Sub Collector Office, Bhanjanagar, Ganjam

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) General Administration of the Sub-Division:

     By way of supervising subordinate offices and implementing various Government programme and policies, Bhanjanagar Sub-Divisional office has been treated as a unit administration for effective administration, Law and Order implementation of various progressive revenue legislation, monitoring collection of land revenue implementation of various social welfare measures taken up the Govt., administration of emergent relief in case of natural calamities and to ensure food security to the beneficiaries under targeted P.D S. and making consumer aware of their rights, to encourage the people to save through small savings instruments thereby getting higher rate interest and indirectly helping the state to arrange 100% long term loan assistance against such deposit to enhance the resources of the State.

2) Objective:

     To maintain transparency, law and order with a view to inculcate a spirit of public service and dedication among the subordinate offices and staff under its jurisdiction.

3) Sub-Divisional Office:

     As Sub-Divisional head, this Office was established in the year 1.11.1954 and the first SDO of this Office was Mr. C.B Jain, IAS. This sub division consisting of eight blocks, four Tahasil, five NAC, eight ICDS, eight Police Stations as the administrative Unit. This sub division is having 1143 habitated and un-inhabitated villages. The geographical area of the subdivision spreads over 1044 sq. miles and the total population as per 2001 Census is 984369 (Male-489250, Female-495119), The Scheduled Caste population of this sub division is 177948 and Scheduled Tribe population is 38849 as per Census 2001. This sub-division has a special feature as it has units like Rausikonda, Daha, Harabhangi & Rushikul reservoir project of the district.

4) Allocation of business is in the fallowing order:

i) Revenue Administration
ii) Social Administration
iii) Law & Order
iv) Public distribution system
v) Development
vi) Women & Child development department
vii) Formulation of Plan and programme to tackle natural calamities
viii) Assessment of loss of life, property and mitigation of miseries
ix) Convening Sub-divisional level meeting i.e, S.D.C., Task force, Sub divisional Swastya Samiti, Revenue meeting etc.

5) General administration is a continuous process:

     The officers and staff in the subdivision pursue the mission of public welfare as guided by different statute, Codal provision, instructions, guidelines, rules, regulations as prescribed by Government from time to time.

6) Brief History & Background of its establishment:

     From the inception of the Sub divisional office (now sub collector office) w.e.f. 1.11.1954 this office is rendering services to the general public and to the government as a whole satisfactory.

7) Arrangements for Citizens Interaction/ Public Participation:

     Through the Sub-Collector office is not mostly a public related office. Yet there is citizen interaction in a number of spheres. Now a days public interaction in the office is increasing day by day under various scheme as formulated by Government from time to time & the Sub divisional Grievance cell is being conducted by Collector, Ganjam in every 3rd Saturday of each month.

8) Postal Address of the Office:

At/ Po- Bhanjanagar, Main Office-Sub-Collector office

9) Working hours of the office:

     Working hour both for office and public is 10 A.M. To % P.M. Each working days.

10) Grievance Redress Mechanism:

     There is a public grievance cell in this office and the section head is Revenue Officer. In each Saturday Sub-Collector holds the grievance court in the grievance petition received from public level as well as from Govt. level and from other sources.

11) Organization Chart:

Block:

i) Bhanjanagar, ii) Surada, iii) Buguda, iv) Dharakota, v) Sheragada, vi) Bellaguntha, vii) JN Prasad & viii) Aska

Staff Pattern:

i) Head Clerk, ii) Jr. Steno, iii) Senior Clerk, iv) Junior Clerk, v) Peon, vi) Literate Peon, vii) Gardener-Cum-Sweeper, viii) Daftary, ix) Chowkidar

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Sub-Collector

Powers

Administrative

Sanction of increment of staff grant of CL & EL, Recommendation of transfer and posting, disciplinary action against staff, righting of OCR of subordinate staff, issue of instructions to the Sub-ordinate offices.

Financial

Drawal of Salary of Election, sanction of GPF, SOAP as per provision laid down in OAP Rule-1975 and revised OAP Rule- 1989, Sanction of NFBS assistance- 1995, issue of gift coupons to investors under SSIS Rules-1993. Recovery of Audit objected dues from Govt. servants.

Statutory

SDM as per (RPC- 1973 (new)) ERO as RP Act and Rules- 1950 of 123- Bhanjanagar A/C, 128 Aska A/C & 129- Surada A/C & AERO as RP Act and Rules- 1951 of 19- Aska & 13- Kandhamal P/C, Explosive Act- 1884, maintenance of law & order, Odisha money lending Act- 1939 inquest under 176 IPC. The Cinematography Act 1957 holding of sub divisional court and deals cases under preventive section 97, 107, 109, 110, 144, 145, 133, 147 Cr.P.C.-1973 (1973). Holding Certificate court under Odisha Public demand recovery Act- 1972. Issue of Solvency Certificate to grant of permission U/S 22 of OLR Act and restoration of possession of land of SC/ ST persons U/S 23, 23-A of OLR Act Reg-2-56, Public distribution system essential commodities Act-1955, PDS control order- 2002. Appointment of Agents under standardized agency system, issue of gift coupon to investors as small savings incentive scheme Rules- 1993, Dowery prohibition Act-1961, Panchayat Samiti Act- 1959, Odisha Grama Panchayat Act- 1964, Odisha Grama panchayat Rules, 1968, Odisha Grama Panchayat Election Rules, 1965, OLR 22 & 23-A under Odisha Land reforms Act, 1959, Bonded labour system Act, 1976, Immoral Traffic prevention Act, 1956, Police Act, 1961, Press Registration of books Act, 1867, Prevention cruelty to animal Act, 1989, Wake of Act, 1954, Oath Act, 1969

Others

Conduct meetings- Chairman, Subdivisional task force committee, Sub development committee, Sub divisional health committee, Sub divisional red cross society, Member peripheral development committee, Member rehabilitation advisory committee, Dy. Controller of civil defense, Chairman bench mark valuation committee, First appellate authority of RTI Act-2005

Duties

All sub divisional level officers and staff

2

Designation

Revenue Officer

Powers

Financial

Signing of Bills- Demand No.3-2053-DA-094-other establishment-sub-divisional establishment demand No.5-2047-other financial services-105-promotion of small savings No. 11-2225-Welfare of SC/ ST/ OBC, D. No.-17-2515-ORDP (GP) D. No. 36-2235-Social security & Welfare D. No.5-7610-loans to Govt. servant, D. No.2052-Secretariat- General services - Festival advances, D. No.3451-Secretariate services- Festival- Advances, D. No.11-2251-Secretariate services- Festival advances SC/ ST development, D. No.0005-State provident fund, D. No.3-2245-Range-1-000-other employment generation D. No.3-2053-Honorarium to Rain recording officer, D. No. 1050- Secretariate- General services- 065- Home department D. No. K. Deposit & Advances- Deposits not bearing interest under group insurance scheme- one time refundable deposits. D. No.5-2071-Pension-provisional Pension D. No.050-Suspense-PAC Suspension transaction D. No.5-2047-OFS-promotion of SS-090-Dist establishment, Preparation of Budget and expenditure statement. As a drawing disbursing officer of the office.

Sl. No.

 

2

Designation

Revenue Officer

Powers

Statutory

Maintenance of law & order. Inquest U/s 176 IPC, Holding of executive Magistrate court under preventive sections of 107, 109, 114, 145 & 147 of criminal procedure code 1973 (Cr. P.C.), holding of certificate court under Odisha Public Demand recovery Act, Assistant Electoral registration officer for 123-Bhanjanagar A/C, Assistant Electoral returning officer for 129-Surada A/C

Others

Scrutinize revenue appeal cases under valuation cases, Cases under Odisha Public premises Act, Appeal cases under orissa Misc. certificate rules, Assist in Bench mark, Valuation work, deals with Odisha land Reforms Act, 1964, Odisha Public Land Encroachment Act, Odisha Govt. land settlement Act, Odisha minor mineral Concession Act and Rules, Odisha Public Demand Recovery Act, Representative of peoples Act.

Duties

As mentioned in Col.5 & 6

3

Designation

Nizarat Officer

Powers

Financial

Supervising the cash book under Nizarat manual, Maintenance of Revenue IB, Govt. quarter etc.

Statutory

Maintenance of law and order, inquest under 176 IPC, holding of executive magistrate court and deals cases under preventive section of 107, 109, 144, 145, 147 Cr. P.C., 1973 holding certificate court under Odisha Public Demand recover Act.

Others

Odisha Service Code, Odisha Treasury Code, General Financial Rule, Odisha T.A. Rules 1976, O.C.S. Pension Rules, 1992, Odisha Leave rules, 1966, Odisha Civil service (CCA) Rule, 1962, OCS (Rehabilitation Assistance Rule), 1990, Odisha G.P.F. Rules, Odisha Govt. Servant conduct Rules, 1959, OCS (Criteria for promotion) Rules, Odisha Attendant Rules, Scrutinize all the Sub divisional matters files and releasing development committee meeting proceeding.

Duties

As mentioned in Col. 5 & 6

4

Designation

Asst. Civil Supplies Officer

Powers

Financial

Drawing & Disbursement officer in respect of Civil supplies staff.

Statutory

Enforcement of different control orders under E.C. Act- 1955 and Odisha PDS order- 2002.

Duties

Maintenance of accounts and registers of civil supplies section, inspection of stock and accounts of purchasing agents, supply agents, Storage agents, Dealers under PDS, Inspection of shops dealing with essential commodities, Supervision of paddy procurement work & ensure payment at minimum support price to the farmers.

5

Designation

Inspector of Supplies

Powers

Enforcement of different control orders under E.C. Act- 1955 and Odisha PDS order- 2002.

Duties

Inspection of stock and accounts of purchasing agents, supply agents, Storage agents, Dealers under PDS, Inspection of shops dealing with essential commodities, Supervision of paddy procurement work & ensure payment at minimum support price to the farmers.

6

Designation

Small Savings Officer

Powers

Administrative

To supervise the activities of the agents.

Statutory

To scrutinize application of appointment and removal of agency.

Others

Deal all the files relating to small savings.

Duties

To assist Sub-collector to achieve the target.

 

Sl. No.

 

7

Designation

Asst. D.W.O

Powers

Administrative

To supervise the Sevashrama detect cases under OLR Act & Reg 2-56, FRA etc. and to submit report.

Statutory

Detection of cases under atrocities. Inquiry under Sec-23 and 23 A of OLR Act- 1960 & Reg. 2/ 56.

Others

Convene meeting on Sub divisional level task force committee/ SDLC meeting on FRA

Duties

To assist Sub-Collector for smooth management of ST/ SC Dev. Section. One Junior Clerk is assisting the ADWO.

8

Designation

Sub-divisional Panchayat Officer

Powers

Administrative

Advice GP's on GP matters

Statutory

Inspection of G.P.s

Duties

To assist Sub-Collector in GP matter. One Sr. Clerk assist to the SDPO in Office work.

9

Designation

Sub-divisional Social Welfare Officer

Powers

Processing of files for sanction of SOAP, ODP, NOAP

Duties

To assist sub-Collector for sanction as per the target. To fill up the death vacancy.

10

Designation

Senior Clerk, Election Section

Powers

Deal all the election matter

Duties

To assist ERO & AERO for smooth conduct of Elections of 123- Bhanjanagar AC under 13- Kandhamal PC & 129- Surada AC, 128- Aska AC under 19 Aska PC.

11

Designation

Junior Clerk, Establishment

Powers

 

Duties

Preparation of salary, TA, TTA, RCM and bills of staff.

12

Designation

Senior Clerk, Revenue

Powers

To put up files/ records and case records.

Duties

To assist Sub-collector & Revenue Officer.

13

Designation

Senior Clerk, Development

Powers

To put up files/ records and case records.

Duties

To assist Sub-Collector, Nizarat Officer, Development matter, Collectors petition for Janasampark Sibir

14

Designation

Senior Clerk, Record Room

Powers

To provide certified copies of ROR, case records & obtain records from different sub-sections, prepare copy and issue.

Duties

Perform duty as record keeper

15

Designation

Senior Clerk, Audit

Powers

 

Duties

Preparation notice for audit recovery, Submission of compliance.

16

Designation

Senior Clerk, Nazir Nizarat

Powers

Submit the bills in the treasury and maintenance of cash book.

Duties

 

 

Sl. No.

 

17

Designation

Senior Clerk, Certificate

Powers

 

Duties

To maintain the case records and compare the certified copy prepared by the Record keeper.

18

Designation

Senior Clerk, Judicial

Powers

 

Duties

Maintain court diary, court fees with in register and process.

Assist Sub-collector, Revenue Officer and Nizarat officer in judicial matters.

19

Designation

Junior Clerk, Gen & Misc.

Powers

 

Duties

Assist Sub-collector, Revenue Officer

20

Designation

Junior Clerk, Emergency

Powers

Maintain the register of heat and rainfall measurement.

Duties

Prepare the control room duty chart.

21

Designation

Junior Steno

Powers

 

Duties

Take dictation and type and operate the computer.

22

Designation

Junior Clerk, Issue & Diary

Powers

Issue and diary of letters and maintain service postage stamp.

Duties

 

23

Designation

Peon (7 nos.)

Duties

Office work & Attached to general section, Revenue & Establishment.

24

Designation

Peon (5 nos.)

Duties

Office work & Attached to Election, SC/ ST dev., Civil supply GP section.

25

Designation

Gardener-Cum-Sweeper

Duties

Keeping the office & its premises clean.

26

Designation

Literate Peon-1

Duties

Office work (Attached to election work/ Emergency work)

27

Designation

Daftary-1

Duties

Office work

28

Designation

Night Watcher-1

Duties

Office night duty from

29

Designation

Bunglow Watcher-1

Duties

Office work/ Bunglow safety

30

Designation

Choukidar-2

Duties

Office work/ Night duty

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

     The procedure can be described both in narrative from and through Flow process Chart. In narrative stage through which a proposal passes, the levels at which it gets examined and final authority to which it has to go for approval may be examined.

     The flow process chart give a comprehensive process as may be seen from the fallowing illustration of preparing a food card.

Flow process chart for issue of food card:

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

Small Savings

1

Application for appointment of

 

 

a) Agents/ Received of the application

Diarist/ SSO

One-Seven days

b) Scrutiny/ Approval/ Disposal

SSO/ Sub-Collector

60 days

2

Issue of small savings coupons to small savings depositors

SSO

Same day

3

Payment of prize money

 

 

a) Receive claim bill

SSO

After 90 days from the drawal of lottery prize

b) Submit report for allotment to finance Dept.

SSO

13 days

c) Put up for sanction of prize money

SSO

12 days

d) Sanction by Sub-Collector

 

7 days

e) Preparation of bill

Sub-Collector

2 days

f) Signature by DDO

SSO

2 days

g) Presentation of bill to Treasury

Nizarat Officer

2 days

h) Passing of bill

Nazir

 

i) Claimant and payment

Treasury Officer Nazir

With in 30 days the claimant attend the office

4

All other papers

SSO

 

Revenue

5

Disposal of cases under OLR U/s 23-A

Dealing Assistant/ Sub-Collector

60 days

6

Disposal of cases under OLR U/s 22

Dealing Assistant/ Sub-Collector

45 days

7

Issue of solvency certificate

Dealing Assistant/ Head Clerk/ Revenue Officer/ Sub-Collector

Same day/ One day

8

Dist Revenue Meeting

Dealing Assistant/ Head Clerk/ Revenue Officer/ Sub-Collector

Before 3 days the agenda note to be submitted to dist office

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

9

Encroachment Appeal

Dealing Assistant/ Sub-Collector

Same day

10

Mutation Appeal

Dealing Assistant/ Addl. Sub-Collector/ Sub-Collector

Same day

Record Room

11

To receive application/ Mark the same and put up a C.A. No.

OIC Record room/ Record Keeper/

Same day

12

Trace out the record/ preparation of copy/ compare/ handing over to the applicant

OIC Record room/ Head clerk/ Record keeper

2-3 days

Sub-divisional Social Welfare

13

Receive of application/ Scrutiny/ File put up/ Sanction of SOAP

SSWO/ Sub-Collector

2-3 days

14

Receive of application/ Scrutiny/ File put up/ Sanction of ODP

SSWO/ Sub-Collector

2-3 days

15

Receive of application/ Scrutiny/ File put up/ Sanction of NFBS

SSWO/ Sub-Collector

2-3 days

Development

16

Receipt of letter/ enter in log book/ Put up/ approval/ Fair copy/ Issue

Dealing Asst./ Head Clerk/ D.C./ Sub-Collector

2-3 days

Civil Supplies

17

Appointment of Retailers

 

 

i) Receipt of application/ Enquiry/ Recommendation/ Put up before

Dealing Assistance/ Inspector of Supplies/ ACSO/ BDO/ Sub-Collector

Within 15 days

18

TLAC/ BLAC

 

 

Issue of Ration card

i) Receipt of application/ Enquiry/ Issue

Dealing Assistant/ Inspector of Supplies/ ACSO

4-5 days

Grama Panchayat

19

Receipt of letter/ entry in log book/ Put up/ approval/ fair copy/ issue

Dealing Assistant/ SDPO/ Sub-Collector

4-5 days

Audit

20

Receipt of audit report/ Inspection report/ Entry in Register/ Put up for compliance/ Issue of notice/ Fair copy/ Issue

Dealing Assistant/ Head Clerk/ OIC/ Sub-Collector

10 days

Nizarat

21

Submission of bills to Treasury/ Disbursement of pay/ Entry in to cash book

Nazir/ Nizarat Officer

3 days
Establishment
22

Receipt of letter/ Entry in to the log book/ put up/ approval/ fair copy/ issue

Dealing Assistant/ Head Clerk/ OIC/ Sub-Collector

3 days

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

Establishment

23

Preparation of Bills/ Budgets/ Approval/ Submit to Nazir

Dealing Assistant/ Head Clerk/ Nizarat Officer

7-15 days

24

Receipt of pension papers from Govt. servants/ Preparation/ Scrutiny/ Put up/ approval/ issue

Dealing Assistant/ Head Clerk/ Nizarat Officer/ Sub-Collector

15 days

25

Maintenance of service books/ Verification

Dealing Assistant/ Head Clerk/ Nizarat Officer

At the time of need

Welfare

26

Receipt of letter/ entry in to the log book/ Put up/ approval/ fair copy/ Issue

Dealing Asst./ A.D.W.O./ Sub-Collector

3 days

27

Preparation of bills of Sevaks/ Budget/ Approval/ Issue

Dealing Assistant/ ADWO/ Nizarat Officer/ Sub-Collector

3-7 days

28

Receipt of Post Matric Scholarship forms/ Scrutiny/ Approval/ Distribution

Dealing Assistant/ ADWO/ Sub-Collector

15 days

29

OLR cases U/s-22/ 23/ enquiry/ Submit enquiry report

ADWO/ Sub-Collector

7 days

30

Inspection of ORV Register/ Preparation of Inspection Note Type/ Approve/ Issue

Dealing Assistant/ ADWO/ Sub-Collector

5 days

Certificate Case

31

Receipt of requisition form/ entry in to the log book/ Scrutiny

Dealing Assistant/ Certificate Officer

2 days

32

Institution of case/ Issue of notice

Dealing Assistant/ Certificate Officer

Same day

33

Hearing of case/ Recovery of certificate dues

Certificate Officer

As per programme

34

Issue of summons warrants/ disposal of cases

Certificate Officer

As per programme

Gen. & Misc. Section

35

Receipt/ Entry in to log book/ Put up/ Approval/ Fair copy/ Issue

Dealing Asst./ Head Clerk/ OIC/ Sub-Collector

3 days

P.G. Cell

36

Receipt of grievance petition/ inquiry/ submission of report/ disposal

Dealing Asst./ OIC P.G. Cell/ Sub-Collector

15 days

Emergency Section

37

Receipt of letter/ Entry in to log book/ Put up/ Approval/ Fair copy/ Issue

Dealing Asst./ Head Clerk/ OIC/ Sub-Collector

3 days

38

Sanction of emergent relief/ approval

Dealing Asst./ Head Clerk/ OIC/ Sub-Collector

1 days

Judicial

39

Issue of Birth/ Death Certificate

 

 

i) Receipt of application/ Entry in to the log book/ Institution of Misc. case/ Issue of letter for field inquiry

Dealing Asst./ Executive Magistrate

7 days

ii) Receipt of inquiry report/ issue of report (birth & death)

Dealing Asst./ Executive Magistrate

Same day

 

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

Judicial

40

U/s-107 Cr. P.C./ U/s-109 Cr. P.C./ 110 Cr. P.C.

 

 

i) Receipt of prosecution report/ Institution of case/ Issue of show cause notice

Dealing Asst./ Executive Magistrate

Same day

ii) Physical appearance/ Receipt of show cause/ hearing of evidence from witnesses/ preparation interim bond U/s-116 (3) Cr. P.C.

Dealing Asst./ Executive Magistrate

2 months

iii) Completion of inquiry/ Pronouncement of orders/ release of delinquent.

Dealing Asst./ Executive Magistrate

4 months

41

U/s 144 Cr. P.C.

 

 

i) Report from courts/ Sub-Inspector/ Institution of case

Bench Clerk/ Executive Magistrate

Same day

ii) Promulgate order to restrain from a party or both

Bench Clerk/ Sub-divisional Magistrate/ Executive Magistrate

Same day

iii) Period of validity/ Disposal of case

Bench Clerk/ S.D.M./ E.M.

60 days

42

Consignment of records under all sections

Bench Clerk/ Sub-divisional Magistrate

After three months of case disposal

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an Illustration:

Illustration:

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

Revenue

1

Maintenance of log book/ Preparation of noting and drafting and put up files/ Submission of files/ Preparation and dispatch of fair copy/ Disposal of cases (Mutation appeal, Encroachment appeal)/ Preparation of information relating to OLR cases/ Appeal cases

Same day/ two days

 

Development

2

Maintenance of log book/ Noting and drafting/ Submission of files to Sub-Collector/ Fair copy preparation

Same day/ two days

 

Civil Supplies

3

Appointment of Retailers and renewal of retail license under PDS/ disposal of grievance petitions/ retailer wise distribution of control commodities/ issue of ration cards

With 15 days from the date of recommendation the town level advisory committee/ Block level advisory committee/ Within a week after receipt of application/ Within 3 days of receipt of allotment order from the Dist Office/ within the 3 days receipt of application

 

Grama Panchayat

4

Diary letter/ dispatch of letter/ typing job/ preparation of draft

10 minutes/ 15 minutes

 

Audit

5

Maintenance of audit/ inspection register/ noting/ submission of notices for signature/ Compliance to the completed para

Same day/ 1-2 days

 

Nizarat

6

Receipt of bill/ send to treasury/ pass of bill by treasury/ passsing bill send by treasury to bank/ receipt of bill from bank

10 minutes/ Same day/ 3 days

 

Establishment

7

Maintenance of log book/ noting and drafting/ submission of files to Sub-Collector/ Bill Budget/ Expenditure statement/ maintenance of fair copy preparation/ Verification of service books

Same day/

 

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

Welfare

8

Drawal of salary of Sevakas/ Sanction of post matric Scholarship/ OLR cases U/s 23-A of Odisha Land Reforms Act/ ORV register inspection/ Sub divisional level Task force Committee meeting

By 10th of each month/ Within the financial year/ Monthly 5 cases through the Year/ Within the year target fixed by the Dist. Office/ Quarterly

After receipt of absentee statement from block level/ after receipt of forms from different colleges in prescribed proforma/ after detection of case is instituted in revenue section/ after inspection is over the proceeding are sent to Govt. in SC/ ST development Dept./ Collector/ and Concerned office/ Proceeding of the meeting send to all members Govt. in SC/ ST dev. Dept. Collector etc.

Certificate

9

Maintenance of log book/ Preparation of noting and drafting/ Put up files/ Submission of files/ preparation of dispatch of fair copy/ Institution of Certificate cases/ Disposal of certificate cases (incase of the closure of the case)/ Preparation of information relating to certificate matter

Same day/ 1-2 days

 

Judicial

10

Diary letters/ Issue of letters/ Typing job/ Preparation of birth and death direction/ Criminal cases U/s 107, 109, 110, 133, 144, 145, 147, 97 Cr. P.C./ Issue order to use loud speaker permission/ Institution of cases U/s- 22, 23, 23-A of OLR/ Reg-2/ 56

10 minutes/ 15 minutes/ 10 pages/ 5 nos./ 10 cases per day/ 5 nos.

Subject to production relevant documents/ Subject to clearance from the C.I. of Police

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in Case of Priced Publication

1

2

3

4

5

Small Savings

1

Executive instructions under standardized

Rules for appointment of agent under standardized agency system

O.M. No. F/1 (53) NS/ 57/ dt.31.12.1959

 

2

Agency system small savings in active schemes Rules, 1993

Issue of gift coupons to the depositors within orissa

Notification No. 1070 of Odisha Gazette dt. 6.8.1993

 

Revenue Section

3

Odisha Land Reforms Act, 1960

OLR U/s 22-permission granted to ST/ Sc person to sell the land in non scheduled area

 

 

4

Odisha Public land Encroachment Act, 1972

OLR U/s 23, 23-A Restoration of land to ST & SC person in non scheduled area for ST Reg-2/ 56 in scheduled area

 

 

5

Odisha Govt. land Settlement Act, 1962

-do-

 

 

6

Odisha Public Premises Eviction Act, 1972

-do-

 

 

7

Odisha Mutation Manual 1962

-do-

 

 

8

Indian Stamp Act, 1887

-do-

 

 

9

Odisha Miscellaneous Certificate Rules, 1984

-do-

 

 

Record Room

10

Odisha Records Manual, 1964

Supply of certify copy

Record room

 

Election

11

Delimitation of P/22 and A/22 order 1976

List of PCS and A/ OS with location and area

 

 

12

Representative of Peoples Act, 1950

The representation of peoples Act, 1950 provided the qualification and disqualification for registration of names in electoral rolls

 

 

Sl. No.

Name of Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in Case of Priced Publication

1

2

3

4

5

Election

13

Representative of Peoples Act, 1951

To general election for Lok sabha and assembly constituency in a free and fair manner

 

 

14

Registration of Electoral Roll, 1960

The registration of Electoral Roll 1960 framed under the said Act set out in details of the procedure for preparation of revision of electoral rolls as well as disposal of appeals arising out of non inclusion of names in electoral roll

 

 

Social Welfare

15

Odisha Old age pension Rule 1975

The Old age pension scheme for the benefit of destitute in the state and the scheme implemented for 1st April, 1975 with a view to cover old destitute widow, persons under pension scheme with assistance of Rs. 100/- P.M.

45468 pensioners (OAP/ WPODP/ NOAP) are availing at the rate of Rs.200/- P.M.

 

16

The Revised Old Age pension Rule, 1989

The pension rule is revised with a view to ensure payment of pension to old age pensioners through Panchayat Samiti

 

 

17

Odisha Disability Pension Rule, 1985

The Rule provides pensionary benefit to blind orthopedically handicapped persons

 

 

18

Revised Disability Pension Rule, 1985 vide dept. Resolution No. 9471/ dt.23.9.89 and Notification No. 3951 dt. 23.3.93

The above pensionary benefit is extended to mentally retarded person with NOAP Scheme provide benefit to destitute persons having age 65 years or more

 

 

19

N.S.A.P. (NFBS+NMBS)

 

 

 

20

NFBS 1995

The National Family Benefit Scheme is envisaged financial assistance in sum of Rs. 5000/- in case of death due to Natural calamity and Rs. 10,000/- in case of accidental death family who are below poverty list

 

 

Development

21

Pani Panchayat

Farmer-Centric Scheme

 

 

22

Execution of Rural Connectivity Programme

Process for Execution of Rural connectivity programme

No. 10725/ 22.12.2000

 

23

PMGSY

Guide lines

D.O. No.17017/ 15.12.2000

 

24

Odisha Panchayat Samiti Accounting Procedure Rule, 2000

Modification

No.8927/ 29.12.2000

 

 

Sl. No.

Name of Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in Case of Priced Publication

1

2

3

4

5

Development

25

Odisha Zilla Parishad Accounting Procedure Rule, 1961

Enhancement of powers

No. 18889/ 29.12.2000

 

26

Implementation of P.R. Institution project

Specification of measurement and check measurement

No. 4849/ 17.4.2001

 

27

PMGSY

Preparation of Dist Rural Roads plan

No. 9776/ 22.6.2001

 

28

Rastriya Krushi Bima Yojana 2001

Coverage of non-loanee farmers

No. 11446/ 23.7.2001

 

29

Rural Development Work

Social Security

No. 15181/ 5.9.2002

 

Civil Supplies

30

Different control orders under essential commodities Act, 1955

Control of the production supply and distribution of trade and commerce in essential commodities

Act No. 10 of 1955

Rs. 325/-

31

Odisha PDS (control) order- 2002

-do-

PLIC 8/2002/9270/BBSR/ dt.5.4.2002

Rs.20/-

Grama Panchayat

32

Odisha Grama Panchayat Act, 1964

Acts

 

Govt. Publication

33

Odisha Grama Panchayat Rules, 1968

Rules

 

-do-

34

Odisha Panchayat Election Rule, 1965

Election Rule

 

-do-

Certificate

35

Odisha Public Demand Recovery Act, 1962

Filling service in effect of certificate and hearing objections thereof supplemental provisions

 

 

36

Odisha Public Demand Recovery Rule, 1963

 

 

 

Audit Section

37

O.G.F.R.

To check the financial irregularities of Govt. servants

 

 

38

O.T.C.

-do-

 

 

39

O.T.A. Rules

-do-

 

 

 

Sl. No.

Name of Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in Case of Priced Publication

1

2

3

4

5

Audit Section

40

Odisha Service Code

-do-

 

 

41

G.O. No. 5390/ 19.12.92

To prohibit the deposit of Govt. cash in pass book

 

 

42

G.O. No. 11579/ 1.8.91

To prohibit of less collection of license fee

 

 

43

G.O. No. 10689/ 22.3.85

To prohibit excess payment of TA

 

 

44

G.O. No. 6209/ 22.2.01

Excess consumption of POL by diesel

 

 

45

G.O. No. 38595/ 3.9.92

Excess purchase of furniture

 

 

46

G.O. No. 49934/ 20.11.92

Excess expenditure for Govt. vehicle

 

 

47

G.O. No. 38595/ 7.9.92

Excess purchase of stationary articles and telephone charge

 

 

48

G.O. No. 33046/ 21.9.98

-do-

 

 

49

G.O. No. 15510/ 23.6.95

-do-

 

 

Nizarat Section

50

Nizarat Manual, 1963

Regarding activity of Nizarat

SR-I-Audit, SR-IV-Sale and attachment, SR-V-Pay & T.E., SR-VI-Development, SR-VII-Famine Relief, Sr-VIII-Election, SR-X-Contigency, Sr-XI-Misc. Payment

 

Emergency

51

Odisha Relief Code

Rules, Regulation, Instructions, Manuals, Functions of emergency works done to follow the guidelines of Odisha Relief Code and order from Govt. and SRC Odisha time to time

Correspondence file in index No. XXIV

 

Establishment

52

Odisha Service Code, 2001-02

Pay fixation, Sanction of HRA and service verification etc.

XXII

Rs.285/-

53

Odisha Treasury Code, 1976/ 89

Bills, Budget and expenditure

 

Rs.9.15

54

OGFR, 1988

Financial power of different authority

 

Rs.40/-

55

Odisha TA Rule, 1989

Preparation of TA/ TTA bills

 

Rs.50/-

 

Sl. No.

Name of Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in Case of Priced Publication

1

2

3

4

5

Establishment

56

Odisha leave Rules, 1966/ 89

Sanction of leave

 

Rs.40/-

57

Odisha GPF Rule, 1993

Sanction of GPF advance

 

Rs.40/-

58

Odisha Conduct Rule

Proceeding against Govt. employee

 

 

59

Odisha Pension Rule-2001

Preparation of pension papers

 

 

60

Odisha Medical Rule

Preparation of medicine bills

 

 

61

Odisha Civil Service, 2001

Civil Service Rule

 

 

Welfare Section

62

Odisha Leave Rule

Sanction of leave of Sevaks

 

 

63

Odisha T.A. Rule

Sanction of TA of sevaks

 

 

64

OCS Rule

Sanction of Pension benifit

 

 

65

Post Matric Scholarship

Sanction as per guide line fixed by Govt. time to time

 

 

66

Odisha land Reforms Code, 1973

U/s-22 permission of Sale the lands by SC/ ST category and U/S 23 for the same

 

 

Gen. & Misc.

67

Odisha Records Manual, 1964

Books, Publication, Census, Endorsement, Debottar, Charitable, Public grievances, Sports registration of Societies, Local bodies, Celebration of National festivals and inspection of Higher authority

Index Collection No.VIII-X, XII, XIII etc. are maintained in this section

 

Judicial

68

The Code of Criminal Procedure, 1973

Deal with cases U/S, 107, 109, 110, 133, 144, 145, 147, 97 Cr. P.C.

 

 

69

Explosive Act, 1884

For submission of inquiry & report

 

 

70

Odisha Money lending Act, 1939

Deal with money lending cases

 

 

71

Odisha Registration of Birth & Death, 1970

Give direction to the Register birth and death regarding birth and death

 

 

72

The Cinematography, 1952

Permission to use loud speaker

 

 

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section Where Available

Retention Period Where Available

1

2

3

4

5

Civil Supplies

1

Retailers License Register

Name and Address of license with location of retail centre

Civil Supplies Section

Permanent

2

Security Deposit Register

Details of Security money deposited by the retailers

-do-

-do-

3

Ration Card Register

Family particulars of ration card holder

-do-

-do-

4

Proceeding Register of TLAC

Proceeding of the meeting

-do-

-do-

5

Guard Files

Containing important orders and circulars

-do-

-do-

6

Appointment of Retailers

Applications & Appointment

-do-

3 years/ record room

7

Distribution of control Commodities (Commodity wise)

Retailer wise distribution list

-do-

-do-

8

Allegation against retailers and enquiry thereon

Allegation petition enquiry report and action

-do-

-do-

9

Detection of cases

Report on raids/ checks and action taken thereon

-do-

-do-

10

Periodical reports and returns

FCR/ MPR on CS matters

-do-

-do-

11

Paddy Procurement

Information on market yard and procurement of paddy

-do-

-do-

Revenue

12

Register No. 15 Revenue appeal

Encroachment and mutation appeal cases Permission granted to SC/ ST persons for selling land after through enquiry possession of land is restored in favour of SC/ ST persons after following due procedure important orders and circulars

Revenue

12 years record room

13

Register No. 8 for cases u/s 22 of OLR Act, 1964

-do-

-do-

14

Register No.8 for cases u/s 23-A of OLR Act, 1964

-do-

-do-

15

Guard files for land reforms/ important circular/ Touzi matter/ Mutation and Encroachment/ Stamp act/ Rehabilitation matter

-do-

-do-

16

MPR on disposal of cases U/S 22 of OLR Act/ 23-A OLR Act/ U/s 47-A of IS Act/ 17 point programme/ Cases U/s ODP Act/ Financial Assistance to C.S. Land allotees

Monthly report

-do-

-do-

17

Case Register/ Court fee register

Receipt of application

-do-

-do-

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section Where Available

Retention Period Where Available

1

2

3

4

5

Record Room

18

Case records u/s 2, 23, 23-A, Stamp case

Record Room

Revenue

Available in Record Room

19

Cr. P.C. Case records u/s 107, 109, 110, 144, 145 & 97 of judicial

-do-

Judicial

-do-

20

OPDR Case records of certificate section

-do-

Certificate

-do-

21

Files of development section

-do-

Development

-do-

22

Pay Acquittance, Attendance Register, Log Book etc. of establishment

-do-

Establishment

-do-

23

Cash Book, Book of drawal, Money receipt

-do-

Nizarat

-do-

24

Files of gen & Misc.

-do-

Gen. & Misc.

-do-

25

Voter list and files of Election section

-do-

Election

-do-

26

Files of GP section

-do-

Grama Panchayat

-do-

27

Acquittance roll and files of welfare

-do-

Welfare

-do-

28

Files of civil supplies section

-do-

-do-

-do-

Election

29

Voter list of 221 booths of 123-Bhanjanagar (SC) A/C/Voter list of service voters of 123- Bhanjanagar (SC) A/C

Detail information of the voter

Election section store room

12 years

30

Register of service list/ all files relating to election section

-do-

-do-

-do-

31

Guard file/ Stock register

Rules, Regulations circulars/ Stock materials

-do-

-do-

Social Welfare

32

Files sanction of SOAP/ ODP/ NFBS

Correspondence on social welfare matters

Social welfare

3 years

33

Correspondence on ICDS/ MDM

-do-

-do-

-do-

34

Sub divisional social welfare review meeting

-do-

-do-

-do-

35

Dowry prohibition Act

-do-

-do-

-do-

Development

36

Correspondence on supply of drinking water/ L.I. Point/ United funds/ Focus village/ Prime Minister Rojagar Yojana/ MDM/ Employment Mission 2005/ Health/ Block/ Cooperation/ MPLAD/ MLALAD/ Spl. Problem funds/ Bank/ Submisssion of Ucs/ Pani Panchayat/ Visit notes of higher officers/ Jana samparka Sibira/ Environment/ Agriculture/ Veterinary/ SGRY/ PMGY/ PURA/ Organization of Pali sabha/ Orientation program of TSC/ Vigilance committee on bonded labour/ Constitution of VDAC/ Electrification of villages/ Tube wells/ Petition/ Allotment of food grain under SGRY/ Visit of House Committee/ Prakruti Bandhu Mitra/ SSA/ DRDA review meeting/ Zilla Parishad/ SDC meeting/ Dist agricultural strategy committee meeting/ Panchayat samiti meeting/ DPC & DLRC meeting/ Dist level vigilance monitoring committee

Development matters

Development section

3 years

 

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section Where Available

Retention Period Where Available

1

2

3

4

5

Gram Panchayat

37

Correspondence on management of public property/ Misc. petition/ GP inspection/ GP election/ GP meetings/ UC of 11th Finance commission Grant/ Resignation of Sarpanch/ Gram Panchayat establishment/ Sanction of HR of GP ghar/ Staff meeting of GP staff/ Disqualification of elected members GP/ Minor forest produce/ No confidence against Sarapanch, Naib Sarapanch/ Auction sale of Public property/ Annually and half yearly recovery GP loans/ Annual administration report/ Misappropriation of GP fund/ DC Bills/ Constructions of GP Ghar/ Guard files

Panchayat matters, important orders and circulars

GP Section

3 years

Audit

38

Pending Audit Report No.544/ 88-90, 230/ 90-91, 267/ 92-93, 71/ 94-95, 81/ 2003-04

Audit report, notice issued, compliance report

Audit Section

Till drop of all paras

39

Pending inspection report No. 326/ 92-93, 315/ 93-94, 23/95-96, 227/ 96-97 and 165/ 97-98

-do-

-do-

-do-

40

Tri-angular committee meeting

List of pending paras of A/R & I/R

-do-

3 years

41

Misc correspondence on audit matter

Letters other than pending A/R & I/R

-do-

-do-

Nizarat

42

Nil

Nil

Nil

Nil

Establishment

43

Correspondence on Tour Programme & diary/ Personal file/ GPF sanction/ Gradation list/ Important orders and circulars/ Charge list/ Transfer and posting/ College matters/ Block matters/ Tahasil matters/ Pay fixation/ Allotment file/ Income tax/ Allegation against Govt. employees/ Sanction of festival advance and house rent/ Pension and gratuity/ Departmental Proceeding/ RCM and guard files

Establishment matters and important order and circulars

Establishment Section

3 years

 

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section Where Available

Retention Period Where Available

1

2

3

4

5

Welfare Section

44

Correspondence on personal files of Sevaks/ Post matric Scholarship/ U.Cs/ Constitution of task force committee/ Dist Project appraisal committee/ Atrocity/ ORVAct, 1975/ Sevashram and TRW matters/ Budget/ Allotment of funds/ House rent/ Dist level standing committee meeting/ Assembly questions/ Sanction of GPF/ RCM of Sevaks/ MPR & QPR on vacancy of sevaks/ Caste Certificate/ Lease of waste land/ Removal of untouchbility/ Suspension cases taken by vigilance dept./ Ill treatment and harassment to Harijans/ Claims of the Sevaks/ Expenditure/ head wise cash balance/ Collection of revenue/ Issue of fake certificate/ Stock register/ Guard file

Welfare matters/ Important orders and circulars

Welfare section

3 years

Certificate

45

Correspondence on certificate case records and registers/ Court diary/ Guard file/ Holding of lok Adalat/ Half yearly return on attachment property value/ Certificate cases pending out side of the State/ QPR on certificate cases arising out side excise and Rev. Dept./ Institution and disposal of certificate cases/ Monthly NIC report/ Special drive for disposal wise institution and disposal of cases

Certificate matters/ Important orders and circulars

Certificate Section

3 years

Gen. & Misc.

46

Correspondence on Assembly and Parliament questions/ Staff meeting/ Implementation of Oriya language/ PG Cell/ Misc. works

Gen & Misc matters/ Important orders and circulars/ Redressal of grievance

Gen. & Misc.

3 Years

Emergency

47

Correspondence on various files/ Inspection notes/ Guard files

Emergency related matters/ Important orders and circulars

Emergency section

3 Years

Judicial

48

Correspondence on registers of criminal cases/ birth and death/ Court diaries/ Court fee/ Witnesses and process register

Judicial matters

Judicial section

3 Years to 12 years

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Bodies

Role & Responsibility

Frequency of Meeting

1

2

3

4

5

Revenue

1

Sub divisional level revenue meeting

Sub-collector/ Tahasildar/ All Revenue inspectors

Discussion about revenue matters and collection of land revenue

Monthly

2

Sub divisional bench mark valuation committee

Sub-collector/ Sub-Registrar/ Tahasildar/ Executive Officer, Bhanjanagar Municipality/ Asst. Engineer, R&B

Bench mark valuation of plots

After receipt of the letters from the concerned authority

Development

3

Sub divisional development committee meeting

Line department of sub divisional officers

Discussion on developmental works

Monthly

4

Sub divisional vigilance committee on bonded labour abolition act

Two members from STs/ SCs/ Social workers

To trace out bonded labour

After receipt of the letters from the concerned authority

Civil Supplies

5

Town level advisory committee

Chairman of the Municipality/ Hon'ble MP/ MLA/ two councilors/ E.O., Bhanjanagar/ Three Consumers/ Inspector of Supplies and ACSO

Recommendation of appointment of retailers/ Review of PDS

Monthly

6

Vigilance committee

Hon'ble MP/ MLA/ Chairman of ULB/ 3 Councilors/ ACSO/ Executive Officer, Municipality

To check misuse of PDS, K. Oil

Quarterly

Welfare Section

7

Sub-divisional level task force committee

Sub-collector/ SDPO, Police/ Sub-Registrar/ Forest range Officer/ ADWO/ WEO/ 2 members of SC/ ST communities nominated by Sub-Collector

To safeguard the right of SC/ ST people/ Monitoring implementation of various rules and regulations concerning welfare of the ST and to prevent their exploitation

Quarterly

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Body

Main Functions of the Body

Constitutions of the Body

Date of Constitution

Date up to Which Valid

Whether Meetings open to Public

Whether limits accessible to Public

Frequency of Meetings

1

2

3

4

5

6

7

8

9

Development

1

Subdivisional development Committee

Discussion and review on development works

Local officers mentioned in Manual-7

-

-

-

-

-

2

Subdivisional vigilance Committee on bonded labours system abolition Act, 1976

To trace out bonded labours

2 persons from ST/ SC/ Social workers

-

Two years

Yes

Yes

 

Audit

3

A.G. Odisha, Bhubaneswar

To audit Govt. accords

As per Govt. rules and orders

-

-

No

No

 

4

Board of Revenue, Odisha, Cuttack

-do-

-do-

-

-

No

No

 

   MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

RAJENDRA MINZ OAS,GR.A  (SB)

Sub Collector

9439026010

-

2

Bikash Kumar Bhoi, ORS

Asst. Collector

9337709381

-

3

Laxman Charan Soren, ORS

Asst. Collector

9439873232

-

4

Prahlad Pradhan

SDPO

9438237123

-

5

Lingaraj Behera

ACSO

9437104236

-

6

Dillip Kumar Pattnaik

AWDO

9437719926

-

7

Kalyani Das

SSWO

8280017431

-

8

Murali Dalei

Head Clerk

9437447712

-

9

Satyanarayan Bisoyi

Senior Clerk

9861575299

-

10

Hemabati Behera

Senior Clerk

876334607

-

11

Fakir Mohan Swain

Senior Clerk

9853545198

-

12

Bana Bihari Swain

Senior Clerk

8339906215

-

13

Prabhash Chandra Mahapatra

Driver

8895959533

-

14

Antarayami Panda

Junior Clerk

9437651248

-

15

Muktipada Nayak

Junior Clerk

9668774953

-

16

Brahmananda Tripathy

Junior Clerk

8763827557

-

17

Biswajeet Sethi

Junior Clerk

9438070601

-

18

D. Niranjan Pradhan

Junior Clerk

9556153985

-

19

Tanmaya Kumar Behera

Junior Clerk

9090400332

-

20

Kumuduni Sahu

Junior Clerk

8895667539

-

21

Lalitmohan Padhy

Junior Clerk

9439520915

-

22

Manoj Kumar Bisoyi

Junior Clerk

9124383975

-

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

23

Santosh Kumar Maharana

Junior Clerk

9692357989

-

24

Satyaranjan Jena

Junior Clerk

9437077879

-

25

Basudeb Patro

Peon

9937730100

-

26

R.Satyanarayan Reddy

Peon

9438910250

-

27

Jeebanath Digal

Peon

9438663701

-

28

Surendra Kumar Sethi

Peon

8280067165

-

29

Hrusikesh Behera

Peon

9437672574

-

30

Susama Gouda

Peon

7326899905

-

31

Tuni Naik

Peon

9692369644

-

32

P. Bijaya Rao

Peon

8763221746

-

33

Bhagaban Charchi

Peon

9439160901

-

34

Krushna Chandra Pandit

Peon

828005475

-

35

Pradnsan Barik

Peon

9937880509

-

36

Babula Behera

Chawkidar

9437060924

-

37

Rajendra Kumar Swain

Night Watcher

9438259280

-

38

Ashok Pattnaik

Gardner-cum-Sweeper

9692272132

-

MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Basic Pay (in Rs.)

Grade Pay (in Rs.)

1

2

3

4

5

1

Lakshmikanta Sethi,
OAS (S)

Sub Collector

-

-

2

Bikash Kumar Bhoi, ORS

Asst. Collector

-

-

3

Laxman Charan Soren, ORS

Asst. Collector

-

-

4

Prahlad Pradhan

SDPO

-

-

5

Lingaraj Behera

ACSO

-

-

6

Dillip Kumar Pattnaik

AWDO

-

-

7

Kalyani Das

SSWO

-

-

8

Murali Dalei

Head Clerk

-

-

9

Satyanarayan Bisoyi

Senior Clerk

-

-

10

Hemabati Behera

Senior Clerk

-

-

11

Fakir Mohan Swain

Senior Clerk

-

-

12

Bana Bihari Swain

Senior Clerk

-

-

13

Prabhash Chandra Mahapatra

Driver

-

-

14

Antarayami Panda

Junior Clerk

-

-

15

Muktipada Nayak

Junior Clerk

-

-

16

Brahmananda Tripathy

Junior Clerk

-

-

17

Biswajeet Sethi

Junior Clerk

-

-

18

D. Niranjan Pradhan

Junior Clerk

-

-

19

Tanmaya Kumar Behera

Junior Clerk

-

-

20

Kumuduni Sahu

Junior Clerk

-

-

21

Lalitmohan Padhy

Junior Clerk

-

-

22

Manoj Kumar Bisoyi

Junior Clerk

-

-

 

 

Sl.

Name

Designation

Basic Pay (in Rs.)

Grade Pay (in Rs.)

1

2

3

4

5

23

Santosh Kumar Maharana

Junior Clerk

-

-

24

Satyaranjan Jena

Junior Clerk

-

-

25

Basudeb Patro

Peon

-

-

26

R.Satyanarayan Reddy

Peon

-

-

27

Jeebanath Digal

Peon

-

-

28

Surendra Kumar Sethi

Peon

-

-

29

Hrusikesh Behera

Peon

-

-

30

Susama Gouda

Peon

-

-

31

Tuni Naik

Peon

-

-

32

P. Bijaya Rao

Peon

-

-

33

Bhagaban Charchi

Peon

-

-

34

Krushna Chandra Pandit

Peon

-

-

35

Pradnsan Barik

Peon

-

-

36

Babula Behera

Chawkidar

-

-

37

Rajendra Kumar Swain

Night Watcher

-

-

38

Ashok Pattnaik

Gardner-cum-Sweeper

-

-

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.

Major Head

Activities to be Performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the Last year

1

2

3

4

5

6

7

1

D-No-3-2053

Gen. Estt. Salary

Rs.65,30,184/-

Rs.95,34,030/-

-

Rs.65,30,184/-

2

D-No-5-2047-OFS

Salary of S.D.S.S.O.

Rs.4,29,400/-

Rs.4,34,400/-

-

Rs.4,18,466/-

3

D-No-17-2515-ORDP

G.P. Estt. Salary

Rs.86,245/-

Rs.3,15,700/-

-

Rs.86,245/-

4

D-No-11-2225-Welfare

Welfare Estt. Salary

Rs.5,02,707/-

-

-

Rs.5,02,707/-

5

D-No-36-2235-SSWO

-

-

-

-

-

6

D-No-1-2015-Election

Salary T.E. RCM

Rs.4,43,200/-

Rs.4,43,200/-

-

Rs.4,35,780/-

7

D-No-11-2225- Welfare-SC/ ST/ OBC-01- Welfare of SC/ ST 277- Education

P.M.S of S.C.

Rs.5,40,000/-

-

-

Rs.5,39,917/-

8

D-No-11-2225-Welfare-SC/ ST/ OBC-02- Welfare of SC/ ST 277- Education

P.M.S of S.T.

Rs.1,57,000/-

-

-

Rs.1,55,313/-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Sl. No.

Name & Address of the Benificiary

Nature of Concession/ Permits/ Authorizations Provided

Propose for Which granted

Scheme and Criterion for Selection

No. of times similar Concession given in past with purpose

1

2

3

4

5

6

1

Rs.2/- Rice for BPL family

25 kg rice per month

Food security for the poorest of the poor

BPL family

-

2

Antodaya Anna Yojana

35 kg of rice P.M./ per card @ Rs.3/- per kg.

Food security for the poorest of the poor

Land less labours

-

Women headed poor family

Family headed by disable persons

3

Arnapurna Yojana

10 kg of rice PM/ per card free of cost

Food security for senior poor citizens

Destitute of 65 years age or more

-

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

-

-

2

Website

-

-

3

Library

SDPIRO

8-10 A.M. & 4-8 P.M.

4

Notice Board

Both hand written, type & computerized materials

10 A.M. To 5 P.M.

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Dillip Kumar Pattnaik

AWDO

9437719926

-

Assistant Public Information Officer (APIO):

Sl. No.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Satyanarayan Bisoyi

Senior Clerk

9861575299

-

 First Appellate Authority (FAA):

Sl. No.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Lakshmikanta Sethi OA S (S)

Sub- Collector

9409026010

-

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

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