Sub Registrar Office, Khandapara, Nayagarh

Introduction

    The main objective of Law of Registration is to provide a conclusive proof of genuineness of document, afford publicity to transaction, prevent fraud, afford facility for ascertaining whether a property has already been transacted and afford security of title deeds and facility of providing titles in case the original deeds are lost or destroyed. Registration department at present is one of the largest sources of revenue to the state exchequer. Registration law governs documents rather than transactions.

    Registration Department is one of the oldest departments in the state and it touches citizens at all levels at some time or other. The Registration Department is a service-oriented department. But recently it has become revenue collection oriented department, which inseparably and inextricably connected with the society at large from "cradle to grave".

(a)  The department is under the Ministry of Revenue & Disaster Management and at the Secretariat level it is under the administrative control of Secretary to Government, Revenue & Disaster management.
(b)  Inspector General of Registration, Odisha, which functions under the Board of Revenue, Odisha, is the Head of the Department, who is assisted by one Joint I.G.R., Three Deputy Inspector General (Dy I.G.R.), in Zonal Basis such as one each for Central Zone, Northern Zone & Southern Zone.
(c)  There are 30 Registration Districts in 30 Revenue Districts of the State. The District Administration is headed by District Registrar assisted by District Sub-Registrar and his ministerial staff.
(d)  Sub District Level: there are 147 Sub-Registrar Offices in the State, each headed by Sub-Registrar. The Sub-Registrar, is assisted by One Head Clerk, A Senior Clerk, Junior Clerks, Peon and Night-watchman cum Sweeper.

SUB-REGISTRAR :

(a)  They play the pivotal role in the department.  They are the officers at field level who serve the  public  and  discharge their functions  under various  acts including The Registration Act and Indian Stamp Act. They are the custodians of all records relating to all the Registered Deeds of his office, required to be preserved for eternity. They are the Ex-Officio Non-judicial Stamp Vendors. They are the Drawing and Disbursing Officers in their respective offices.
(b)   Sub-Registrar is a Registering Officer, in respect of the jurisdictional area of his office, appointed under Section-6 of The Registration Act and he will have to take independent decision on the classification of the documents, chargeability of stamp duty and Registration fee. If he has any doubt regarding classification of the document, he may seek clarification orders from the District Registrar.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

 

1. History and Background of its Establishment:

    The Registration Offices are the oldest Government Offices of the State Government tracing its origin to the year 1865, The law on registration was first enacted on the year 1864.The present form The Registration Act (Act. XVI of 1908) was enacted as Indian Registration Act, 1908 and was subsequently amended from time to time. The name "Indian" from the Indian Registration Act was omitted by Amendment Act No. 45 of 1969 w.e.f. 26.12.1969. This Office administers mainly The Registration Act, 1908 with Amendment Act 48 of 2001, and the Indian Stamp Act, 1899 along with other Acts like Special Marriage Act, 1954, along with the Rules Framed therein such as Odisha Registration Rules, 1988, Odisha Stamp Rules, 1952, The Odisha Supply and Sale of Stamps and Stamped Papers Rules,1990, Odisha Money Lending Rules, Odisha Special Marriage Rules, 1965, Odisha Licensing of Deed Writer's Rules, 1979. Etc.

    The Office of The Sub-Registrar, Khandapada has been started functioning with effect from 01.01.1948 as an Ex-Officio Office. It has been functioning as a separate Registration office since 01-01-1953. A Record Room was constructed in 17.11.979 to keep the permanent records of the office. Records since 1978 have been kept. Now it is functioning in its new own building since 11.12.1996

    The jurisdiction of the office covers 320 Revenue villages of entire Khandapada & Bhapur Tahasils coming under the jurisdiction of two police stations namely 1. Khandapada 2. Fategarh.

2. Function of the Office:

i. Registration of documents (Testamentary & Non-Testamentary) by administering The Registration Act along with enforcement of certain relevant provisions under Income Tax Act,   Odisha Land Reforms Act, The Odisha Consolidation of Holdings and Prevention of Fragmentation Act, The Transfer of Property Act,1882, The Indian Contract Act 1872, The Indian Trust Act 1882, ,The Destruction of Records Act 1917, and The Odisha Co-operative Societies Act, 1964, Odisha Hindu Religious Endowment Act, Etc.
ii. Collection of registration fee as per the Table of Fees prescribed and amended from time to time.
iii. Collection of stamp duty administering the Indian Stamp Act, 1899 with Odisha Amendments as per the rates prescribed in Schedule 1 & 1-A in respect of the articles of documents enlisted.
iv. Detection and Institution of Undervaluation Stamp Cases, under Section 47-A & 47-A - 2(a) of Indian Stamp Act, 1899 to unearth the leakage of stamp duty and collection of Due Stamp Duty & Registration Fees as per the market value of the Property transacted.
v. Adjudication, impounding and validation of documents under the provisions of Indian Stamp Act.
vi. Calculation and determination of Market Value on local enquiries, post-facto spot inspections of properties by the proper & competent authorities through the enforcement of Guideline Bench Mark Value.
vii. Franking of Non-Judicial Stamps on the Documents through Electronic Franking Machines as a safeguard against fake and forged stamps.
viii. Periodical Inspection and verification of the Registers maintained by the  Licensed Deed Writers and Stamp Vendors.
ix. Issue of certified copies of the registered documents.
x. Issue of encumbrance Certificates in respect of immovable properties registered in this office.
xi. Preservation of true copies of all the registered documents eternally.
xii. Solemnization and Registration of Marriages under Special Marriage Act and maintenance of records.
xiii. Issue & renewal of Money Lending License under Odisha Money Lender's Act and controlling their activities.

3. E-Registration:

    Odisha government has introduced e-registration of land (E-Dharani) replacing the present system of manual registration from 05th January 2010. The project is based on public private partnership (PPP) mode and Odisha e-Governance Services Limited, a special purpose vehicle has also been formed by the Odisha Computer Application Centre and IL&FS-IDC to build, operate & implement this project. However the E-Registration was implemented in this office with effect from 29^th January 2010. But the E-Registration became fully operational in this office w.e.f. 15^th May 2010 when the existing manual process of registration of documents was withdrawn.

 

4. Objective of E-Register:

i. Centralized and Web based application software encompassing all 64 kinds of deeds.
ii. All type of deed registration facility as per the Registration Act.
iii. Automatic Valuation through Benchmark Valuation Configuration.
iv. Integration with Land Records.
v. Capturing Biometric, Webcam & Signature Pad & matching thereafter.
vi. . Data Archival in compressed format.
vii. Integration of Deed with Agreement and Power of Attorney.
viii. Important Checks like SC/ST Land Sale, Under - valuation, workflow management etc.
ix. Various online queries and reports.
x. EC and CC for 13 Years legacy records.

5. How is the Programme/ Project Innovative:

    Registration department earns major part of revenue for the state government. The main function of the department to provide legal validity and sanctity to the transaction carried out through the variety of documents pertaining to sale of immovable property, etc. Beside, huge chunk of data related to the properties registered, stamp duty, revenue realizations, court cases, sale and purchases of Stamp and its inventory management, audit, inspections establishment and related data are to be maintained, reported and updated. Considering the problems of manual system faced by Govt. departments/ employees and citizens, it was desirable/ essential to develop such an automated system/ solution/ product.

6. E- Register Procedure:

i. Citizen will prepare his documents through Deed Writer/Advocate/self.
ii. Citizens come to the Office with the written document to present the document for registration.
iii. Valuation check made by the staff/computer operator.
iv. Then he will come to operator with the document.
v. Operator shall check the admissible conditions.
vi. Operator shall start the data entry.
vii. Generate a valuation report.
viii. Operator shall check here, whether the document is U/V or not. If the deed is found to be under valued, then he will not proceed further.
ix. If document is ok, he will take the bio-metrics i.e photograph, Fingerprint & signature of the parties.
x. Operator will submit the document, along with valuation report with checked admissibility form to the Head Clerk for final verification.
xi. After verification and necessary correction if any of the above documents, then the operator shall generate the fee receipt on payment of registration Fees in cash to the designated Govt. Staff.
xii. Operator shall give the upper part of print receipt to the citizen.
xiii. The document shall be proceeded in the computer to the Sub-Registrar for approval.
xiv. Sub-Registrar shall approve the deed if it is complete in all respect and shall generate the endorsement of the document.
xv. Sub-Registrar shall send the signed Endorsements and the signed Document to operator for scanning.
xvi. After scanning of the deed, Operator shall take the print copy of final deed and shall handover all documents to the Delivery clerk/Govt. official for immediate return to the concerned party.

8. Sanction Staff Strength:

Sub Register	01
Head Clerk	01
Senior Clerk	01
Junior Clerk	06
Peon	01
Nightwatch-cum-Sweeper on D.L.R. basis	01

 

9. Existing Staff Strength Stregth as on 01. 07.2010:

Sub Register	01
Head Clerk	01
Senior Clerk	01
Junior Clerk	01
Peon	01
Nightwatch-cum-Sweeper on D.L.R. basis	01

10. Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Sub-Register
	Power	Administrative	Control and supervisor of Works of  all staff of his office as the Head of Office
		Financial	Drawing and Disbursing officer in respect of his own Establishment
		Statutory	Registering Officer  as empowered under the provisions of the Registration Act.
			Stamp Collector u/s- 47-A & U/s-40 of Indian Stamp, Act.
			Marriage Officer as empowered under special marriage Act, & Rules.
			PIO under the provisions of R.T.I. Act, in resoect of his own office
			Proper officer & Ex-officio Departmental stamp vendor to vend Non-Judicial Stamp paper through electronic franking machine
	Duties	Register of documents issue encumbrance certificate grant of certified copies of deeds
		Adjunction of proper stamp payable and realization of deficit stamp duty & regn. Fees through undervaluation stamp cases and impound cases under Indian stamp Act.
		Solemnization of new marriage and registration of marriage celebrate in other forms.
		Supplying information sought under the provisions of R.T.I. Act.
		To frank the written documents for registration with requisite Non- Judicial stamp duty through electronic franking machine
2	Designation	Head Clerk (Administrative & Technical
	Power
	Duties	Checking of deeds writing of the fee book/ cash book. Receive of daks/ Assembly questions register. Checking of log book, visit commission register. Check of stamp vendor/ Deed writer register.
3	Designation	Senior Clerk & Record Keeper (Technical works)
	Power
	Duties	In charge of Record Room and all matters relating to Record Room.
		Preparation of indents & collection of forms, stationeries etc. from the District Office.
		He shall be fully accountable for proper maintenance of records in the record room.
		All permanent & temporary records in the record room. And the following registers. Register of Records, Record Keeper's Issue Register, Register of Examination of records, Destruction of Unclaimed document Register, Destruction of old records register, Catalogue register, Register of Forms & stationary, Stock Book of Furniture.
		Preparation of E.C. & C.C. etc. with maintenance of all relevant files, Registers and records.
4	Designation	Junior Clerks (Administrative & Technical etc.)
	Power
	Duties	Issue and receipt of letters, S.P.  Stamp, inspection Audit, special  marriage, money lenders, Report and  returns, deed writer licenses, maintenance of guard files. History of office Establishment work, process of files,   provides  Non-judicial franking stamps, in charge of record room. Accounts,  diary and issue of letters, endorsing Delivery of documents etc.
		All other misc. residual work of the office.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. Registration of Documents:

    The Non-Testamentary Documents are to be prepared either by the Executants & Claimants or by the licensed Deed writers or by the advocates themselves or through their Clerks. The document should bear the required stamp duty as per the India Stamp Act, (Odisha Amendment) 2001.The required registration fee as per the Prescribed Table of Fess has also to be paid in cash at the Sub Registrar Office at the time of presentation of documents. The Executants, Claimant or the Power of Attorney holder may present the documents. But either the Executants or their Power of Attorney holder should invariably be present for admitting execution of the document at the Sub Registry Offices. The Documents need to be presented for registration within the presentation hours. Presentation Hour : 10.00 A.M. to 02.30 P.M. ( During Day Offices with Lunch Break From 1.30 p.m. to 2.00 P.M.) 07.00 A.M. to 10.30 P.M. ( During Morning Office without Lunch Break)

2. Refusal To Register:

i. Reasons for refusal to register to be recorded :- Every Sub Registrar refusing to register a document except on the ground that the property to which it relates is not situated within his sub district, make an order of refusal and record his reasons for such order in his book No2 and endorse the words " Registration Refused" on the document; and, on application made by any person executing or claiming under the document, will get a copy of reasons so recorded.
ii. No registering officer shall accept for registration of document so endorsed unless and until, under the provisions hereinafter contained the document is directed to be registered.
    Appeal lies to the District Registrar from orders of sub registrar refusing registration on ground other than denial of execution within 30 days of the refusal order.
    Application can be made to The District Registrar where sub registrar refuses to register on ground of denial of execution within 30 days of the refusal order.

3. Impounding of Documents Not Duly Stamped:

i.  Section 33 of the Indian Stamp Act 1899. - Every person having, by law or consent of parties, the authority to receive, evidence and every person in charge of a public office except an officer of police, before whom any instrument, chargeable in his opinion, with duty, is produced or comes in the performance of his functions, shall, if it appears to him that such instrument is not duly stamped, impound the same.
ii. Section 35 of the Indian Stamp Act 1899. No instrument chargeable with duty shall be admitted in evidence for any purpose by any person having by law or consent of parties authority to receive evidence or shall be acted upon, registered or authenticated by any such person or by any public officer, unless such instrument is duly stamped.
iii. Section 40 of the Indian Stamp Act 1899. When the collector impounds any instrument under section 33, or receives any instrument sent to him under sub section (2) of section 38, not being an instrument chargeable with a duty of he shall adopt the following procedure.
iv.  If he is of the opinion that such instrument is duly stamped or is not chargeable with duty, he shall certify by endorsement there on that it is duly stamped or that it is not so chargeable as the case may be.
v. If he is of the opinion that such instrument is chargeable with duty and is not duly stamped. He shall require the payment of the proper duty or the amount required to make up the same. Together with a penalty of Rs.5, or if it thinks fit, an amount not exceeding 10 times the amount of the proper duty or the deficient portion thereof, whether such amount exceeds or falls short of Rs.5.

    From the above, it can be seen that when a case of in sufficient stamp paper is noticed, the proper course of action to be resorted to is to get the instrument impounded & rectified under section 40 of the Indian stamp act. 1899.

4. Encumbrance Certificate:

    Application for Encumbrance Certificates is to be presented before the Sub Registrar by the applicant in the prescribed form with required fee in person. Application for Encumbrance Certificates for which Urgent fee has been paid shall have precedence over those for which the fees have been paid at ordinary rate. The details of fee for encumbrance application are included in the Table of fee.

5. Certified Copies:

    Application for Certified Copies is to be submitted in the prescribed form by the applicant along with required stamp paper and fee. Application for Certified Copies for which Urgent fee has been paid shall have precedence over those for which the fees have been paid at ordinary rate. The details of fee for encumbrance application are included in the Table of fee.

6. Marriages Under The Special Marriage Act:

The Sub - Registrar is the Marriage Officers as per the Act in respect of the jurisdictional area of his office.

Solemnization of Marriages U/S - 5

A marriage between any two persons may be solemnized under this Act provided the following conditions are satisfied. Namely:

i. Neither party has a spouse living.
ii. Neither party is an idiot or a lunatic.
iii. The male must have completed the age of twenty-one years and female the age of eighteen years.
iv. The persons seeking to marry must not be within the degrees of prohibited relationship.

7. Notice of Intended Marriage:

    Both the parties to the marriage should give notice in writing in the prescribed form to the marriage officer of the district in which at least one of the parties to the marriage has been residing for a period of not less than thirty days immediately preceding the date on which such notice is given.. A fee of Rs 20/- has to be paid for publication of notice. Notice will be published in the office of the Marriage Officer of the district within whose jurisdiction each of the parties to the marriage is permanently residing. The notice may be presented before the marriage officers by both parties in person or by registered post. In the later case a fee of RS 20/- for should be sent by Money Order and the original M.O. receipt shall be enclosed along with the marriage notice sent by post.

8. Solemnization Of The Marriage & Marriage Certificate:

    The marriage can be solemnized on the expiry of 30 days if no objections to the intended marriage are filed. The validity for the notice is 3 months. Before the solemnization of marriage the parties and three witnesses in the presence of the marriage officer should sign declarations in the prescribed form. The marriage can be solemnized in any form, which the parties may choose to adopt. The marriages can be solemnized either within the office of the Marriage Officer or at such other place within a reasonable distance as the parties may desire. A fee of RS 50/- has to be paid for solemnization. The certified copies of the Marriage Certificate shall be supplied immediately on payment of prescribed fees.

9. Registration of Marriages Celebrated In Other Forms U/S -15:

These provision deals with the registration of marriages already are celebrated in forms other than the special marriage Act.

The following conditions should be satisfied for the registration of marriages.

i. The couple must have been married in some other forms and they must have been living as husband and wife ever since such marriage.
ii. Neither party has more than one spouse living.
iii. Neither party is an idiot or lunatic.
iv.. The parties should complete 21 years of age at the time of registration.
v.  Both the parties should reside within the jurisdiction of the Marriage Officer for a period of 30 days.

10. Registration Of The Marriage & Marriage Certificate:

On receipt of application signed by both the parties and also after publication of notice of the marriage will be registered on the expiry of the notice period of 30 days. Certificate will be entered in the certificate book and shall be signed by the parties to the marriage and three witnesses.

    A fee for RS 50/-has to be paid for registration. The certified copies of the Marriage Certificate shall be supplied immediately on payment of prescribed fees.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

    As per section 68 & 69 & 79, of the Registration Act, 1908, with Odisha Amendments, The Inspector General of Registration, Odisha, Cuttack, has the power to issue Executive Instructions, circulars and to frame Rules for norms for discharge of duties by S.Rs and subordinate staff members. Day to day activities are carried out through the norms mentioned in the Registration Manual & Registration Act, Stamp Act, Odisha Record Manual.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of Rules, Regulation, Resolutions, Manuals, office memorandum, circular used in the organization/ office	Subject related to the rules/ regulations/ manual etc.(subject wise)	Remark
1	2	3	4
1	Odisha Service code	Service matter of Government Servant
2	Odisha GPF Rule	Provident fund matter
3	O.C.S.(Pension) Rule	Pension mater
4	O.G.F.R. Vol-I&ll	Financial Mater
5	OTC- Vol-I&ll	Bill,Budget Mater
6	O.T.A. rules	Traveling Allowance Maters
7	Odisha Record manual	Maintenance of Records
8	OLR Act & Rules	Land Reforms maters
9	OPDR Act	Collecting of arear land revenue
10	The Registration Act-1908 & Odisha Rules-1988	To deal with Regn. of various documents, issue of E.C. & C.C.
11	Indian Stamp Act-1899 & Rules	To adjudicate proper stamps to be affixed on the documents
12	Right to Information Act & Rules- 2005	Providing information to Public
13	Special Marriage act-1954 & Rules	Regn/solemnization of marriage and collection of fees there under
14	Odisha Licensing of Deed Writer's Rules	Concerning the issue & renewal of license of Deed Writers and rates to be charges for writing documents.
15	Special Marriage act-1954 & Rules	Solemnization & Registration of Marriages.

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Type of Record/ File/ Documents	Remarks
1	2	3
1	Service verification report Pay fixation of officers / staff Sanction of increments. Service book of staff.	Junior Clerk dealing with establishment matters
2	Permanente Records
	True Copy Volumes of Book-I Documents (Documents involving transfer of immovable Properties) True Copy Volumes of Book-Ill Documents (Documents of Will & Codicil) True Copy Volumes of Book-IV Documents (Documents of Adoption, P.O.A., Declaration of Trust, or Documents of other Miscellaneous nature) Book-ll (Register of Refusal of Documents) '	Record keeper in charge
	Index-I (Names & Additions of the Executants and Claimants of Book-I documents maintained alphabetically and year wise) Index-ll (Immovable property   details along with the names of executants and claimants,  volume, page & Document No. of all Book-I documents maintained chronologically village wise and year wise) Index-Ill (Names & Additions of the Testator of wills and codicils maintained alphabetically and year wise) Index-IV (Names & Additions of the Parties of the documents and their interest in the document with document no., maintained chronologically & year wise)
3	Bench Mark valuation record	Head Clerk
	All types of files on collection and expenditure
	Fees/ Stamp
	Visit/ commission Register
	Fee book/ cash book
4	Inspection notes/ Audit Report	D.A. Audit/ inspection
5	Special marriage cases	D.A.
	License of money lender	D.A.
	Deed writer license	D.A.
6	Sanction of increment	D.A. Est.
7	Acquaintance roll/ TA/ DA Bill	D.A. Bill & Budget
8	Service book/ Service roll	D.A. Establishment
9	Allotment Register	D.A. Bill & Budget
10	Delivery of deed	Record keeper in charge
	Delivery of E.C.	Record keeper in charge
	Form & Stationary	Record keeper in charge
11	Franking of non judicial stamps through franking machine	D.A.

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

    No role of Sub-Registrar has been envisaged in formulation of any policy matters Governing this office.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name and Address of the Consultative Committee/ bodies	Constitution of the Committee/ Body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	Sub-Divisional Bench Mark Valuation Committee	Chairman, Collector, Nayagarh	To recommended the guideline bench mark value (minimum market value) of each Rayati plot of khandapada & Bhapur, Tahsil to the District Valuation Committee for approval of the same	As and when required
		Members, Tahsildar, Khandapada, Tahsildar, Bhapur
		Executive Officer, N.A.C. Khandapada
		Block Development officer, Khandapada
		Block Development officer, Bhapur
		Asst. Engineer (R & B), Nayagarh
		Two public person as nominated members Kalandi Sahoo, Revenue Supervisior, Khandapada
		Sri Gangadhar panda, Advocate, of Salanda, Bhapur, Fategarh, Dist-Nayagarah

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration	The procedure to determine the Remuneration as given in the Regulation
1	2	3	4	5
1	Er. Lalatendu Satapathy	Sub-Registrar	Rs.26,292/-	Scale of Pay PB-2 Rs 9,300 to 34,800/-Pay as on 01.01.2008, Rs 14580 with G.P.-Rs 4200. Annual Increment is 3% of (Pay + G.P.), D.A.  35%
2	Sri Gananath Dalei	Head Clerk	Rs.22,049/-	Scale of Pay PB-2 Rs 9,300 to 34,800/-Pay as on 01.06.2010, Rs 11,550 with G.P.-Rs 4,200. Annual Increment is 3% of (Pay + G.P.), D.A. 35%
3	Sri Madan Mohan Behera	Senior Clerk	Rs.16,686/-	Scale of Pay PB-I Rs 5,200 to 20,200/-Pay as on 01.12.2009, Rs 9,960 with G.P. - Rs 2,400. Annual Increment is 3% of (Pay + G.P.), D.A. 35%
4	Sri Nilakantha Sahoo	Junior Clerk	Rs.15,302/-	Scale of Pay S-6 Rs 5,200 to 20,200/-Pay as on 01.08.2009, Rs 8,930 with G.P. - Rs 2,000. Annual Increment is 3% of (Pay + G.P.), D.A.  35%
5	Sri Balunkeswar Mohanty	Peon	Rs.11,466/-	Scale of Pay S-2 Rs 4440 to 7440/- Pay as on 01.12.2009, Rs 6,790 with G.P.-Rs 1,400 Annual Increment is 3% of (Pay + G.P.), D.A.  35%
6	Sri Suresh Kumar Basantra	Night Watchman-cum-Sweeper on D.L.R. Basis	Rs.2,100/-	Rs. 70/- per Day as per The Minimum Wages Act

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget for the Year 2010-11:

Sl. No.	Major Head	Units	Allotted Amount	Expenditure Made	Revised Estimate	Expenditure Made in the Last Year
1	2	3	4	5	6	7
2030 Stamp & Registration
1	Salaries	PAY	Rs 2,65,000/-	Rs 2,60,507/-		Rs 5,23,550/-
		D.A.	Rs 95,000/-	Rs 80,869/-		Rs 1,36,387/-
		H.R.A.	Rs 20,000/-	Rs 10,666/-		Rs 24,497/-
		O.A.	Nil	Nil		Nil
		R.C.M.	Nil	Nil		Nil
2	Wages for N.M.R/ D.L.R		Nil	Nil		Rs. 10,500/-
3	T.E.		Nil	Nil		Nil
4	L.T.C.		Nil	Nil		Nil
5	Office  Expenses	Electric Charges	Nil	Nil		Rs. 8000/-
		Water Charges	Nil	Nil		Nil
		Telephone Charges	Nil	Nil		Nil
		M.V.	Nil	Nil		Nil
		O.C.	Rs. 3000/-	Nil		Rs. 13,000/-
6	R.R.T		Nil	Nil		Nil
7	Other Charges	Arrear Pay	1,43000/-	Nil		Rs. 3,10,338
		D.P.	Nil	Nil
8	Computer Consumables		Nil	Nil		Nil
9	Spare & Services		Nil	Nil		Nil

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Available

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Available

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Not Available

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information	Visiting Hours
1	2	3	4
1	Notice Board	Chargeability of Stamp Duty & Regn. Fees
2	from office staff		10.00 A.M. to 11.30A.M & 03.00 P.M. to 04.30 P.M. (During Day Office)
3	do	Franking of Stamp through Electronic Franking machine.	07.00 A.M. to 08.00 A.M. & 11.30 A.M. to 12.30 P.M. & (During Morning Office) (Morning    Office    is    held generally from  10th April to 15th June every year.)
		Procedure of E-Registration.
		Procedure of  solemnization/ Registration of Marriages under Special marriage Act.
		Procedure of obtaining information under R.T.I. Act.
		Regarding  Search,  Inspection  and Copy   of   any   records   &   Registers maintained in the Office by paying the prescribed Fees.
		Regarding the list of   available licensed Deed Writers to prepare a Deed and the prescribed Rates to be paid for the same
		Any other misc. information regarding any work of the Office

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer:

Sl. No.	Name	Designation	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Lalatendu Satapathy	Sub-Register	9438172918		lsatapathy@yahoo.com	Office of the Sub-Register, Khandapada, At/Po-Khandapada, Dist-Nayagarh

Asst. Public Information Officer:

Sl. No.	Name	Designation	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Gananath Dalai	Head Clerk				Office of the Sub-Register, Khandapada, At/Po-Khandapada, Dist-Nayagarh

First Appellate Authority:

Sl. No.	Name	Designation	Mobile No.	Fax	E-mail	Address
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1	Pravakar Pradhan, OAS (I)	A.D.M.	06753-252980			Office of the Sub-Register, Khandapada, At/Po-Khandapada, Dist-Nayagarh

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Flow Chart of E-Registration: [Click Here]

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