Regional Transport Office, Jagatsinghpur

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1  

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]  

1. Aims & Objectives of the Organization:

    Regional Transport Office Jagatsinghpur has a major role in the management of road transport activities including, observance of road safety parameters of citizens in the district in a co-ordinated way, along with managing the movement of different type of vehicles and safeguarding the Govt. revenue and delivering road transport related services to the citizens in right time.

2. Mission/ Vision:

   Hasslefree movement with zero casualities of the road users within this district.

3. History & Background of Its Establishment:

  Regional Transport office, Jagatsinghpur started functioning w.e.f. 17.06.2002 at Charchika Bazar, Jagatsinghpur on rented building. Now it is fuctioning in its own building since 25.08.2017. Regional Transport Office functions under guidance of the Transport Commissioner STA, Odisha and Commerce & Transport (Transport) Department, Government of Odisha.

5. Duties Performed:

   Collector & Disrtrict Magistrate is the Chairman of the RTA Jagatsinghpur. Regional Transport Officer is the head of the office assisted by MVI, Asst. MVI, Jr MVI and TI. All ministerial staffs of the office performs the tasks assigned to them and the combined efforts of all results in achieving the Mission.

6. Details of Services Rendered:

Registration of Motor Vehicles, Issue of Permit, Fitness, Issue & Renewal of DL, Transfer of ownership of vehicles, HPA/ HPT, Issue & Renewal of Trade Certificate, Issue Common Carriage Permit, Issue license to Private Driving Training Schools.

7. Postal address of the office:

Regional Transport Office  At- Dedhasaradeuli, PO- Nalibara, Dist- Jagatsinghpur, PIN 754104

8. Map of Office located:

The office is situated on Jagatsinghpur-Jaipur road which is 7.5 k.m away from the Colletorate office Jagatsinghpur.

9. Public interaction if any:

Public queries are dealt with very courteously by the staff and officials as it is a public office. An Information Kiosk machine is installed for convenience of public which provides information regarding our services, fees, steps involved in it and their application status. A active Help-Desk is running in working hours on all working days to guide and help public.

10. Grievance Redressal Mechanism:

   A responsive grievance redressal mechanism is being adopted and cases are disposed of accordingly.

11. Working Hours Both for Office & Public:

Working Hours- 10:00 AM - 5:30 PM on all working days.

  MANUAL-2  

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Regional Transport Officer

Power & Duties

Administrative

Head of the Office

Financial

Drawing & Disbursing  Officer, Sanctioning Authority

Statutory

Secretary RTA

Registering Authority

Licensing Authority

Taxing Officer

Tax Recovery Officer

Others

First Appellate Authority

2

 

Designation

Addl. R.T.O. ( Enforcement)
 

Statutory

 Enforcement checking of vehicles

 

Others

 Testing of Driving skills
Inspection of all types of vehicles

3

 

 

 

 

 

Designation

Inspector of Motor Vehicles

Power & Duties

Statutory

Inspecting Authority of all types of vehicles

Others

Testing of Driving Skills

Inspection of accident involved vehicles

Public Service Officer

Public Information Officer

4

Designation

Asst. Inspector of Motor Vehicles

Power & Duties

Statutory

Inspection of all types of vehicles

Others

Testing of Driving skills

Road Safety Officer

Enforcement checking of vehicles

5

Designation

Inspector(Traffic)

Power & Duties

Enforcement checking of all types and other state vehicles plying unauthorisedly within this district

6

Designation

A.T.S.I

Power & Duties

To assist in enforcement work.

7

Designation

Constable

Power & Duties

To assist in enforcement work.

8

Designation

Sr. Clerk

Power & Duties

To deal with cash, bill, treasury, Regn., permit, off-road, establishment matter, court cases, audit, TR cases, other region and other state vehicles.

9

Designation

Jr. Clerk

Power & Duties

To assist Sr. Clerk, deal with issue/receive/despatch of official letters.

 

 

MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4(1) (b) (iii)]  

Sl No Activity Level of Action Time Frame
1 2 3 4
1 Issue & Receipt of Letters Jr. Clerk Same day
2 Receipt of statutory applications D.A concerned Same day
3 Marking of Daks Jr. Clerk Same day
4 Processing of the received letter in the log book  D.A concerned 3 days
5 Approval or rejected R.T.O 1 day
6 Deliver of document to applicant D.A concerned Same day

 

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time Frame/ Norm

1

2

3

1

Issuance of driving license or Learners License in SCB card/ Paper

One day passing the test

2

Issuance of renewed Driving License or duplicate Driving license in SCB card

One day

3

Issuance of upgraded driving license (up gradation to include additional categories of vehicle etc.)in SCB card

One day passing the test

4

Issuance and/ or renewal of Trade certificate in security paper

Seven days

5

Issuance of duplicate Trade certificate in SCB card

One day

6

Issuance of Renewal of Regn. Certificate in SCB card

One day

7

Issuance of duplicate Regn. Certificate in SCB card

One day

8

Issuance of Regn. Certificates consequent to assignment of new registration mark in SCB card

One day

9

Issuance of Registration Certificates consequent to transfer of ownership.

One day

10

Issuance of Registration Certificates consequent to change of address in  SCB card

One day

11

Issuance of  Registration Certificates consequent to recording alteration in the registration certificate  in  SCB card

One day after inspection and certification of the vehicle  by Inspector of Motor Vehicles

12

Issuance of Registration Certificates consequent to endorsement/ cancellation of hire purchase/ lease/ hypothecation agreement  etc in SCB card.

--

13

Issuance / renewal of fitness certificate in SCB card

One day after inspection and certification of the vehicle  by Inspector of Motor Vehicles

14

Temporary Registration

One day

15

N O C  in Form 28

3 days after getting police report

16

Conductor license

2 days

17

Tax entry in R.C

Same day

18

Issue of Temporary permit

Next day of application

19

Issue of Permanent permit

15 days

20

Issue of T.C.C

Same day

 

 

MANUAL-5  

Rules, Regulations, Instructions, Manual & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl No Name of Act, Rules, Regulations etc. Price in Case of Priced Publication
1 Motor Vehicle Act, 1988 -
2 Central Motor Vehicle Rules, 1989 -
3 Odisha Motor Vehicles Rule, 1993 -
4 Odisha Motor Vehicles Taxation Act, 1975 -
5 Odisha Motor Vehicles Taxation Rules, 1976 -

 

 

MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Name of Document

Held by/ Under Control of

1

2

3

1

Cash register

Establishment Section

2

Permit Register

GR Section

3

Register for driving license

Sarathi Database

4

General register for all registered vehicles/ Registration particular

GR Section and Vahan Database

5

Register for issue/ Renew of Fitness

Vahan Database

6

Issue/ Diary register

Concerned DA

7

Bill/ Budget Register

Concerned DA

8

Acquaintance Register

Concerned DA

 

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Note: The policies are formulated in Administrative level from time to time.

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.

Name of the board/ councils/ committees

Details of member

Position in the committee

Whether the Minutes  are accessible to public

1

2

3

4

5

1

Regional Transport Authority

Collector & District Magistrate

Chairman

Yes

Regional Transport Officer

Member Secretary

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No

E-Mail ID

Address

1

Nirmala Mohanty

Regional Transport Officer

06724-231155

rto_jagatsinghpur@yahoo.co.in

Regional Transport Office, Jagatsinghpur

2

Pratap Kumar Behera

Addl.RTO (Enf)

-do-

-

-

3

Ranjita Mallick

Inspector of Motor Vehicles

-do-

-

-

4

 

Inspector (Traffic)

-do-

-

-

5

Sudhir Ranjan Rout

Sr. Assistant

-do-

-

-

6

Rajesh Kumar Das

Sr. Assistant

-do-

-

-

7

 

Jr. Assistant

-

-

-

8

Laxmidhara Pradhan

A.T.S.I

-

-

-

9

Taptanath Rout

Constable

-

-

-

10

Biswanath Behera

Constable

      

11

 Madhusmita Sahoo Constable      

 MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Scale of Pay

1

Nirmala Mohanty

Regional Transport Officer

Rs.88,400 /-

2

 Pratap Kumar Behera

Addl. RTO (Enf.)

Rs 61,200/-

3

Ranjita Mallick

Inspector of Motor Vehicles

Rs. 56,100 /-

4

 

Inspector (Traffic)

 

5

Sudhir Ranjan Rout

Sr. Assistant

Rs. 43,500 /-

6

Rajesh Kumar Das

Sr. Assistant 

Rs. 25,500 /-

7

 

Jr. Assistant

 

8

Laxmidhara Pradhan

A.T.S.I

Rs. 41,000 /-

9

Sanjukta Oram

OMVD Constable

Rs. 26,000 /-

10

Biswanath Behera

OMVD Constable

Rs. 21,100/-

11

Madhusmita Sahoo

OMVD Constable

Rs. 21,100/-

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No. Major Head Activity to be Performed Budget Estimate for the Year (2024-25) Receieved Fund for theYear (2024-25)
1







 1275 Gen. Head






 Pay 38,80,000/-  --
D.A 14,74,400/-  --
H.R.A 68,484/-  --
O.C 60,000/-  20,000/-
Electricity 60,000/-  50,000/-
W.C  5,000/-  3000/-
R.C.M  14,000/-  20,000/-
MV  9,20,000/-   --
Arrear Pay  1,50,000/-   --
Wages to NMR  4,40,000/-  3,53,955/-
Other Charges  --  5,00,000/-
2    368 Enf. Head     Pay  20,00,000/-  --
 D.A  6,46,000/-  --
 H.R.A  42,000/-  --
MV -- 8,10,000/-
EC -- 80,000/-
RCM  8,000/-  --

  MANUAL-12 

Manner of Execution of Schemes

[Section-4 (1) (b) (xii)]

Note :- Central Government makes Solatium Scheme, 1989 for the payment of compensation to the victims of hit and run motor accident. The detais of this scheme is available in Cental Motor Vehicle Rules 1989, which is available in our website.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note:-Electric Vehicles are exempted from Permit requirement for plying as transport vehicle. This order may be revised as per the Govt. order from time to time. This office has not receieved any such applications.

 

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl No. Activity for which electronic data available Nature of information available  Can it be shared with public
  Website
1 Registered vehicle detais Details of owner and vehicle  Yes https://parivahan.gov.in
2 Driving license details Details of Driving License holder  Yes  --do--
3 About Registration About, guide lines, documents required for each type of registration  Yes  --do--
4 About Licensing About, step by step procedure, documents required for each type of license  Yes  --do--
5 About Permits Types of permit, its conditions, fees and period  Yes  --do--
6 Act, Rules & Policies CMV Act (1988) & Rules (1989), Carriage by Road Act & Rules, Central Road Fund Act & Rules  Yes  --do--
7 Fees & User Charges Defining purpose, amount and corresponding rules  Yes  --do--
8 Notification & Advisories Draft notification, Act/Final notification, Advisories  Yes  --do--
9 Manual  Details of process flows and step by step procedure of vehicle related services i.e Vahan Online Services  Yes  --do--
10 Downloadable Forms  PDF format of forms available for all type of services  Yes  --do--

MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

  1. Information Kiosk Machine is installed in Regional Transport Office Jagatsinghpur for convenience of citizens which provides information regarding our type of services, required amount of fees and service charges, steps/flows involved in each services and their application status.
  2. This office provides a active Help-Desk to guide and help public which is running in working hours of office on all working days.
  3. Citizens can also visit https://parivahan.gov.in for obtaining information.

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No

E-Mail ID

Address

1

Pratap Kumar Behera

Addl.RTO (Enf)

06724-231155

rto_jagatsinghpur@yahoo.co.in

Regional Transport Office, Jagatsinghpur

 First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No

E-Mail ID

Address

1

Nirmala Mohanty

Regional Transport Officer

06724-231155

rto_jagatsinghpur@yahoo.co.in

Regional Transport Office, Jagatsinghpur

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority. (Not Applicable)
Transfer Policy
SL Notificatio No. Notification Date Attachment
1 NIL Nil Nil
2      
Transfer Order issued by this Public Authority. (Not Applicable)
Transfer Orders
SL Notificatio No. Notification Date Attachment
1 NIL Nil Nil
2      

Procurement

Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement

 

Sl. No

Work Order No.

Work Order Date

Procurement Name

Attachment

1

897

20.03.2024

Engagement of hire vehicle OD02CE-8973

 

2

678

10.03.2025

Engagement of hire vehicle OD05AV-3003

 

3

2635

03.10.2024

Engagement of hire vehicle Ode21Q-6695

 

4

443

28.04.2023

Engagement of hire vehicle OD21P-8499

 
Public Private Partnership
SL NO Company Name Agreement Date File Number Validuty from - to Public Private Partnership Project Name Attachment
Nill Nill Nill Nill Nill Nill Nill

CAG & PAC Paras

Sl. No.

DR No.

Para No.

Subject

Complied

Received

Attachment

 

 

Part-II A

Part-II B

 

Yes /No

CAG/ PAC

 

1

9/2005-06

Nil

7

Non-realization of differential tax in respect of stage carriage found plying without route permit

Yes

CAG

-

2

28/2015-16

Nil

A2

Cash book and management of Cash

Yes

CAG

-

 

 

87

Nil

Non adherence to provisions/ procedures in tax recovery cases under schedule-II of OM.V.T. Act-1975

Yes

CAG

-

 

 

89

Nil

Non maintenance of DCB Registers

Yes

CAG

-

3

51/2017-18

82

Nil

Non realization of MV tax from goods carriage

Yes

CAG

-

 

 

83

Nil

Non realization of MV tax from goods carriage

Yes

CAG

-

 

 

84

Nil

Non realization of MV Tax from tractor/taller combination

Yes

CAG

-

 

 

85

Nil

Non realization of motor vehicles tax / additional tax and penalty from private service vehicles (Class-5-A)-Rs3,21,600/-

Yes

CAG

-

 

 

86

Nil

Loss of revenue due to non-issue of permanent permit to goods vehicles at the time of registration-Rs.4,02,000/-

Yes

CAG

-

 

 

Nil

B7

Non-renewal fitness certificate of goods vehicle plying with expired fitness certificates Rs.1,91,500/-

Yes

CAG

-

 

 

Nil

B8

Non realization of motor vehicle tax for stage carriages time with valid route permit

Yes

CAG

-

 

 

Nil

B9

Short realization of motor vehicle tax from stage carriages plying with valid route permit

Yes

CAG

-

 

 

Nil

B10

Loss of revenue due to non-issue of permanent permit to tractor trailer combination at the time of registration Rs42,000/-

Yes

CAG

-

 

 

Nil

B11

Short-levy of fee and tax from motor vehicle traders / dealers on stock of trade sold on temporary registration  (TR) cases during 2015-17

Yes

CAG

-

 

 

Nil

B12

Irregular maintenance of money receipt (MR) stock register led to lapses in the in the system to justify the genialness of collection government revenue through MRS

Yes

CAG

-

 

 

Nil

B13

Non maintenance of Demand Collection and Balance (DCB) Register during the year 2016-17 led to laps in the system proceed further steps for recovery of Government revenue

Yes

CAG

-

 

 

Nil

B14

Conduction of regular enforcement by the OMVO and action taken against the Trade certificate

Yes

CAG

-

4

58/2019-20

Nil

A2

Cash book and management of Cash

Yes

CAG

-

 

 

B2

Nil

Non realization of motor vehicles tax and additional tax from goods carriages

Yes

CAG

-

 

 

B3

Nil

Non realization of motor vehicles tax and additional tax from tractor trailer combination

Yes

CAG

-

 

 

B4

Nil

Non realization of motor vehicles tax and additional tax from contract carriage

Yes

CAG

-

 

 

B5

Nil

Non realization of motor vehicles tax and additional tax from contract carriage

 

CAG

-

 

 

B6

Nil

Short realization of motor vehicle tax due to issue of ordinary nature of permit instead of express permit to state carriages

 

CAG

-

 

 

B7

Nil

Short realization of motor vehicle tax / additional tax from stage carriage plying with valid route permit

 

CAG

-

 

 

B8

Nil

Non realization of compounding fee due to non disposal of VCRs in respect of goods carriages carrying excess load

 

CAG

-

 

 

B9

Nil

Short levy of penalty on be treated payment of M.V tax / additional tax

 

CAG

-

 

 

B10

Nil

Non-realization of differential tax and penalty in respect of stage carriage issued with special contract carriage permit

 

CAG

-

5

15/2021-22

1(A)(i)

Nil

Non formal Driving test track

 

CAG

-

 

 

1(A)(ii)

Nil

Absence of automated / computerised fitness centres and driving tack

 

CAG

-

 

 

1A(iii)

Nil

Lack of rigorous testing process for licensing

 

CAG

-

 

 

B(i)

Nil

Non attendance of National Highways authority of India (NHAI) as Road owing authorities

 

CAG

-

 

 

B(ii)

Nil

Holding of less number of DRSC meeting than norms

 

CAG

-

 

 

B(iii)

Nil

Non-conduct of Joint inspection of fatal accidents

 

CAG

-

 

 

B(iv)

Nil

Tahasil level Road safety committee not formed

 

CAG

-

 

 

B(v)

Nil

Non action plan ofr the district regarding Road safety

 

CAG

-

 

 

B(vi)

Nil

Non decision of issues as per specific format in DRSC meeting

 

CAG

-

 

 

Nil

Para 2 Annexure (A)

Less collection of MV tax due to less payment of one time tax (OTT) on vehicle registered after the date of notification on 21.11.2017

 

CAG

-

 

 

Nil

Para 3 Annexure (C)

Non realization of motor vehicle tax and additional tax from gtoods carriages (class-3 vehicles) (Rs.16.23 Lakh)

 

CAG

-

 

 

Nil

Para 4 Annexure (D)

Loss of MV revenue due to irregular allotment of Fancy numbers in pre-amended series in contravention of transport department notification

 

CAG

-

 

 

Nil

Para 5 Annexure (E)

Loss of MV (Motor vehicle) revenue due to less collection of one time tax (OTT) before date notification on 21.11.2021

 

CAG

-

 

 

Nil

Para 6(A) Annexure (F)

Loss of MV (motor vehicle) revenue due to less collection of one time tax (OTT) of after the date notification on 21.11.2017

 

CAG

-

 

 

Nil

Para 6(B) Annexure (G)

Less collection of one time tax (OTT) by tractor trailer combination with RLW less than 9500kg.

 

CAG

-

 

 

Nil

Para 7(A) Annexure (H)

Duplicate of same chassis number over multiple registration number

 

CAG

-

 

 

Nil

Para 7(B) Annexure (H)

Duplicate of same Engine number over multiple registration number

 

CAG

-

 

 

Nil

Para 9

Cash book and management of cash

 

CAG

-

 

 

Nil

9(a)

Non maintenance of detailed analysis of closing balance

 

CAG

-

 

 

Nil

9(b)

Reiteration of money in bank

 

CAG

-

 

 

Nil

9(c)

The Discrepancy in bank account has been reconciled accordingly the AG audit party has reflected the cash book position vide IR no.51/2022-23 in which the cash book and bank pass has been tailed

 

CAG

-

 

 

Nil

9(d)

Non maintenance of cash book (SR) for ORSS

 

CAG

-

 

 

Nil

9(e)

Non-adherence of caudal provision in maintenance of cash book

 

CAG

-
RTI Application
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total Number on Application Rejected
FY 2022-23 52 52 0 0
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total Number on Application Rejected
FY 2023-24 52 50 0 0
 Years  Total Number on Application Recived  Total Number on Application Disposed  Total Number on Application Transferred Total Number on Application Rejected 
FY 2024-25 61 61 0 0
RTI 1st Appeals
Years Total Number on Appeal Recived Total Number on Appeal Disposed Total Number on Appeal Rejected  
FY 2022-23 0 0 0  
Years Total Number on Appeal Recived Total Number on Appeal Disposed Total Number on Appeal Rejected  
FY 2023-24 0 0 0  
Years Total Number on Appeal Recived Total Number on Appeal Disposed Total Number on Appeal Rejected  
FY 2024-25 1 1 0  

Citizen Charter

Sl. No.

Service Name

Purpose for Diploma 1Students and ITI Trainees (Services under Odisha Right to Public Services Act, ????)

Working hours

1

Information counter

Manage information system

10.00am to 5.30pm

2

Website

i)Parivahan.gov.in

ii)Echallan.parivahan.gov.in

Any time

3

Library

Not existing now

4

Notice Board

Tender, notice, quotation, office order etc.

10.00am to 5.30pm
Discretonary & Non-Discretionary Grants
Sl.No. Grant Name Grant Type Grant from Central Grant Value In Rs.
 1 NIL NIL NIL NIL
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
 1 NIL NIL NIL NIL NIL
Content for this page yet to be publishedContent for this page yet to be published