Panchayat Samiti Office, Jashipur, Mayurbhanj

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims & Objectives of the Organization:

The aim & objectives of the Organisation is for planning, execution & supervision of development programmes & implementation of various schemes and works in the block relating to community development.

2. Mission/ Vision:

The mission is to work for the economic development & social justice of the people.

3. Brief History & Background for its Establishment:

Rural India is where three-forth countrymen live. For all round development of the rural people, the block is started functioning with effect from the year, 01.04.1959.

4. Organization Structure:

The Organisation Consists of the Following Sections and Accommodations:

 

a) Development Section
b) Establishment Section
c) Issue and Dispatch section
d) Engineering Section
e) Computer Section
f) Gram Panchayat Section
g) Anti Poverty Programme Section
h) Social Welfare Section
i) Welfare (ST & SC Development) Section
j) Fishery Section
k) Industry Section
l) Education Section
m) Co-operative Section
n) Civil Supply Section
o) Conference Hall
p) Block Godown
q) Stock & Store

5. Allocation of Business:

The Block is Functioning having the Following Business:

a) Development
b) Social Welfare
c) Anti Poverty Programme
d) Computer
e) Education
f) Civil Supply
g) Co-operative
h) Fishery
i) Industries
j) Gram Panchayat
k) Welfare

 

6. Duties to be performed to achieve the Mission:

    Good Work culture, punctuality, dexterity, timely performance, avoidance of all corrupt practices and sensitivity to public needs are duties to be performed to achieve the mission.

7. Details of Services Rendered:

The Service Rendered to the Public is as Follows:

a. Distributions of pension under OAP/ NOAP/ ODP, Free rice Under AY and subsidized rice under AAY are made to the beneficiaries on 15th of each month, i.e. On Jana Seva Diwas at GP headquarters.
b. Distribution of assistance under NFBS is made to bereaved household.
c. Free house is provided to the poor, distress, fire and flood victims & SC/ ST beneficiaries of BPL categories under IAY.
d. Loan is provided to SHGs and Physically handicapped persons of BPL families under SGSY & MMLP (OSFDC) for creation of self employment to the self sufficient.
e. Employment opportunities are provided to the rural poor under different wage employment and NREGA programme.
f. Permanent assets are created under development programmes for infrastructure development programmes.
g. Control commodities are supplied to the public at the Govt. price through retailers and SHGs.
h. Free cooked food is supplied to the school children upto Class-VIII under MDM programme.
i. Distribution of Pre-Matric Scholarship is made to SC/ ST students from Class VI to X.
j. Merit-cum-Poverty Scholarship is distributed to the Mauritius students of SEBC category from Class IX to X.

8. Citizen Interaction:

    Interactions with citizens are made in the Pallisabha/ Gram Sabha & other meetings held at Village, G.P. and Block level.

9. Postal Address of the Main Office Attached, Sub-ordinate Office, Field Units etc.:

Postal Address of main office:
Panchayat Samiti Office,
At.-Jashipur, Po,-K. Jashipur,
Dist.-Mayurbhanj
PIN: 757091,
Odisha

10. Working Hours both for Office & Public:

10 A.M to 5 P.M (Except Holidays)

11. Public Interaction, if any:

    Public Interaction is made by the field staff during their tour to village & at Pallisabha/ Gramsabha and other meetings and also at the hearing of grievance of public at Block Office.

12. Grievance Redress Mechanism:

Grievances of public of the block are entertained during office hours.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

B.D.O.

Powers

Administrative

Supervision & Administrative control over all staffs in the Block.

Financial

Drawing & Disbursing Officer approval of projects of allotment & grant-in-aid of the different schemes and programmes & salary of the staff.

Statutory

1.  Accord Administrative of development work up to Rs. 5 Lakhs executed at Samiti level.
2. Inspection, Supervision of all development works at P.S level/ G.P level.
3. Inspection of Block office.
4. Inspection, supervision & control over the exercise of powers, discharge of duties & performance of sanctions by the GP.

Others

1.  To advise the samiti against passing any resolution of the nature referred to section 38 of the Act & on the purposes & methods of implementation of schemes assigned to samiti.
2.  To sign & authenticate all letters & documents for & on behalf of samiti.

Duties

1.  To attend all meetings of P.S and the standing committees.
2. To formulate schemes and programmes assigned to the P.S for implementation.
3. To attend all meeting Sub-divisional/ Dist. Level.
4. To implement instructions issued by higher authority.
5. To ensure maintenance of accounts of schemes implemented through P.S.
6. To ensure punctual submission of report returns.
7. Supervision of all schemes.
8. Technical sanction of development works.

2

Designation

A.B.D.O.

Powers

Administrative

Exercise powers of BDO in the absence of BDO

Financial

1. Inspection, Supervision and control over the exercise of powers, discharge of duties, performance & functions of G.Ps

Statutory

1. Inspection, Supervision and control over the exercise of power, discharge of duties & performance of functions by the GPs.
2. Half Yearly inspection of block office.
3. Approve the tour dairy of VLWs.

Others

1. Officer in charge of social welfare scheme.
2. To verify the stock & store &cash of the office.
3. To verify the supply & maintenance of assets & repayment of loans under anti poverty programme.

Duties

1. Monitoring for implementation of anti poverty & social welfare programmes.
2. To assist BDO in performance in his duties.

3

Designation

Asst. Engg.

Powers

Administrative

 

Financial

 

Statutory

1. Counter signature of all cases records of development works up to up to 5 lakhs.
2. Check measurementof all works at block level.
3. Check measurement of works above 50 thousands at GP level.

Sl. No.

 

3

Designation

Asst. Engg.

Powers

Others

1. Up to date maintenance of work registers.

Duties

 

4

Designation

J.E

Powers

Administrative

 

Financial

 

Statutory

1. Preparation of plan & estimate.
2. Technical supervision of all works up to 2 lakhs.

Others

1. Supervision of development works preparation of bills.

Duties

1. Supervision & measurement of all works allotted.
2. Functioning as Nodal Officer.
3. Disbursement of Pension.

5

Designation

S.E.O

Powers

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. Act as Nodal Officer.
2. Disbursement of Pension.
3. Preparation of Pension Bills.
4. To assist BDO in implementing Social welfare schemes.
5. Submission of report & returns.

6

Designation

C.E.O

Powers

Administrative

 

Financial

 

Statutory

1. Aviation of dispute cases.
2. Execution of E.P cases.
3. Inspections of SCS of mini bank.

Others

1. To act as an Election Officer of society.
2. To attend board meeting of SCS.
3. Verification of loan disbursement of SCS.

Duties

1. Act as Nodal Officer.
2. Distribution of Pension.
3. Submission of report & returns.

7

Designation

F.E.O

Powers

Administrative

 

Financial

 

Statutory

 

Others

1. Fry & prawn seed indent collection.
2. Collection of loan application forms for excavation of new tank & renovation of old tank.

Duties

1. Act as Nodal Officer.
2. Distribution of Pension.
3. Submission of report & returns.

Sl. No.

 

8

Designation

W.E.O

Powers

Administrative

 

Financial

 

Statutory

1. Issue of caste certificate to SC/ST students for the purpose of pre-matric scholarship.
2. Inspection & visit of Sevashrama of SC/ST Development Deptt.
3. Detection of OLR cases.

Others

 

Duties

1. Disbursement of scholarship to SC/ST students of educational institution.
2. To assist BDO for implementation of MMLP program under OSFDC & SEBC scholarship.
3. Implementation of individual benefit oriented scheme & community benefit oriented schemes under cluster approach.
4. Act as nodal officer.
5. Submission of report & returns.
6. Disbursement of Pension.
7. Submission of Reports and Returns.

9

Designation

P.A

Powers

Administrative

 

Financial

 

Statutory

1. Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the GPs.

Others

 

Duties

1. To assist BDO for smooth implementation of SGSY programmes.
2. Functioning as Nodal officer.
3. Disbursement of Pensions.
4. Submission of report & returns.

10

Designation

G.P.E.O

Powers

Administrative

 

Financial

 

Statutory

1. Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the GPs.
2. To Scrutinize to GP accounts

Others

1. To conduct auction sale of public properties.

Duties

1. To assist BDO for implementation & monitoring all grants of SGRY 50 % GP share.
2. To assist BDO in supply of estimates to the GPs.
3. To assist BDO in election Matter.
4. Submission of report & returns.
5. To perform the duties of Nodal Officer.

11

Designation

I.P.O

Powers

Administrative

 

Financial

 

Statutory

 

Others

1. Supervision & monitoring of various schemes of Industries deptt including PMRY programme.
2. To act as Election officer of Industrial cooperative society.
3. Inspection & cash stock verification of AMICS.

Sl. No.

 

11

Designation

I.P.O

Duties

1. To assist G.M, DIC for smooth implementation of various industries programmes including PMRY scheme.
2. Act as nodal officer.
3. Distribution of OAP/ODP/NOAP.
4. Submission of report & returns.

12

Designation

S.I of Schools

Powers

Administrative

 

Financial

 

Statutory

1. Inspection & visit of primary Schools

Others

1. Sanction of C.L. of H.Ms of primary schools.
2. Conduct of monthly sectoral meeting.
3. Approval of VEC.

Duties

1. Preparation of salary bills of PS teachers.
2. Act as Nodal officer & route officer of MDM.
3. Distribution of Pensions.
4. Submission of report & Returns.

13

Designation

Computer Programmer

Powers

Administrative

 

Financial

 

Statutory

 

Others

1. Entry of Data of Block, GPs & SHGs in PRIASOFT.
2. Entry of Projects of Block, GPs into RURALSOFT.
3. Upto date Data in PAMIS & BETAN.

Duties

1. Receiving & transmitting E-Mail.
2. Reply of datas in prescribed formats to Govt.
3. Maintenance of Hardware and Software, VSAT, DRS equipments, monitoring of data entry work.

14

Designation

M.I

Powers

Administrative

 

Financial

 

Statutory

1. Prevention of Black Marketing.
2. Search & seizer of control commodities etc. for prevention of black marketing.
3. Lifting uptake visit of Retail shops. Inspection shops and Sub-wholesalers godown.

Others

 

Duties

1. Enforcement of prices & supervision of I different control under processment of control commodities.
2. Checking of mal practices.
3. Enforcement of all order, rules, notification & prosecution of offence.
4. Issue of Control commodities to the retailers.
5. Submission of report & returns.

15

Designation

Head Clerk

Powers

Administrative

 

Financial

 

Statutory

1. To check records of O.B, entry in the received & payment side, closing balance, analysis of C.B in the basis of supporting documents.

Sl. No.

 

15

Designation

Head Clerk

Powers

Statutory

2. To check admissibility of bills as per provision of relevant rules & Govt. instruction.
3. Submission of UCs of Govt. funds utilized. Maintenance of BD/ Cheque register.

Others

 

Duties Attached

1. Checking the calculation in M.B, put up Assembly questions, audit & inspection compliance, maintenance of report & returns register, ensure timely distribution of daks, checking of issue & despatch register.
2. Supervision of work of the dealing assistance.
3. Checking of Cash Books.

16

Designation

Cashier

Powers

Administrative

 

Financial

 

Statutory

1. Custodian of second & duplicate keys of iron chest.
2. Maintaining of record relating to cash transaction in Cash Books.

Others

 

Duties

1. To encash the bills, payment of bills, maintenance of cash book & in charge of stock store.
2. Custodian of cash book, passbooks & other works as assigned by the BDO.
3. Submission of report & returns.

17

Designation

Sr. Clerk (Estt.)

Powers

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. Prepare bill budget pension cases & disciplinary proceedings.
2. Estt. Matters & other works assigned by BDO, custodians of records relating to estt.
matter.
3. Submission of report & returns.

18

Designation

Sr. Clerk (Dev.)

Powers

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. Assist BDO in implementation of all development works under various schemes.
2. Custodian of all work case records 'registers relating to Dev. Matters & other works assigned by BDO.
3. Custodian of the store of cement.
4. Submission of report & returns.

19

Designation

Jr. Clerk

Powers

Administrative

 

Financial

 

Statutory

 

Sl. No.

 

19

Designation

Jr. Clerk

Powers

Others

 

Duties

1. Issue & despatch section & other works assigned by BDO.
2. In charge of forms & library section.

20

Designation

Peon

 

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. Works assigned by BDO.
2. Distribution of Dakas.

21

Designation

Night Watcher

Powers

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. To watch the office.

22

Designation

V.L.W/ PEO

Powers

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. Attending pallisabha, gramasabha, collect loan application from beneficiaries under various anti poverty programmes & contact to beneficiaries for repayment of loan.
2. Acting as executive officer of GPs.

23

Designation

Asst. Computer Programmer

Powers

Administrative

 

Financial

 

Statutory

 

Others

 

Duties

1. Receiving and Transmitting E-mail.
2. Reply of data in prescribed format to the Govt.
3. NREGA data entry.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

A. Flow Process Chart for SGRY/ SGSY/ Spl. Component/ Interest Money/ K.L Grant/ Cess/ Grant-in-aid:

1

Preparation of Annual Action Plan

Meeting of G.P/ P.S/ Z.P

In the month of June of every year

2

Selection of VLL through Pallisabha

B.D.O

One month before or after approval of Action Plan

3

Site visit and Preparation of Estimate

J.E/ A.E

15 days

4

Opening of Case Record

Dev. Clerk

15 days

5

Checking of Plan, Estimate & Technical Sanction

A.E

7 days

6

Administrative Approval of Estimate

B.D.O/ DRDA

7 days

7

Issue of Work Order

Dev. Clerk

7 days

8

Execution of Work and Supervision

J.E/ A.E/ B.D.O

As per agreement time

9

Measurement and Preparation of Bill

J.E

7 days

10

Check Measurement and Submission of Bill

A.E

2 days

11

Checking and Passing of Bill

Head Clerk

1 day

12

Issue of Check

Cashier

Same day

13

Refund of Security deposit

H.C/ Cashier/ B.D.O

After Receipt of Audit report

B. Flow Process Chart for Execution of I.A.Y:

1

Submission of Application in Duplicate by the Applicant in respective G.P. Office

Sarpanch/ Executive Officer

Same days (from the month of November to March)

2

Issue of Money Receipt

-do-

Same day

3

Filling of I.A.Y Register

Executive Officer

Same day

4

Endorsement of One copy of Application to the B.D.O by G.P

-do-

Within 7 days of receipt

5

Enquiry of Application

Joint committee (VLW, VAW, E.O, Extension)

In the month of April

6

Convening of Pallisabha & Gramasabha for Selection of IAY

Sarapancha & B.D.O

-do-

7

Submission of Selected Beneficiaries by G.P

Sarpanch

Within 7th May

8

Publication of List of Selected Beneficiaries by Pallisabha

B.D.O

1st week of May
9

Publication of Final List of Beneficiaries

-do-

Within 15th May

10

Opening of Case Record and Issue of Work Orders

B.D.O/ Dev. Clerk

By 31st May

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

B. Flow Process Chart for Execution of I.A.Y:

11

Submission of Report to B.D.O for Payment in 4 stages

Executive Officer/ VLW

7 days

12

Payment of Bill in each stage

B.D.O/ H.C/ Cashier

On payment days soon after receipt of bill

13

Submission of Final Bill of the Forth Stages

J.E

7 days

14

Payment of Final Bill

B.D.O/ H.C/ Cashier

On payment days soon after receipt of bill

C. Flow Process Chart for Execution of M.P/ M.L.A LAD:

1

Preparation of Estimate after obtaining List of Projects from Dist. Planning Section

J.E/ A.E/ B.D.O

7 days

2

Submission of Estimate for approval

B.D.O

same day

3

Issue of Work Order after Receipt of Administrative Approval

B.D.O/ Dev. Clerk

7 days

4

Recording of Measurement and Check Measurement and Preparation of Bill

J.E/ A.E

Within 7 days

5

Payment of Bill

B.D.O/ H.C/ Cashier

On the payment day

6

Refund of Security Deposit

B.D.O/ H.C/ Cashier

After Receipt of Audit report

D. Flow Process Chart for Collection of Fry/ Prawn Seed:

1

Collections of Fry indent from Private Pisciculturist/ G.P

F.E.O

May to June

2

Fry Distribution to Pisciculturist and G.P

F.E.O

5 days (July 15th to end of October)

3

Prawn Seed Distribution to Private Pisciculturist and G.P.

F.E.O

30 days (in the month of October)

4

Survey and Collection of Loan Application for Execution and Renovation of Old Tank

F.E.O

3 days from collection of application

5

Preparation of Plan and Estimates

ADF-cum-CEO, FFDA

15 days from receipt of loan application from F.E.O

6

Recommendation to different Banks for Finance

ADF-cum-CEO, FFDA

3 days from Collection of Application

7

Sanction and Finance of Loan

Concerned bank Branch

Within 15 days

E. Flow Process Chart for Collection of Applications for PRC/ PMT:

1

Receive of Application for Provisional Registration and Permanent Registration of Industrial units

I.P.O

Same day

2

Scrutiny of Application

I.P.O

Same day

3

Inspection of units

I.P.O

7 days

4

Forwarding of application to the G.M, D.I.C

I.P.O

One day

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

F. Flow Process Chart for Disposal of dispute Cases/ E.P:

a)

Dispute Cases

1

Issue of notice for hearing after receipt of cases from ARCS

CEO

Within 7 days

2

Hearing of cases

CEO

Within 15 days

3

After hearing return the cases to ARCS

CEO

3 days

b)

E.P. Cases

1

Issue of D-2 notice on the Judgment debtor

CEO/ Sale Officer

On the spot of execution

2

Attachment of movable properties

CEO

-do-

3

Issue of sale notice of the attached property

CEO

Within 15 days

4

Return of case after closure of the proceeding

CEO

Within 3 days

G. Flow Process Chart for sanction of OAP/ NOAP/ ODP/ NFBS:

a)

OAP/NOAP

1

Selection of beneficiaries through pallisabha & Gramsabha

G.P. level

By end of March

2

Submission of list of beneficiaries by G.P

G.P. level

1st week of April

3

Collection of application

VLW/ E.Os

By 15th April

4

Enquiry of application

Extension Officer of adopted G.P

Within 15 days

5

Submission of application for sanction

B.D.O/ S.E.O

3 days after enquiry

6

Disbursement of pension after sanction

Extension officer/ E.O

15th of each month

b)

ODP

1

Selection of beneficiaries by selection committee

Members of Committee (BDO/ Tahasildar/ Medical Officer, PHC)

Arises of vacancy and soon after receipt of target

2

Submission of application to Sub-Collector

BDO, SEO

Same day

3

Disbursement of pension after sanction

Extension Officer/ BDO

15th of each month

c)

N.F.B.S

1

Receiving of application in Block Office by B.D.O

B.D.O/ SEO

Same day

2

Enquiry of Application

VLW/ E.Os

15 days

3

Submission of Application to Sub-Collector for sanction.

BDO/ SEO

Same day

4

Disbursement of Assistance to the Beneficiaries

B.D.O/ Cashier

Within 7 days after getting sanction order

H. Flow Process Chart for Disbursement of teachers salary/ GPF/ Disposal of Pension cases:

a)

Teachers Salary

1

Collection of Absentee Statement from Teachers

S.I.S (School)

from 21st to 25th of every month

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

H. Flow Process Chart for Disbursement of teachers salary/ GPF/ Disposal of Pension cases:

a)

Teachers Salary

2

Preparation of Bills

S.I.S (School)/ Jr. Accountant

From 26th to 29th of every month

3

Submission of Bill to Treasury

B.D.O/ Jr. Accountant

Last working day of each month

4

Payment of Salary to Teachers

Bank

After passing of the Bill by Treasury

b)

Drawal of G.P.F of Teachers

1

Receipt of Application of Teachers for temporary withdrawal

B.D.O/ Jr. Accountant

Same day

2

Preparation of Bill

S.I.S/ Jr. Accountant

7 days

3

Payment of G.P.F

Bank

After passing of the Bill by Treasury

4

Receipt of Application of Teachers for non-refundable G.P.F

B.D.O/ Jr. Accountant

Same day

5

Sending of Application to D.I. of School for sanction

B.D.O/ S.I/ Jr. Accountant

3 days

6

Preparation and Submission of Bill after Sanction of D.I.S

B.D.O/ Jr. Accountant

3 days

7

Payment of Bill

Bank

After passing of the Bill by Treasury

c)

Pension Cases of Retired Primary School Teachers

1

Receipt of Application for Provisional pension/ Gratuity and un-utilized leave

B.D.O/ S.I.S

Same day

2

Submission to D.I. for sanction

B.D.O/ S.I

3 days

3

Preparation of Bill after getting Sanction order from D.I.S

Jr. Accountant

3 days

4

Submission of Bill to Treasury

B.D.O/ Cashier/ Jr. Accountant

3 days

5

Payment of Bill

B.D.O/ Cashier/ Jr. Accountant

5 days

6

Receipt of Pension Papers for Retired Teachers

B.D.O/ S.I

Same day

7

Scrutiny of Pension Papers

S.I/ Jr. Accountant

7 days

8

Submission of Pension Papers to D.I.S

B.D.O/ S.I

One day

I. Flow chart for issue of Caste Certificate/ Pre-matric Scholarship for S.C & S.T. Students/ Margin loan Programmed under O.S.F.D.C:
a) Issue of Caste Certificate to SC/ ST Students

1

Receipt of Application from students

W.E.O

Same day

2

Issue of Caste Certificate for Scholarship to S.C/ S.T Students

W.E.O

Within 2 days

b)

Disbursement Pre-metric Scholarship

1

Issue of Application forms to the Head masters of High Schools/ Pry. Schools after receipt the same from DWO

WEO

Last week of June and 1st week of July

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

I. Flow chart for issue of Caste Certificate/ Pre-matric Scholarship for S.C & S.T. Students/ Margin loan Programmed under O.S.F.D.C:

b)

Disbursement Pre-metric Scholarship

2

Collection of Application from H.M

WEO

15th August

3

Scrutiny of Application

WEO

15 days

4

Sanction of Application

B.D.O

One day

5

Preparation of Bill and Submission to Treasury subject to getting of allotments

B.D.O/ WEO

7 days

6

Issue of Cheque to Head master

B.D.O/WEO

15 days

7

Collection of Acquittance Roll from the Headmasters

WEO

15 days

c)

Margin Money Loan Programme Under OSFDC

1

Collection of Loan Application of Eligible S.H.G (ST &SC)

VLW

7 days

2

Scrutiny of Application

WEO

One day

3

Sponsoring of Application

BDO/WEO

Same day

4

Sanction of Loan Application and Claim of Advance Subsidy

Bank

15 days

5

Release of Subsidy to Banks

DWO

-

6

Disbursement of Loan to SHG

Bank

7 days

d)

Flow Process Chart of S.G.S.Y

1

1st grading of BPL SHG in field

Members of joint committee (Block/ Bank/ ICDS)

One day

2

Sanction of Cash credit of grade-1 groups

Bank

15 days

3

Release of Revolving Funds to SHG

BDO/ DRDA

7 days

4

Second grading of BPL SHG in field

Members of joint committee (Block/ Bank/ ICDS)

One day

5

Collection of Loan Applications passed Grade-1 in Second grading

VLW

3 days

6

Sponsoring of Application

BDO/PA

One day

7

Sanction of Loan Application

Bank

15 days

8

Disbursement of Lloan

Bank

During the financial year

J. Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:

a)

Appointment of Retailers

1

Receiving of Applications from applicants

BDO

Same day

2

Enquiry of Application

M.I

Seven days

3

Enquiry Report put up at BLAC

Members of committee

One day

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

J. Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:

a)

Appointment of Retailers

4

Appointment of Retailers

Sub-Collector

 

b)

Issue of Ration Card

1

Receiving of Application

BDO

Same day

2

Enquiry of Eligibility of Applicant

M.I

3 days

3

Issue of Ration Card

BDO/ M.I

1 day

c)

Issue of Control Commodities

1

Lifting of Food Stuff

Storage Agent

 

2

Preparation of Distribution List after Receipt from CSO

BDO/ M.I

Same day

3

Issue of Control Commodities to the Retailers

M.I

One day

K. Flow Process Chart of Preparation of Salary Bill/ Pension Papers:

a)

Preparation of Salary Bill

1

Preparation of Bill

Estt. Clerk

3 days

2

Checking of Bill

BDO/ H.C

One day

3

Presentation of Bill after Signing of Bill by BDO

Cashier/ Peon

One day

4

Disbursement of Salary at Bank Level

Bank

 

b)

Preparation of Pension Papers

1

Preparation of all Documents of Pension Papers

Estt. Clerk

3days

2

Checking of Pension Papers

H.C

One day

3

Presentation of Pension Papers to Dist. office after Signature of BDO

B.D.O/ H.C

One day

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activities

Time Frame/ Norm

Remarks

1

2

3

4

A

Payment of Bill:

1

Checking of Bill by Head Clerk

1 Hour

  

2

Bill passed by BDO

2 Minutes

  

3

Counter Signature of Bill by Chairman (Works above 25 Thousand)

1 Day

  

4

Preparation of Cheque by Cashier

10 Minutes

  

5

Signature of Cheque by BDO

2 Minutes

Including in check register

6

Issue of Cheque by Cashier

5 Minutes

  

B

Issue of Caste Certificate:

1

Checking & Issue of Caste Certificate

30 Minutes

Including entry in register

C

Issue of Ration Card:

1

Dairy of Application by Jr. Clerk (Issue Section)

3 Minutes

Including entry in register

2

Despatch of Application to Civil Supply Section

5 Minutes

  

3

Preparation of Issue of Ration Card

15 Minutes

 

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rules, Regulation etc.

Brief Gist of Contents

Reference No. if Any

Price in Case Priced Publication

1

2

3

4

5

1

Old Age Pension Revised Rule, 1989

Sanction of OAP/ WP to   poor destitute

No 7448-II-SD. 1/ 89C.D/ 22.7.1989

 

2

Odisha Disability Pension Rule, 1985

Sanction of No. Disabled pension to disable destitute

No. 225-C.D/ 15.1.1985

 

3

National Family Benefit Scheme

Assistance to bereaved household

15th August 1995

 

4

National Old Age Pension Scheme

Sanction of pension to destitute above 65 year age

15th August 1995

 

5

Odisha Co-op Societies Act & Rule, 1962

Management and inspection Co-Op. Societies

 

 

6

Odisha Co-op Societies Act & Rule, 1999

Election of Co-operative Societies

 

 

7

SGRY Guidelines

Development works for creating additional employment opportunity, food security & creating durable economically viable community assets

 

 

8

Guidelines of MP/ MLA LAD

Area Development Activities

 

 

9

Guidelines of IAY, PMGY, (GA)

Providing dwelling units to BPL families

 

 

10

Odisha Land Reforms Act, 1960 Registration, 1956

Detection of illegal transfer of lands of SC/ ST persons

 

 

11

Guidelines PMRY, 1992

Self Employment Scheme

 

 

12

Essentials Commodities Act, 1955

Prevention of  Black marketing

 

 

13

Odisha Service Code

Service Matters

 

 

14

Odisha Treasury Code, Vol. I & II 

Transaction of Cash

 

 

15

Compilation of Odisha  Pension Rule

Pension

 

 

16

GIS Rule

Insurance Matter

 

 

17

GPF Rule

Deals with GPF

 

 

18

Odisha Panchayat Samiti Manual

Panchayat Samiti Act, 1959

  

  

Odisha Panchayat Samiti (Administration Affairs) Rules, 1987

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention Period, where Available

1

2

3

4

5

1

Case Records

Plan, Estimate, Technical Sanction, Administrative approval, Work order, Bill Forms and Vouchers

Development section

 

2

Measurement Book

Measurement of works, check measurement & pass for order

Development section

 

3

Work Register

Amount of work order No. & status of work

Development section

 

4

Stock Register

Receipt and Issue of Stocks

Development section

 

5

Guard File of Development works

Guidelines of Circulars and important letters

Development section

 

6

Guard File of Social Welfare

Sanction orders of OAP/ NOAP/ ODP

S.E.O.

 

7

Registers

Sanctioned beneficiary list of OAP/ NOAP/ ODP

S.E.O.

 

8

Guard File

Important Circulars and Guidelines of Social Welfare

S.E.O.

 

9

Stock Register

Stock and Issue of MDM rice

S.E.O.

 

10

Guard file

Important Circulars and guidelines of Co-Op. Sec.

C.E.O.

 

11

E.P. Register

List of Execution Proceedings register

C.E.O.

 

12

Dispute Case Register

List of Arbitration cases

C.E.O.

 

13

Demand, Collection, Balance Register

Collection of loans of societies

C.E.O.

 

14

Sanction of Pre-Matric Scholarship register

Sanction of Pre-Matric scholarship

W.E.O.

 

15

Acquaintance of Pre-Matric Scholarship

Acquaintance Roll of Pre-Matric scholarship

W.E.O.

 

16

Caste Certificate   Register

Issue of Caste Certificate

W.E.O.

 

17

Achievement Register under OSFDC

List of  Beneficiaries assisted under OSFDC

W.E.O.

 

18

Proceedings of C.L.A.C. meetings

Preparation of Annual Action Plan

W.E.O.

 

19

Register of AMICs

Cash Position, Members Share, Stock of Goods

I.P.O

 

20

PMRY Recovery Register

Recovery of Loans

I.P.O

 

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention Period, where Available

1

2

3

4

5

21

N.T. Books Stock Register

Stock and Issue of N.T. Books

B.R.C.C.

 

22

Service Books

Service Books of Primary School Teachers

S.I. of Schools

 

23

Guard file of education section

Important Circulars of primary education

S.I. of Schools

 

24

Ration Card register

List of beneficiaries under PDS

M.I

 

25

Service Books of employees

Service Particulars

Estt. Clerk

 

26

Increment register

Increment matters

Estt. Clerk

(contd.)

27

Register of G.I.S.

Insurance matters

Estt. Clerk

 

28

Guard File of Establishment

Important Circulars

Estt. Clerk

 

29

Guard File of SGSY

Important Circulars on Implementation of SGSY

P.A/ PDO

 

30

BPL Register

Village wise list of BPL families

P.A/ PDO/ S.E.O/ Dev. Section

 

31

Cash Book of Block

Maintenance of Cash transactions

Cashier

 

32

Advance ledger

Maintenance of Advance Cash

Cashier

 

33

Register of G.P. Tanks

Information of G.P. tanks

F.E.O.

 

34

Register of private tanks

Information of private tanks

F.E.O.

 

35

Register of  Developed tanks

List of beneficiaries, loan sanction and disbursed

F.E.O.

 

36

Guard File of G.P. Section

Important Circulars on G.P. matters

G.P.E.O./ P.D.O

 

Proceedings of Palli Sabha, Gram Sabha

Reservation of posts for GP, PS and ZP election

Appointment of GP Secretary and Peons

Grant-in-Aid on TS/ DS and honorarium of PRI members

Important Circulars & orders relating to PRI Election

37

Registers of G.P. Section 

Management & Incomes of Public properties transferred to GPs

G.P.E.O./ P.D.O

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name and Address of the Consultative Committees/ Bodies

Constitution of Committees

Role and Responsibility

Frequency of Meetings

1

2

3

4

5

1

BLAC for Appointment of  Retailers

Chairman-Chairman of P.S.

 

Every Month

Members-MP, MLA, one PS member, one Sarpanch, consumer (Three) C.E.O., M.I.

2

Block Level Vigilance Committee for Essential Commodities

Chairman-MLA

Checking of Essential Commodities

Quarterly

Members-MP, Chairman of PS, Members of ZP, Sarpanch (three) M.I

3

Retailer Level Advisory Committee

Chairman-Ward Member

Checking of arrival & distribution of Food stuff

Every Month

Member-Nominee of MLA, One Consumer nominated by BDO, One SC/ST member, One Lady Consumer

4

Block Level SGSY Committee

Chairman-PD, DRDA

Review & monitoring of  SGSY

Every Month

Members-All B.Ms. Of Banks, Block level Line Deptt. Officers, LDM, AGM , NABARD

5 

Standing Committee of Panchayat Samiti

 

 

 

(a) Finance, Planning & Budget

Chairman-Chairman Panchayat Samiti

To Furnish recommendations to P.S.

By monthly

Members-Vice Chairman of PS, Five other members of PR institutions

(b) Agriculture, Veterinary & Anti Poverty

Chairman-Chairman of P.S.

Members-Vice Chairman of PS, Five other members of PR institutions

(c) Education, Health, Library, Electrification

Chairman-Vice Chairman of PS

Members-Vice Chairman of PS, Five other members of PR institutions

(d) Development of Sc/ST & PDS

Chairman-Vice Chairman of PS

Members- Vice Chairman of PS, Five other members of PR institutions

(e) Works Communication, Development Works

Chairman-Chairman of PS

Members-Vice Chairman of PS, Five other members of PR institutions

(f) Forest, Fishery, Co-ordination & Banking

Chairman-Chairman of PS

Members-Vice Chairman of PS, Five other members of PR institutions

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

  MANUAL-9   

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

1

Smrutiranjan Sahu,OAS-I(JB)

Block Development Officer

9437252554

-

ori-jashipur@nic.in

 At: Jashipur / Po: K. Jashipur /Dist: Mayurbhanj

2

Shubhra Swain

Asst.Executive  Engineer

789474021

 

 

 

3

Gouri Shanjar Roy

Junior Engineer

8280064885

 

 

 

4

Ptatap Chandra Sethy

JE

7008292715

 

 

 

5

Saro Tudu

JE
9437268674

 

 

 

6

Sibabrata Mallick

JE

9438120804

 

 

 

7

Satyajit Mishra

TC

9437681711 

 

 

 

8

Sanjay Soren

W.E.O.

8249816632

 

 

 

9

Hiranmayee Dash

M.I.

96658036323

 

 

 

10

Banamali Behera

Senior Clerk

9439206613

 

 

 

11

Amardeep Ray

Junior Clerk

8408088469 

 

 

 

12

Sambit Kumar Pattanayak

Computer Programmer

9853754240

 

 

 

13

Bikash Kumar  Mohanta

Asstt. Computer Programmer

9853270602

 

 

 

14

Sanjeeb Kumar Pradhan

APO

9439176805 

 

 

 

15

Uppali Ararajita Mohanta

MGNREGA Asst.

9556191545 

 

 

 

16

Sanjit patra

MGNREGA Asst.

9337135761

 

 

 

17

Basanti Murmu

DEO 

6370593223 

 

 

 

18

Shri Birbal Behera

P.E.O.

06797232435

 

 

 

19

Manaranjan sethi

P.E.O.

8249180834

 

 

 

20

Upendra Mohanta

P.E.O.

9437356182

 

 

 

21

Arun Mohanta

P.E.O.

8249356282

 

 

 

22

Gobardha Naik

P.E.O.

7681855386

 

 

 

23

Nirmala Patra

P.E.O.

9438400798

 

 

 

24

Mayadhar Patra

P.E.O.

8847821138

 

 

 

25

Saraj Barik

P.E.O.

7008089506

 

 

 

26

Shri  Biranchi Patra

Peon

06797232435

 

 

 

27

Sri Prafulla Kumar Mohanta

Peon

06797232435

 

 

 

Sl. No.

Name

Designation

Office Ph. No.

 Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

29

Vacant

P.E.O.

06797 232435

 

 

 

 

30

Shri Nirakar Mohanta

P.E.O.

-do-

 

 

 

 

31

Shri Munibar Naik

P.E.O.

-do-

 

 

 

 

32

Shri Benudhar Nayak

P.E.O.

-do-

 

 

 

 

33

Sri Keshab Ch. Patra

P.E.O.

-do-

 

 

 

 

34

Shri Ranjit Ku. Mohanta

P.E.O.

-do-

 

 

 

 

35

Shri Abhiram Behera

P.E.O.

-do-

 

 

 

 

36

Shri Nityananda Behera

P.E.O.

-do-

 

 

 

 

37

Shri Mayadhara Patra

P.E.O.

-do-

 

 

 

 

38

Shri Rabindra Nath Mohanta

P.E.O.

-do-

 

 

 

 

39

Shri Baidyanath Majhi

P.E.O.

-do-

 

 

 

 

40

Shri Durjodhan Behera

Peon

-do-

 

 

 

 

41

Shri Biranchi Patra

Peon

-do-

 

 

 

 

42

Shri Prafulla Ku. Mohanta

Peon

-do-

 

 

 

 

43

Sri Padma Charan Pradhan

GPTA

-do-





44

Sri Takal Kumar Dharua

GPTA

-do-





45

Sri Krupasindhu Xaxa

GPTA

-do-





46

Smt. Pankajini Singh

GPTA

-do-





47

Smt. Seemarani Choudhary

GPTA

-do-





  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Pay Scale

Monthly Remuneration

1

2

3

4

5

1

Smrutiranjan Sahu, OAS-I(SB)

Block Dev. Officer

56100-127500 

 

2

Subhra Swain

AEE

56100-177500(15600-39100 

 

3

Shri  Gourisankar Raoy

Junior Engineer

9300-34800 

 

4

Sri Pratap Kumar Sethy

JE

9300-34800

 

5

Shri  Shibabrata Mallik

JE

9300-34800

 

6

Smt.  Saro Tudu

JE

9300-34800

 

7

Smt. Anuradha Patra

AFO

9300-3400

 

8

Shri Bhaktabasal Sahoo

C.E.O.

9300-34400

 

9

Shri Prasanta Mohanta

A.F.O.

9300-34400

 

10

Amardeep Ray

JRA

5200-20200 

 

11

Sambit Kumar Pattanayak

Computer Programmer

9300-34400

 

12

Sri Bikash Kumar Mohanta

Asstt. Computer Programmer

11000

 

13

Sri Sanjeeb Pradhan

APO

25000

 

14

Sanjit Patra

MGNREGA Asst.

11000

 

15

Upali ararajita Mohanta

MGNREGA Asst.

11000

 

16

SriSibanarayan Dhal

DEO ( WEO)

10000

 

17

Shri Birbal Behera

P.E.O.

5200-20200

 

18

Shri  Saroj Barik

P.E.O.

5200-20200

 

19

Shri Mayadhar Patra

P.E.O.

5200-20200

 

20

Shri Gobardhan Naik

P.E.O.

5200-20200

 

21

Smt. Nirmala Patra

P.E.O.

5200-20200

 

22

Shri Upendranath Mohanta

P.E.O.

5200-20200

 

23

Shri Manaranjan Sethi

P.E.O.

5200-20200

 

24

Shri  Biranchi Patra

Peon

4930-14680 

 

25

Sri Prafulla Ku. Mohanta

Peon

4750-14680 

 

26

Smt. Manini Naik

Peon

4750-14680 

 

27

Smt. Lata Behera

Peon

4750-14680 

 

 

Sl. No.

Name

Designation

Pay Scale
(in Rs.)

Monthly Remuneration
(in Rs.)

1

2

3

4

5

33

Sri Keshab Ch. Patra

P.E.O.

3,600-100-5,600

11,664

34

Shri Ranjit Ku. Mohanta

P.E.O.

5,200-20,200

 

35

Shri Abhiram Behera

P.E.O.

5,200-20,200

16,428

36

Shri Nityananda Behera

P.E.O.

5,200-20,200

 

37

Shri Mayadhara Patra

P.E.O.

5,200-20,200

 

38

Shri Rabindra Nath Mohanta

P.E.O.

5,200-20,200

 

39

Shri Baidyanath Majhi

P.E.O.

5,200-20,200

 

40

Shri Durjodhan Behera

Peon

4,440-7,440

11,381

41

Shri Biranchi Patra

Peon

4,440-7,440

11,816

42

Shri Prafulla Ku. Mohanta

Peon

4,440-7,440

10,523

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.

Major Head

Activities to be Performed

Sanctioned Budget
(In Lakhs)

Budget Estimate (In Lakhs)

Revised Estimate
(In Lakhs)

Expenditure for the Last Year 2009-10
(In Lakhs)

1

2

3

4

5

6

7

1

2515
(Gen. staff)

Pay, DA, HRA, OA, TE, RCM

127.08

127.08

127.08

107.08

2

2501 (IRDP)

-do-

59

30.59

30.28

18.59

3

2515 ( Asst. Engineer)

-do-

9.66

9.66

9.66

 

 

Plan Budget:

Sl. No.

Name of the Plan Scheme

Activities to be Undertaken

Date of Commencement

Excepted Date for Completion

Amount Sanctioned for the Year 2009-10
(In Lakhs)

Amount Spent
(In Lakhs)

1

2

3

4

5

6

7

1

NREGA

Rural connectivity/ Water Bodies

April of every Year

March of  every year

 

 

2

IAY

Dwelling house to BPL families

April of every Year

-do-

 

 

3

M.P.LAD

Infrastructure development

April of every Year

-do-

 

 

4

M.L.A.LAD

-do-

April of every Year

-do-

 

 

5

Moo Kudia

Dwelling house to BPL families

April of every Year

-do-

 

 

6

BRGF

Infrastructure development-Critical Gap

April of every Year

-do-

 

 

7

15th  FCA

Infrastructure Development

April of every Year

-do-

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities/ Schemes for which Electronic Data Available

Nature of Information Available

Can it be shared with public

Is it available on website or is being used as backend database

1

2

3

4

5

1

Accounts

Priasoft

Yes

Yes

2

Action Plan PS, ZP & G.P projects list & status of work such as PS 7P GP work & MP MLA Special component IAY, Moo kudia KL grant, SGSY infrastructure

Priasoft

Yes

Yes

3

Salary of employees

Betan

Yes

Yes

4

Block population Block at a glance

N.P.P

Yes

Yes

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Website

Information of PR Department

10.00 AM to 5 PM Except Holidays

2

Notice Board

Information of all Sections of the Book

10.00 AM to 5 PM Except Holidays

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer(PIO):

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

1

Banamali Behera

SO

06797 232435

9439206613

 

ori-jashipur@ nic.in

Panchayat Samiti Office, Jashipur, At.-Jashipur, Po.-K Jashipur, Dist.-Mayurbhanj, PIN-757091

First Appellate Authority(FAA):

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

1

Smrutiranjan Sahu, OAS-I(SB)

Block Development Officer

-

9437252554

 -

ori-jashipur@nic.in

Panchayat Samiti Office, Jashipur, At.-Jashipur, Po.-K Jashipur, Dist.-Mayurbhanj, PIN-757091

List of Public Information Officers at G.P. Level:

Sl. No.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

1

Birbal Behera

P.E.O.

 

 

 

 

2

Mayadhar Patra

PEO

        

3

Upendrnath Mohanta

PEO

        

4

Saraj Kumar Barik

PEO

        

5

Arun Kumar Mohanta

PEO

        

6

Manaranjan Sethi

PEO

        

7

Nirmala Patra

PEO

        

8

Gobardhan Naik

PEO

        

Sl. No.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

2

Shri Amar Ku. Dey

P.E.O.

 

 

 

 

3

Shri Umesh Ch. Puhan

P.E.O.

 

 

 

 

4

Shri Umesh Ch. Puhan

P.E.O.

 

 

 

 

5

Shri Uday Ch. Barik

P.E.O.

 

 

 

 

6

Shri Sarat Ch. Naik

P.E.O.

 

 

 

 

7

Shri Nabin Ku. Mohanta

P.E.O.

 

 

 

 

8

Shri Gobardhan Naik

P.E.O.

 

 

 

 

9

Shri Gobardhan Naik

P.E.O.

 

 

 

 

10

Shri Nirakar Mohanta

P.E.O.

 

 

 

 

11

Shri Munibar Naik

P.E.O.

 

 

 

 

12

Shri Benudhar Naik

P.E.O.

 

 

 

 

13

Sri Keshab Ch. Patra

P.E.O.

 

 

 

 

14

Shri Ranjit Ku. Mohanta

P.E.O.

 

 

 

 

15

Shri Abhiram Behera

P.E.O.

 

 

 

 

16

Shri Abhiram Behera

P.E.O.

 

 

 

 

17

Shri Nityananda Behera

P.E.O.

 

 

 

 

18

Shri Mayadhara Patra

P.E.O.

 

 

 

 

19

Shri Rabindra Nath Mohanta

P.E.O.

 

 

 

 

20

Shri Baidyanath Majhi

P.E.O.

 

 

 

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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