Tahasil Office, Bargaon, Sundergarh

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aim and objectives of the Organizations:

To Provide Service to people regarding Mmtters relating to Record of Rights, Collection of Land Revenue, Relief to Victims of Natural Calamity such as Fire Accident, Flood, Cyclone etc. Grant Certificate under Misc. Certificate Rules, Dispose of Cases Filed under Mutation Manual, O.L.R Act, O.E.A Act, O.P.D.R Act and Cases under other Revenue Laws, Supervision of Law and Order Situation in the Area.

2) Mission/ Vision:

To Provide Free, Imperial and Transparent Service to the Public with regard to Preparation, Maintenance of Land Records and Collection of Land Revenue Administration.

3) Brief History and Background for its Establishment:

Prior to Vesting of Estate under A.E.A. Act. and coming in to Force of O.L.R. Act, there were different Land Tenure System Prevalent in different areas under different Zamindari System. All the Zamindari System by now have been vested and the State Govt. is Regard as Landlord under whom there is only Tenancy System. Any Persons or Individuals having Land are considered as Raiyat/ Tenant under the Govt. Revenue Administration is the Supervising Agency through which the Relationship between Govt. and Tenant are regulated.

4) Organization Charts:

There are 69 Villages under this Tahasil and total Area is divided into Six nos of R.I Circles.

5) Allocation of Business:

Distributed among different Staffs and Sections.

6) Duties to be performed to achieve the Mission:

All types of Duties Relating to Revenue matter as detailed at item No.1.

7) Citizens Interaction:

Open Citizen Interaction.

8) Postal Address of the Main Office, Attached/ Subordinate Office/ Field Units etc.:

Tahasil Office, Bargaon, At/Po- Bargaon, Dist.- Sundargarh

9) Working Hour Both for Office and Public:

10A.M. to 5.30 P.M. (Morning Office 07.00AM to 01.00PM)

10) Public Interaction, if any:

Open Public Interaction.

11) Grievance Redress Mechanism:

Tahasildar Grievance Cell on every Monday.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Administrative	Financial	Statutory	Others	Duties
1	2	3	4	5	6	7
1	Tahasildar	Yes	Yes	Yes	Yes	Overall Charges of Tahasil
2	Section Officer	-	-	-	-	Supervision of all Sections of Tahasil and Audit Section
3	Senior Revenue Assistant	-	-	-	-	In charge of Specific Section of Tahasil Office
4	Junior Revenue Assistant	-	-	-	-	-do-
5	Revenue Supervisor	-	-	-	-	Supervision of all RI Circles
6	Revenue Inspector	-	-	-		Head of Office of RI Circle
7	Assistant Revenue Inspector	-	-	-	-	Asst. RI in Official Work at RI Office
8	Amin	-	-	-	-	Official Work in Connection with Land Measurement and Correction of ROR
9	Process Server	-	-	-	-	Process Work
10	Peon	-	-	-	-	Official Work

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

All decisions are being taken as per Govt act & rule.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	Assembly Question	Within 3 Days
2	Audit	Within 15 Days
3	Checking	Within a Day
4	P.G. Petition	Within a Week
5	Correction of ROR	After Appeal Period is Over
6	Verification of ROR	Within a Day
7	Govt. Money Received	Same Day
8	Issue and Receipt of Letter	Same Day
9	Misc. Certificate	Resident (10days), Income (10 days), EWS (10 days), All Caste (15 days), Legal Heir (30 days) & Solvency Certificate (30 days)
10	Online Certified Copy	Within 3 days
11	Demarcation Order	Same Day
12	Emergency	Within 48 Hours
13	Establishment	Within a Week
14	Un-Contested Mutation	Within 7 days
15	Online Application for mutation	Within 30 days
16	Conversion under 8A	Within 60 days

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief List of Contents	Reference No. if any	Price in Case Priced Publication
1	2	3	4	5
1	Odisha Record Manual 1964, MTA 1996 & Revised MTA 2021	Record Room	-	-
2	Odisha Nizarat Manual	Nizarat	-	-
3	MTA, 1996 & Irrigation Manual, OMMC Rule- 2004 & 2016	Tauzi	-	-
4	OLR Act, 1960	Conversion U/S 8 (A), Partition of Holding U/S-19 (C) etc.	-	-
5	Mutation Manual, 1962	Mutation	-	-
6	Regulation-2, 1956	Regulation-2	-	-
7	OPDR Act	Certificate cases (OPDR)	-	-
8	Odisha Misc. Certificate Case, 1984	Misc. Certificate	-	-
9	Odisha Service Code	Establishment	-	-
10	OTA Rule	Establishment	-	-
11	Odisha Treasury Code	Establishment	-	-
12	OPLE Manual	Encroachment	-	-
13	Odisha Revenue Law	All matters related to Revenue Matter	-	-
14	BNSS	Section 125 to 128

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

The Record available may be made in a Statement form, Wing Wise, Unit Wise, Branch Wise and it may be got Tabulated, Indexed and Catalogued.

A Statement of the Categories of Documents Held:

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section Where Available	Retention Period Where Available
1	2	3	4	5
1	Audit	Details Audit Report and Inspection Report	Audit Cell
2	P.G	Correspondence on Public Grievance	P.G. Cell
3	Checking/ Verification	Checking of Bill, Budget, Checking of Certified copy of RO, Checking of Order Passed by Tahasildar, R.I Report	Concerned Section
4	Assembly Question	Correspondence on Assembly Question	Section Officer
5	R.O.R & Map of all the Villages under Bargaon Tahasil.	R.O.R & Map of 69 Villages Khatian	Record Room	2010
6	Old R.R. Books used by R.I and Old Different Case Records	240
7	Current Main Cash Book & its S.R	Main Cash Book-1 S.R.-8 Nos, Users Fee Cash Book-1	Nizarat Section	2010
8	Touzi	Sairat Case/ Minor Mineral/ Irrigation
9	Conversion	Conversion of Agril. to Non-Agril.
10	Mutation	Mutation Cases
11	Regulation: 2	Executive of Warrants Received from O.S.D. (L.R)
12	O.P.D.R	O.P.D.R Cases
13	Partition	U/S 19 (1) C of OLR Act.
14	Issue of Letters		G & M Section
15	Letter Receipt		G & M Section
16	Gen. & Misc.
17	Misc. Certificate	Issue of R/C, R/C, I/C, Legal heir etc.
18	Emergency	Compliance Report of Lighting fire Accident etc.
19	Certified Copy	Issue of C.C of different Case Records

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section Where Available

Retention Period Where Available

1

2

3

4

5

20

Demarcation

Demarcation Case

21

Asst. Nazirs

Service of Notices

22

Stationary

23

Establishment

Bill Budget

Establishment

24

Encroachment

Un-authorized of Govt. Land

Encroachment

25

Revenue Section

Lease of Govt./ Land

Revenue

26

Revenue Section

Lease of House Sites

Revenue

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name and Address of the Consultative Committee Bodies Under Forest Right Act	Constitution of the Committee Body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	Forest Right Committees in respective Revenue Villages. Sub-Divisional Level Committee, Sub-Collector, Sadar, Sundargarh. District Level Committee, Collector, Sundargarh	Jarangloi	To receive claim form the claimants under forest rights Act, facilitating the joint verification, onward transmission of claim forms after due approval in Grama Sabha for CFR & IFR	To attend meeting as and when necessary as per provisions of Forest Right Act-2006
2	-do-	Jharmunda	-do-	-do-
3	-do-	Tileimal	-do-	-do-
4	-do-	Beheramal	-do-	-do-
5	-do-	Baliposh	-do-	-do-
6	-do-	Kustuna	-do-	-do-
7	-do-	Itma	-do-	-do-
8	-do-	Jamarla	-do-	-do-
9	-do-	Nakti (Bad)	-do-	-do-
10	-do-	Salebira	-do-	-do-
11	-do-	Bhikampur	-do-	-do-
12	-do-	Tikilipara	-do-	-do-
13	-do-	Panderpali	-do-	-do-
14	-do-	Bhoipali	-do-	-do-
15	-do-	Gariamal	-do-	-do-
16	-do-	Kharikamunda	-do-	-do-
17	-do-	Raidihi	-do-	-do-
18	-do-	Bargaon	-do-	-do-
19	-do-	Latagaon	-do-	-do-
20	-do-	Kinjirkela	-do-	-do-
21	-do-	Fulbari	-do-	-do-
22	-do-	Chhamunda	-do-	-do-
23	-do-	Kureibaga	-do-	-do-
24	-do-	Salepali	-do-	-do-
25	-do-	Birsu	-do-	-do-
26	-do-	Buduna	-do-	-do-
27	-do-	Turiposh	-do-	-do-

Sl. No.

Name and Address of the Consultative Committee Bodies Under Forest Right Act

Constitution of the Committee Body

Role and Responsibility

Frequency of Meetings

1

2

3

4

5

28

Forest Right Committees in Respective Revenue Villages. Sub-Divisional Level Committee, Sub-Collector, Sadar, Sundargarh. District Level Committee, Collector, Sundargarh

Bausen

To receive claim form the claimants under Forest Rights Act, facilitating the joint verification, onward transmission of claim forms after due approval in Grama Sabha

To attend meeting as and when necessary as per provisions of Forest Right Act-2006

29

-do-

Chabri

-do-

-do-

30

Forest Right Committees in Respective Revenue Villages. Sub-Divisional Level Committee, Sub-Collector, Sadar, Sundargarh, District Level Committee, Collector, Sundargarh

Mahupada

-do-

-do-

31

-do-

Tudalaga

-do-

-do-

32

-do-

Jangli

-do-

-do-

33

-do-

Baibai

-do-

-do-

34

-do-

Katiamura

-do-

-do-

35

-do-

Charpali

-do-

-do-

36

-do-

Barpali

-do-

-do-

37

-do-

Dandjamira

-do-

-do-

38

-do-

Gargadbahal

-do-

-do-

39

-do-

Jajpur

-do-

-do-

40

-do-

Sahajbahal

-do-

-do-

41

-do-

Jhantalbud

-do-

-do-

42

-do-

Manoharpur

-do-

-do-

43

-do-

Manchamara

-do-

-do-

44

-do-

Sankaraposh

-do-

-do-

45

-do-

Pamra

-do-

-do-

46

-do-

Udarama

-do-

-do-

47

-do-

Ekma

-do-

-do-

48

-do-

Timna

-do-

-do-

49

-do-

Geleibahal

-do-

-do-

50

-do-

Badulpani

-do-

-do-

51

-do-

Bamdera

-do-

-do-

52

-do-

Bansikar

-do-

-do-

53

-do-

Padmpur

-do-

-do-

54

-do-

Rungaon

-do-

-do-

55

-do-

Siamal

-do-

-do-

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)].

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Mobile No.	E-mail	Address
1	2	3	4	5	6
1	Smt Jharana Pradhan, OAS	Tahasildar	9777559589	tah.bada-od@od.gov.in	At/Po/Ps-Bargaon, Dist: Sundargarh, Pin-770016
2	Sri Ramesh Boitai, ORS	Additional Tahasildar, Bargaon	7978246446	-do-	-do-
3	Truptimayee Patel	Revenue Supervisor	8144667870
4	Sanjib Kumar Kispotta	Sr. Revenue Asst.	8917572784
5	Sudhansu Sekhar Samal	Sr. Revenue Asst.	7978652426
6	Lujesh Kumar Dhar	Sr. Revenue Asst.	9937235840
7	Ganesh Kumar Singh	Jr. Revenue Asst.	6370280179
8	Deepika Tanty	Jr. Revenue Asst.	9777407557
9	Bhabani Lakra	Jr. Revenue Asst.	7684094868
10	Ankita Badatya	Jr. Revenue Asst.	8328837803
11	Nikita Lakra	Jr. Revenue Asst.	7008263526
12	Ranjeeta Kalo	Sr. Revenue Asst.	7978097174
13	Nirupama Naik	Revenue Inspector	9439452528
14	Janmajay Bagh	Revenue Inspector	8456963848
15	Sanjaya Prusty	Revenue Inspector	9438226832
16	Dileswari Naik	Revenue Inspector	9348584143
17	Ranjita Lakra	Revenue Inspector	8249812947
18	Surekha Dandsena	Revenue Inspector	8457015240
19	Pradipta Patel	Asst.Revenue Inspector	9348975471
20	Barsha Rani Patel	Asst. Revenue Inspector	8895534524
21	Sandhya Rani Salhu	Asst. Revenue Inspector	7653022097
22	Pratibha Pradhan	Asst. Revenue Inspector	9556935096
23	Bharati Minz	Amin	7839012846
24	Malay Chandan Rout	Amin	7809977487
25	Mahendra Mahanandia	P.S	9777342516
26	Krishna Chandra Meher	O.P	6371153790
27	Aurobinda Pradhan	DEO	9438076228

MANUAL -10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Basic Pay	Monthly Remuneration	Gross Pay
1	2	3	4	5	6
1	SMT JHARANA PRADHAN	Tahasildar	65000/-	-	-
2	SRI RAMESH BOITAI	Additional Tahasildar	50500/-	-	-
3	TRUPTIMAYEE PATEL	Revenue Supervisor	55200/-	-	-
4	LUJESH DHAR	SRA	28700 /-
5	RANJEETA KALO	SRA	32900 /-	-	-
6	SANJIB KUMAR KISPOTTA	SRA	25500/-	-	-
7	SUDHANSU SEKHAR SAMAL	SRA	30100/-	-	-
8	GANESH KUMAR SINGH	JRA	25200/-	-	-
9	DEEPIKA TANTY	JRA	22400/-	-	-
10	BHABANI LAKRA	JRA	22400/-	-	-
11	ANKITA BADATYA	JRA	20500/-	-	-
12	NIKITA LAKRA	JRA	20500/-	-	-
13	NIRUPAMA NAIK	RI	43600/-	-	-
14	JANMAJAY BAGH	RI	53600/-	-	-
15	SANJAYA PRUSTY	RI	41100/-	-	-
16	RANJITA LAKRA	RI	41100/-	-	-
17	DILESWARI NAIK	RI	39900/-	-	-
18	SUREKHA DANSANA	RI	36500 /-
19	PRADIPTA PATEL	ARI	28400/-	-	-
20	BARSHA RANI PATEL	ARI	27600/-	-	-
21	SANDHYARANI SAHU	ARI	21100/-	-	-
22	PRATIBHA PRADHAN	ARI	27600 /-
23	BHARATI MINZ	AMIN	22100/-	-	-
24	MALAYA CHANDAN ROUT	AMIN	19700/-	-	-
25	KRISHNA CHANDRA MEHER	ORDERLY PEON	22400/-	-	-
26	MAHENDRA MAHANANDIA	PROCESS SERVER	22400/-	-	-
27	AUROBINDA PRADHAN	DEO		-	-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for the Last Year
1	2	3	4	5	6	7
1	3-2029 L.R	Electricity cgharges	Rs. 70000/-	Rs.300000/-	-	55000/-
		Hiring charges of vehicle	Rs.124000/-	Rs.299988/-	-	349986/-
		R.C.M	Rs.20000/-	Rs.20000/-	-	0

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)].

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)].

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for Which Electronic Data Available	Nature of Information Available	Can it be Shared With Public	Is it Available on Web Site or is being used as Back-end Database
1	2	3	4	5
1	Computer (Online)	Misc. Certificate/ R.O.R Certified Copy/ Mutation Patta etc.	Yes	It is used in Database

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Information Counter	As per required with rule	10.00 A.M to 5.30 P.M.
2	Facilitation Center	All types of Information relating to Misc. Certificates & ROR, Patta, Mutation etc.	10.00 A.M to 5.30 P.M.
2	Facilitation Center	All types of Information object, Tender Call, Auction of Queries and Other Government Circulars & Orders	10.00 A.M to 5.30 P.M.
3	Notice Board	Tahasil Office

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	SRI RAMESH BOITAI, ORS	ADDITIONAL TAHASILDAR	06624-246333	7978246446		tah.bada-od@nic.in	Tahasil Office Bargaon, At/ Po-Bargaon, Dist- Sundargarh

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	SMT. JHARANA PRADHAN, OAS	Tahasildar	06624-246333	9776410674		tah.bada-od@nic.in	Tahasil Office Bargaon, At/ Po-Bargaon, Dist- Sundargarh

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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