Panchayat Samiti Office, Rajborasambar, Padampur, Bargarh

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

   Panchayat Samiti was formed for development the community and rehabilitation of rural poor. When it was formed there were not less than 75% of the population under poverty line. It was planned to uplift the social and economical status of the rural poor. In due course of time with different schemes of state, control, Govt and international funds. It is the aim of this organization to have an achievement for the development and rehabilitation of rural people.

2. Mission /Vision:

   Panchayat samiti was formed for development the community and rehabilitation of rural poor. When it was formed there were not less than 75% of the population under poverty line. It was planned to uplift the social and economical status of the rural poor. In due course of time with different schemes of state, control, Govt and international funds. It is the aim of this organization to have an achievement for the development and rehabilitation of rural people.

3. Brief History & Background for its Establishment:

The Panchayat samiti has been started and functioning with effect from 05.01.1958.

4. Allocation of Business:

   Panchayat Samiti is the sole organization established by the central govt for uplift of rural poor. It is right hand of Govt. to execute various types of development works in the rural area. There are various types of work assigned to this organization. In the duration of time with changing ramenelatures. This organization is doing NREGA, GGY, 12th FCA, SGRY, SGSY etc works. In accordance with rule and regulation formed by the Govt. in the long run. These are the schemes through which Govt are providing funds and it is utilized in different areas of the Panchayat samiti for the achievement of the schemes.

5. Duties to be performed to Achieve the Mission:

   The achieve the mission provided to the organization different formalities are mentioned given by the Govt .During mentioning these formalities this organization has to go to grass root so that the poorest of poor should not be deprived up getting the benefit provided by the Govt. It is the first and foremost duty of this organization to develop the rural poor.

6. Details of Service Rendered:

   No. of Govt. officials are engaged to perform their duties through the organization and other PRI members from grass root. All those official and elected members are the soldier of the organization. They are devoted their times and services for utilization and achievement of schemes provided by the Govt. for the better development of the rural poor.

7. Citizen Interaction:

   It is not only the duties of the Govt. employees to achieve the target provided by the Govt. but also the elected members and other citizens are responsible to achieve the target provided. It is not only practicable to go ahead with the aim and objection of the nation to have a better life through the Govt. employees and the elected members ,the villages, rural poor are also responsible to co-operate with all these schemes which are under progress for the development.

8. Postal Office of the main office Attached/Subordinate Office/Field units etc:

AT/Po- Rajborasambar
P.S- Padampur
District- Bargarh

9. Working hours both for Office and Public:

The Govt. have been prescribed the working hour of the office from 10 A.M to 5 P.M.

10. Public Interaction if any:

   The organization is fully depending upon public. As per the aim of the organization, it is for the public, Govt. are programming different schemes. So that the social and economical status of the rural people can be developed. So when implementing all schemes, it is badly necessary that public should co-operate the Govt. Official and their representatives. But it is a matter of great regret that the officials are not getting so much co-operation from the public. Still then public also in the side of the Govt. official to achieve the target provided by Govt.

11. Grievance Redness Mechanism:

   The mechanisms utilized for the grievance redressal from lower quarter to higher quarter are disposed of with power rules and regulation. It is a fact that now a day it is the habit of the public to put grievances in different manner which is baseless. Still the grievances are being enquired into and proper measures have been taken of by the Govt. official in due courses of time.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

1

Block Development Officer

Head of office having administrative power

Drawing disbursing officer

Passing of bills for payment

Overall charges of Block

2

Assistant Engineer

To supervise the works of JEs in connection with development works

-

Check and measurement of development works

To ensure proper execution of projects under development works

3

Junior Engineers

-

-

To prepare estimate and prepare bills of development section

To see proper execution of development works

4

GPEO

-

-

To attend the GP section works

To visit the GPs,inspect the GPs, Register and records for smooth running of the GP work

5

Head Clerk

-

-

To check the bills and cash books etc

To see the official work for smooth management of office section attached

6

Sr. clerk

-

-

To maintain sections register and files and cash etc

To attend the work as per attached to him

7

Jr. clerk

-

-

Form and stationary typing and issue diary

To attend the work as per attached to him

8

WEO

-

-

To attain the work of welfare section

Attain the work for sanction of stipend of SC/ST students

9

SIS

To supervise the work of primary school teachers

-

To attain the education work and MDM program etc

To visit the schools and inspects MDM program etc

10

FEO

-

-

To attain work of fishery section

To visit the PONDS and contract the fish beneficiary for development of work of fishes

11

VLWs

-

-

To attain the work of Executive officer in G.P

To attain the GP work and see the development work of GP and distribution of IAY money to the beneficiary as nodal officer

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

12

Computer Programmer

-

-

To attain the all data of different type entries in computer

To attend the work data entries in computer i,e PRIASOFT, RURALSOFT, NREGA, PAMIS and BETAN

13

Additional Computer Programmer

-

-

To attain the data of NREGA entries in computer

To attend the work data entries in computer i,e NREGA, PRIASOFT, RURALSOFT & Office Work.

14

Class IV

-

-

-

To attend office work like distribution of letters,notices and assist to the office E.O and O.As in different sections

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

A. Grievance Petition


After receipt of petition and put a diary No.

Dealing with Grievance petitions

Within a week

B. Application for IAY Houses


All applications should be received at GP level

All applications should be put up before Palli Sabha for Consideration

Within a year

C. Application for Market Complex


Applications are received at Block level

Applications are put up before Selection Committee for Consideration

Allotment are made as per availability of shops

D. Assembly Question


After receipt and making diary forwarded to DA for reply

DA to collect all information from concerned section

Within 48 hrs.

E. SGSY Finance


Application received at PS level

P A to inquire the applications and sponsor the same to the concerned Banks for finance

Disposal within a Month

F. Disposal of DAKS


After receipt of daks and entered in diary the letters re handed over to DA concern

DA prepare the information and put up to the authority for disposal and submission reports to proper quarter

Within 15 days

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/Norm

Remarks

1

2

3

4

1

Diary of Letter

3 minutes per letter

-

2

Dispatch of letter

5 minutes per letter

Registered Dak including entry in register book

3

Typing Job

30 pages per day

-

4

Preparation food card

50 food cards per day

Including entry in food card register

5

Putting of files for orders

10 files per day

-

6

Prepare of bills

5 bills per day

-

7

Writing of cash book

Enter each transaction daily

-

8

Prepare of work bill

Within 3 days after measurement of the work, check measurement and submission of relevant vouchers etc

-

9

Passing of work bill

Next day of receipt of bill after order of BDO

-

10

Enquiry into petition within 7 days

Payment of IAY bills same day after passing of bill by BDO

-

11

Payment of OAP

On 15th date of each month

-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rule, Regulation etc

Brief gist of the Context

Reference No. if any

Price in case of Proceed Publication

1

2

3

4

5

1

Odisha Panchayat Samiti Manual

Guidelines for management of Panchayat samiti

-

Rs. 350.00

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/Section where Available

Retention period, where Available

1

2

3

4

5

1

Work case record

Order Sheet

Development Section


Proceeding of Pallisava

Agreement form

Estimate

Work Order

Bill forms

Relevant voucher

Muster roll etc

2

Cash book

Details in cash transaction

Cash section


3

Bill register

Details of bills drawls

Establishment section


4

Acquaintance Roll

Details of bills drawls

Establishment section


5

Register relating to establishment matter

Detail information on service matter

Establishment section


6

SOAP/NOAP &ODP Register

Details of Payment

Social welfare section


7

Case register

Information on work distribution

Dev section


8

Stock store register

Information on stock store

Emergency section


9

Files

Details of Correspondence

Every section of Panchayat Samiti

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees /Bodies

Constitution of the Committees/ Bodies

Role and Responsibility

Frequency of Meeting

1

2

3

4

5

1

Panchayat Samiti

Constituted covering all members of 3 tier system of panchayat raj

To control over the work of Panchayat Samiti

Two months

2

6 standing committees

Constituted covering selected members by panchayat samiti from among the elected members

To watch over the proper implementation of different schemes

Three months

3

BLAC

Constituted covering from among the elected members such as M.P.S, Sarapanch and responsible person from the locality

-

-

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

E - mail Address

Address

1

2

3

4

5

1

Sri Manoj Kumar Debta

BDO, OAS (I) JB

ori-bpadmapurpur@ siramsat.nic.in

Panchayat Samiti Office, Rajborasambar, Padmapur, Bargarh

2

Smt. Menaka Meher

Addl. BDO

-

-

2

Smt. Binu Singh

BFO

-

-

3

Sri Anshu Kumar

AEE

-

-

4

Sri Santosh Kumar Meher

Section Officer

-

-

5

Sri Pramod Ku. Panda

Sr. Clerk (Estt. Section)

-

-

6

Sri Duryodhan Bhue

Jr Clerk (Cashier)

-

-

7

Sri Sananda Bhue

 

Sr. Clerk (DA to Development)

-

-

8

Sri Amit Ku. Meher

BSSO

-

-

9

Sri Ganpat Tandi

Supply Inspector

-

-

10

Sri Deepak Ku. Barik

WEO

-

-

11

Vacant

GPDO

-

-

12

Vacant

Progress Assistant

-

-

13

Sri Dasaratha Majhi

JR. Engineer

-

-

14

Sri Karamchand D Singh

JR. Engineer

-

-

15

Miss Nilimpriya Kiro

JR. Engineer

-

-

16

Sri Pitambara Sahu

CP

-

-

17

Sri Sabita Saha

VLW

-

-

18

Sri Bibekananda Bohidar

VLW

-

-

19

Sri Nilanchal Bishi

VLW

-

-

20

Sri Tamudu Mudchulia

VLW

-

-

21

Sri Bimbadhar Bhoi

VLW

-

-

22

Sri Basudeb Sahu

VLW

-

-

23

Sri Dolamani Padhan

VLW

-

-

24

Sri Ranjit Sahu

VLW

-

-

25

Sri Jagannath Bariha

VLW

-

-

Sl. No.

Name

Designation

E - mail Address

Address

1

2

3

4

5

26

Sri Durga Prasad Seth

VLW

-

-

27

Sri Kanja Ranjan Dash

VLW

-

-

28

Sri Kartikeswar Padhan

Driver

-

-

29

Sri Jagtu Sahu

Peon

-

-

30

Sri Sitaram Churia

Peon

-

-

31

Sri Bipin Meher

Peon

-

-

32

Sri Ramkrushana Bagarty

Peon

-

-

33

Sri Debarchan Bhoi

Peon

-

-

34

Sri Dhanpati Duduka

Night Watcher

-

-

35

Sri Laxman Kumar Sahu

VLW

-

-

36

Sri Pareswar Rana

VLW

-

-

37

Sri Khirasagar Sahu

VLW

-

-

38

Sri Kalakanhu Nag

J/A (Edn)

-

-

39

Sri S.P. Hota

SIS (D.I. of Schools Staff)

-

-

40

Sri R.K. Sahu

SIS (D.I. of Schools Staff)

-

-

41

Sri S.S. Sahu

SIS (D.I. of Schools Staff)

-

-

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Pay Scale

Gross Pay

Salary Per Month

1

2

3

4

5

6

1

Sri Sankarshan Behera

BDO, OAS (I) JB

9300-34800/-

-

Rs. 33,401/-

2

Sri Krupashindhu Sahu

Asst. Engineer

9300-34800/-

5400/-

Rs. 29,528/-

3

Vacant

Head Clerk

-

4600/-

-

4

Sri Dolamani Tripathy

Sr. Clerk (Dev. Section)

5200-20200/-

2400/-

Rs. 17,424/-

5

Sri Md Nazmul Hoda

Sr. Clerk (Estt. Section)

5200-20200/-

2400/-

Rs. 16,870/-

6

Sri Pabitra Mohan Panda

Jr. Clerk (Cashier)

5200-20200/-

2400/-

Rs. 14,428/-

7

Vacant

-

-

2000/-

-

8

Sri Manab Chandra Dash

FEO (Deputed Staff)

-

-

-

9

Sri Biranchi Patel

IPO (Deputed Staff)

-

-

-

10

Sri Dillip Padhan

WEO

9300-34800/-

4200/-

Rs. 24,130/-

11

Sri Surendranath Murmu

Jr. Engineer (DRDA Staff)

-

-

-

12

Vacant

-

-

-

-

13

Sri Niranjan Naik

GPTA

5000/-

Consolidated

-

14

Smt. Hansita Padhan

GPTA

5000/-

Consolidated

-

15

Sri Pitambar Sahu

CP

9300/-

Consolidated

-

16

Sri Dibya Kishor Purohit

ACP

4000/-

Consolidated

-

17

Sri Sabita Saha

VLW

3200-4900/-

-

Rs. 9816/-

18

Sri Bibekananda Bohidar

VLW

5200-20200/-

2200/-

Rs. 15,484/-

19

Sri Nilanchal Bishi

VLW

3200-4900/-

-

Rs. 9,428/-

20

Sri Tamudu Mudchulia

VLW

3200-4900/-

-

Rs. 9,041/-

21

Sri Bimbadhar Bhoi

VLW

5200-20200/-

2200/-

Rs. 16,025/-

22

Sri Basudeb Sahu

VLW

5200-20200/-

2200/-

Rs. 11,498/-

23

Sri Dolamani Padhan

VLW

5200-20200/-

2200/-

Rs. 9,504/-

24

Sri Ranjit Sahu

VLW

5200-20200/-

2200/-

Rs. 9,504/-

25

Sri Durga Prasad Seth

VLW

5200-20200/-

2200/-

Rs. 9,504/-

Sl. No.

Name

Designation

Pay Scale

Gross Pay

Salary Per Month

1

2

3

4

5

6

26

Sri Kanja Ranjan Dash

VLW

5200-20200/-

2200/-

Rs. 9,504/-

27

Sri Kartikeswar Padhan

Driver

5200-20200/-

2200/-

Rs. 14,084/-

28

Sri Jagtu Sahu

Peon

4440-7440/-

1400/-

Rs. 10,579/-

29

Sri Sitaram Churia

Peon

4440-7440/-

1400/-

Rs. 10,719/-

30

Sri Bipin Meher

Peon

4440-7440/-

1400/-

Rs. 11,141/-

31

Sri Ramkrushana Bagarty

Peon

4440-7440/-

1300

10,249/-

32

Sri Debarchan Bhoi

Peon

4440-7440/-

1400

10,811/-

33

Sri Dhanpati Duduka

Night Watcher

4440-7440/-

1300

9,614/-

34

Sri Laxman Kumar Sahu

VLW

3200-4900/-

-

7056/-

35

Sri Pareswar Rana

VLW

5200-20,200/-

2000/-

9504/-

36

Sri Khirasagar Sahu

VLW

5200-20,200/-

2000/-

9504/-

37

Sri Kalakanhu Nag

J/A (Edn)

5200-20,200/-

2400/-

15,854

38

Sri Narayan Sahu

SEO (DWO Staff)

-

-

-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Major Head

Activities to be performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the last Year

1

2

3

4

5

6

D NO-17-2501-IRDP

PAY

270000

350000

338441

338140

DA

173000

225000

234462

211780

HRA

13000

20000

22206

16847

RCM

1200

8000

8000

1200

TE

6600

13000

13000

6600

D NO-17-2515-ORDP

PAY

500000

598000

596071

641696

DA

320000

400000

410191

492853

HRA

22000

25000

22219

36657

O.A

-

-

-

-

RCM

1000

15000

13500

10000

TE

4000

16000

12000

13000

Electricity

12000

24000

24000

20000

Water charges

100

1000

600

300

Other contingency

1000

6000

6000

2200

Telephone

500

5000

5000

1200

Motor Vehicle

5000

15000

15000

9800

D NO-10-2202-General Education-01-Elementary Education 101-Govt. Pry School

PAY

8333000

10005000

9605000

9964326

DA

5083000

6500000

6710000

6125383

HRA

416000

500000

481000

498373

OA

31000

31000

27238

-

RCM

41247

42000

41247

500

TE

500

1000

500

500

OC

4000

5000

4000

40000

D NO-11-2225-Welfare

PAY

49000

65400

65400

65400

DA

31400

40000

45464

40118

HRA

2460

4500

4367

3936

RCM

500

2500

2500

300

TE

1000

8000

8000

1500

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities for which Electronic data Available

Nature of Information Available

Can it be shared with Public

Is it Available on Website or is being used as back end data base

1

2

3

4

5

1

NREGA

Information on work, expenditure, employment generate under NREGA of Block & GP projects

Yes

Available at website

2

PRIASOFT

Monthly financial inflow and outflow in various schemes of Block and G.P

Yes

Available at website

3

RURALSOFT

Financial and Physical position of various projects of Block and G.P

Yes

Available at website

4

PAMIS

Computer generated vouchers and cash transactions

Yes

Available at website

5

BETAN

Pay bill and details of employee's salary information and teachers

Yes

Available at website

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

Forms are Available

10.00 A.M to 5.00 P.M

2

Website

NREGA

http://nrega.nic.in

PRIASOFT

http://ori.nic.in/priasoft

RURAL SOFT

http://ori.nic.in/ruralsoft

PAMIS

http://ori.nic.in/pamis

BETAN

http://ori.nic.in/betan

3

Notice Board

Different nature of notice

10.00 A.M to 5.00 P.M (16th june to 9th April)
7 A.M. to 1 P.M.(10th April to 15th June)

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer:

Sl. No.

Name

Designation

Office Ph. No.

E-mail

Address

1

2

3

4

5

6

1

Sri Manab Chandra Dash

FEO

06683223443

-

At/Po-Rajborasambar P.S.- Padampur Dist- Bargarh

First Appellate Authority:

Sl. No.

Name

Designation

Office Ph. No.

E-mail

Address

1

2

3

4

5

6

1

 

BDO

9777636495

-

At/Po-Rajborasambar P.S.- Padampur Dist- Bargarh

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual form time to time.

Any other information or schemes provided to Block Office will be tabulated and will be informed accordingly.

Content for this page yet to be publishedContent for this page yet to be published