Panchayat Samiti Office, Ambabhona

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

Panchayat Samiti is an Intermediary body of 3-Tire Panchayat Raj Institution, established through enactment of legislation i.e. The Odisha Panchayat Samiti Act 1959. As an institution of self Govt. betterment of rural life is the main aims & objective aim of the organization. This institution is instrumental in bringing changes in rural areas.

2. Mission/Vision:

a) To achieve rural prosperity and to ensure quality life and qualitative livelihood for the rural poor
b) To implement schemes for the upliftment of rural poor

3. Brief History and background for its Establishment:

An act was enacted by the state legislature in the Tenth year of the Republic of India i.e.1960 to establish Panchayat Samiti in the state of Odisha. Block came into existence in the year 1959.

 4. Allocation of Business:

a) Chairman- The executive authority of the Samiti is vested in the Chairman
b) B.D.O- The Executive officer of the Samiti
To supervise and monitor implementation of wage employment and anti- poverty programmer

5. Duties to be performed to achieve the Mission:

a) To plan and execute development programmes, scheme & works relating to Community Development
b) Management, control and spread of primary education in the Block area
c) Management & control of the Public Distribution
d) To provide social security to weaker section
e) To provide wage employment with the goal of reducing unemployment and under employment to a negligible level and to provide food security against hunger and to create durable assets.

7. Details of Services Rendered:

a) Rural connectivity
b) Rural housing for BPL families under I A Y
c) Creation and imp. of water bodies
d) Distribution of OAP/NOAP/ODP/WP/
e) Sponsoring loan application under income generating scheme
f) Training program for Swarojgari
g) Const of school / AWC building, etc
h) Overall development in all sections.
i) Providing job to job seekers regd. under MGNREGS

8. Postal Address of the main Office, Attached/Subordinate Office/Field units etc. -       

Panchayat Samiti, Ambabhona
At/Po- Bhukta Dist- Bargarh
Pin- 768045

9. Grievance redresses Mechanism:

Every working Saturday is grievance day to hear the grievance of Public

10. Working Hours both for Office and Public:

From 10.00A.M. to 5.00 P.M. (Except Sunday, Second Saturday and   public Holidays)

11. Public Interactions if any:

In Pallisabha/ Gramsabha/ Janasampark Sivir/Focus Village Program.

12. Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

B.D.O.

Yes

Yes

Yes

Yes

-

2

Addl. B.D.O.

Yes

Yes

Yes

Yes

-

3

Asst. Engineer

-

-

Yes

Yes

-

4

Junior Engineer

-

-

Yes

Yes

-

5

PDO

-

-

 

Yes

-

6

G.P.E,0,

-

-

Yes

Yes

-

7

W.E.O.

-

-

Yes

Yes

-

8

S.E.O.

-

-

Yes

Yes

-

9

S.I. of Schools

-

-

-

Yes

-

10

F.E.O.

-

-

-

Yes

-

11

C.E.O.

-

-

-

Yes

-

12

I.P.O.

-

-

-

Yes

-

13

Head Clerk

-

-

Yes

Yes

-

14

Sr. Clerk

-

-

-

Yes

-

15

Jr. Clerk

-

-

-

Yes

-

16

Cashier

-

-

Yes

Yes

-

17

Jr. Acct. (Edn.)

-

-

Yes

Yes

-

18

Computer Programmer

-

-

-

Yes

-

19

V.L.W.

-

-

Yes

Yes

-

20

Driver

-

-

-

-

-

21

Peon

-

-

-

-

-

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive application and to put a dairy number

Counter Clerk

Same day

2

To mark application to concerned Inspector

Counter Clerk

Same day

3

To visit premises of applicant and verify the fact

Inspector

2-3 days

4

To prepare report and submit to FSO

Inspector

Same day

5

To approve / Reject application

FSO

1 day

6

To prepare Food Card if approved and submit to FSO

Counter Clerk

Same day

7

To sign and return Card

FSO

Same day

8

To deliver Card to applicant

Counter Clerk

Same day

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/Norm

Remarks

1

2

3

4

1

Dairy of Letter

3 minutes per letter

 -

2

Dispatch of letter

5 minutes per letter

Registered dak including entry in massaging book

3

Typing Job

30 pages per day

 -

4

Preparation of Food Card

50 Food card per day

Including entry in food card register

5

Issue of Palli Sabha Notice

50 Notice per day

-

6

Opening of Case Record

20 Case Record /day

-

7

Issue of work Order

30 Work Order/day

-

8

Preparation of Estimate up to Rs 2.00 Lakh

2 Estimates/day

-

9

Preparation of Estimate up to Rs 5.00 Lakh

1 Estimates/day

-

10

Preparation of Estimate up to Rs 10.00 lakh

1 Estimates in 2 days

-

11

Measurement of Earth work

-

-

12

Measurement of Cement Concrete work

-

-

13

Measurement of Brick massonary work

-

-

14

Measurement of Stone Massonary work

-

-

15

Measurement of Morum Sub-Base

-

-

16

Measurement of Grade-I Metal

-

-

17

Measurement of IAY House

-

-

18

Preparation of Bill up to Rs. 1.00 Lakh

-

-

19

Preparation of Bill up to Rs.2.00 Lakh

-

-

20

Preparation of Bill up to Rs.5.00 Lakh

-

-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name Act, Rules, Regulation etc.

Brief list of the Contents

Reference Number if any

Price in case of priced Publication

1

2

3

4

5

1

Panchayat Samiti Act

-

-

-

2

Accounting Procedure

-

-

-

3

Panchayat Samiti Rules

-

-

-

4

Procedure Rules

-

-

-

5

Gram Panchayat Act & Rules

-

-

-

6

Odisha Service Code

-

-

-

7

CCA. Rules

-

-

-

8

Treasury Code

-

-

-

9

O.G.F.R.

-

-

-

10

Odisha pension Rules

-

-

-

11

Cr.P.C.

-

-

-

12

General Election Manual

-

-

-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Detail of Information Available

Unit/ Section where Available

Retention Period where Available

1

2

3

4

5

1

MGNREGS

Transaction

cash

Permanent

2

Panchayat Samiti

Transaction

cash

Permanent

3

IAY

Transaction

cash

Permanent

4

MDM

Transaction

cash

Permanent

5

CRF

Transaction

cash

Permanent

6

MPLAD

Transaction

cash

Permanent

7

MLALAD

Transaction

cash

Permanent

8

WODC

Transaction

cash

Permanent

9

Teachers' Salary

Transaction

cash

Permanent

10

OAP/ODP/NOAP

Transaction

cash

Permanent

11

Case records

Execution of works

Dev

Permanent

12

PLA/c

Transaction

H.C

Permanent

13

Work Register

-

Dev

Permanent

14

Stock Register

-

Dev

Permanent

15

Aquitance roll

-

Estt.

Permanent

16

Bill Register

-

Estt.

Permanent

17

Book of Drawal

-

Estt.

Permanent

18

M.B

-

Dev

Permanent

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of The Consecutive Committees/ Bodies

Constitution of The Committees/ Bodies

Role & Responsibility

Frequency of Meeting

1

2

3

4

5

1

Pallisabha

-

-

-

2

Gramsabha

-

-

5 Times

3

GP Meeting

-

-

Monthly

4

PS Meeting

-

-

Bi Monthly

5

BLSGSY

-

-

Monthly

6

BLAC

-

-

Quarterly

7

Block Level Standing Committee

-

-

-

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

E-Mail

Address

1

2

3

4

5

6

1

Sri Alphonce Bilung , OAS

BDO

06646-268838

ori-ambabhona@
qramsat.nic.in

Panchayat Samiti, Ambabhona, At/Po- Bhukta, Dist- Bargarh

2

Sri Ghasia Acharya

ABDO

-do-

-

 

3

Sri Bhaskar Joshi

Asst. Engineer

-do

-

 

4

Sri Girija Shankar Sahu

JE

-do-

-

 

5

Sri Subrat Kumar Panda

GPTA

-do-

-

 

6

Sri Udit Kumar Sharma

GPTA

-do-

-

 
7 Madhumita Padhan APO,MGNREGA      

8

Sri Pritish Kumar Dora

GPEO

-do-

-

 

9

Tahir Hussain

SEO

-do-

-

 
10

Sri Siddharatha Pattanaik

WEO

-do-

-

 

11

Sri Samanta Chandra Padhan

C.P.

-do-

-

 

12

Sri Ganesh Baxi

ACP

-do-

-

 

13

Sri Ashokram Panda

HC

-do-

-

 

14

Sri Gopal Charan Purohit

SC

-do-

-

 

15

Sri Kuber Majhi

JC

-do-

-

 

16

Sri Birakishor Biswal

VLW

-do-

-

 

17

Sri Jnanaranjan Bhoi

VLW

-do-

-

 

18

Sri Akshaya Nath

VLW

-do-

-

 

19

Sri Padmanava Meher

VLW

-do-

-

 

20

Sri Motilal Banchhor

VLW

-do-

-

 

21

Sri Chandrahas Tandia

VLW

-do-

-

 

22

Sri Khetra Mohan Rath

Peon

-do-

-

 

22

Sri Lalit Gond

Peon

-do-

-

 

23

Sri Sunasira Pradhan

Peon

-do-

-

 

 

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Pay Scale (In Rs.)

Monthly Remuneration
(In Rs.)

1

2

3

4

5

1

Sri Alphonce Bilung , OAS

BDO

9300-34800

34722

2

Sri Ghasi Acharya

ABDO

9300-34800

 

3

Sri Bhaskar Joshi

Asst. Engineer

9300-34800

 

4

Sri Girija Shankar Sahu

JE

9300-34800

24773

5

Sri Subrat Kumar Panda

GPTA

5000(Consolidated)

5000

6

Sri Udit Kumar Sharma

GPTA

5000(Consolidated)

5000

7

Sri Pritish Kumar Dora

GPEO

9300-34800

20434

8

Tahir Hussain

SEO

9300-34800

20434

9

Sri Siddharatha Pattanaik

WEO

9300-34800

24255

10

Sri Samanta Chandra Padhan

C.P.

9300(Consolidated)

9300

11

Sri Ganesh Baxi

ACP

4000(Consolidated)

4000

12

Sri Parameswar Barik

HC

5200-20200

 

13

Sri Gopal Charan Purohit

SC

5200-20200

14995

14

Sri Kuber Majhi

JC

5200-20200

9017

15

Sri Birakishor Biswal

VLW

5200-20200

15484

16

Sri Jnanaranjan Bhoi

VLW

5200-20200

16028

17

Sri Akshaya Nath

VLW

5200-20200

14203

18

Sri Padmanava Meher

VLW

5200-20200

14203

19

Sri Motilal Banchhor

VLW

5200-20200

14203

20

Sri Chandrahas Tandia

VLW

5200-20200

14203

21

Sri Khetramohan Rath

Peon

4440-7440

11467

22

Sri Lalit Gond

Peon

4440-7440

11467

23

Sri Fagulal Kalihari

Peon

4440-7440

11467

24

Sri Sunasira Pradhan

Peon

4440-7440

11467

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Major Head

Activities to be Performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the last year

1

2

3

4

5

6

2501

SPRD Salary

7,54,800

 

-

9,94,190

2515

ORDP Salary (AE)

26,85,200

47,45,867

-

26,26,000

2515

IRDP Salary (CD Staff)

19,66,000

57,82,861

-

19,60,000

2525

Welfare of SC/ST/OBC Salary WEO

2,93,600

3,00,000

 

2,93,000

2515

ORDP Salary GPEO

-

-

-

-

Plan Budget:

NREGS

-

-

-

-

-

GGY

-

-

-

-

-

IAY

-

-

-

-

-

MPLAD

-

-

-

-

-

MLALAD

-

-

-

-

-

WODC

-

-

-

-

-

KLGRANT

-

-

-

-

-

CESS GRANT

-

-

-

-

-

HON. TOPRIs

-

-

-

-

-

Spl.PRO.Fund

-

-

-

-

-

UTF

-

-

-

-

-

CRF

-

-

-

-

-

Salary SSS

-

-

-

-

-

MDM

-

-

-

-

-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: - Criteria for data base and its hoisting on Websites should be done on priority basis for activities like issue of permits, issue of authorization, grant of concessions, licenses etc.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities for which Eectronic data Available

Nature of Information Available

Can it be share with Public

Is it available on Website or is being used as back end data base

1

2

3

4

5

1

Monthly report /return

-

Yes

Yes

2

Priasoft

Cash inflow/outflow on diff. scheme

Yes

Yes

3

Ruralsoft

Project wise info, on all scheme

Yes

Yes

4

Pamis

Accounting of project

Yes

used as back end

5

Betan

Salary of staff

Yes

used as back end

6

SHG

Information on SHG

Yes

Yes

7

Photogaph of Dev.Works

Success stories

Yes

Yes

8

Videograph of Pallisabha

proceeding

Yes

used as back end

9

Videograph of Gram shaba

proceeding

Yes

used as back end

10

Videograph of ongoing Work

-

Yes

used as back end

11

Website of Block

-

Yes

Yes

12

Population Census

-

Yes

Yes

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facilities Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

All Information

From 10.00 AM To 5.00 P.M on working days

2

Website

Information listed as

-

3

Library

Act & Rules

-

4

Notice Board

Army Recruitment/Auction of -Tahasil/Excise/DRDA Tender/Quotation

-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer(PIO):

Sl. No.

Name

Designation

Office Ph. No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

1

Sri Ghasi Acharya

ABDO

06646-268838

 

ori-ambabhona@
gramsat.nic.in

Ambabhona BLock,
At/Po-Bhukta
Dist-Bargarh
Pin-768045

First Appellate Authority(FAA):

Sl. No.

Name

Designation

Office Ph. No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

1

Sri Alphonce Bilung , OAS

BDO

06646-268838

 

ori-ambabhona@
gramsat.nic.in

Ambabhona Block

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information as may be prescribed for dissemination shall be collated tabulated, compiled, collected and provided in the form of manual from time to time

Content for this page yet to be publishedContent for this page yet to be published