District Skill Development-cum-Employment Office, Bargarh

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1.Objective/purpose of the public authority:

District Skill Development-cum-Employment Office, Bargarh is being functioning currently in a rental building at Sriram Vihar, Ward No.08, behind bank of Baroda, Bargarh, Pin-768028, before that the office located near Collectorate road, Gandi Chowk, ward No.-Bargarh, Pin – as namely District Employment Exchange Bargarh. The works of the office is to register te names of the candidates, sponsoring the names of the candidates against Notification from different Organization, Vocational Guidance and collection of Employment Market Information. Now the online Registration/Renewal has been enacted to candidates since 15-10-2022 vide letter No. 4189 dated 01-10-2022 of the Directorate of Skill Development-cum-Employment Office, Bhubaneswar, Odisha. Short term training is going on under placement linked training. Again under NUA Odisha short term placement training and special projects are done in district component for youths who are in search of training and jobs.

Mission/Vision Statement of the Public Authority:

Brief history of the public authority and context of its formation:

Duties of the public authority:

Main activities / functions of the public authority:

2.District Skill Development-cum-Employment Office has major activities such as:-

• Sponsoring of names of registrants against notified vacancies of the employers
• Vocational Guidance to registrants through career counseling and providing employment information to them
• Collection of Employment Market information (EMI) in Form ER-I.
• Mission Works like short term placement link training program given to candidates through PIAs and NUA Odisha short term placement training and special projects are done in district component for youths who are in search of training and jobs
• Other works as assigned by Director of Skill Development-cum-Employment from time to time

3. List of Services being provided by the public authority with a brief write-up on them:

• Whenever any employer seeks recruitment, he may notify the vacancy in the prescribed format by the government and as per specification of the employer the sponsoring action is done in the ratio 1/40 on the basis of seniority and qualification required by an employer
• Under vocational guidance activities career talks, career conference etc. are done in different educational institutions inside the district
• The establishments give ER-I return to the office in the prescribed format in every quarter like March, June, September and December
• Under Mission activities placement linked training Programme are given to unemployed youths. Again under NUA Odisha District component proposals are proposed through different PIAs and short term placement linked trainings are conducted. In NUA Odisha special project short term training are conducted for special category like jail inmates, SCs STS, women etc.

 2.Addresses of the office and subordinazte offices (if any);

District Office Address : Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin-767028, District-Bargarh

Sub-Office Address: ESO Padampur, Near Sub Collector Office, Padampur

3.Office Timings:

Day office : 10Am. to 5.30Pm. and Morning Office: 7Am. To 1Pm.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Powers			Duties
		Administrative	Financial	Others
1	2	3	4	5	6
1	Bidyut Prava Sahu, DSDEO	Head of office / overall charge of office	Drawing & disbursing officer/Overall charges of office	As & when ordered by Collector, DSDE(O), BBSR & govt.	Head of office / Overall charge of office
2	Bijay Kumar Pati, JEO	-	-	Works assigned by DSDEO	Grievance, Isue and Diary, Stamp account update, Statistic-Assembly question, ES.I.I, EMI, maintenance of file index register, RTI, APIO, Registration related work, vacancy, any other work assigned by the DSDEO as per requirement
3	Barsharani Bag, JEO	-	-	As & when ordered by DSDEO	Mission work-Nua odisha and PLTP etc., Vocational guidance, establishment work, as a dealing assistant to PIO, Job Fair, BLCC, Placement drive monitoring Nano Unicorn, MCC, any other work assigned by the DSDEO as per requirement
4	Lobhabati Bhoi, JA	-	-	As & when ordered by DSDEO	Cash book put off, Bill related work, Budget, Establishment sections and SDEC matter, Mobility Support, NUA Odisha accounts and assist all officers, any other work assigned by the DSDEO as per requirement
5	Sashibhusan Majhi, PCC	-	-	As & when ordered by DSDEO	His duties are to open the office in time & close the office after office time is over, file movement for signature and others.  Dak & postal, any other work assigned by the DSDEO as per requirement

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1.What is the Procedure followed to take a decision for various matters?

The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes the levels at which it get examined and the final authority to which it has to go for approval may be explained. The flow process charts can give a comprehensive process as may be seen from the following illustration of preparing a flow process chart.

 

Flow Process Chart

Sl. No.	Activity	Level of Action	Time frame
1	Receipt of Letters	Jr. Asst.	Same day
2	Diary of letters	JEO, Bargarh	Same day
3	Diary letters received by concerned staff	Dealing Assistant, in charge of concerned section	As per timeline
4	Put up to DSDEO	Dealing Assistant, in charge of concerned section	As per dateline
5	Issue / dispatch	JEO, Bargarh	Same day
6	Serving of local letters	Peon	Next day & as per requirement

 

 

 

Sl. No.	Activity	Level of Action	Time frame
1	2	3	4
1	Receipt of letter from primary receipt section	Entry in Dairy register	Same day
2	Receipt of letters from Dairy register by dealing assistant	Processing in file and submitting to the person inchage	Same day
3	Submission of file by person in charge after scrutiny	Scrutinize by officer in charge & further submit to the DSDEO for approval	As per dateline
4	Submission by Officer incharge	DSDEO for final approval	As per dateline

 

The District Skill Development-cum-Employment Officer, Bargarh is the final decision making authority in respect of this office. The Deputy Director of Skill Development-cum-Employment (NZ) Sambalpur and the Director of Skill Development-cum-Employment, Odisha, Bhubaneswar are the appellate authority and supervision authority respectively.

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

The norms set by the Govt. of Odisha for discharge of different functions as given in the Govt. record manual is followed for various activities of the office.

Sl. No.	Activities	Time Frame	Remarks
1	Diary of letters received	3 minutes per letters	Distributed to concerned sections
2	Dispatch of letters	5 minutes per letters	Registered dak including entry in messenger book
3	Typing of approved letters	As per job necessity and requirement	As per Dateline
4	Preparation of reports	Basing on the urgency (Even on the same day)	As per Dateline

As per the guidelines contained in the National Employment Service Manual Volume I & II, CNV Act.1959, the Executive Instructions and circulars issued from time to time by the Skill Development-cum-Employment, Odisha, Bhubaneswar, the officers and other employees discharge their duties relating to Employment Exchanges.

Sl. No.	Activities	Time Frame/Norm	Remarks
1	Submission	Within 5 days of receipt of notification	-
2	Registration	Online Registration as per ORTPSA Act.-2012	-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Type of Documents	Brief write up of the Documents
1	2	3
1	National Employment Service(NES) Manual	Volume-I: Concept, Definitions & Instructions etc. Volume-II: Appendixes, forms, tables & Copies of orders etc. Volume-III: Appendixes, copies of Act(s) & Rules Volume-IV: National Career Service portal online procedure
2	Odisha General Finance Rules(OGFR)	Drawl of Money form Treasury towards salary & others contingencies of office & staffs, Maintenance of Accounts related documents
3	Compulsory Notification of vacancies Act-1959	Verifications of Estt. Records of the Public & Private sector Establishments of the District
4	Apprentice Act-1961, Rules-1992	Apprentices & Training of ITTs pass out candidtes

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of the Record	Details of Information available	Unit / Section where available	Return period where available
1	Service books of employees (Non-gazetted Ministerial)	Service details	Establishment & accounts section	-
2	Bill register, acquaintance	Bill details	Establishment & accounts section	-
3	X-2A	Documentation of Vacancies	Cacancy	-
4	X-63	Record of Registration	Live Register	-
5	X-64	Running Record of Vacancies	Vacancy	-
6	X-56	Dead Register	Live Register	-
7	X-64	Vacancy Order Register	Vacancy	-
8	EM-I	Record of leaf	EMI	-
9	EM-II	Record of Employer	EMI	-
10	VG-63	Record of Individual	VG	-
11	Vg-64	Running record of group guidance	VG	-
12	VG-65	Individual Information	VG	-
13	VG-66	Career talks in educational institutions	VG	-
14	VG-67	Training submission registers	VG
15	VG-68	Running recorded of registration guidance	VG	-
16	Counseling Register	Record of counseling	MCC	-
17	Job Fair Register	Record relating to job fair	MCC	-
18	Job Drive Register	Relating to job Drive	MCC	-
19	RTI Register	Applications, Files, Register, Cash Book	RTI Section	-
20	Grievance	Applications, Files, Register	Grievance Section	-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Implementation of Policy: The arrangement of formulation policy finally met by the Director of Skill Development-cum-Employment Odisha Bhubaneswar.

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name and address of the body	Main functions of the body
1	District Skill committee under SANKALP	Supervision and monitoring of various activities related to skill
2	Screening Committee on RACP	For grant of financial up gradation for Group-D employees
3	District Skill Development Mission (DSDM)	Scrutiny & Approval of the Skill Development related projects received from different PIAs at the District level
4	District Skill Executive Committee (DSED) for NANO Unicorn Scheme	Assessment of the applications received under the Nano Unicorn Program

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail	Address
1	Bidyut Prava Sahu, DSDEO	DSDEO	06646-291196	7008462410	eexbgh@yahoo.in	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh
2	Bijay Kumar Pati	JEO	06646-291196	7657089009	eexbgh@yahoo.in	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh
3	Barsharani Bag	JEO	06646-291196	9938056336	eexbgh@yahoo.in	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh
4	Lobhabati Bhoi	JA	06646-291196	9937697353	eexbgh@yahoo.in	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh
5	Sashibhusan Majhi	PCC	06646-291196	9583724364	eexbgh@yahoo.in	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Basic	DA	HRA	Gross Pay
1	Bidyut Prava Sahu, DSDEO	DSDEO	84900	46695	10188	141783
2	Bijay Kumar Pati	JEO	50500	27775	6060	84335
3	Barsharani Bag	JEO	36500	20075	1460	58035
4	Lobhabati Bhoi	JA	20500	11275	2460	34235
5	Sashibhusan Majhi	PCC	36500	20075	4380	60955

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Name of the Schemes	Amount Released by Govt.	Expenditure in the Year 2023-24
1	Pay	Global Allotment
2	DA	Global Allotment
3	HRA	Global Allotment
4	Medical Treatment	10000
5	TE	15000
6	Electricity Deposits	25000
7	Other Expenses	40000
8	Digital Equipments-78012-019	10000
9	Digital Equipments-78118-019	80000
10	Materials & Supplies	5000

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for which electronic data available	Nature of information available	Can it be shared with public	Is it available on website or is being used as Back end Data Base
1	NA	NA	NA	NA

Information only about District Skill Development-cum-Employment Office, Bargarh is available in District Portal.

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

1. A fresh candidate can register his/her name selecting the Employment Exchange under whose jurisdiction he/she resides through ONLINE mode. For online registration & details procedure to follow they may access https://empmission.odisha.gov.in
2. Candidates seeking training and career guidance may register/book an appointment through online( https://www.ncs.gov.in ) or may access model career centre, Bargarh on office hour i.e. 10Am. To 5.30Pm. Monday to Saturday except Govt. holidays.
3. “Prime Minister’s Internship Scheme” is launched by the Ministry of Corporate Affairs, Government of India. This scheme aims to provide internship opportunities to one crore youth in top 500 companies in five years. Through this Scheme, youth will gain exposure for 12 months to real-life business environment, across varied professions and employment opportunities through online https://pminternship.mca.gov.in/login/
4. To create self-employment opportunity seed funds capital loan amount of Rs.1,00,000/- is given to Qualified candidates selected by District Skill Executive Committee. Candidate can apply online through https://skillodisha.gov.in/nano-unicorn/

 

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO)

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Fax	Address
1	Bijay Kumar Pati	JEO	06646-291196	7657089009	eexbgh@yahoo.in	-	Sriram Vihar, War        , Pin – 767028, Dist.- Bargarh

 

Public Information Officer (PIO)

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Fax	Address
1	Bidyut Prava Sahu	DSDEO	06646-291196	7008462410	eexbgh@yahoo.in	-	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh

 

First Appellate Authority (FAA)

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Fax	Address
1	Sankar Charan Murmu	DDSDE, Sambalpur	06646-291196	7657089009	eexbgh@yahoo.in	-	Sriram Vihar, Ward No.08, Behind Bank of Baroda, Pin – 767028, Dist.- Bargarh

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority.
Transfer Policy
SL NO	Notificatio No.	Notification Date	Attachment
1	NIL
Transfer Order issued by this Public Authority.
Transfer Orders
SL NO	Order No.	Order Date	Attachment
	NIL

Procurement			Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement	Attachment
Sl. No	Work Order No.	Work Order Date	Procurement Name
1			NIL

CAG & PAC Paras
Sl. No.	IR No.	Para No.		Subject	Complied	Received	Attachment
		Part-II A	Part-II B		Yes/No	CAG/PAC
1

RTI Application
Years	Total Number on Application Recived	Total Number on Application Disposed	Total Number on Application Transferred	Total Number on Application Rejected
FY 2022-23	0	0	0	0
FY 2023-24	0	0	0	0
RTI 1st Appeals
Years	Total Number on Appeal Recived	Total Number on Appeal Disposed	Total Number on Appeal Rejected	Total Number on Application Rejected
FY 2022-23	2	2	0	0
FY 2023-24	10	10	0	0

Citizen Charter
SL No	Service Name	Purpose
1

Discretionary & Non-Discretionary Grants
Sl. No.	Grant Name	Grant Type	Grant from Central / State	Grant Value in Rs.
1
2
3

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No.	Honble Minister	Tour Date	Tour Place	Tour	Purpose of Visit
1

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