Regional Transport Office, Mayurbhanj

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1  

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

Planning, coordination, Monitoring, Implementation, Execution & Supervision of policy decision of the Govt. / STA with reference to the Motor Vehicle Act 1989 & C.M.V. 1981, Odisha Motor Vehicle Rules 1997, Odisha Motor Vehicle Taxation Act/Rule 1975 and other guidlines in respect of Transport Admn.

2. Mission/ Vision:

Collection of M.V. Tax/ revenue as per the target fixed by Govt. and smooth functioning of the Transport Admn. in the District.

3. Organization Charts:

This Organization is under the direct supervision of State Transport Authority, Odisha, Cuttack.

4. Details of Service rendered:

This Organization provides basic services for plying of vehicles (Transport/ Non Transport) with reference to payment of M.V. Revenue to the Govt. issues Licenses to drive the vehicles, permits to Stage/ Goods Carriages Vehicles.

The information requires for general public regarding possession & plying of a vehicle with reference to payment of tax/ procedure etc has been shown on the notice board.

12) Organization Charts:

  MANUAL-2  

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Designation

R.T.O.

Powers

Administrative

Head of the Office

Financial

Drawing & disbursing Officer

Others

Supervising

Duties

 

2

Designation

A.R.T.O. (Addl. R.T.O. I/C)

Powers

Assist to RTO

Duties

 

3

Designation

M.V.I.

Powers

Inspection of motor vehicle involved in accident & issue of F.C. to the vehicles. Taking drive test. Issue of repair estimate to Govt. vehicle.

Duties

 

4

Designation

Addl. RTO

Powers

Head of the Office

Duties

Supervision, issue of DL, Registration of new vehicle inspection of motor vehicle involve in accident, issue of FC to the vehicle and taking driving test

5

Designation

Junior M.V.I.

Powers

To assist MVI & conduct enforcement activity related Road safety.

Duties

 

6

Designation

Senior Clerk

Powers

To deal with cash, Bill, Treasury, new Regn., permit, Off Road & Establishment

Duties

 

7

Designation

Junior Clerk

Powers

Dealing with issue/ dispatch of letters and GRs

Duties

 

8

Designation

Peon

Powers

 

Duties

To carry files from seat to seat, distribution of daks assist the staff & officers in office work

9

Designation

Night Watchman

Powers

 

Duties

Guarding of office

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.

Activity

Level of Action

Time Frame

1

2

3

4

1

Receipt of Application/ Letter

Diary Clerk

Same day

2

Perusal of daks

R.T.O.

Same day

3

Marking of daks

Head Clerk

Same day

4

Dairy & Delivery

Diary Clerk

Same day

5

Entering of the letter in the log book & put up in the file

D.A. Concerned

3 days

6

File endorse to R.T.O.

Dealing Asst.

Same day

7

Approval or rejected

RTO/ ARTO

Same day

8

To prepare final document

Smart Chip

Same day

9

To sign & return card

RTO/ ARTO

Same day

10

Deliver of document to applicant

D.A.

Same day

MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Specified Services

Turn Around Time (Minutes)

1

Issuance of driving license or learner license in SCB Card/ Paper

LL One Day passing the test

DL Five Days passing the test

2

Issuance of renewed  driving license or duplicate driving license in SCB Card

One day

3

Issuance and/ or renewal of trade certificate

in security paper

Seven Days

4

Issuance of duplicate trade certificate in SCB  card

One day Seven Days

5

Issuance of Renewal & duplicate Regn Certificate SCB card 

Three day

6

Issuance of Regn. Certificates consequent to  assignment of new Regn. mark in SCB card 

 After HSRP entry Three Days

7

Issuance of Regn. Certificates consequent to  Transfer Ownership & Change of address in SCB  card

Three day

8

Issuance of Regn. Certificates consequent to recording Alteration in the Regn. certificate in SCB card

Three Days after inspetion &  approval

9

Issuance of Regn. Certificates consequent to   endorsement/ cancellation of hire purchase/ lease/ hypothecation agreement etc. in SCB card

Three day

10

Issuance / renewal of fitness certificate 

One day after inspection & certification

11

Temporary Registration 

One day

12

NOC in form 28   

  Three days after getting police Report

13

Conductor license

Two days 

14

Tax entry in R.C.

Same day

15

Issue of Temporary permit 

Online

16

Issue of Permanent permit   

15 Days 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of tha Act, Rules, Regulation etc.

Brief Gist of the Contents

Reference No. if Any

Price in Case of Priced Publication

1

2

3

4

5

1

Central Motor Vehicle Act, 1988

 -

 -

 -

2

Central Motor Vehicle Rules and Forms 1989

 -

 -

 -

3

Odisha Motor Vehicles Rules, 1933

 -

 -

 -

4

Odisha Motor Vehicles Taxation Act, 1975

 -

 -

 -

5

Odisha Motor Vehicles Taxation Rules, 1976

 -

 -

 -

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Nature of Record

Details of Information Available

Units/ Section Where Available

Retention Period Where Available

1

2

3

4

5

1

G.R.s

Concerned D.A.s

Concerned Section

Concerned Section

2

Permit Register

Concerned D.A.s

Concerned Section

Concerned Section

3

Off. Road Register

Concerned D.A.s

Concerned Section

Concerned Section

4

Fitness Register

Concerned D.A.s

Concerned Section

Concerned Section

5

LLR Register

Concerned D.A.s

Concerned Section

Concerned Section

6

D.L. Register

Concerned D.A.s

Concerned Section

Concerned Section

7

V.C.R. Register

Concerned D.A.s

Concerned Section

Concerned Section

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

1

Sri Prashanta Kumar Parida 

R.T.O., O.T.E.S.-I (S.B.)

06792-260768

 -

 -

 -

2

Sri Salkhu Murmu

M.V.I. O.T.E.S-I, (J.B.)

 -

 -

 -

 -

3

 

Sri Soumya Prakash Bhoi

 

Asst. RTO

 -

 -

 -

 -

4

 Smt. Chinmayee Mohanta  M.V.I. O.T.E.S-I, (J.B.)

 -

 -

 -

 -

5

Sri Ashutosh Naik

Asst. R.T.O.(Enfor)

 -

 -

 -

 -

6

Smt. Sasmita Mahalik

Section Officer

 -

 -

 -

 -

7

Smt. Supriya Priyadarshini

Jr. MVI

 -

 -

 -

 -

8

Sri Jyoti Prakash Sethy 

 

  

Jr. MVI

 -

 -

 -

 -

9

Sri Rajendra  Majhi

Jr. MVI

 -

 -

 -

 -

10

Sri Rashmi Ranjan Lenka

 Jr. MVI

 -

 -

 -

 -

11

Sri Rajesh Kumar Ram

 Sr. Revenue Asst.

 -

 -

-

 -

12

Sri Suracharya Rana

 Senior  Asst.Transport)

 -

 -

 -

 -

13

Sri   Bibhudutta Swain

 Senior  Asst.Transport)

 -

 -

 -

 -

14

 Smt. Sulogna Priyadarshini Senior  Asst.Transport)

 -

 -

 -

 -

15

Miss Sunita Majhi

 Jr. Setno

 -

 -

 -

 -

16

Miss Ananya  Sethi

  Jr. Revenue Asst.

 -

 -

 -

 -

17

Sri Sahil Behera

 Jr. Revenue  Asst

 -

 -

 -

 -

18

 Sri  Rajesh  Mangaraj

ATSI

 -

 -

 -

 -

19 

  Sri  Bijay  Baral       ATSI

 -

 -

 -

 -

20

  Sri  Puskar  Samantray  Constable

 -

 -

 -

 -

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Pay Band

Grade Pay

1

2

3

4

5

1

Sri Prasanta Kumar Parida

R.T.O., O.T.E.S.-I,(S.B.)

15,600-39,100 

6,600

2

Sri Salkhu Murmu

M.V.I. O.T.E.S.-I,(J.B)

15,600-39,100 

 5,400

3

Smt. Chinmayee Mohanta

M.V.I. O.T.E.S.-I,(J.B)

 15,600-39100

5,400

4

Sri Soumya Prakash Bhoi

Asst. R.T.O.

 9,300-34,800

4,600

6

Sri Ashutosh Naik

Jr. M.V.I.

9,300-34,800 

4,200

7

Smt. Sasmita Mahalik

Section Officer

9,300-34,800 

 4,600

8

Smt. Supriya Priyadarshini

Jr. MVI

5,200-20,200 

2,400

9

Sri Jyoti  Prakash Sethy

Jr. MVI

5,200-20,200 

 2,400

10

Sri Rajendra  Majhi

 Jr. MVI 5,200-20,200             2,400

11

Rashmi Ranjan Lenka

Jr. MVI

5,200-20,200 

2,400

12

Rajesh Kumar Ram

S.R.A

5,200-20,200  

2800

13

Suracharya Rana

S.R.A

5,200-20,200  

2800

14

Bibhudutta Swain

 S.R.A 5,200-20,200   2800 

15

Sulagna Priyadarshini

S.R.A

5,200-20,200  

 2800 

16

Sunita Majhi

Jr. Steno

5,200-20,200 

 2400

17

Miss Ananya Sethi

J.R.A

5,200-20,200 

 2400

18

Sahil Behera

J.R.A

5,200-20,200 

 2400

 19

  Rajesh Mangaraj  ATSI

5,200-20,200

 2400

 20

 Bijay  Baral ATSI

5,200-20,200

 2400

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.

Major Head

Activity to be performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the Last year

1

2

3

4

5

6

7

1

D-No-21- 2041-00-101-1175- 01003- RTA Non-plan

Pay

 -

 -

-

 -

D.P.

 -

 -

 -

 -

D.A.

 -

 -

 -

 -

H.R.A.

 -

 -

 -

 -

O.A.

 -

 -

 -

 -

RCM

 -

 -

 -

 -

T.E.

 -

 -

 -

 -

Electricity

 -

 -

 -

 -

Water

 -

 -

 -

 -

Telephone

 -

 -

 -

 -

O.C.

 -

 -

 -

 -

M.V.

 -

 -

 -

 -

Arrear pay

 -

 -

 -

 -

Wages to NMR

 -

 -

 -

 -

 -

Sl.

Major Head

Activity to be performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the Last year

1

2

3

4

5

6

7

1

 

Pay

 -

 -

 -

 -

D.P.

 -

 -

 -

 -

D.A.

 -

 -

 -

 -

H.R.A.

 -

 -

 -

 -

Arrear Pay

 -

 -

 -

 -

T.E.

 -

 -

 -

 -

2

 

Pay

 -

 -

 -

 -

D.P.

 -

 -

 -

 -

D.A.

 -

 -

 -

 -

H.R.A.

 -

 -

 -

 -

Arrear Pay

 -

 -

 -

 -

O.A.

 -

 -

 -

 -

3

 

Pay

 -

 -

 -

 -

D.P.

 -

 -

 -

 -

D.A.

 -

 -

 -

 -

H.R.A.

 -

 -

 -

 -

Arrear Pay

 -

 -

 -

 -

T.E.

 -

 -

 -

 -

RCM

 -

 -

 -

 -

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Particulars Available

Nature of Information Available

Working Hours

1

2

3

4

1

 Smart Chip Ltd.

All information's regarding Registration/ T.O./ HPC/ Tax Payment/ I.C./ F.C. available

10.00 A.M. to 5 P.M.

2

 Notice Board

 -

-do-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

1

Sri Salkhu Murmu (OTES-I,J.B)

M.VI.

06792-260768

 -

 -

RTO Office, At/ Po- Baripada, Mayurbhanj

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

1

Sri Biswaraj Behera (OTES I-SB)

R.T.O.

06792-260768

 -

 -

RTO Office, At/ Po- Baripada, Mayurbhanj

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority. (Not Applicable)
Transfer Policy
SL
 Notificatio No. Notification Date Attachment
1 NIl NIL NIL
Transfer Order issued by this Public Authority. (Not Applicable)
Transfer Orders
SL.
 Order No. Order Date Attachment
1 Nil Nil Nil
Procurement Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement  
Sl. No. Work Order No. Work Order date Procurement Name Attachment
1 Nil Nil Nil Nil
Public Private Partnership (Not Applicable)
SL
Company Name Agreement Date File Number Validuty from - to Public Private
Partnership Project Name		 Attachment
 1 Nil  Nil Nil  Nil   Nil Nil 
RTI Application
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total
Number on Application Rejected
FY 2022-23 0 0 0 0
 FY 2023-24 0 0 0 0
RTI 1st Appeals
Years Total Number on
Appeal Recived		 Total Number on
Appeal Disposed		 Total Number on
Appeal Rejected		  
FY 2022-23 0 0 0 0
FY 2023-24 0 0 0 0
CAG & PAC Paras    
SL IR NO Para No.   Subject Complied Recived Attachment
1
  Part - II (A) Part - II (B)   Yes/No CAG/PAC  
1 2 3 4 5 6 7 8
Citizen Charter
SL No Service Name Purpose
1 Good Samaritan Reward of prize money Rs.2000/- for every one who helps during accident
2 one time settlement scheme provide opportunity to as defaulter disposed their vehicle as scarpping or paid tax with low interest rate
3 Subsidy in Electric vehicle to shift electric vehicle mode and reduce carbon emmision
Discretonary & Non-Discretionary Grants
Sl.No. Grant Name Grant Type Grant from Central Grant Value In Rs. Purpose
 1 Road Safety Contigent STA 625908 for operating cost of High way Intersaptic Bpd (wages/fuel)
2 Road Safety Contigent for free tea to NH Drivers STA 20000 for distribution of free tea to NH Driver Road safety Scheme
3 Road Safety Contigent STA 600000 For observation of road safety month
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
1
NIL NIL NIL NIL NIL

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