Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Objective/ Purpose of the Public Authority:
Maintenance of Land Records, Collection of Revenue, Disposal of Revenue Cases, to ensure timely correction of R.O.R. & to update Land Records, Issue Misc. Certificate, to Supervise & Coordinate Election & Census Work, to oversee Evacuation, Rehabilitation & Relief distribution works during Natural Calamities & Maintenance of Law & Order.
2. Mission/ Vision Statement of the Public Authority:
This Organization shall strive to accelerate agrarian reforms in its letter & spirit and thereby focus on reaching out to the poorest of the poor to settle their land disputes, to maintain & up to date land records, to provide land to the landless & homestead less, to timely provide various services (e.g. Issue Miscellaneous Certificate, Certified Copies etc.) including timely disbursement of Ex-gratia, Fire/ Flood/ any Natural Calamity damaged assistance. It shall function with utmost Sincerity, Transparency & Commitment and Dispense with Justice to the public.
3. Brief History of the Public Authority and Context of its formation:
The Tahasil started functioning since 01.03.1963. At present Sharat Chandra Behera, O.A.S-I (J.B.) is the Tahasildar, Nilgiri. He has been working since 18.3.09. There are no Additional Tahasildar presently posted in this Tahasil. The Following staffs are working in this Tahasil. The staff position is detailed below.
Staff Position of this Tahasil:
|
Sl. No. |
Category of the Staff |
Sanctioned Strength |
Staff in Position |
No. of. Post laying Vacant |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Tahasildar |
1 |
1 |
- |
|
2 |
Additional Tahasildar |
- |
- |
- |
|
3 |
Head Clerk |
2 |
2 |
- |
|
4 |
Senior Clerk |
5 |
3 |
2 |
|
5 |
Junior Clerk |
8 |
2 |
6 |
|
6 |
Revenue Supervisor |
1 |
1 |
- |
|
7 |
Revenue Inspector |
7 |
4 |
3 |
|
8 |
Addl. Revenue Inspector |
6 |
2 |
4 |
|
9 |
Amin |
2 |
1 |
1 |
|
10 |
Chainman |
2 |
2 |
- |
|
11 |
Collection Peon |
5 |
5 |
- |
|
12 |
R.S. Peon |
1 |
1 |
- |
|
13 |
Process Server |
7 |
6 |
1 |
|
14 |
Daftary |
1 |
1 |
- |
|
15 |
Watchman |
6 |
5 |
1 |
|
Sl. No. |
Category of the Staff |
Sanctioned Strength |
Staff in Position |
No. of. Post laying Vacant |
|
1 |
2 |
3 |
4 |
5 |
|
16 |
Driver |
1 |
1 |
- |
|
17 |
Office Peon |
4 |
4 |
- |
|
18 |
L. Peon |
1 |
1 |
- |
4. Duties of the Public Authority:
To maintain & Up to date Records, Engagement Collection of Land Revenue., Issue Misc. Certificate, to supervise & coordinate election & Census works, to oversee evacuation, rehabilitation & relief distribution works during natural calamities, redress the grievance of the public & Maintenance of law & order within the jurisdiction of this Tahasil.
5. Main Activities/ Functions of the Public Authority:
Maintenance of Land Record, Collection of Revenue, Disposal of various Revenue Cases, to ensure timely correction of R.O.R. & to update Land Records, Issue Misc. Certificates, to supervise & coordinate Election & Census work, to oversee evacuation, rehabilitation & relief distribution works during natural calamities. & Maintenance of law & order.
6. List of Services being provided by the Public Authority with a brief write up on them:
The following section are functioning in this Tahasil:
|
Sl. No. |
Name of the Section |
Works/ Assignment |
|
1 |
2 |
3 |
|
1 |
Diary & Dispatch |
Letters are received and issued through this section |
|
2 |
Establishment |
Establishment and Bill & Budget |
|
3 |
Nizarat |
Cash, Stock & Store |
|
4 |
Touzi |
Collection of Revenue, Water Rate, Auction Sale of Sairat Sources & temporary permit |
|
5 |
Revenue |
Lease, Alienation and Identification/ demarcation of Land |
|
6 |
Lease & Encroachment |
Lease of Homestead land & Agricultural land to Homestead less and landless persons. Booking of Encroachment cases on Govt. Land |
|
7 |
Mutation |
Mutation for correction of ROR |
|
8 |
Certificate |
Certificate cases under OPDR Act for recovery of Govt. dues |
|
9 |
O.L.R. Section |
Partition cases under Section 19 (1) (C) or OLR Act for bifurcation of joint holdings and issue of individual patta |
|
Conversion of agricultural land to non-agricultural purpose under Section-8 (A) of OLR Act. |
||
|
10 |
General & Misc. Section |
Inspection, Misc. Certificate and RTI Act |
|
11 |
Emergency |
Natural Calamities and Ex-gratia cases |
|
12 |
Judicial |
Court matters: 80 CPC notice, OJC & WP (C) Cases PWC & Filling of Counter Affidavit, etc. |
|
13 |
Record Room |
Sale of Village maps & maintenance of Record of Rights |
|
Correction of ROR and Land records |
|
Sl. No. |
Name of the Section |
Works/ Assignment |
|
1 |
2 |
3 |
|
13 |
Record Room |
Issue of certified copies of ROR & information of RTI Act & as per ORM |
|
14 |
Subidha Prakostha |
To facilitate issue of Misc. Certificates and Certified copies to the citizens through Single Window facility within a time frame |
7. Organizational Structure Diagram at Various levels:
This Tahasil constitutes 252 Revenue villages that covers Nilgiri NAC area & 25 G.Ps of Nilgiri Block & 5 G.Ps of Oupada Block. There are 6 R.I. Circles in this Tahasil 5 R.I. Circles are functioning at the Village level and one is functioning in the Urban area.
8. Expectation of the Public Authority from the Public for enhancing its Effectiveness & Efficiency:
Truth, Good Behaviour, Patience and Co-operation from public is expected to enhance the effectiveness and efficiency in Tahasil administration.
9. Arrangement of methods made for Seeking Public Participation/ Contribution:
A Citizens Facilitation Centre (Subidha Prakostha) is functioning in this Tahasil since December 12/ 2009 to facilitate Single Window disposal and ensure Public participation & contribution.
10. Mechanism available for monitoring the Service Delivery & Public Grievance Resolution:
One Subidha Cell is functioning in this Tahasil for service delivery & redressal of public grievance.
11. Address of the Main Office & Other Offices at different levels:
a. Main Office:
Office of the Tahasildar, Nilgiri
At/Po.-Nilgiri
Dist.-Balasore
Odisha, Pin-756040
b. Subordinate Offices: 6 R.I. Circles of this Tahasil are situated as follows.
. R.I. Office, Sadar (Nilgiri), At/Po-Nilgiri
. R.I. Office, Mitrapur, At/Po.-Mitrapur
. R.I. Office, Santaragadia, At/Po.-Santaragadia
. R.I. Office, Sajanagarh, At/Po.-Sajanagarh
. R.I. Office, Berhampur, At/Po.-Berhampur
. R.I. Office, Kansh, At/Po.-Kansh
12. Day Office:
Opening Hours: 10.00 A.M.
Closing Hours: 5.00 P.M.
13. Morning Office:
Opening Hours: 7.00 A.M.
Closing Hours: 1.00 P.M.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
1 |
Designation |
Tahasildar |
|
|
Power & Duties |
As per the power conferred in various Revenue Laws, Acts, Rules, Executive Instructions and guide lines of Govt. of Odisha. |
|
2 |
Designation |
Additional Tahasildar |
|
|
Power & Duties |
As per the power conferred in various Revenue Laws, Acts, Rules, Executive Instructions and guide lines of Govt. of Odisha. |
|
3 |
Designation |
Clerks |
|
|
Power & Duties |
They assist the Tahasildar & Additional Tahasildar in their day today word of Tahasil Administration. |
|
4 |
Designation |
Bench Clerks |
|
|
Power & Duties |
They assist the Tahasildar & Additional Tahasildar in their day today word of Tahasil Administration. |
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
This office functions as per provisions provided in various Revenue Acts & Rules and Executive instructions issued by the Government of Odisha and Board of Revenue, R.D.C (CD), Cuttack, Collector & Sub-Collector issued/ communicated from time to time. Work of this office is channelised from the level of R.I. to the Tahasil Office & then to the Sub-Divisional Level to District Level & then to the State Level.
?????? ????? ??? ?????? ????? ???.???.??. (??.???.), ???, ????????? ? ?? ???????????? ?????? ??? ????? ???? ??????? ??? ??????? ??????? ??????? ?????? ??????? ? ???? ??? ???????? ????????????????? ?????? ?????????? ???????? ??????? ??? ?????????? ??????????? ??????? ??? ??????????? ??????? ?????? ??????????? ?????? ????? ?????????? ? ?????? ?? ?????? ?????? ?????? ???? ??? ?????? ????? ?????? ??????????
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Instructions are issued from the Collector, the A.D.M. & the Sub-Collector during the monthly review meetings held at Sub-Divisional level & District level. Such instructions are communicated to field functionaries e.g. R.S., R.I. & A.R.I, etc. and to office staffs during staff meetings, Camp Courts etc. Inspection of R.I. offices, Tahasil office are conducted by Revenue Supervisor and Tahasildar. As per Annual Programme higher officers like Collector, ADM, Sub-Collector etc. also inspect Tahasil office, R.I. office and also attend Annual Verification of Tahasil Accounts (SALTAMAMI) every year.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name/ Title of the Document |
Type of Documents |
Brief write up of the Documents |
From where one can get a copy of Rules, Regulations, Instructions, Manual and Records |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Odisha Land Reforms Act, 1960 |
|
|
|
|
2 |
Odisha Land Reforms Act (General) Rules, 1965 |
|
|
|
|
3 |
Odisha Estate Abolition Act, 1951 |
|
|
|
|
4 |
Odisha Estate Abolition Rules, 1952 |
|
|
|
|
5 |
Odisha Tenancy Act, 1913 |
|
|
|
|
6 |
Odisha Tenancy Rules, 1914 |
|
|
|
|
7 |
Odisha Prevention of Land Encroachment Act, 1972 |
|
|
|
|
8 |
Odisha Encroachments Rules, 1985 |
|
|
|
|
9 |
Odisha Government Land Settlement Act, 1692 |
|
|
|
|
10 |
Odisha Government Land Settlement Rules, 1683 |
|
|
|
|
11 |
Odisha Mutation Manual, 1962 |
|
|
|
|
12 |
Odisha Survey & Settlement Act, 1958 |
|
|
|
|
13 |
Odisha Survey & Settlement Rules, 1962 |
|
|
|
|
14 |
Odisha Cess Act, 1962 |
|
|
|
|
15 |
Odisha Cess Rules, 1963 |
|
|
|
|
16 |
Odisha Court Fees Act, 1870 |
|
|
|
|
17 |
Odisha Court Fees (Amendment) Act, 1958 |
|
|
|
|
18 |
Odisha Court Fees Rules, 1948 |
|
|
|
|
19 |
Odisha Public Demand & Recovery Act, 1962 |
|
|
|
|
20 |
Odisha Public Demand & Recovery Rules, 1963 |
|
|
|
|
21 |
Odisha Misc. Certificate Rules, 1984 |
|
|
|
|
Sl. No. |
Name / Title of the Document |
Type of Documents |
Brief write up of the Documents |
From where one can get a copy of Rules, Regulations, Instructions, Manual and Records |
|
1 |
2 |
3 |
4 |
5 |
|
22 |
Odisha Land Pass Book Rules, 2006 |
|
|
|
|
23 |
Odisha Minor Minerals Concession Rules, 2004 |
|
|
|
|
24 |
Odisha Irrigation Act, 1959 |
|
|
|
|
25 |
Odisha Record Manual, 1964 |
|
|
|
|
26 |
Odisha Irrigation Rules, 1961 |
|
|
|
|
27 |
Nizarat Manual, 1962 |
|
|
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Name of the Document |
Category of Documents |
Details of Information Available |
Procedure to Obtain the Documents |
Held by/ Under Control of |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Category "A" |
|
All sorts of Case Records held by the Court of Tahasildar & Additional Tahasildar are permanent in nature |
|
|
|
2 |
Category "B" |
|
Category "B" papers are destroyed after 12 years |
|
|
|
3 |
Category "C" |
|
Category "C" paper is destroyed after 3 years |
|
|
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
Not Applicable
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
No such commitees & other bodies constitued
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl |
Name |
Designation |
|
1 |
2 |
3 |
|
1 |
AShesa Kumar Nayak |
Tahasildar |
|
2 |
Hemanta kumar Nayak |
Section Officer |
|
3 |
Laxmidhar Das |
Sr. Revenue Assistant |
|
4 |
Khirod Kumari Mishra |
Sr. Revenue Assistant |
|
5 |
Ratikanta Mohanty |
Sr. Revenue Assistant |
|
6 |
Banamali Singh |
Sr. Revenue Assistant |
|
7 |
Babita Behera |
Sr. Revenue Assistant |
|
8 |
Gitarani Singh |
Jr. Revenue Assistant |
|
9 |
Shantanu Kumar Behera |
Revenue Supervisor |
|
10 |
Damodar Das |
Revenue Inspector |
|
11 |
Gobinda Panda |
Revenue Inspector |
|
12 |
Mamata Raj |
Revenue Inspector |
|
13 |
Bebarata Jyotirmayee Das Bairiganja |
Revenue Inspector |
|
14 |
Mithun Kumar Sethi |
Revenue Inspector |
|
15 |
Muktikanta Pradhan |
Asst. Revenue Inspector |
|
16 |
Janmejay Kumar Singh |
Asst. Revenue Inspector |
|
17 |
K.S Santosh Kumar |
Asst. Revenue Inspector |
|
18 |
Nilakantha Nayak |
Asst. Revenue Inspector |
|
19 |
Jiban Jyoti Nayak |
Asst. Revenue Inspector |
|
20 |
Purna Chandra Mallik |
Amin |
|
21 |
Prafulla Kumar Nayak |
Amin |
|
22 |
Jayaram Sial |
Amin |
|
23 |
Khagendra Patra |
Daftary |
|
24 |
Antaryami Lenka |
Process Server |
|
25 |
Raghunath Roul |
Process Server |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl |
Name |
Designation |
Basic Pay |
|
1 |
2 |
3 |
4 |
|
1 |
Sushreeta Tudu |
Tahasildar |
57800 |
|
2 |
Hemanta kumar Nayak |
Section Officer |
Deputation |
|
3 |
Laxmidhar Das |
Sr. Revenue Assistant |
53600 |
|
4 |
Khirod Kumari Mishra |
Sr. Revenue Assistant |
33300 |
|
5 |
Ratikanta Mohanty |
Sr. Revenue Assistant |
29600 |
|
6 |
Banamali Singh |
Sr. Revenue Assistant |
27900 |
|
7 |
Babita Behera |
Sr. Revenue Assistant |
25500 |
|
8 |
Gitarani Singh |
Jr. Revenue Assistant |
25500 |
|
9 |
Shantanu Kumar Behera |
Revenue Supervisor |
9770 |
|
10 |
Damodar Das |
Revenue Inspector |
Deputation |
|
11 |
Gobinda Panda |
Revenue Inspector |
52000 |
|
12 |
Mamata Raj |
Revenue Inspector |
41100 |
|
13 |
Bebarata Jyotirmayee Das Bairiganja |
Revenue Inspector |
35400 |
|
14 |
Mithun Kumar Sethi |
Revenue Inspector |
22480 |
|
15 |
Muktikanta Pradhan |
Asst. Revenue Inspector |
22400 |
|
16 |
Janmejay Kumar Singh |
Asst. Revenue Inspector |
23100 |
|
17 |
K.S Santosh Kumar |
Asst. Revenue Inspector |
23100 |
|
18 |
Nilakantha Nayak |
Asst. Revenue Inspector |
23100 |
|
19 |
Jiban Jyoti Nayak |
Asst. Revenue Inspector |
11830 |
|
20 |
Purna Chandra Mallik |
Amin |
11660 |
|
21 |
Prafulla Kumar Nayak |
Amin |
11660 |
|
22 |
Jayaram Sial |
Amin |
22100 |
|
23 |
Khagendra Patra |
Daftary |
34000 |
|
24 |
Antaryami Lenka |
Process Server |
33000 |
|
25 |
Raghunath Roul |
Process Server |
33000 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. No. |
Major Head |
Activities to be Performed |
Purposed Budget (In Rs.) |
|
1 |
2 |
3 |
4 |
|
1 |
Tahasil Establishment No. 03-2029-00-104-1448-01003 |
Pay (136) |
17,00,000 |
|
D.A. (156) |
4,59,000 |
||
|
D.P. (147) |
34,156 |
||
|
HRA (403) |
75,000 |
||
|
O.A. (523) |
800 |
||
|
T.E. |
9,800 |
||
|
RCM |
8,100 |
||
|
E.C. |
10,000 |
||
|
TC |
2,500 |
||
|
M.V. |
20,000 |
||
|
O.C |
6,000 |
||
|
W.C. |
Nil |
||
|
F.A. |
Nil |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
No such programme is now being held at Tahasil level
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Court fees, Stamp fees are collected from the applicants for issue of Misc. certificates & certified copies of ROR.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Nil
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
The information as per ORM i.e. Certified copies of ROR, case Records etc. are supplied to the people by this Tahasil through (Citizens' Facilitation Center) "SUBIDHA CELL." Information to RTI applicants are provided through the PIO of this Tahasil as per provisions provided in the RTI Act.
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer:(PIO)
|
Sl |
Name |
Designation |
|
1 |
2 |
3 |
|
1 |
Hemanta kumar Nayak |
Addl Tahasildar,Nilgiri |
First Appellate Authority(FAA):
|
Sl |
Name |
Designation |
|
1 |
2 |
3 |
|
1 |
Ashesa Kumar Nayak |
Tahasildar |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
|
Sl. No. |
Name of the Claim etc. |
Fees to be charged toward Court fees (In Rs.) |
Stage of Proceeding for Estt. & Time limit for final disposal |
|
1 |
2 |
3 |
4 |
|
1 |
Misc. Application (General Selection) |
3.00 |
15 Days |
|
2 |
Issue of Misc. Certificate Caste, OBE, SEBC, Income, Residential, Identity etc. |
3.00 |
7 Days |
|
3 |
Application for Mutation of Land |
10.00 + 1.00 extra for additional RT / OP |
90 Days for uncontested case |
|
4 |
Application u/s 8 (A) of OLR Act |
10.00 |
90 Days |
|
5 |
Application under any OLR Act. |
10.00 |
90 Days |
|
6 |
Show Cause LE Act. |
3.00 |
|
|
7 |
Alienation of Govt. Land |
3.00 + Demarcation fees- 20.00 |
60 Days |