes in Fluoride affected habitations.

ACHIVEMENT OF THE DIVISION:

Sl.	Year	Tube Well		Sanitary Well		Rural Piped Water Supply		Population Covered
Sl.	Year	Target	Achievement	Target	Achievement	Target	Achievement	Population Covered
1	2	3	4	5	6	7	8	9
1	2010-11	-	-	-	-	-	-	-
2	2011-12	-	-	-	-	3	40%	-
3	2012-13	-	-	-	-	4	50%	-
4	2014-15	-	-	-	-	4	50%	-
5	2015-16	-	-	-	-	20	-	-

2. Mission and Vision:

The mission of this office is to provide safe drinking water to the rural people of fluoride affected area.

3. Brief History and back ground for its establishment:

The RWS&S Project Division Khariar was formed to provide safe drinking water to the rural people of fluoride affected aqrea under the Ministry of Rural Development, Govt. of Odisha. The Executive Engineer, RWS&S Project Division, Khariar prepares the draft action plan on consolidated manner on the report collected from the route level i.e from Asst. Engineer at RWSS Project Sub-Division, Khariar and RWSS Project Sub-Division, Nuapada and 03 nos of Junior Engineer situated at Khariar, Sinapali and Nuapada Block headquarters under Nuapada district. The Engineer-In-Chief , RWSS Odisha, Bhubaneswar is the authority to approve the Action Plan in consultation with the Superintending Engineer, RWS&S Circle, Bolangir and for placement of allotment to take up the work.

4. Allocation of business:

The Office of the Executive Engineer, RWS&S. Project Division, Khariar is consist of following Officials. Their Duties, Responsibilities and Business are narrated below.

Sl.	Designation
1	Executive Engineer	He is responsible for the efficient execution and management of all works and in all matters within his Division. It is therefore, a part of his duty to organize and supervise the execution of works and to see that they are suitably and economically carried out.
		The Executive Engineer is ensure preparation of plans and estimates for all works to be executed in his Division, any error in the sanctioned plan and any variation in the conditions at site and the sanctioned plans and estimates are promptly set right to bring to the notice of the higher authorities to get the defects remedied before the actual execution of work.
		He inspects important works in his Division to ensure their execution according to the sanctioned plans and estimates of higher authorities.
		In order to ensure that his subordinate staff are performing their duties properly, especially in respect of measurement of work, preparation and maintenance of muster rolls and work done by work charges establishment, he inspects and test check all the primary records.
		He takes necessary steps to obtain funds for the works and establishment under his control and submit accounts punctually for the money received and spent by him to the Audit Office according to the Rules and orders in force.
2	Asst. Engineer	The Asst. Engineer is responsible to the Executive Engineer in all matter concerned with the efficient management and execution of works within his Sub-Division.
3	Divisional Accountant	To assist the Executive Engineer in the discharge of his responsibilities regarding accounts and financial regularity of the transactions of the Division, he is responsible to the Executive Engineer for correct compilation of accounts.
4	Junior Engineer’s	Junior Engineer’s are responsible for all matter connected with efficient management of the Sections to their Sub-Divisional Officers or their Divisional Officers direct.
5	Senior Clerk	He is the office superintendent and deals in establishment, Cash Audit and Account matter of this division.
6	Junior Clerk	Post meant for RWS&S. Sub- Division, as Sub –Divisional Cashier
7	Junior Clerk	Post meant for RWS&S. Sub- Division, as Sub –Divisional Cashier

5. Duties to be performed to achieve the Mission:

Regular monitoring, Supervision, Inspection, Field visit, Review, Conduct of meeting and Call for report return.

6. Details of services rendered:

Providing safe drinking water to the rural inhabitants of Fluoride affected area.

7. Citizens interaction:

District Planning Committee meeting.

Review of Zilla Parishad, Natural Calamities at district level and Panchayat Samiti meeting at Block level.

8. Postal address of the main office:

RWS&S Project Division,
Near Horticulture Office,
AT/PO: Khariar,
Dist:- Nuapada-766107

9. Map of office location:

In the premises of RWS&S. Section, Khariar. Near Horticulture Office, Khariar.

10. Working hour both for office and public:

Working hour for office work is fixed from 10 A.M. to 5 P.M. No specific time is fixed for public.

11. Public interaction if any:

During the course of regular tours and attending meeting by Executive Engineer, Asst. Engineers and Junior Engineers to different work sites of the Project.

12. Grievance redress mechanism:

Executive Engineer, R.W.S.S Project Division, Khariar attains the Grievance Cell of Collector, Nuapada as and when necessary.

13.Organization Chart (Click Here)

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	Executive Engineer, R.W.S.&S Division, Nabarangpur
	Power	Administrative	Executive Engineer is in charges of all the works relating to providing safe drinking water to the rural people of Fluoride affected area through Piped Water Supply. He is also the head of office of RWS&S Project Division, Khariar.
		Financial	He is the drawing and disbursing officer. He makes payment to the Agencies who executed the work under his control. Executive Engineer has technical sanction power for Rs.50.00 lakh for original works and repair works.
		Statutory	He is responsible for the efficient execution and management of all works and in all matters within his Division. It is therefore, a part of his duty to organize and supervise the execution of works and to see that they are suitably and economically carried out.
			The Executive Engineer is ensure preparation of plans and estimates for all works to be executed in his Division, any error in the sanctioned plan and any variation in the conditions at site and the sanctioned plans and estimates are promptly set right to bring to the notice of the higher authorities to get the defects remedied before the actual execution of work
		Other	Check measurement of works up to 10% of the quantity measured submitted by A.E/J.E.
	Duties
2	Designation	Assistant Engineer
	Power
	Duties	The Assistant Engineer is responsible to the Executive Engineer in all matter concerned with the efficient management and execution of works within his Sub-Division.
3	Designation	Divisional Accountant
	Power
	Duties	To assist the Executive Engineer in the discharge of his responsibilities regarding accounts and financial regularity of the transactions of the Division, he is responsible to the Executive Engineer for correct compilation of accounts
4	Designation	Junior Engineer
	Power
	Duties	Junior Engineers are responsible for all matter connected with efficient management of the Sections to their Sub-Divisional Officer or their Divisional Officer direct
5	Designation	Senior Clerk
	Power
	Duties	Remain in-charge of Establishment Branch, Account Branch, Audit, Cash Branch, Diary Dispatch & Official work, revenue, I.R para, and audit
6	Designation	Junior Clerk
	Power
	Duties	Post meant for RWS&S. Sub- Division, as Sub –Divisional Cashier

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	Receive application/letters	Senior Clerk	Same Day
2	Perusal of daks	Executive Engineer	Same Day
3	Marking of daks	Senior clerk	Same Day
4	Diary No. & delivery	Senior Clerk	Same Day
5	Entering of the letter in the log book & put up in the file	Senior Clerk	3 days
6	File forwarded to concerned Officer	Senior Clerk	Same day
7	Concerned Officer verifies the facts & forwarded to Higher authorities	Executive Engineer	Same day

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time frame/Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter	-
2	Despatch of letter	5 minutes per letter	Registered dak including in Messenger book
3	Typing job	30 pages per day	-
4	Put up of letter	Within 3 days in ordinary cases. In urgent it is within 24 hours	-
5	Tender cost not exceeding Rs.0.50 lakh	10- 15 days	Publication in two local Oriya daily newspapers.
	Tender cost exceeding Rs. 0.50 lakh and below Rs.10.00 lakhs	15 -21 days in case of the work exceeding Rs.50.00 lakhs and upto Rs.3.00 crore	Publication in two local Oriya daily newspaper.
	Tender cost exceeding Rs.10.00 lakhs and below Rs.1.00 crore		One local English & two local Oriya daily newspaper
6	Call for drawl agreement after getting acceptance of tender	15 days	-
7	Evaluation of tender opening of tender	20 days by E.E. 10 days by A.E.	-

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of the act, rules, regulations etc

Brief gist of contents

Reference No. if any

Price in case of priced publication

OPWD guide lines

Works related to safe drinking water supply in Fluoride affected rural area.

OPWD code

No price is fixed. Circulated by Govt. of India

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Nature of record	Details of information available	Unit/section where available	Retention period, where available
1	2	3	4	5
1	Files	Receipt & disposal of letters	All sections like Estimate./ Establishment Accounts.	Ten Years
2	Guard files	Important circular & order	All sections like Estimate./ Establishment Accounts.	Permanent
3	File Register	Information of all files	All sections like Estimate./ Establishment Accounts.	Permanent
4	Log Book	Record of receipt & disposal	All sections like Estimate./ Establishment Accounts.	Three Years
5	Index Register	Collection of subject	With the Senior Clerk	Permanent
6	Assembly/Parliament Question Register	Reply to the Questions	With the Senior Clerk	Three Years
7	Grievance Register	Disposal of Grievances	With the Senior Clerk	Three Years
8	Allotment Register	Allotment of all work	Senior Clerk	Permanent
9	Cash Book	Receipt & expenditure	Cashier/ Sr. Clerk	Permanent
11	Cheque Issued Register	Issued of cheque to Executants	Cashier/ Sr. Clerk	Permanent
12	Cheque/ B.D Received register	Receipt of funds	Cashier/ Sr. Clerk	Permanent
13	U.Cs. Register of	Submission of U.Cs to Govt.	Senior Clerk	Permanent
14	Stock Register	Available of office equipment	Senior Clerk	Permanent
15	Pay Acutance	Detail of pay particular of employee	Establishment Section	Permanent
16	Bill Register	-	Account Section	Permanent
17	Book of Drawal	-	Establishment Section	Permanent
18	CAG & AG Register	Compliance of Audit para	Account Section	Permanent
19	Agreement Register	Name of work with value	Estimating Section	Permanent
20	Sanctioned estimate register	Name of work with value	Estimating Section	Permanent
21	Measurement Books	Measurement of works	Section/ Sub-Division/ Division	Permanent

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Phone No.	Mobile No.	E-mail
1	2	3	4	5	6
1	Er. Bibhu Prasad Panda	Executive Engineer	06671-224001	9437241499	eerwssproject_khariar@rediffmail.com
2	Er. Sujit Kumar Lugun	Asst. Executive Engineer, RWSS Project Sub-Division, Khariar	-	9937578001	sujit.lugun2014@gmail.com
3	Er. Gunasagar Toppo	Asst.Executive Engineer, RWSS Project Sub-Division, Nuapada	-	9776255838	-
4	Mr. Vinit Kumar	Divisional Accountant Officer(I/C)	-	9439965087	-
5	Er. Bibhuti Kumar Kishan	Junior Engineer(Contractual), RWSS Project Section, Khariar	-	9439640670	-
6	Er. Sagar Ranjan Biswal	Junior Engineer(Contractual), RWSS Project Section, Sinapali	-	9439338940	-
8	Mr. Murari Mohan Mondal	Head Asst. of RWS&S. Circle, Koraput, Establishment Branch, Account Branch, Audit, Cash Branch, Diary Dispatch & Official work, revenue, I.R para, and audit.	-	9937854380	-
9	Mr. Bhubaneswar Nial	Junior Clerk, RWS&S. Project Sub-Division, Khariar	-	8658504734	-
10	Mr. Sunadhar Naik	Junior Clerk RWS&S. Project Sub-Division, Nuapada	-	9556221929	-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Pay Scale (in Rs.)	Grade Pay (in Rs.)	Monthly Remuneration (in Rs.)
1	2	3	4	5	6
1	Er. Suresh Chandra Rout	Executive Engineer (I/c)	-	-	-
2	Er. Rashmi Ranjan Das	Junior Engineer (I/C) Asst. Engineer, RWSS Project Sub-Division, Khariar	-	-	-
3	Er. Rashmi Ranjan Das	Junior Engineer (I/C) Asst. Engineer, RWSS Project Sub-Division, Nuapada	-	-	-
4	Mr. Vinit Kumar	Divisional Accountant Officer(I/C)	-	-	-
5	Er. Bibhuti Kumar Kishan	Junior Engineer(Contractual), RWSS Project Section, Khariar	9300 (Consolidated)	-	9300
6	Er. Sagar Ranjan Biswal	Junior Engineer(Contractual), RWSS Project Section, Sinapali	9300 (Consolidated)	-	9300
7	Er. Rashmi Ranjan Das, J.E	RWSS Project Section, Nuapada	9300-34800	4600	30324
8	Mr. Murari Mohan Mondal	Head Asst. of RWS&S. Circle, Koraput, Establishment Branch, Account Branch, Audit, Cash Branch, Diary Dispatch & Official work, revenue, I.R para, and audit.	-	-	-
9	Mr. Bhubaneswar Nial	Junior Clerk, RWS&S. Project Sub-Division, Khariar	5200-20200	2400	16437
10	Mr. Sunadhar Naik	Junior Clerk, RWS&S. Project Sub-Division, Nuapada	5200-20200	2400	18530

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget: (Rs. in lakhs)

Sl.	Major head	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised estimate	Expenditure for the last year
1	2	3	4	5	6	7
1	28-2215- W/S&S	M/E/R/C	-	-	-	-

Plan Budget: (Rs. in lakhs)

Sl.	Name of the plan scheme	Activities to be undertaken	Date of commencement	Expected date for completion	Amount sanctioned	Amount disbursed/spent
1	2	3	4	5	6	7
1	28-2215-	Piped W/s scheme ( Water Quality)	-	-	-	-

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.	Activities for which electronic data available	Nature of information available	Can it be shared with public	Is it available on website or is being used as back end data base
1	2	3	4	5
1	Piped Water Supply Scheme	Project List, Expenditure	Yes	Yes

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of information available	Working Hours
1	2	3	4
1	Notice Board	Tender notice and quotation call notice	10 AM to 5 PM on working days

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Officer (APIO):

Sl.	Name	Designation	Phone No.	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Er. Rashmi Ranjan Das	Assistant Engineer, RWS&S. Project Sub-Division, Khariar	006671-224001	9437439841	eerwssproject_khariar@rediffmail.com	At/P.O./-Khariar Dist.-Nuapada

Public Information Officer (PIO):

Sl.	Name	Designation	Phone No.	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Er. Rashmi Ranjan Das	Assistant Engineer, RWS&S. Project Sub-Division, Khariar	006671-224001	9437439841	eerwssproject_khariar@rediffmail.com	At/P.O./-Khariar Dist.-Nuapada

First Appellate Authority:

Sl.	Name	Designation	Phone No.	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Er. Suresh Chandra Rout	Executive Engineer(I/c)	06671-224001	9937600496	eerwssproject_khariar@rediffmail.com	At/P.O./-KhariarDist.-Nuapada

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
Other information on the functioning and services of public authority are also available with the office