Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) Objective/ Purpose of the Public Authority:
Tahasil organization is the main unit of Revenue Administration. The aims and objective of the organization is to maintain the record of rights and village maps up-to-date. In addition to this, the Tahasil organization is also to look the collection of land revenue & safe guard the Govt. property.
2) Mission/ Vision Statement of the Public Authority:
The mission of the organization is to help the natural calamity stricken people at the time of the natural calamity in order to ameliorate the woes and suffering through relief operation & rehabilitation. This organization also thinks of providing house sites & agricultural land to all home stead less & landless persons by the end of 2007.
The vision of the organization is to redress the grievance of the public such as issue of certified copy, mutated R.O.R other miscellaneous certificates through the computer. Moreover this organization aims at registration and mutation of the land through single window system by the application of the computer.
3) Brief History of the Public Authority & Context of its Formation:
This Tahasil started functioning from 1966 & Tahasil was bifurcated from the Tahasil in the year 1977.
4) Duties of the Public Authority:
To provide effective land administration at the grass root level.
5) Main Activities/ Functions of the Public Authority:
a. To kept Land Records (R.O.R & Maps) upto date.
b. Issue of miscellaneous certificate.
c. Collection of Land Revenue.
d. Provide relief & rehabilitation during natural calamity.
e. Effective management of govt. lands.
6) List of Services being Provided by Public Authority with a brief write-up:
a. Mutation of holdings after death of tenant, transfer of lands, court decree, land acquisition etc.
b. Partition of holding among co-sharers.
c. Conversion of agriculture land for non-agriculture use.
d. Lease of Govt. land- Home stead lease, agriculture lease, institutional.
7) Arrangements & Methods made for Seeking Participation/ Contribution:
There is regular interaction between this organization and citizen in order to let them know the rules of this organization and its aims and objectives. In citizen interface counter people get information and copies of land related documents.
8) Mechanism Available for Monitoring the Service Delivery & Public Grievance Resolution:
Soon after receipt of the grievance from any quarter such petition is entered in Grievance Register duly opened and maintained. If enquired, enquiry is made either at the Tahasildar level or R.I. level.
9) Addresses of the Main Office & other Offices at different levels:
Main office:
Office of the Tahasildar
At/Po/Dist.-KARANJIA
Dist.-MAYURBHANJ
Pin-757037
Sub-Ordinate Offices:
i. R.I. Circle, Karanjia
ii. R.I. Circle, Tato
iii. R.I. Circle, Batpalasa
iv. R.I. Circle, Patbil
v. R.I. Circle, Kerkera
vi. R.I. Circle, Chadheibhole
vii. R.I. Circle, Dori
10) Working Hours of the Office:
Working Hours of the office: 10.00 A.M. to 1.30 P.M.
Working Hours of the Office: 2.00 P.M. to 5.30 P.M.
In the time of summer office functions from 7.00 A.M. to 1.00 P.M.
11) Closing Hours of the office: 1.30 P.M. to 2.00 P.M
(b) Staff Strength (Karanjia Tahasil):
|
Sl. No. |
Staff |
Strength |
|
1 |
2 |
3 |
|
1 |
Tahasildar |
01 |
|
2 |
Addl. Tahasildar |
- |
|
3 |
Head Clerk |
01 |
|
6 |
Driver |
01 |
|
7 |
Rev. Supervisor |
01 |
|
8 |
Rev. Inspector |
03-01 Vacant |
|
9 |
Asst. Rev. Inspector |
03-03 Vacant |
|
10 |
Amin |
02 |
|
11 |
Class-4 |
20-06 Vacant |
|
12 |
Data Entry Operator |
02 |
5. Allocation of Business:
The Tahasildar is empowered to Dispose of Cases relating to Mutation, Eviction of Encroachment, Partition, Conversion, Distribution of Ceiling Surplus Land, Issue of Misc. Certificate, Resident, Caste, Income etc. granting of Certified copies, Settlement of Sairat sources, Settlement of Govt. Land for House site and Agricultural purpose, Establishment Matter, Drawing and Disbursing of Monthly Salaries, Disposal of Certificate cases under OPDR Act. & Issue of F.I.C. to Rayat.
Sections:
(a) Establishment/ Bill & Budget Section:
All service matter including Drawl and Payment of Salaries of the Employees working. Under this office is dealt in this section.
(b) Revenue Section:
All revenue matter including lease and alienation of Govt. land to different Govt. Semi-government and Private Organizations and individuals are dealt in this section.
i) Home stead land is settled in the name of homestead less persons.
ii) Govt. land is allotted through Site selection committee headed by Collector in urban area and the Sub-Collector in Rural area to different offices and organizations.
(c) Mutation Section:
Recording of names of purchaser of land in the R.O.R. on receiving application forms in form No.3/ application in form No. 182 after due enquiry and initialing a proceeding as per Mutation manual.
(d) Touzi Section:
i) The Tabulation figures of all Demand Collection and Balance of land revenue including Misc. revenue and Water tax for Agriculture purpose.
ii) Assessment and collection of royalty from all the Sairat sources like sand, stone and other minor minerals through Auction sale, lease and temporary permit.
iii) Collection of royalty for bricks construction and other use of minor Minerals.
iv) Collection of Ground Rent for use of land in exhibiting Opera, Cinema show, Mina Bazar etc. during Festival Occasion.
(e) O.L.R. Section:
As per Odisha Land Reform Act, all the ceiling cases of different sections are being dealt here like u/s 8 (a) i.e. conversion of land, section 19 1(c) partition of joint holdings etc.
(f) Nizarat Section:
Land revenue collected and deposited by R.Is in cash and cash received from individuals through Challan in concerned heads of A/c of Govt and cash book is maintained. All the expenditure of the Tahasil is accounted in this section. The cash book is maintained here.
(g) O.P.D.R. Section:
Years old arrear dues arc collected through Certificate proceedings as per OPOR Act. The R.Is of this Tahasil has been directed to contact heavy defaulters' and collected the dues accordingly.
(h) Encroachment Section:
All Govt. land encroached by individual, organization, Govt. and local bodies are protected through OPL.E Act. By initiating encroachment proceedings against the delinquent of the encroached Govt. land.
(i) General & Misc. Section:
All miscellaneous nature of work of correspondence is being dealt in this section.
(j) Emergency Section:
All Disaster Management work like relief to the persons affected by flood cyclone, heat wave, lighting and other accident are being dealt in this section.
(k) Public Grievance Petition:
All grievance petitions received from the office of higher Authorities as well as this office is taken to the account and correspondence lo the matter is made through this section.
(l) Demarcation of land:
The lands of the rayats as well as Govt. land are being demarcated through RIs/ Amins on payment of requisite lees as and when required.
(m) Irrigation:
Steps are being taken for approval of remission proposal received through RIs for delete Basic Water Rates from the land not covered with irrigation facilities. Collection of water taxes for water used for irrigation purpose temporarily. All disputes arise for irrigation water to the cultivable land is dealt in this section.
(n) Record Room:
Records like ROR and closed ease records are kepi in this section for future reference. Certified copies are issued on payment of requisite fees.
6. Duties to be Performed to Achieve the Mission:
a) Tour to different villages to collect the application form from the Homestead less/ Land less persons and process the case records in pro-active manner.
b) Conducting tour to the villages along with the R.Is for collection of revenue to achieve the target.
c) Prompt response to the natural calamities to reduce its adverse effect.
d) Conducting camp courts for early disposal of the revenue cases.
e) Tour to villages for creating awareness among general public about Right to Information Act/ issue of Land Pass Book/ F.I.C. and get Revenue work done by personal contact avoiding mediator, who are exploiting public in the name of officials.
7. Details of Service Renders:
Tahasildar is the Principal Revenue Officer at the Tahasil level and Custodian of Govt. Land under his jurisdiction. His primary duty is to collect Revenue and ensure Maintenance of Land records. As irrigation officer the Tahasildar has to ensure the assessment of water rate in time and ensure Smooth Flow of Irrigation water in the canal. The Tahasildar has to ensure Distribution of Waste Land to Homestead less/ Landless persons. The Tahasildar has to report the Effect of Natural calamities as earlier as possible to reduce its adverse effect upon the common people, As a Executive Magistrate he has to Maintain the Law and Order situation as and when entrusted by the SDM/ ADM and the District Magistrate. Besides a lot of Miscellaneous Business has to be managed by the Tahasildar as and when assigned by the Superior Authorities.
8. Citizen Interaction:
Attending Jana Samparka Sibir, Cultural Utsaba, Legal Literacy Camp and Grievance Cell, (Grievance Cell is conducted in each working Saturday).
9. Postal address of the main office attached/ subordinate Office etc:
Tahasildar, Karanjia,
At/Po.: Karanjia,
Dist.: Mayurbhanj,
PIN: 757037
10. Working Hour both for office and public:
10 A.M. to 5 P.M. with a launch break from 1.30 P.M. to 2 P.M. both for public and office.
In emergency situation the office functions 24 hour.
11. Public interaction if any:
As enumerated in point 9 with Tahasil Office, Ph. No.: 06796-220238
12. Grievance Redresses Mechanism:
The grievance petitions are being enquired through the R.Is. & Rev. Supervisors and action are being taken as per rule. In serious nature of Grievance the Tahasildar conduct enquiry and take actions immediately.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
||
|
1 |
Name |
SMT. RUPALI HANSDAH , OAS (A) JB |
|
|
Designation |
Tahasildar |
||
|
Powers |
Administrative |
Head of Tahasil Office. |
|
|
Financial |
Disposal of all funds allotted. |
||
|
Statutory |
Tahasildar, Revenue officer. |
||
|
Others |
Executive Magistrate in Law & Order situation/ charge officer Census operation, 1st Appellate Authority ( RTI Act,2005) |
||
|
Duties |
Dispose of various revenue cases; issue Misc. certificate cases; supervise revenue collection; distribute relief during natural calamity: Sanction of fire accident relief Maintains the office; draw & disburse salary and allowances to all staff Annual verification of Accounts i.e. Saltamami as per M.T.A., Inspection to R.I. Offices. |
||
|
2 |
Name |
Miss Sharmistha Sahoo. O.R.S. |
|
|
Designation |
Additional Tahasildar |
||
|
Powers |
Supervision |
||
|
Duties |
Supervision of RTI Act-2005, Miscellaneos Cerficate, Public Grievance, OIC-Record room.Dispose of various revenue cases; issue Misc. certificate cases; supervise revenue collection, Annual verification of Accounts i.e. Saltamami as per M.T.A., Inspection to R.I. Offices. . |
||
|
3 |
Name |
Sri Sanatan Soren |
|
|
Designation |
Section Officer |
||
|
Powers |
Supervision all Section. |
||
|
Duties |
Supervision of all section, Reply of Assembly Question, R.T.I. Act-2005, Rent Receipt 10(A) 10(B) 10(C), Audit Compliance. |
||
|
4 |
Name |
Sri Yudhisthir Mohanta |
|
|
Designation |
Senior Revenue Assistant |
||
|
Duties |
Nazir, Land holding , Touzi, Judicial |
||
|
5 |
Name |
Sri Kamini Kanta Patra |
|
|
Designation |
Senior Revenue Assistant |
||
|
Duties |
Emergency, Record Keeper, R.P. Cases, Certified Copy of ROR, Assistant Nazir & Census. |
||
|
6 |
Name |
Baidehi Ghana |
|
|
Designation |
Senior Revenue Assistant. |
||
|
Duties |
Encroachment , OPDR, Election, Chit Fund. |
||
|
7 |
Name |
Sri Swabhiman Nayak |
|
|
Designation |
Junior Revenue Assistant |
||
|
Duties |
Bill, Budget, Establishment, Permission Cases |
||
|
8 |
Name |
Sri Laxmi Narayan Mohakud |
|
|
Designation |
Junior Revenue Assistant. |
||
|
Duties |
Lease an Alienation , VLC, OLR-19(1) (C) ,Mutation |
||
|
9
|
Name |
Sri Rajib Kumar Behera |
|
|
Designation |
Junior Revenue Assistant |
||
|
Duties |
Demarcation, General. Misc. OLR-8(A) |
||
|
10 |
Name | MISS. MGP RUTUPARNA PRADHAN | |
| Designation | Junior Revenue Assistant | ||
| Duties | Misc. Certificate, Issue & Diary, P.G. Cell | ||
| 11 | Name | Priya Mohan Tarai | |
| Designation | Driver | ||
| Duties | Drive the office vehicle | ||
| 12 | Name | Sonia Murmu | |
| Designation | Process Server | ||
| Duties | To assist all officials. | ||
| 13 | Name | Sandhyarani Behera | |
| Designation | Watchman cum Sweeper | ||
| Duties | Watch the office premises. | ||
| 14 | Name | Santosh Kumar Das | |
| Designation | Peon | ||
| Duties | To assist all officials. | ||
| 15 | Name | Rohit Kumar Naik | |
| Designation | Collection Peon | ||
| Duties | To assist all officials. | ||
| 16 | Name | Bibhuti Bhusan Patra | |
| Designation | Peon | ||
| Duties | To assist all officials. | ||
| 17 | Name | M.Sagarika | |
| Designation | Data Entry Operator | ||
| Duties | Downloading and Sending emails, LRMS etc. | ||
| 18 | Name | Bajirout Singh | |
| Designation | Revenue Supervisor | ||
| Duties | Supervision of collection of Land Revenue, checking of Accounts Registers & ROR of Revenue Inspector offices, Saltamami/ Misc enquiry. | ||
| 19 | Name | Jayanti Hansdah | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 20 | Name | Hansdah Magnum | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 21 | Name | Chhatish Chandra Behera | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 22 | Name | Debasis Naik | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 23 | Name | Nirupama Naik | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 24 | Name | Debasish Behera | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 25 | Name | Brahmajit Rout | |
| Designation | Revenue Inspector | ||
| Duties | Collect Land Revenue; dispose off uncontested mutation cases, book encroachment cases, field enquiry in respect of Misc. certificates and as directed by higher authorities. | ||
| 26 | Name | Benita Juli Mohanta | |
| Designation | Assistant Revenue Inspector | ||
| Duties | Assist to Revenue Inspector for collection of revenue & other miscellaneous works. | ||
| 27 | Name | Sundar Murmu | |
| Designation | Assistant Revenue Inspector | ||
| Duties | Assist to Revenue Inspector for collection of revenue & other miscellaneous works. | ||
| 28 | Name | Asim Mohapatra | |
| Designation | Assistant Revenue Inspector | ||
| Duties | Assist to Revenue Inspector for collection of revenue & other miscellaneous works. | ||
| 29 | Name | Ramhari Tudu | |
| Designation | AMIN | ||
| Duties | Field enquiry & correction of land records. | ||
| 30 | Name | Fulamani Hansdah | |
| Designation | AMIN | ||
| Duties | Field enquiry & correction of land records. | ||
| 31 | Name | Pritiranjan Barik | |
| Designation | AMIN | ||
| Duties | Field enquiry & correction of land records. | ||
| 32 | Name | Bhabani Shankar Patra | |
| Designation | AMIN | ||
| Duties | Field enquiry & correction of land records. | ||
|
Sl. No. |
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||
|
9 |
Designation |
Driver (1) |
|
|
Powers |
|
||
|
Duties |
Driving of Tahasil vehicle. |
||
|
10 |
Designation |
Peon (20) |
|
|
Powers |
|
||
|
Duties |
Attend official work. |
||
|
11 |
Designation |
Watch man-cum-Sweeper (1) |
|
|
Powers |
|
||
|
Duties |
To watch the office during the off hour & cleaning office. |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|||
|
1 |
2 |
3 |
4 |
5 |
6 | 7 |
|
1 |
Issue of certified Copy |
Record Manual |
Search & issue |
Tahasildar/ Addl. Tahasildar | Tahasil Office , Karanjia | |
|
2 |
Fire Relief/ lightening |
Relief Code |
Enquiry, Sanction & disburse |
Tahasildar | Tahasil Office , Karanjia | |
|
3 |
House Site lease to homestead less persons & agriculture lease to land less persons |
Odisha Govt. Land Settlement Act |
Enquiry in respect of eligibility & suitability of land; invite objections from the locality; sanction of lease & confirmation |
Sanction by Tahasildar/ Addl. Tahasildar; confirmation by Sub- collector | Tahasil Office, Raruan | |
|
4 |
Industrial / Institutional Lease |
Odisha Govt. Land Settlement Act |
Enquiry in respect of eligibility & suitability of land; invite objections from the locality; recommend the case record to sanctioning authority through proper channel. |
Lease will be recommended by Tahasildar and sanctioned by different authority | Tahasil Office, Raruan | |
|
5 |
Issue of Miscellaneous certificates. |
Miscellaneous Certificate Rules, 1984 |
Enquiry; verification of documents & issue. |
Tahasildar/ Addl. Tahasildar | Sub-Collector, Panchpir, Karanjia | Sub-Collector, Panchpir, Karanjia |
|
6 |
Mutation of R.O.R. |
Mutation Manual |
Verification of application w.r. to R.O.R.; field enquiry; proclamation; allow/ drop of case; correction in allowed cases |
Tahasildar/ Addl. Tahasildar | Tahasil Office, Raruan | Sub-Collector, Panchpir, Karanjia |
|
7 |
Conversion of agriculture land for Non-agriculture Purpose |
u/s 8 (A) of O.L.R. Act |
Enquiry, proclamation, views of development authority; realization of premium, Execution of Standard form of lease deed; correction of R.O.R. |
|||
|
8 |
Issue of Land Pass Book |
Land Pass Book Rule, 2006 |
Application, Enquiry & issue. |
Tahasildar/ Addl. Tahasildar | R.I. Office |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/ Norm |
Remark |
|
1 |
2 |
3 |
4 |
|
1 |
Dairy of Letter |
3 Minutes per letter |
Deliver the letter |
|
2 |
Issue of Letter |
-do- |
Sent and despatch the letter. |
|
3 |
Dispatch register |
5 Minutes per letter |
Register daks including entry in the peon Book |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No. If Any |
Price in Case of Priced Publication |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
The orissa Government servants' conduct Rules, 1959 |
Every Government servant shail at ail times maintain absorute integrity, decorum of conduct, and devotion to duty and shail not commit any act which amounts to personal immorality or failure to discharge duties properly' |
- |
- |
|
2 |
GPF Rules |
This rules aims at sanction of G.P.F. advance, sanction of final payment of GPF. |
- |
- |
|
3 |
OCS (Pension) Rules |
Sanction, Drawal and Disbursement of Provisional Pension ,Family Pension and |
- |
- |
|
4 |
OGFR Vol.I & II |
This rules aim at delegation of financial power, limitation for incurring expenditure,praparation preparation of budget estimation. |
- |
- |
|
5 |
OTC Vol. I & II |
This code aims at preparation and submission of all kinds of bills. |
- |
- |
|
6 |
OCS (CCA) Rules-1962 |
Conduct of Govt. servant, Suspension, Proceedings and dismissal etc. |
- |
- |
|
7 |
OT Rules. |
Traveling Allowance matter |
- |
- |
|
8 |
Odisha Nizarat Manual-1962 |
Management of Nizarat |
- |
- |
|
9 |
Manual of Tahasil Accounts |
Tahasil Accounting Procedure. |
- |
- |
|
10 |
OGLS Act 1962 & Rules 1985 |
Alienation of govt. land and de-Reservation of govt. land, Settlement of Govt. Land |
- |
- |
|
11 |
Odisha Relief Code |
Regarding management of relief operation, disbursement of funds, provide all facilities to effected people in all types of natural calamities. |
- |
- |
|
12 |
Odisha Record Manual-1964 |
Odisha Record Manual, prescribes the procedure for government office management, covering correspondence, file management, record processing, preservation, destruction, and certified copies. |
- |
- |
|
13 |
Odisha Land Reforms Act, 1960 |
The OLR Act aims to regulate land ownership, tenancy, and related issues, addressing agrarian reforms and land holding patterns. |
- |
- |
|
14 |
The Odisha Survey and Settlement Act 1958 and Rules, 1962 |
This act and rules aim at Survey. Preparation of R.O.Rs, maintenance of R.O.Rs and Maps Registrations proceedings. Settlement of rent. |
- |
- |
|
15 |
The Odisha Service Code, 1939 |
This code aim at sanction , fixation of pay, deputation of foreign service, promotion, sanction of increment. |
- |
- |
|
16 |
Odisha Mutation Manual |
Correction of ROR and updation of land records |
- |
- |
|
17 |
OPLE Act & Rules |
Eviction of unauthorized encroachment over govt. land |
- |
- |
|
18 |
The Odisha Public Demands Recovery Act, 1962 |
Collection of arrear land revenue. |
- |
- |
|
19 |
Odisha Irrigation Act |
Assessment of water rate and prevention of mischief in irrigation network |
- |
- |
|
20 |
The Odisha Minor Mineral Concession Rules, 1990 The Odisha Minor mineral Concession (Amendment) Rules,2004 |
These rules aim at application for quarry lease. Disposal of the application period of lease and renewal. Execution of lease. Execution of quarry. Liability for payment of royalty. Conditions of quarry lease & auction. Grant of quarry permits. Auctions Procedure for fixing appeal. |
- |
- |
|
21 |
The Odisha Miscellaneous Certificates Rules, 1984. |
This rule is meant for issue of Miscellaneous Certificates like,caste, SEBC/OBC, Legal Heir, Income and Resident etc. |
||
| 22 | Odisha Caste Certificate Rules, 1980 | SC and ST certificate issuance. | ||
| 23 | OEA Act. | Settlement of Bebandabasti Land |
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No. If Any |
Price in Case of Priced Publication |
|
1 |
2 |
3 |
4 |
5 |
|
21 |
Odisha caste certificate Rules, 1980 |
SC, ST & OBC/ SEBC Certificate |
- |
- |
|
22 |
OEA Act |
Settlement of Bebandabasti Land |
- |
- |
|
23 |
Manual of Tahasil Accounts |
Management of Accounts in Tahasil Office |
- |
- |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information |
Unit/ Section Where Available |
Retention Period, Where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Transfer posting of RIs Staff |
- |
Dealing Asst. (Establishment) |
Dealing Assistant |
|
Roster arrangement |
- |
Establishment Section |
Dealing Assistant |
|
|
Training of revenue field staff |
- |
Establishment Section |
Dealing Assistant |
|
|
Miscellaneous training of officers/ staffs |
- |
Establishment Section |
Dealing Assistant |
|
|
Service verification report Pay fixation of officers/ staffs |
- |
Establishment Section |
Dealing Assistant |
|
|
Sanction of increments/house rent/ approval of tour diaries/ service book of staffs |
- |
Establishment Section |
Dealing Assistant |
|
|
Approval of Tour Programme/ Tour particulars of office staff / Rev. field staff |
- |
Establishment Section |
Dealing Assistant |
|
|
Preparation & submission of pension papers of office staff field staff. |
- |
Establishment Section |
Dealing Assistant |
|
|
2 |
Preparation & presentation of Bill & Budget |
- |
Bill & Budget Section |
Dealing Asst. Bill & Budget Section |
|
3 |
ROR/ Maps / Land Pass Book issuing intimation & G.P. to R.I. |
- |
Record Room |
Recorder Keeper in charge |
|
4 |
All types of files pertaining to monetary transaction |
- |
Nizarat |
Nazir |
|
5 |
Audit report/ Inspection report |
- |
Establishment Section |
Dealing Assistant of Audit Section |
|
6 |
Alienation case records/ settlement of govt. land for homestead and agriculture purpose/ Demarcation of Land |
- |
Lease & Alienation |
Dealing Assistant of Lease & Alienation. |
|
7 |
Conversion cases/ partition cases/ ceiling cases/ Reg. II Cases & Land holding certificate |
- |
Establishment Section
|
Dealing Assistant of OLR |
|
8 |
Sairat case records/ temporary permit on minor mineral/ case records relating to illegal lifting of minor mineral monthly, fortnightly, Correction after; DCB, statement Annual verification of Accounts |
- |
Touzi |
Dealing Assistant of Touzi |
|
9 |
Sun stroke dead lightening cases/ house damage list of natural calamities, Fire Accident |
- |
Emergency Section |
Dealing Assistant of Emergency |
|
10 |
Assessment of water |
- |
General Misc. |
Dealing Assistant of Irrigation |
| 11
|
Issue of Misc. Certificate |
Misc. Certificate |
Dealing Assistant of Misc. Certificate |
|
| 12 | P.G Cell Petitions | General Misc. | Dealing Assistant of PG Cell | |
| 13 | Issue of Certified copy | Record Room | Copyist | |
| 14 | Routine Inspection Programme Solatium/ Distress Certificate/ Solvency/ Valuation/ Census/ Caste verification | General Misc. | Dealing Assistant of Gen. & Misc |
|
Sl. No. |
Nature of Record |
Details of Information |
Unit/ Section Where Available |
Retention Period, Where Available |
|
1 |
2 |
3 |
4 |
5 |
|
11 |
Issue of Misc. Certificate |
- |
-do- |
DA Misc. Certificate |
|
12 |
P.G Cell Petitions |
- |
-do- |
DA PG Cell |
|
13 |
Issue of Certified copy |
- |
-do- |
Copyist |
|
14 |
Routine Inspection programme Solatium/ Distress Certificate/ Solvency/ Valuation/ Census/ Caste verification |
- |
-do- |
DA Gen. & Misc |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Subject /Topic |
Is it Mandatory to Ensure Public Participation (Yes /No) |
Arrangement Seeking Public Participation |
|
1 |
2 |
3 |
4 |
|
1 |
To safeguard the property of SC/ST from the illegal transaction and up lift their socioeconomic condition. |
Yes, With Sub-collector, Tahasildar, DWO, Range Officer, Forest Sub-Divisional, Police Officer, Local representative |
Sub-Divisional Task Force Committee. |
|
2 |
To evaluate the market value of each plot. |
Yes, with Sub-Collector, Tahasildar, Sub-registar, SDO, RD, R&B & MI & well known local persons. |
Bench Mark Valuation Committee. |
|
3 |
To prepare plan/ budget estimate in order to tide over the natural calamity | Yes, with Collector, All Tahasildar, All BDOs, PD, DRDA, All Sub-Collectors MPs/ MLAs/ Minister of District & other Dist. Cadre Officers including Officers of the line dept. | District Natural calamity Committee. |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name & Address of the Affiliated Body |
Brief Introduction of the Affiliate Body |
Role of the Affiliated Body |
Structure and Member Composition |
Head of Body |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Site selection Committee Tahasil Office, Raruan |
|
To select the site for the alienation of land in favour of Govt. organization |
Sub-Collector, Tahasildar |
Sub- Collector |
|
2 |
Sub-Divisional Task Force meeting Sub-Collector Office, Panchpir, Karanjia |
|
To safeguard the property of the SC/ST from the illegal transaction and up lift of their socioeconomic condition |
Sub-Collector, Tahasildar DWO Range Officer, Sub-Divisional, Police Officer |
Sub-collector |
|
3 |
Bench Mark Valuation Committee Office of the Sub-Collector , Panchpir, Karanjia |
|
To evaluate the market valur of each plot |
Sub-Collector, Tahasildar, Sub-Register, SDO, RD, R&B & MI 3 nos. well known local persons. |
Sub-Collector |
|
4 |
District Natural Calamity Office of the Collector & District Magistrate, Mayurbhanj. |
|
To Prepare plan budget in order to tide over the natural calamity. |
Collector & District Mgistrate |
Collector & District Mgistrate |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. No. |
Name |
Designation |
Contact No. |
E-mail/Fax |
Address |
|
|
1 |
Smt. Rupali Hansdah OAS (A) JB |
Tahasildar |
9437309278 |
Tahasil Office Karanjia, At/Po-Karanjia, Dist- Mayurbhanj |
||
|
2 |
Sharmistha Sahoo, ORS |
Additional Tahasildar |
7328814450 |
-do- |
-do- |
|
|
3 |
Sanatan Soren |
Section Officer |
7978940464 |
-do- |
-do- |
|
|
4 |
Bajirout Singh |
Revenue Supervisor |
9438556728 |
-do- |
-do- |
|
|
5 |
Yudhishthir Mohanta |
Senior Revenue Assistant |
7008105790 |
-do- |
-do- |
|
|
6 |
Baidehi Ghana |
Senior Revenue Assistant |
8249572790 |
-do- |
-do- |
|
|
7 |
Kaminikanta Patra |
Senior Revenue Assistant |
9853768712 |
-do- |
-do- |
|
|
8 |
Laxminarayan Mohakud |
Junior Revenue Assistant |
7873127573 |
-do- |
-do- |
|
|
9 |
Rajib Kumar Behera |
Junior Revenue Assistant |
7008142484 |
do |
do |
|
| 10 | M.G.P. Rutuparna Pradhan | Junior Revenue Assistant | 8249807939 | do | do | |
| 11 | Swabhiman Nayak | Junior Revenue Assistant | 7681072910 | do | do | |
| 12 | Phulamani Hansdah | AMIN | 7847057548 | do | do | |
| 13 | Pritiranjan Barik | AMIN | 9439280582 | do | do | |
| 14 | Sonia Murmu | Process Server | 6371771313 | do | do | |
| 15 | Priyamohan Talei | Driver | 9938532013 | do | do | |
| 16 | Sandhyarani Behera | Night Watcher | 9337504949 | do | do | |
| 17 | Santosh Kumar Das | Peon | 9777734348 | do | do | |
| 18 | Rohit Kumar Naik | Collection Peon | 7008818336 | do | do | |
| 19 | Bibhuti Bhusan Patra | Peon | 8763933143 | do | do | |
| 20 | M.Sagarika | Data Entry Operator | 8339066617 | do | do | |
| 21 | Jayanti Hansdah | Revenue Inspector | 9556605479 | do | do | |
| 22 | Hansdah Magnum | Revenue Inspector | 8458054280 | do | do | |
| 23 | Chhatish Chandra Behera | Revenue Inspector | 7978418466 | do | do | |
| 24 | Debasish Naik | Revenue Inspector | 9583653818 | do | do | |
| 25 | Nirupama Naik | Revenue Inspector | 8926182032 | do | do | |
| 26 | Debasish Behera | Revenue Inspector | 9439297984 | do | do | |
| 27 | Brahmajit Rout | Revenue Inspector | 8908587896 | do | do | |
| 28 | Benita Juli Mohanta | Assistant Revenue Inspector | 7008452182 | do | do | |
| 29 | Sundar Murmu | Assistant Revenue Inspector | 6371950598 | do | do | |
| 30 | Asim Mohapatra | Assistant Revenue Inspector | 8260091966 | do | do | |
| 31 | Ramhari Tudu | AMIN | 9439302877 | do | do | |
| 32 | Bhabani Shankar Patra | AMIN | 9337649056 | do | do | |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
| Sl. No. | Name | Designation | Pay (in Rs.) |
Gr. Pay (in Rs.) |
DA (in Rs.) |
HRA (in Rs.) |
OA (in Rs.) |
Total (in Rs.) |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 |
8 | |
| 1 | Smt. Rupali Hansdah | Tahasildar | 61,300 | 0 | 35,554 | 7,356 | 0 | 1,04,210 |
| 2 | Sharmistha Sahoo | Additional Tahasildar | 50,500 | 0 | 29,290 | 0 | 0 | 79,790 |
| 3 | Sanatan Soren | Section Officer | 46,200 | 0 | 26,796 | 0 | 0 | 72,996 |
| 4 | Bajirout Sinh | Revenue Supervisor | 58,600 | 0 | 33,988 | 0 | 0 | 92,588 |
| 5 | Yudhisthir Mohanta | Senior Revenue Assistant | 32,900 | 0 | 19,082 | 1316 | 53,298 | |
| 6 | Baidehi Ghana | Senior Revenue Assistant | 30,100 | 0 | 17,458 | 0 | 0 | 47,558 |
| 7 | Kaminikanta Patra | Senior Revenue Assistant | 30,100 | 0 | 17,458 | 0 | 0 | 47,558 |
| 8 | Laxminarayan Mohakud | Junior Revenue Assistant | 22,400 | 0 | 12,992 | 0 | 0 | 35,210 |
| 9 | Rajib Kumar Behera | Junior Revenue Assistant | 20,500 | 0 | 11,890 | 820 | 0 | 33,210 |
| 10 | M.G.P. Rutuparna Pradhan | Junior Revenue Assistant | 20,500 | 0 | 11,890 | 820 | 0 | 33,210 |
| 11 | Swabhiman Nayak | Junior Revenue Assistant | 20,500 | 0 | 11,890 | 820 | 0 | 33,210 |
| 12 | Phulamani Hansdah | AMIN | 19,700 | 0 | 11,426 | 0 | 0 | 31,126 |
| 13 | Pritiranjan Barik | AMIN | 23,500 | 0 | 13,630 | 0 | 0 | 37,130 |
| 14 | Sonia Murmu | Process Server | 29,300 | 0 | 16,994 | 0 | 0 | 46,294 |
| 15 | Priyamohan Tarei | Driver | 50,400 | 0 | 29,232 | 0 | 0 | 79,632 |
| 16 | Sandhyarani Behera | Night Watcher | 26,000 | 0 | 15,080 | 0 | 0 | 41,080 |
| 17 | Santosh Kumar Das | Peon | 22,400 | 0 | 12,992 | 868 | 0 | 36,260 |
| 18 | Rohit Kumar Naik | Collection Peon | 21,000 | 0 | 12,180 | 0 | 0 | 33,180 |
| 19 | Bibhuti Bhusan Patra | Peon | 20,400 | 0 | 11,832 | 816 | 0 | 33,048 |
| 20 | M.Sagarika | Data Entry Operator | 0 | 0 | 0 | 0 | 0 | 16,900 |
| 21 | Jayanti Hansdah | Revenue Inspector | 49,000 | 0 | 28,420 | 0 | 0 | 77,420 |
| 22 | Hansdah Magnum | Revenue Inspector | 49,000 | 0 | 28,420 | 0 | 0 | 77,420 |
| 23 | Chhatish Chandra Behera | Revenue Inspector | 43,600 | 0 | 25,288 | 0 | 0 | 68,888 |
| 24 | Debasish Naik | Revenue Inspector | 43,600 | 0 | 25,288 | 0 | 0 | 68,888 |
| 25 | Nirupama Naik | Revenue Inspector | 39,900 | 0 | 23,142 | 0 | 0 | 63,042 |
| 26 | Debasish Behera | Revenue Inspector | 36,500 | 0 | 21,170 | 0 | 0 | 57,670 |
| 27 | Brahamajit Rout | Revenue Inspector | 36,500 | 0 | 21,170 | 0 | 0 | 57,670 |
| 28 | Benita Juli Mohanta | Assistant Revenue Inspector | 26,000 | 0 | 15,080 | 0 | 0 | 41,080 |
| 29 | Sundar Murmu | Assistant Revenue Inspector | 21,700 | 0 | 12,586 | 0 | 0 | 34,286 |
| 30 | Asim Mohapatra | Assistant Revenue Inspector | 21,700 | 0 | 12,586 | 868 | 0 | 35,154 |
| 31 | Ramhari Tudu | AMIN | 22,800 | 0 | 13,224 | 0 | 0 | 36,024 |
| 32 | Bhabani Shankar Patra | AMIN | 23,500 | 0 | 13,630 | 0 | 0 | 37,130 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. No. |
Major Head /Unit |
Allotment received for the financial year 2025-26. ( In Rs.) |
Expenditure made for the financial year, 2025-26 |
Total Amount surrendered for the financial year 2025-26. |
Remarks. |
|
1 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Pay |
Global Allotment |
|
|
|
|
DP |
Global Allotment |
|
|
- |
|
|
DA |
Global Allotment |
|
|
||
|
HRA |
Global Allotment |
|
|
||
|
OA |
Global Allotment |
|
|
||
|
RCM |
50,000/- |
|
|
|
|
|
FA |
Global Allotment |
|
|
|
|
|
TE |
15,000/- |
|
|
|
|
|
Electricity |
5,98,000 |
||||
|
Telephone |
|||||
|
Office Contingency |
|||||
|
Hiring Charges of Vehicles |
|||||
|
Motor Vehicle |
1,90,000 | 1,10,000 | |||
|
Computer |
2,80,000 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
No subsidy programmes has been executed in this office.
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Note: No such concession has been granted by this office.
Hence list of beneficiaries availing concessions does not arise. MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl. No. |
Activity for which Electronic Data Available |
Nature of Information Available |
Can it be Shared with Public |
Is it Available on Website or is being used as Backend Database |
|
1 |
2 |
3 |
4 |
5 |
|
1
|
R.O.R.
|
Computerized R.O.R. of all villages. |
No
|
Yes, in Website www.bhulekh.ori.nic.in |
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facilities Available |
Nature of Information |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter. |
All the information on Tahasil Administration. |
10 AM to 5.30 PM |
|
2 |
Web Site |
Not available |
|
|
3 |
Office Library |
Not available |
|
|
4 |
Notice Board |
All the tender paper, notice of auctions , notice on employment facilities . |
10 AM to 5.30 PM |
|
5 |
Through News Paper |
All the tender paper, notice of auctions notice on employment facilities . |
|
|
6 |
Inspection of records in the Office |
All public documents |
10 AM to 5 .30PM |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer:
|
Sl. No. |
Name |
Designation |
STD Code |
Office Ph. No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Sharmistha Sahoo, ORS |
Additional Tahasildar |
06796 |
220238 |
Office of the Tahasildar, Karanjia, Mayurbhanj |
Assistant Public Information Officer:
|
Sl. No. |
Name |
Designation |
STD Code |
Office Ph. No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Sanatan Soren |
Section Officer |
06796 |
220238 |
Office of the Tahasildar, Karanjia, Mayurbhanj |
First Appellate Authority:
|
Sl. No. |
Name |
Designation |
STD Code |
Office Ph. No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Bikash Beshra, OAS (A) JB |
Tahasildar |
06796 |
220238 |
Office of the Tahasildar, Karanjia, Mayurbhanj |
MANUAL-17
Other Information
[Section-4 (1) (b) (xvii)]
Seeking information from the Office:
Frequently Asked Questions and their Answers by Public:
About the movement of Officers & staff; what are the prescribed forms for various revenue works; Channel of their works and time required for such works. Every thing is described in various manuals.
Related to Seeking Information:
a) Application Form (a copy of filled application form for reference)
b) Fee
c) How to write a precise information request. Few Tips. - described in the sample form.
d) Right of the Citizen in case. of denial of information and procedure to appeal.
Applicant will be intimated By PIO, the reasons for rejection of his/her application. If the applicant is not satisfied with the action of the PIO, He/ She can prefer an appeal before the 1st appellate authority within 30 days of such intimation.
[ : Information available in this manual was last accses on 31.03.2025 ]
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