Integrated Tribal Development Agency, Bonai

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims & Objectives of the Organization:

    Bonai ITDA comprising of all the 4 CD Blocks namely Bonaigarh, Gurundia, Lahunipara and Koira of Bonai Sub-Division in the District of Sundargarh of the State of Odisha started functioning with effect from 15.8.74.It was converted to ITDA and registered under the Societies Registration Act, 1860 bearing Registration. No. 15055/ 1899 of 78-79.

    This ITDA aims at Socio-economic development of the tribal through implementation of various income generating schemes in Agriculture, Horticulture, Irrigation, Animal Husbandry and Cottage Industry and vocational trades for skill development of educated unemployed tribal youth. Employment oriented training programs are also imparted for providing employment avenues for self-employment, wage-employment and job opportunities in different business and public/private sectors.

    The objectives of this ITDA are narrowing the gap between the levels of development of tribal and non-tribal and improve the quality of life of the tribal communities and accordingly, different schemes have been made operational for providing basic infrastructure facilities like improvement of land, water, power, communication and credit institutes. Keeping in view the urgent need of community irrigation projects, such as diversion weir, check dams, water harvesting structures, community LI points for providing irrigation facilities to small and marginal ST farmers, Pani Panchayats have been formed. Periodic monitoring and evaluation are made for successful implementation of the schemes.

2. Mission/ Vision:

    Considering the importance of the all round development of the tribals, strategic points are taken care of and critical social gaps are eliminated through:

a) Up gradation of earning capacity.
b) Execution of irrigation system in the field.
c) Improvement of socio-economic status of tribal community with optimal utilization of Agricultural products and, locally available resources through the Pani Panchayats and SHGs.
d) Greater access in I.G. Scheme opportunities and focus on Community participation.
e) Affordable and simple technological solutions to increase the potential of natural resources.
f) Scientific management of land, rain water soil texture, depth and slope erosion etc.
g) Educate the students by facilitating their economic standard by providing pre-matric scholarship, Modern Hostel infrastructure and Mess facilities.
h) Back-ward/ forward linkages of social groups for greater social-mobility.

3. Brief History and back ground for its Establishment:

    Bonai ITDA has been functioning at Bonaigarh Sub-Divisional Headquarter in the District of Sundargarh, Odisha since 1974. The total area of the Agency is 3356.64 Sq.Kms. comprising of 4 CD Blocks of Bonai Sub-division in Sundargarh district. It covers all the 55 GPs comprising 598 villages. As per 1991 census, Population of Bonai ITDA is 2,43,188 out of which the ST Population is 1,63,142 which comes to 67 %.

    The main tribes are Bhuyans (Both Poudi & Plain), Munda, Kisan , Oraon, Kolha, Ganda, Mundari, Kharia, Bhumij, Ho, Kandha etc. and their main occupation is cultivation. To protect their land from illegal alienation has become vital responsibility of the administration. The prevailing Acts and Rules of OLR Act and Reg-2 of 1956 as amended recently and the present set up of administration in the schedule area (ITDA, Bonai) has been made operational for implementation of the different provisions of the Reg-2 of 1956 and OLR Act. The administrative set up in Bonai ITDA area is indicated below:

Sl. No.	Taking up/ Looking after the issues	Name of the Department & Head of the office
1	2	3
1	General administration, law and order situation for tribals and general non-tribals	Revenue and Public Administration (PA, ITDA, Bonai/ Sub-Collector, Bonai/ Tahsildar, Bonai and Executive Magistrates)

Sl. No.	Taking up/ Looking after the issues	Name of the Department & Head of the office
1	2	3
2	Implementation of Land laws under Reg-2 of 1956 for tribals and OLR act.	Sub-Collector, Bonai/ Tahsildar, Bonai (Under the control of Revenue Department)
3	Look after the distribution of Pre-matric scholarships, functioning of PSHs and education of tribal youth	Special Officer, ITDA, ADWO, Bonai, WEOs in the Blocks (under ST & SC Development Department)
4	Looks after PDS system in the Tribal Sub-Plan area	PA, ITDA, Bonai/ Sub-Collector, Bonai
5	Implementation of different schemes/ programmes for over all development of STs	Project Administrator, S.O., Asst. Engineer, J.Es and other staff of ITDA, Bonai

    Besides, other Departments like, Excise, Forest, Mining, Public Health, Employment, Agriculture, Horticulture, Soil-Conservation, Works Department etc. are also taken into confidence for proper implementation of schemes, plans and programmes in Tribal sub-plan area.

4. Organization Charts:

Sundargarh District (Schedule area)
Bonai Sub-division (T.S.P. Area)

     Sundargarh district is situated in the North-western part of Odisha. The district is surrounded by Ranchi district, capital of Jharkhand state in the north. Raigarh district of Chhatishgarh state in the West and North West, Sambalpur and Anugul district in South and Singhbhum district in east.

     The district has an area of 9712 Sq.Km. situated in the latitude between 21 degree North and 35 degree North and 22 degree, 32 degree North and 83 degree 32'’East and 84 degree 32'’East longitude.

The population of the district is:

ST: 798481
SC: 138157
General: 636979
Total: 1573617

    Sundargarh district has been declared as scheduled area and Bonai Sub-division is one of the Sub-divisions and declared T.S.P. area of the district.

Location:

    The Bonai Integrated Tribal Development Project was grounded during the year 1974 with its head quarters at Bonaigarh Sadar (Sub-Dvnl/ Block Hd.qr.) in the district of Sundargarh. It was converted into Integrated Tribal Development Agency in the year 1979 being registered under the Societies Registration Act vide Registration No.15055/ 1899 of 1978-79. The office stands quite adjacent to Sub-Collector's office, Tehsil Office, Sub-Treasury Office and M.I. Office.

Area:

    The area of this ITDA (3356.64 sq.Kms) is co-terminus with the Bonai Revenue Sub-division consisting of 4 blocks namely, Bonaigarh, Gurundia, Lahunipara and Koira all being in rural area.It lies between 84 O 30' E and 25 O 25' E longitude and beween 21 O 35' N and 22 O 5' N latitude respectively and is flanked by the Districts of Deogarh and Angul in the south and South-east, the District of Keonjhar in the east and Singhbhum Disrtrict of Jharkhand in the north, and the Sub-Divisions of Panposh and Sundargarh Sadar in the west.

Topography:

    The south-east portion is covered with forest-clad hills intersected by gargoes and passes in the narrow valleys of river Brahmani and its tributaries. The area is criss-crossed by many hill streams. The east and west of Brahmani valley are flanked by high ranges principal among which are Mankadnacha (3639 ft.), Chhelitoka (3308 ft.) and Bichakani (2964 ft). There is extensive iron ore deposits in Bichakani hill which has acquired importance on account of its yield of millions of tons of iron ore for use in Rourkela Steel Plant (under Panposh Sub-Division) situated hardly at a distance of 100 kms from the Barsuan quarries. The total forest area constitutes 51% to the total ITDA area. There is good vegetative growth throughout the forest area.

Natural Resources:

a) Soil: The soil of this ITDA comes under the red soil group. It is of laterite origin. In some areas, it is highly black cotton. In most of the area, the terrain is rocky.

b) Minerals: There is an extensive iron ore deposit in Bichakani hill.

c) Climate: The climate of the project area is very peculiar characterised by a very hot dry summer and very cold in winter. The monsoon breaks during middle part of June and continues till end of October.

d) Rainfall: The rainfall with an annual average of 1200 mm is fairly uniform in the area. About 85% of the annual rainfall is received during the monsoon months from June to September; July experiencing usually the highest rainfall. There are occasional showers from February to May.

e) Temperature: The nights become cooler from October and in November; there is a drop in temperature both at day and at night. December is the coldest month of the year with the mean daily maximum temperature covering around 30 O Centigrade and the mean daily minimum temperature fluctuates between 10 O to 12 O Centigrade. The mercury thread sometime due to cold wave reaches as low as 40 C or 50 C.

f) Demographic Profile:

Human Resources: As per census data 1991 the total population of the following:

(i) Sundargarh District:

ST: 798481
SC: 188157
General: 636979
Total: 1573617

(ii) ITDA Project Area (Rural):
ST: 163142
SC: 17536
General: 62510
Total: 243188

Main tribes:

    The various tribes inhabiting the area are Bhuyan, Munda, Kisan, Oraon, Ganda, Mundari, Kolha, Kharia, Bhumij, Ho etc. The Bhuyans (Both pori or hill bhuyans and plain Bhuyans) are said to be the original inhabitants of the area while Kolha, Kisan, Munda, Oraon etc. are the migrants. Among the Bhuyan tribe, Pouri or hill Bhuyans form the majority.

Labour Force:

    The working age group in the project area constitutes about 47 % of the total population of the Sub-division.

5. Allocation of business:

    The ITDA is usually implementing two schemes namely (1) Income Generating Schemes, (2) Infrastructure Development Scheme, for socio-economic and all round development of the tribals of this ITDA area as per Annual action plan of the year.

a) Income Generating Schemes: This scheme is designed as sectoral programmes to create or generate income of the tribals. The basic schemes are:
(a) Bankable I.G.Schemes
(b) Non Bankable I.G. Schemes

    Under Bankable I.G. schemes as per the IRD pattern read with SGSY style and with the approved unit cost, schemes were contemplated by the NABARD guidelines. Most of the schemes are Bullock finance, Vegetable cultivation, Diesel pump sets, Dug wells, Dairy unit, Poultry unit, Net and Boat and ISB (Industry service and Business) schemes. In this scheme, subsidy and loan is fifty percent each- financed by Financial Institution. In short, individual families were assisted. However, this scheme is now not operational as Group Finance as per SGSY guideline has taken its place.

    Similarly under Non-bankable schemes, Agriculture and Horticulture, Soil Conservation, Pisciculture, Minor Irrigation, Training and Animal husbandry are implemented. The schemes are fully subsidized with maximum of Rs.10,000/- per family.

b) Infrastructure Development Scheme: Under this item, all developmental works such as construction of School and Hostel building, repair of educational institutions, CD work, Drinking water wells, and electrification of tribal bastis etc. which are incidental to IG schemes are taken up.

6. Duties to be performed to achieve the mission:

a) Agriculture:

    Agriculture is the primary means of livelihood of the tribal people of this area. 78% of the total workers depend solely on agriculture. They consider it more stable, independent and regular than the allied activities. In view of uneconomic holdings and undulating nature of terrains, productivity is very low. It is a mode of living than an income-earning proposition. The agricultural income of the tribal is not that secure due to the fact that their techniques are elementary. Agriculture is exposed to the vagaries of nature and the modern method of protecting crops against nature's caprices and destruction by insects, pests and wild animals are not known to them. Due to geographical condition and traditional method of cultivation, the average yield is low. Second crop is unthinkable without assured irrigation facility. In the tribal villages, the house-holds live spread apart in hamlets rendering contacts by extension workers difficult.

    The area has limited irrigation facilities. Many small perennial streams however flow which can be harnessed for Khariff as well as Rabi crops. During the years, attempts have been made to tap rain water through Water harvesting Structures, Diversion weirs but much remains to be done in this regard.

    The main crops grown are paddy in the plain land and millets, Nizer on the slopes. Mustard, Castor, til, pulses, maize and other vegetables are grown in small patches close to village habitations. Despite of extension efforts over the past years, the standard of agriculture in the area has not progressed to the desired extent. Generally, long duration varieties of crops are grown in the hope of better yields. PODU (Shifting Cultivation) is still practiced in hill slopes. Very small patches are cropped during Rabi. Although there has been comparatively more use of fertilizer, yet the intake is negligible.

Steps taken are:

(i) Developing irrigation facilities like WHS, Diversion Weirs, Lift Points etc.;
(ii) Providing education and training facilities to tribal farmers;
(iii) Rain-water management sponsoring early maturing high yielding varieties;
(iv) Introducing new crops and varieties suited to adverse weather conditions with high return;
(v) Adopting correct agronomical practices;
(vi) Supply of agril. equipments, Sprinklers etc.

b) Horticulture:

     The area has got wide prospects for vegetable cultivation. It is regarded as most profitable which will bring very attractive income for the tribals. This apart another useful programme in which the tribals will be interested is backyard plantation. As it is, the tribals grow jack-fruit, mango, papaya etc. in their backyard and it has been observed that the trees are looked after more or less properly. The quality of the trees and manure used by them however are not of the requisite standard. If better quality of planting materials could be made available to them coupled with appropriate extension measures, the tribal house holds will be capable of producing adequate quantities of fruits which would augment their income to a great extent.

     To support this Endeavour ITDA has encouraged Tribal youth in 35 GP's to raise G.P. level nurseries in recent past. The main Horticultural activities for STs are:

(i) Vegetable cultivation
(ii) Mushroom cultivation
(iii) Raising of Veg. Seedlings
(iv) Nursery and grafting of fruit and trees
(v) Plantation (Fruit bearing)
(vi) Off season Veg. Cultivation
(vii) Supply of minikits to the tribals

c) Irrigation:

     Bonai ITDA area has limited irrigation facilities. Although the rainfall is adequate for a fairly good khariff crop, its erratic distribution often renders the crop risky. The land surface being undulating, most of the rain water is lost as run off. The strategy, therefore, should go for rain water management besides other agronomical and crop-husbandry practices. Irrigation projects like W.H.S., Diversion weirs, Lift Points etc. are given priority besides extending assistance for Dug-wells, Pump sets, sprinklers etc. There is scope for improving the potential already available from Kuradhi Medium Irrigation Project having ayacut area of 8170 acres distributed over 22 villages of Lahunipara and Koira Blocks.

d) Sericulture:

    Tassar silk-worm rearing is a traditional occupation of a section of the tribals of this area. These tribal rearers are not in a position to harvest more than one crop of cocoons in a year due to poor financial condition. To overcome this difficulty standing on the way of silk-worm rearing, co-operativization of tassar tribal rearers, supply of quality silk-worm eggs departmentally and through established co-op. societies etc. are given priority to ensure that the tribals take up 2 to 3 crops in a year. To increase their income, they are imparted training in reeling, spinning and weaving. Marketing of Tassar cocoons, yarn and the products are taken care of by the Tassar Marketing Co-Op. Societies. ITDA has also extended finance (Revolving Fund) for strengthening these Co-Op. Societies run by the Sericulture Deptt.

e) Financial Institution:

    In addition to the district central co-operative Banks & CARD Bank, there are a good number of commercial Banks with rural branches which contribute in development and growth of income of tribals of the ITDA area. The different Branches are as follows:

(i) SBI, Bonaigarh
(ii) SBI, Tikayatpali
(iii) SBI, Jarda
(iv) SBI, Gurundia
(v) SBI, Lahunipara
(vi) UBI, Ulsurei
(vii) UBI, Barsuan
(viii) UBI, Tensa
(ix) SBI, Koira
(x) CBI, Bimlagarh
(xi) B.O.I., Mhuldiha
(xii) P.N.B., Banki
(xiii) C.B.I., Fuljhar
(xiv) BAGB, Sarsara
(xv) BAGB, Khuntgaon
(xvi) BAGB, Birkera

The benefit extended by the Govt. is reaching to the tribals as and when required.

f) Training of Tribal:

    Self employment to the educated unemployed tribal youth through different trainings such as Skill Development through Electrician and Electronics training, Training in Driving , Training in Computer, Bamboo Craft training, Stone-carving training, Dress-making training are taken up in the area to disseminate the knowledge and ideas in the rural areas.

g) Rural Water Supply and Sanitation:

    Water supply and sanitation is one of most important item of the schemes implemented in ITDA Project area. This ITDA is taking up drinking water supply in project area as part of basic amenities to tribals. Also drinking water supply at almost all educational Institutions which cater to the needs of the educational institutions has been taken up.

h) Communication:

    Communication facilities are extremely inadequate in Bonai ITDA area and such inadequacy is linked up with various other bottlenecks which stand in the way of socio-economic development of the tribals. Hence, its improvement has been given high priority.

i) Tribal Women:

    The Scheduled Tribe women in Bonai ITDA area constitute nearly 50 % of the total tribal population. They are the most neglected section of the society. These tribal women are burdened with multifarious responsibilities. Apart from being engaged in domestic activities like rearing of children, cooking etc., they play a major role in economic activities like Agril. activities, collection of forest produce including firewood and in marketing their surplus produce. But, they are mostly underfed and suffer from malnutrition. In the economic sphere, they are not treated as equal to men and always receive fewer wages than their male counterparts for the same type of work.

    For offering better standard of living and to generate substantial income, plan has been prepared and special emphasis has been given for tribal women.

j) Education:

    For rapid development of tribals, it is required that they inculcate a sense of urgency and involvement in various plans and programs of Govt. Educational development can ensure bringing a sizeable population to the mainstream of national consciousness. It has always been stressed that there should be expansion of educational facilities in tribal areas both by Education Deptt. as well as by the ST & SC Dev. Deptt.. Besides the institutions run by the Education Deptt., High Schools, Ashram Schools, Residential Sevashrams, Sevashram are run by the ST & SC Dev. Deptt. The students are provided with reading and writing materials, clothing and stipend to meet the expenses of food. These provisions have attracted a large no. of tribal boys and girls. The educational institutions run by the ST & SC Dev. Deptt. are as follows:

Sl. No.	Name of the School (Location)	Block
1	2	3
1	Boys High School at Jamudarh	Gurundia
2	Boys High School at Fuljhar	Lahunipara
3	Boys High School at Gopna	Koira
4	Boys High School at Dengula	Koira
5	Girls High Schools at Gurundia	Gurundia
6	Girls High Schools at Ulsurei	Lahunipara
7	Ashram School at Jodabandha	Gurundia
8	Ashram School at Soyamba	Koira
9	Residential Sevashram at Budhabhuin	Lahunipara
10	Residential Sevashram at Daleisara	Lahunipara

    This apart, there are 34 Sevashrams and 35 Primary School Hostels and one Model School running under ST & SC Dev. Deptt.

7. Details of Service rendered:

    Since inception of ITDA all out efforts have been made for the over all development of the tribal people of this ITDA in general and the poverty-stricken ST families in particular.

a) ST families have been assisted under the Poverty alleviation Bankable schemes and under non-bankable schemes. Besides this, Dug wells, Bullocks and Bullock-carts etc. have also been provided to BPL families to help them to improve their agricultural income.

b) 35 Primary School Hostels have been functioning rendering Hostel facilities to 1400 boarders each year. Their fooding, lodging, dress, toiletries, sanitation are taken care of by the ITDA.

c) Each year repairing work of school & Hostel buildings (both boys and girls) is taken up for the safety, security and comfort of the students. New school buildings and Hostel buildings have been constructed; water supplies have been made in several schools and Hostels.

d) Several Big projects have been completed under Irrigation, Road & Communications Sectors. The Irrigation sector comprises of Check Dam, Diversion Weir, Water Harvesting structures and Sprinkler Irrigation System.

e) Under the SCA to TSP scheme, training programmes have been undertaken and hundreds of ST youth both Boys and Girls have been trained under different trades like, typing, Computer, Sewing/ Dress making, Driving-cum-Mechanic/ Auto-electrical and Electronics etc. These youth have been trained in several institutes like; ITI, Rourkela/ Cuttack. Some of these trained youth have already got employment. Similarly, 50 women have been trained in Bamboo crafts. At present as many as 1200 ST youth/SHG members are in the process of training which will be over after 6 months.

f) A no. of villages have been electrified through WESCO during the past few years and several villages are earmarked for electrification during the coming years.

g) Under Agriculture & Horticulture sector, a number of new and improved varieties of seeds have been introduced through demonstration, seed multiplication programme and improving quality of seeds to raise the production and productivity.

h) Art, Culture and Celebration of tribal functions are promoted by sponsoring them to participate in several state/ National level programmes.

8. Citizens interaction:

    The office of the Project Administrator, ITDA, Bonai is accessible to all the Indian citizens and especially for those who derive socio-economic benefits through different programmes implemented in this office. A Meeting-cum-Training hall is constructed near Rev. I.B. for conducting meetings with the beneficiaries and for making direct interaction with the tribal people. All Saturday morning hours are earmarked for hearing public grievance by the P.A. ITDA.

9. Postal Address of the main office, attached/subordinate office/field units etc.:

Postal address of the Main Office:

Office of the Project Administrator,
Integrated Tribal Development Agency (I.T.D.A), Bonai,
At/Po: Bonaigarh,
Pin: 770038
Dist: Sundargarh

This office has no attached/ sub-ordinate/field units etc.

10. Map of Office location:

11. Working hours both for office and public:

    The working hours both for office and public is 10 .00 AM to 5.00 PM.

12. Public interaction, if any:

    This is a public office and people interact freely with staff & officers for obtaining information. The member of the Project level Committee interacts with the staff & Officers as and when required. However, the PLC meeting is the actual forum to take decisions as regards different developmental activities. All informations are given to the members for review, discussion and for taking definitive action.

13. Grievance Redress Mechanism:

    Any person with correct identification may put forth/ ask his/ her grievance in black and white to the competent authority i.e. Special Officer or P.A. ITDA or Chairperson, ITDA (Collector, Sundargarh).

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Powers				Duties attached
		Administrative	Financial	Statutory	Others
1	2	3	4	5	6	7
1	Project Administrator, ITDA, Bonai	Administrative head, Supervision & Sanction of funds allotments, Administrative approval of projects	Drawing & Disbursement Officer, Admn. approval up to 10.00 lakh	Disciplinary Authority	Magisterial powers delegated by Govt.	Duties assigned for TSP area development
2	Special Officer	Assist the P.A. ITDA in supervision & monitoring of Dev. programmes	As delegated by the P.A. ITDA	-	-	Inspection of Training Instns./ PSH/ AS/ SS / RS/ EMRS/ High Schools/ Tribal Hostel etc.
3	ADWO	Assist the P.A. ITDA in supervision & monitoring of Dev. programmes	As delegated by the P.A. ITDA			Inspection of Training Instns./ PSH/ AS/ SS / RS/ EMRS/ High Schools/ Tribal Hostel etc.
3.	Asst. Executive Engineer	Monitoring & Supervision & Execution of Dev. works	Tech. sanction up to 10.00 lakh	Check Measurement	-	Tech. sanction up to 10.00 lakh
4	Project Manager	Monitoring & execution of Agril. & Livelihood works	-	-	As entrusted to by PA	Preparation of Livelihood/agriculture scheme
5	Asst. Engineer	Supervision of Dev. works		Measurement of Dev. works	-	Measuring of works/ preparation of Plan estimates
6	Asst. Engineer	Supervision of Dev. works		Measurement of Dev. works	-	Measuring of works/ preparation of Plan estimates
7	Section Officer	Supervision of day to day office works	To check the cash Book	-	As prescribed in Record Manual and competent authority	Assembly questions/ Audit & PLC files
8	Senior Stenographer (Now working at Sub-Collector Office Bonai)	Confidential section	-	-	-	Duties assigned by the P.A. ACR/ CCRs

Sl. No.	Designation	Powers				Duties attached
		Administrative	Financial	Statutory	Others
1	2	3	4	5	6	7
10	Senior Clerk	Cash/ Accounts	-	-	-	Maintenance of Cash Books / Checking of work bills/ UC/ Vehicle
11	Senior Clerk	Development/ Works Stock and store/ Education	-	-	-	Also NFFWP & RSVY
12	Junior Clerk	Establishment & Miscellaneous including Training & Grain Bank	-	-	-	Estt. & Office stock & Store
13	Temporary Driver	Driving the Office jeep	-	-	-	Maintenance of Vehicle
14	Peon	-	-	-	-	To discharge the duties assigned by the P.A. / S.O/ A.E.
15	Peon	-	-	-	-
16	Peon	-	-	-	-
17	Peon	-	-	-	-
18	Peon	-	-	-	-
19	Chowkidar	Guarding Office

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

    The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

    The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Flow Process Chart for issue of Food Card:

Sl. No.	Activity	Level of Action	Time frame
1	2	3	4
1	Financial assistance to unemployed ST youth through schedule Banks in different trades like Stationary shop, Grocery, Bicycle mart, cultivation etc.	After preparation of Annual Action Plan, and on approval of PLC, proposals are called for from the concerned BDOs, then projects are verified by the P.A. ITDA/S.O. and the amount required is placed with the Scheduled Banks to finance the beneficiaries Flow Process- WEO-BDO- P.A. ITDA-Banker Beneficiary.	6 months
2	Training Programme for ST candidates in the trade of Computer, Motor Mechanic, Driving, electronics, Electrical, dress making, Bamboo crafts, Backyard poultry, Fishery, Sericulture etc.	Identification of candidates is made by the BDOs of the Blocks, Selected by the PA, ITDA, and sent to concerned Vocational Trg.Institutes (both Govt. & private for undergoing training.) Flow Process - BDO-P.A. ITDA-Institute-Candidate	1 month
3	Assistance to Tribal farmers for improvement on Agriculture/ Horticulture/ Soil conservation/ Forestry & Irrigation activities.	On approval in the PLC, the beneficiaries' selection is made by the BDOs, the field functionaries verify the feasibility and recommend for execution of the programme. Flow Process- BDO- P.A.-Field Functionaries- Beneficiaries	1 month
4	Development work (Engineering) Construction of Check dam, WHS, Diversion weirs, Culverts, School building, Bridges, Roads, Hostel Buildings, Water supply to Hostel, Electrification etc.	Proposals received from Blocks/ elected members.     Proposals are approved in the PLC and executed as per the feasibility and done departmentally, through tender and with the help of line Dept., like OAIC, OLIC, WESCO, RD, MI, Irrigation, PWD, and IDCO. Flow Process- BDO/ Panchayat Samiti-PA, ITDA-PLC- A.E. of ITDA and Engineers of line Deptt.	1 month

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Illustration:

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	50 letters per day
2	Dispatch of letter	30 - 40 letters per day	Registered dak including entry in messenger book
3	Typing job	20 pages per day
4	Distribution of Cooks' salary	5-7 days	Preparation of bill, presentation in Treasury and drawl disbursement
5	Preparation MPR	All MPRs relating to different seats a day or two
6	Submission of UC	2-3 Ucs per day	Incl. details of expenditure
7	Disposal of files	All files presented to the officers and disposed within a day or two
8	Assembly Question	The same day it is presented to the HC/ Officer
9	Urgent/ Immediate letters	Two to three days
10	Salary of the staff	Bills are prepared and presented to the Treasury Within a day or two
11	Distribution of pre-matric scholarship	Drawn and disbursed in the same month

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

List of regulations, instructions, manuals and records:

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the contents	Reference No. if any	Price in case of priced publications
1	2	3	4	5
1	Odisha Govt. Servants Conduct Rules, 1959			2.75
2	Odisha C.C.A. Rules, 1962			3.00
3	G.P.F. Rules			1.35
4	Odisha Service Code			5.55
5	Odisha T.A. Rules			4.55
6	Odisha C.C.A. Rules, 1962			4.00
7	Odisha Acts & Regulations, 1968			2.50
8	Manual of Odisha Scheduled Area (Transfer of Immovable Property by STs) Reg., 1956			2.70
9	Report of Study Team on implementation of Tribal Dev. schemes
10	Report on Industrial & elite sector in Tribal area
11	Annual Administration Report, 1975-76
12	Report of Study team on Credit & marketing in tribal area during Medium Term Plan
13	Report of Study team on agril. & allied sector in tribal area during Medium Term Plan
14	Report of Study team on infrastructure in tribal area during Medium Term Plan
15	Resolution along with Odisha Legal Aid to the Poor Rules, 1956
16	Odisha Treasury Code, Volume-I			9.35
17	Laws relating to SCs and STs in Odisha			8.00
18	Odisha Money Lenders' Act, 1939			8.00
19	Laws relating to SCs and STs in Odisha, 1983 Edition			19.00
20	Guide to House Building	About house building by A.B. Mohanty		408.75
21	Weaker Sections - Poverty & Development	By B. Sahu		101.75

 

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the contents	Reference No. if any	Price in case of priced publications
1	2	3	4	5
22	Adibasi Bhasa
23	Manual of Odisha Service Rules, 1988			200.00
24	Odisha SC & ST Manual			251.00
25	Kui Grammar			3.00
26	District Statistical hand Book, 1990-91			20.00
27	Manual of Odisha Service Rules (5th Edition)			500.00
28	O.G.F.R. Vol. I & II			150.00
29	Gandhibadara Prasanga katha			60.00
30	Odisha Service Code	By Mohendra Ku. Das		250.00
31	O.P.W.D. Code (Vol. I & II)			225.00
32	GPF Rules			50.00
33	CCA Rules			75.00
34	Odisha Pension Rules			90.00
35	Master Guide to Govt. Servants			250.00
36	Compilation of DA with Ready reckoned			75.00
37	Reservation Laws in Odisha SC & ST			75.00
38	Odisha Sarakari Seva Samhita (Oriya)			285.00
39	Odisha Educational Manual			350.00
40	Master Guide to Odisha Service Code			325.00
41	Entitlement & Representation of Govt. Servants			260.00
42	Panchayat Laws in Odisha			290.00

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

A statement of the categories of documents held:

Sl. No.	Name of Record	Details of information available	Unit/ Section where available	Retention period
1	2	3	4	5
1	Case Record	Details of works	Engineering	Permanent records
2	Work Register	Up to date expenditure	-do-	-do-
3	Measurement book	Details of measurement of works	-do-	-do-
4	EMD Register	Details of security deposit	Accounts	-do-
5	Tender Register	Details of Tender call	Dev. Section	-do-
6	NFFW Register	Details of food grains on dev. works	Dev. Section	-do-
7	General Stock and Store Register	Office Stocks	Stock & store Section/Edn. Sec.	-do-
8	Consumable Goods Stock Register	Consumable goods	-do-	-do-
9	Stationery Register	Office Stationery	-do-	-do-
10	TRW Stock Register	Supply of School articles	Education	-do-
11	Register on Forms	Printing forms	-do-	-do-
12	Agril. Stock Register	Stocks on Agril inputs	Agriculture section	-do-
13	Training Register	Name of trainees etc.	Misc. Section	-do-
14	Stock Register (Rice)	Receipt & Issue of rice for NFFWP work	Dev. Section	-do-
15	Cash Book, NFFWP	Details of Expenditure on NFFWP	Accounts/ Cashier	-do-
16	Cash Book, MP/ MLA LAD	Details of expenditure on MP/ MLA LAD works	-do-	-do-
17	Agency Cash Book	Details of expenditure on ITDA grants (Schemes)	-do-	-do-
18	Govt. Cash Book	Details of expenditure on ITDA/ establishment	-do-	-do-
19	GF relating to Circulars on Dev. Section	Circulars and orders	Dev. Section	-do-
20	Advance Ledger	Details of advance given	Accountant	-do-
21	Bank Cheque Register	Details of Issue of cheques	-do-	-do-
22	PL Account Register	Details of PL Account	-do-	-do-
23	Bank Account Register	Details of Bank transaction	-do-	-do-

Sl. No.	Name of Record	Details of information available	Unit/ Section where available	Retention period
1	2	3	4	5
24	Grant in Aid Register	Details of grants received	-do-	-do-
25	GF relating to Circulars concerning Edn.	Circulars and orders	Education	-do-
26	Work Contingency Register	Details ofWork Contingency	Accountant	-do-
27	Cook Salary Register	Details of Cooks salary	Education	-do-
28	GF of allotment & sanction orders of Edn.	Circulars, Orders	Education	-do-
29	Pay Acquittance Register	Details of Pay of ITDA estt.	Estt. Section	-do-
30	T.A. Register	Details of T.A.	-do-	-do-
31	Increment Register	Details of increment of staff	-do-	-do-
32	PMS Register	Details of PMS	Education	-do-
33	Register of allotment under Edn.	Allotment orders	Education	-do-
34	GF concerning circulars & orders	Circulars and orders	Head Clerk	-do-
35	CL Register	Details of Casual leave	Estt.	-do-
36	GF concerning circulars & orders	Circulars and orders	Statistics	-do-
37	Utilization Certificate Register	Details of U.C. submitted	Accountant	-do-
38	Order Book Register	Details of Office orders	Head Clerk	-do-
39	Index Register	Details of Index of files alloted	Head Clerk	-do-
40	Assembly Question Register	Details of Assembly questions replied	Head Clerk	-do-
41	Log Book of Vehicle	Details of tours performed	Accounts Cashier	-do-
42	Log Book	Details of letters received & disposed	All DAs	-do-
43	Guard file for Circular & Orders on Estt. Matters	Important circulars & orders	Estt. Section	-do-
44	Guard file on Allotment of funds	Important circulars & orders	Accounts/ Cashier	-do-
45	Guard file on G.I.A.	Important circulars & orders	Accounts/ Cashier	-do-
46	Guard file on Pre-matric scholarship	Important circulars & orders	Education Section	-do-
47	Guard file on School contingencies	Important circulars & orders	Education section	-do-
48	Guard file on Inspection of Higher Officers	Important circulars & orders	Estt. Section	-do-
49	Guard file on Inspection of P.A. ITDA, Bonai	Important circulars & orders	Estt. Section	-do-

Sl. No.	Name of Record	Details of information available	Unit/ Section where available	Retention period
1	2	3	4	5
49	Guard file on Inspection of P.A. ITDA, Bonai	Important circulars & orders	Estt. Section	-do-
50	Register of letters Received	Details of letters Received	Issue & Despatch	Permanent record
51	Register of letters Issued	Details of letters Issued	Issue & Despatch	-do-
52	Register of Regd. letters received	Details of Regd. letters received	Head Clerk	-do-
53	Register of Report & Returns	Details of Reports & Returns	Head Clerk	-do-
54	Stamp Account Register	Details of Stamp account	Issue & Despatch	-do-
55	Bill Register	Details of Bills submitted	Establishment	-do-
56	Book of Drawal	Details of drawal of bills	Establishment	-do-
57	Service Book Register	Details of Service Books maintained	Establishment	-do-
58	Attendance Register	Details of staff attendance	Head Clerk	-do-
59	PLC Register	Attendance of Members	Head Clerk	-do-
60	Register concerning Right to Infn. Act	Regarding disposal of applications	Head Clerk-cum-APIO	-do-
61	Cash Book concerning Infn. Act	Regarding receipt of application fees	Head Clerk-cum-APIO	-do-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

List of regulations, instructions, manuals and records:

Sl. No.	Name and Address of the Consultative committees	Constitution of the Committee/ body	Role and Responsibility	Frequency of meetings
1	2	3	4	5
1	Project Level Committee & Governing Body (PLC & GB)	Collector - Chairman	a. All the activities of ITDA are discussed and approved in this Body as per Govt. instructions from time to time. b. Schemes to be implemented and the modalities of execution etc. are approved in this body. c. Financial allocation reallocation and Financial & physical target are fixed by this body as per Guide lines. d. Annual Action Plan of the year with all schemes and activities are approved by this body.	Quarterly
		Chairman of Panchayat Samities - Members
		MLAs (local) - Member
		M.Ps - Member
		Rep. of SSD - Member
		P.A. ITDA - Member Secretary

    Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

    Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

List of boards, councils, committees etc.:

Sl. No.	Name and address of the body	Main Functions of the body	Constitution of the body	Date of Constitution
1	2	3	4	5
1	Project Level Committee & Governing Body (PLC & GB )	a. All the activities of ITDA are discussed and approved in this Body as per Govt. instructions from time to time. b. Schemes to be implemented and the modalities of execution etc. are approved in this body. c. Financial allocation reallocation and Financial & physical target are fixed by this body as per Guide lines. d. Annual Action Plan of the year with all schemes and activities are approved by this body.	1. Collector - Chairman 2. Chairman of Panchayat Samities - Members 3. MLAs (local)- Member 4. M.Ps - Member 5. Rep. of SSD- Member 6. P.A. ITDA - Member, Secretary	14.11.75

 

Date up to which valid	Whether Meetings open to public	Whether Minutes Accessible to Public	Frequency of Meetings	Remarks
6	7	8	9	10
Till the organization is in operation and as per the Govt. directives	Yes	Yes	Quarterly	-

Please attach copies of detailed notification/ orders for their constitutions.

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Residence No.	Email
1	2	3	4	5	6
1	Shri Swadeep Kumar Toppo, OAS(SB)	Project Administrator	06626-244429		itdabni@od.gov.in
2	Post Vacate	Special Officer	244429		itdabni@od.gov.in
3	Post Vacate	Asst. Executive Engineer	244429		itdabni@od.gov.in
4	Shri Babulal Majhi, OWS	A.D.W.O.	244429		itdabni@od.gov.in
5	Post Vacate	Asst. Engg.	244429		itdabni@od.gov.in
6	Post Vacate	Asst. Engg.	244429		itdabni@od.gov.in
7	Shri Ramakanta Mahananda	Junior Engg.	244429		itdabni@od.gov.in
8	Shri Basanta Kumar Nayak	Junior Engg.	244429		itdabni@od.gov.in
9	Shri Khita Kua	Section Officer	244429		itdabni@od.gov.in
10	Shri Durga Charan Sahoo	SRA	244429		itdabni@od.gov.in
11	Shri Bijay Kumar Tanty	SRA	244429		itdabni@od.gov.in
12	Shri Paresh Kumar Sahu	JRA	244429		itdabni@od.gov.in
13	Sri Braja Kishore Nandi	DEO (Contractual)	244429		itdabni@od.gov.in
14	Post Vacate	Driver	244429		itdabni@od.gov.in
15	Post Vacate	Peon	244429		itdabni@od.gov.in
16	Post Vacate	Peon	244429		itdabni@od.gov.in
17	Post Vacate	Peon	244429		itdabni@od.gov.in
18	Sri Kamdev Pandey	Peon	244429		itdabni@od.gov.in
19	Post Vacate	Peon, Night watcher	244429		itdabni@od.gov.in
20	Shri Minaketan Naik	Project Manager	244429		itdabni@od.gov.in
21	Shri Kiran Kumar Dash	Subject Matter Specialist (Agri./ Horti)	244429		itdabni@od.gov.in
22	Shri Purna Chandra Mantry	Subject Matter Specialist (SM & IB)	244429		itdabni@od.gov.in
23	Shri Anuj Sundar Patel	Technical Expert (MGNREGS)	244429		itdabni@od.gov.in
24	Shri Ashis Kumar Sahu	MGNREGA Assistant	244429		itdabni@od.gov.in
25	Mrs. Sucheta Tripathy	MGNREGA Assistant	244429		itdabni@od.gov.in

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale	Monthly Remuneration
1	2	3	4	5
1	Sri Swadeep Kumar Toppo, OAS-I (SB)	Project Administrator
2	Post Vacant	Special Officer
3	Post Vacant	Asst. Executive Engineer
4	Post Vacant	Asst. Engineer
5	Sri Ramakanta Mahananda	Junior Engineer
6	Post Vacate	Junior Engineer		-
7	Sri Khita Kua	Section Officer
8	Sri Dharamdas Lakra	Senior Stenographer
9	Post Vacant	Statistical Asst.		-
10	Sri Bijay Tanty	Senior Revenue Asst.
11	Smt. Salma Khatun	Senior Revenue Asst.
12	Sri Paresh Kumar Sahu	Junior  Revenue Asst.
13	Sri Braja Kishore Nandi	DEO (Contractual)	-	18500/- p.m.
14	Post Vacant	Driver	-
15	Sri Kamdev Pandey	Peon
16	Post Vacant	Peon		-
17	Post Vacant	Peon		-
18	Post Vacant	Peon		-
19	Post Vacant	Peon, Night watcher
20	Sri Minaketan Naik	Project Manager (Contractual)		45000/-
21	Sri Kiran Dash	Subject Matter specialist (Contractual)		45000/-
22	Sri Purna Chandra Mantry	Subject Matter specialist (Contractual)		45000/-
23	Sri Anuj Sundar Patel	T.E.
24	Sri Ashis Kumar Sahu	MGNREGS Assistant
25	Smt. Sucheta Tripathy	MGNREGS Assistant

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Plan budget:

Sl No.	Name of the plan scheme	Activities to be under taken	Date of commencement	Expected date for completion	Amount sanctioned (Rs in lakh)	Amount disbursed/ spent (Rs in lakh)
1	2	3	4	5	6	7
1	State Plan 2018-19	Const of School & Hostel Building	01.04.2018	31.03.2021	113.44	110.11
2	State Plan 2019-20	Const of School & Hostel Building	01.04.2019	31.03.2021	197.54	10.00
3	Non Plan 2018-19	Repair & Maintenance of chool & Hostel Building	01.04.2018	31.03.2021	155.00	155.00
4	Non Plan 2019-20	Repair & Maintenance of chool & Hostel Building	01.04.2019	31.03.2022	31.10	31.10
5	Article 275(1) 2018-19	Const of Community Centre, School Building, CDs etc	01.04.2018	31.03.2021	678.25	488.00
6	Article 275(1) 2019-20	Const of Community Centre, School Building, CDs etc	01.04.2019	31.03.2022	576.50	125.00
7	Article 275(1) 2020-21	Const of Community Centre, School Building, CDs etc	01.04.2020	31.03.2022	0.00	0.00
8	SCA to TSS 2018-19	Training, Irrigation & Electrification	01.04.2018	31.03.2021	502.66	366.35
9	SCA to TSS 2019-20	Training, Irrigation & Electrification	01.04.2019	31.03.2022	76.00	70.00
10	SCA to TSS 2020-21	Training, Irrigation & Electrification	01.04.2020	31.03.2022	0.00	0.00
11	WODC 2019-20	Installation of Solar LED, Const of CC Building,Addl class room etc	01.04.2019	31.03.2021	50.00	38.00
12	WODC 2020-21	Installation of Solar LED, Const of CC Building,Addl class room etc	01.04.2020	31.03.2021	28.00	28.00

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

This Programme has been discontinued with effect from April, 2004.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Information available in Office

Note: Creation of database and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions, licenses etc.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Details of information:

Sl. No.	Activities for which electronic data available	Nature of Information Available	Can it be shared with public	Is it available on website or is being used as backend database
1	2	3	4	5
1	Monthly Progress Report on ITDA works	Data stored in Computer	Yes	No
2	MPR on NFFWP	Do	Yes	No
3	MPR on RSVY	Do	Yes	No
4	Advance Position	Do	Yes	No
5	List of Schools/PSHs	Do	Yes	No
6	5 Years Perspective Plan	Do	Yes	No
7	Governor's Report	Do	Yes	No
8	Guidelines on AAP	Do	Yes	No
9	PLC Meetings (Member's List)	Do	Yes	No
10	Parameters of DM	Do	Yes	No
11	MPR on 20 point programme	Do	Yes	No
12	Establishment forms	Do	Yes	No
13	ACR/ CCR forms	Do	Yes	No

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Facilities available for obtaining information:

Sl. No.	Facility available	Nature of Information Available	Working hours
1	2	3	4
1	Information counter	No
2	Website	No
3	Library	Information relating to Accounts, Rules, Decisions	9.30 AM to 5.30 PM
4	Notice board	Tender Notice, Auction notice, General information relating to works & functions of the ITDA, Bonai	9.30 AM to 5.30 PM
5	On request/ requisition	As per norms- Any separate information relating to the works & functions of ITDA, Bonai	9.30 AM to 5.30 PM

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officers(PIO):

Sl. No.	Name	Designation	Office Ph. No.	E-mail address	Postal address	Demarcation of Area/ Activities, if more than one PIO is there
1	2	3	4	5	6	7
1	Sri Babulal Majhi (PIO)	A.D.W.O.	06626-244429	itdabni@nic.in	Office of the P.A., ITDA, Bonai, At/P.O: Bonaigarh, Dist: Sundargarh, Odisha Pin- 770038	-

Assistant Public Information Officers(APIO):

Sl. No.	Name	Designation	Office Ph. No.	E-mail address	Postal address
1	2	3	4	5	6
1	Sri Khita Kua	Section Officer	06626-244429	itdabni@nic.in	Office of the P.A., ITDA, Bonai, At/P.O: Bonaigarh, Dist: Sundargarh, Odisha Pin- 770038

First Appellate Authority(FAA):

Sl. No.	Name	Designation	Office Ph. No.	Residence No.	E-mail address	Postal address	Demarcation of Area/ Activities, if more than one FAA is there
1	2	3	4		5	6	7
1	Sri Swadeep Kumar Toppo, OAS(SV) (Project Administrator) (FAA)	Project Administrator	06626-244429	06626-244429	itdabni@nic.in	Office of the P.A., ITDA, Bonai, At/P.O: Bonaigarh, Dist: Sundargarh, Odisha Pin- 770038	-

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

    All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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