Civil Supplies Office, Rayagada

Introduction 

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)] 

Please throw light on the Background of this hand-book Right to Information Act. 2005):

The right to information Act 2005 has been enacted on June 2005. This is an act which provides for setting out the practical regime of right to information for citizens to secure access to information under the Control of Public Authorities. In order to promote transparency & accountability in the working of every Public Authority this hand book is prepared for information of General Public which contains the required information as per the provision made under section 4(1) (b) of aforesaid act. These 17 points of proactive disclosure prepared in the set of revised formats & placed in the notice board of this office for immediate information of General Public.

 

Objective / Purpose of this Hand-book:

The objective/ purpose of this hand book is to disclose/ declare the information with regard to functioning of this office to General Public at a glance.

 

Who are the intended users of this hand-book?

The General Public, the Public Authority and the staff subordinate to him as well as the Organization as a whole are intended users of this hand book.

 

Organization of the information in this hand-book:

Chief Civil Supplies Officer, Rayagada Office under Control of Collector, Rayagada is the Organization relating to the information in this hand book.

 

Definitions (Please Provide Definitions of Various Terms Used in the Hand­book):

  1. Collector- The District Magistrate the head of District Administration. Office:- Civil Supplies Officer's Office, Rayagada functioning under the control of Collector & district Magistrate, Rayagada as well as Government of Odisha, F.S. & C.W. Department, Bhubaneswar.
  2. Staff- The field & ministerial staff working under this office.
  3. C.C.S.O- Chief Civil Supplies Officer
  4. C.S.O-Civil Supplies Officer
  5. Addl. Civil Supplies Officer
  6. A.C.S.O-Assistant Civil Supplies Officer
  7. I.S-Inspector of Supplies.
  8. Scheme/ Programmes- Includes all the schemes/ Programmes under operation in the district/ blocks/ ULBs level as per directives/ orders issued by the Government of Odisha / Food Supplies & Consumers Welfare Department from time to time as well the O.S.C.S.C. Ltd, Bhubaneswar, Odisha.
  9. Antyadaya Families- Means those poorest families from among below poverty line (BPL) families identified by the State Government and entitled to receive food grains under the Antyadaya AnnaYojans
  10. Ration Card- Means a document issued under an order on authority of the State Government for the Purchase of Essential Commodities under the Public distribution system.
  11. Dealer- Means any penson, firm, association of persons, Company, Institutions, Organisation or Cooperative society Carrying on business in the purchase, sale on storage for sale of distribution essential commodities on wholesale, sub-wholesale on retail basis under the Public distribution system.
  12. Wholesaler means a dealer other than a retailer which has been authorized to distributed essential commodities to a retailer & includes a sub-wholesaler and storage agent.
  13. Retailer means a dealer which has been authorized to sell/ distributed essential commodities direct to the ration card holder under P.D.S.
  14. Licensing Authority means an Officer appointed by government to exercise the powers and perform the duties of licensing authority under the order issued vide government in F.S & C.W. Department Published in the Odisha, Gazette (Extra Ordinary vide No,518 Dt.12.04.2002.
  15. Fair Price Shop means a Shop which has been licensed to distribute/ Sale essential Commodities under the order issued vide Government in F.S & C.W Department bearing No.9270-PL-IC 8/2002 dt.15.04.2002 to ration card holders under the Public Distribution System.
  16. Place of business means the place where a dealer cell on distributes any of the essential Commodities.

 

1. Objective of the Public Authority:

 

2. Mission / Vision Statement of the Public Authority:

To see the interest of beneficiaries within the PDS of the district in pursuance to guidelines issued from time to time by Government in FS & CW Department and to ensure the instructions issued by him or any of the Higher Governmental Authority have been carried out accordingly.

 

3. Brief History of the Public Authority and Context of its Formation:

The Civil supplies Officer is the district level officer of Civil Supplies section/wing of Collectorate works under the Control Collector of the District. Similarly as the District Manager of OSCSC Ltd his functions are specified by the Corporation having its head office at Bhubaneswar, Odisha.

 

4. Duties of the Public Authority:

The Duties of this Public Authority have been enshrined in the following Government orders and letters Nos. issued by Corporation Head Office.

 

5. Main Activities/Functions of the Public Authority:

To see the interest of beneficiaries within the PDS of the district in pursuance to guidelines issued from time to time by Government in FS & CW Department and to ensure the instructions issued by him or any of the Higher Governmental Authority have been carried out accordingly.

The Duties of this Public Authority have been enshrined in the following Government orders and letters Nos. issued by Corporation Head Office.

 

6. List of Services being provided by the Public Authority with a Brief write-up on them:

Contact Person in case some body wants to get more Information on topics Covered in the Hand-book as well as other Information also:

The Deputy Collector G & M Section of the District Office i.e. the P.I.O and C.S.O. i.e the APIO be contacted for the purpose.

 

Procedure and Fee Structure for Getting Information not Available in the Hand- book:

The notification published in the Odisha Gazette bearing No.742 dt.30.05.06 by I. & P.R. Department contains the procedure and fee structure for getting information not available in the hand book which is reflected 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)] 

Sl.

Name

Designation

Powers

Duties

1

2

3

4

5

1

CCSO

Vacant

 

-

2

Sri Lalit Mohan Pattnaik

Addl.CSO and I/c CCSO

To Provide food security to the consumers through procurement storage, distribution and enforcement--

-

3

Sri Saroj Kumar Sahu

ACSO

-

-

4

Sri Ram Chandra Khila

ACSO

-

-

5

Smt. Urmila Nayak

ACSO

-

-

6

Sri Manas Ranjan Suna

I/S

-

-

7

Sri Anil Kumar Gomango

I/S

-

-

8

Sri Sankar Behera

I/S

-

-

9

Sri Prasant Dash

I/S

-

-

10

Sri Ashish Ranjan Sahu

I/S

-

-

11

Sri Debadatta Lenka

I/S

-

-

12

-

-

-

-

13

-

-

    

14

Sri Supriya Sambit

I/S

-

-

15

Sri Dhiren Sahoo

I/S

-

-

16

Sri Nikil Mohan Bastia

I/S

-

-

17

-

-

-

-

18

Sri Amar Sabar

I/S

    

19

Smt. Subarnamala Patra

SRA

-

-

20

Sri Mahendra Roy

MII

    

21

Smt. Sarojini Gauda

Peon

-

-

22

Sri Banamali Gauda

N.W

-

-

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)] 

What is the Procedure Followed to take a Decision for various Matters?  (A Reference to Secretariat Manual and Rule of Business Manual, and other rules/ Regulations etc can be made):

The procedure followed to take a decision for decision for various matters at Government level & some decisions with rewards to implementation of Government policy are taken at district level by the concerned committees headed by the Collector of the district as well as Public representative in various meeting.

What are the Documented  Procedures /  laid down  Procedures/ Defined  Criteria /Rules to arrive  at  a  Particular decision  for  Important Matters  ? What are Different levels through which a Decision Process Moves? :

The documented Procedure laid down procedures etc of particular decision for important matters are made as per the precisions laid down in O.R.M and on specific Cases/ matters as per the directions issued by Government & Collector from time to time.

What are the Arrangements to Communicate the Decision to the Public?

Office notice board & Website.

Who are the Officers at Various Levels whose Opinions are sought for the Process of Decision Making? :

Who is the Final Authority that waits the Decision? :

Absolutely the Government in FS & CW Department and some decisions are left with Collector of the district.

Please Provide Information Separately in the Following Format for the Important Matters on which the Decision is taken by the Public Authority:

Designation of the Officers Involved in Decisions Making:

The Government in FS & CW Department.

Contact Information of above Mentioned Officer:

The Government in FS & CW Department.

If not Satisfied by the Decision where and how to Appeal?

The Government in FS & CW Department.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)] 

Name of Programme:

 

Type (Concession/ Permits/ Authorization):

 

To provide above essential Commodities to the beneficiaries as per government norms.

Eligibility:

As fixed by Government from time to time criteria for eligibility.

Pre-requisites:

As mentioned in the Government order in the matters issued from time to time.

Procedure to avail the benefits:

As laid down in the Governments orders issued from time to time.

Time limit for the concession/ Permits/ Authorizations:

As issued by Government in FS & CW Department form time to time.

List of beneficiaries in the format given below:

In the District of Rayagada following target has beed fixed under various programmes.

BPL-105975   Beneificiars
AAY-43802 beneficiaries
AP-1461 beneficiaries
APL-58103 beneficiaries

Details of benefits given:

  1. BPL Rice
  2. AAY Rice
  3. AP Rice
  4. Levy Sugar
  5. S.K. Oil
  6. APL Wheat
  7. K.B.K. APL Rice

 

Distribution of Benefits:

As given above.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)] 

Sl.

Name/Title of the Document

Type of Document

Brief Write of the Documents

From where one can get a Copy of Sales Regulation/ Address etc.

Address Tel.No.

Fees/Charges by the Department 

1

2

3

4

5

6

8

1

PDS Manual

Book

Self-explanatory

 -

 -

-

2

E.C.Act 1955

-do-

-do-

 -

 -

 -

3

C.S.Manual

-do-

-do-

 -

 -

 -

4

PDS Control Order 2002

-do-

-do-

 -

 -

 -

5

The removal of (licensing requirement stock limits & movement restriction) on specified food stuffs order 2002

 -

 -

 -

 -

 -

6

The kerosene (Restriction on use & fiction of selling price) order 1993

 -

 -

 -

 -

 -

7

Odisha Kerosene control order 1962

 -

 -

 -

 -

 -

8

The liquefied petroleum gas (Regulation ofsupply  &  distribution) order 2000.

 -

 -

 -

 -

 -

9

Liquefied petroleum gas(Regulation in use in motor Vehicle)order-01

 -

 -

 -

 -

 -

10

Petroleum products (maintenance of production storage &supply) order 1999

 -

 -

 -

 -

 -

11

Motor spirit & High speed diesel (Regulation of Supply distribution & prevention of malpractices) order 1998

 -

 -

 -

 -

 -

12

Lubricating oils & greases (Processing Supply & distribution regulation ) order 1987

 -

 -

 -

 -

 -

 

Sl. No.

Name/ Title of the Document

Type of Document

Brief Write of the Documents

From where one can get a Copy of Sales Regulation/ Address etc.

Address Tel. No.

Fees/Charges by the Department 

1

2

3

4

5

6

8

13

The Odisha high speed diesel (dealers licensing )order 1979

 

 

 

 

 

14

The Odisha rice & paddy procurement (levy) & Restriction on sale & Movement order 1982 

 

 

 

 

 

15

The sugar (Control) order 1966

 

 

 

 

 

16

The sugar (Control) order 1966

 

 

 

 

 

17

The Odisha essential Commodities (Requisition of Stocks) order1979

 

 

 

 

 

18

The Odisha declaration of stocks & prices of essential Commodities order 1973

 

 

 

 

 

19

Government orders notification issued by FS & CW Department from time to time

 

 

 

 

 

20

Guard files, carrying various order/ letters etc-3nos

 

 

 

 

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

 

Sl.

Category of Document

Name of the Document & its Introduction in One Time

Procedure to Obtain the Documents

Held by Under Control of

1

2

3

4

5

1

Duplicate Copy of HSD License

Same

Collector is the authority to issue it

Collector, Rayagada

2

Duplicate Copies of lubricating license

Same

CSO is the authority to issue it

C.S.O.,
Rayagada

3

SKO license (Wholesale/ Sub-wholesale)

Same

Collector

Collector, Rayagada

4

Retail license

Same

Sub-Collector

ACSO Office

5

Duplicate Copy of storage agent license

Same

Collector

CSO Office

6

Allotment of funds for CSO office from Govt.

Same

CSO

CSO

7

Allotment of funds by OSCSC Ltd

Same

DM, OSCSC Ltd., Rayagada

DM, OSCSC Ltd., Rayagada

8

Duplicate/ Original Copies of agreements executed by the storage agents

Same

DM, OSCSC Ltd.

DM, OSCSC Ltd.

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)] 

Sl.

Subject/ Topic

It is Mandatory to Ensure Public Participation Yes/No

Arrangements For Seeking Public Participation

1

2

3

4

1

District Level Vigilance Committee

No. It is for public/Peoples representative & Government officials

-

2

Block Level Vigilance Committee

Yes

-

3

Fair Price Shop Level Vigilance Committee

Yes

-

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)] 

List of Committees: 

1.  Block level advisory Committee (B.L.A.C.)
2.  District level advisory Committee (D.L.A.C.)
3.  Retail level advisory Committee (RLAC)
4. Town Level Advisory Committee (TLAC)

i. These are not efficient but are formed at the levels mentioned above.
ii. The Objective of above Committees relating this APIO office is for effective & moderate function, PDS system in the district.
iii. Collector of the district is the head of the body.
iv. District Consumers Protection Council.
v. Only Public participation is made in Janasamparks sibira and in Janaseva Divas (Annapurna rice & AAY rice distributed) and in Consumer Awareness Programmes.
vi. Frequently the Jana Seba Divas is fixed on 15th of each month. 

There is participation of people's representatives of concerned area in these Committees along with the Concerned Government officers. 

Minutes of the meeting are prepared accordingly. These minutes of the meetings will be avoidable to the public after Conducting of any such meeting henceforth.

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]  

Sl.

Name

Designation

Phone No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

7

8

9

1

 

 

 

- 

- 

- 

 

2

Sri Lalit Mohan Pattnaik

Addl. CSO, Gunupur.

-

-

-

-

Sub-Collector's Office, Gunupur

3

Sri Saroj Kumar Sahu

ACSO(Hqrs)

7008601630

-

-

-

Civil Supplies Office, Rayagada

4

Sri Ram Chandra Khila

ACSO, Rayagada(Sadar)

9439656348

-

-

-

Sub-Collector's Office, Rayagada

5

Smt. Urmila Nayak

ACSO

-

-

-

-

 RayagadaMunicipality

6

Vacant

-

-

-

-

-

-

7

Sri Manas Ranjan Suna

Inspector of Supplies

8895000040

-

-

-

BlockOffice, Rayagada

& Rayagada Municipality

8

 Sri Prasanth Das Marketing Inspector

7008160670

 -   - -  Block Office, Kashipur

9

 Sri Anil Kumar Gomango Marketing Inspector

9337922489

 -   - -  Block Office, K.Singpur

10

 Sri Sankar Behera Marketing Inspector

9668643839

 -  -   - Block Office, Ramnaguda

11

 Vacant -

-

 - -   - -

12

 Sri Ashish Ranjan Sahoo Inspector of Supplies

9090873701

 -   - -  Block Office, Muniguda & Chandrapur

13

 Sri Debadatta Lenka  Marketing Inspector

7008918302

 -  -  -  Block Office,Kolnara
14 Sri supriyo sambit  Inspector of Supplies

 8249942371

 -  -  -  Block Office, Gudari & Gudari NAC
15 Sri Dhiren Sahu   Marketing Inspector

 8093999403

 -   - -   Block Office, Bissam Cuttack
16 Sri Nikhil Mohan Bastia   Marketing Inspector

 8018544161

  -  -  -  Block Office, Gunupur
17 Vacant -

-

- 

- 

- 

 -
18 Sri Amar Sabar  Inspector of Supplies

8144001960

 -

 -

 -

 Block Office, Padmapur

19

 Miss. Subarnamala Patra Sr. Revenue Asst.

7978711831

- 

 -

- 

 Civil Supplies Office, Rayagada

20

 Sri Mohendra Roy Market Inteligence Inspector

8456078149

 -

- 

 -

 Civil Supplies Office, Rayagada

21

 Sri Banamali Gouda Choukidar-cum-Watchman

8763360812

- 

- 

 -

 Civil Supplies Office, Rayagada

22

 Smt. Sarajini Gouda

Peon

-

 -

- 

- 

 Sub-Collector's Office, Rayagada

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)] 

Sl.

Name

Designation

Scale of Pay

Present Pay

Gross Salary
1 2 3 4 5 6

1

Dasarathi Soren

CSO

15600-39100

71800

 

2

Lalit Mohon Patnaik

Addl. CSO

9300-34800

70000

 

3

Saroj kumar Sahu

ACSO

9300-34800

--

--

4

Ram Chandra Khila

ACSO

9300-34800

85213

 

5

Urmila Nayak

ACSO

9300-34800

60400

 

6

-

--

-

-

 

7

Manas Ranjan Suna

M/I

9300-34800

39900

 

8

Prasant Dash

M/I

9300-34800

39900

 

9

Anil Kumar Gomanga

M/I

9300-34800

39900

 

10

Sankar Behera

M/I

9300-34800

39900

 

11

-

-

-

-

 

12

Ashish Ranjan Sahoo

I/S

9300-34800

39900

 
13 Debadatta Lenka M/I 9300-34800 39900  
14 Supriyo Sambit I/S 9300-34800 39900  
15 Dhiren Sahu M/I 9300-34800 39900  
16 Nikhil Mohan Bastia M/I 9300-34800 39900  
17 - - - -  
18 Amar Sabar I/S 9300-34800 39900  

19

Subarnamala Patra

 Senior Revenue Asst. 5200-20200 39200  

20

Mahendr Roy

 MII 5200-20200 39200  

21

Banamali Gouda

 Choukidar-cum-Sweeper 4750-14680 29000  

22

Sarojini Gouda

Peon

4750-14680

33000

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)] 

Non Planned (Government of Odisha, FS & CW Department) :

Head of Demand

Demand No.92408

PAY+DA+DP+HRA+OA+Gr.Pay

Demand No.93456

PAY+DA+DP+HRA+OA+Gr.Pay

Demand No.2071

Pension & other Retirement benefits

 Other Public Authority- 2009-10: 

Sl.

Head

Proposed Budget

Sanctioned Budget

Amount Released/ Disbursed (No. of Installments)

Total Expenditure

1

2

3

4

5

6

1

92408(NP)(PAY,DA,HRA,CA, RCM.DP.TE, & OC)

18,53,800/

18,53,800/-

18,23,967/-

18,23,967/-

2

93456 (As above)

19,65,500/-

19,65,500/-

18,96,742/-

18,96,742/-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 The Subsidy programme is no directly executes at this level. Any Subsidy under T.P.D.S. (Targeted Public Distribution System) is directly released to the Consumers by the Government in the process of fixation of Consumer price.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Name of Programme:

Type (Concession/ Permits/ Authorization):

Objective:

To provide above essential Commodities the beneficiaries as per government norms.

Targets set (For the last year):

In the District of Rayagada following target has been fixed under various programmes.

BPL-105975    beneficiary AAY-43802 beneficiaries
AP-1461 beneficiaries
APL-58103 beneficiaries

Eligibility:

As fixed by Government from time to time criteria for eligibility.

Pre-requisited:

As mentioned in the Government order in the matters issued from time to time.

Procedure to avail the benefits:

As laid down in the Governments orders issued from time to time.

Time limit for the concession/ Permits/ Authorizations:

As issued by Government in FS & CW Department form time to time.

List of beneficiaries:

BPL-105975 beneficiary
AAY-43802 beneficiaries
AP-1461 beneficiaries
APL-58103 beneficiaries

Details of Benefits given:

  1. BPL Rice
  2. AAY Rice
  3. AP Rice
  4. Levy Sugar
  5. S.K. Oil
  6. APL Wheat

Distribution of Benefits:

As given above

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 Not Applicable

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)] 

Sl. 

Facility Available

Nature of Information available

Working Hours

1

2

3

5

1

Notice Board

 -

-

 2

Inspection of Records in the Office

 -

 -

 3

Printed Manual Available

 -

 -

 4

Website of the Public Authority

 -

 -

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant  Public Information Officer (APIO):

Sl.

Name

Designation

Office Ph. No.

Residence

E-mail

Address

1

2

3

4

5

6

7

1

Miss. Subarnamala Patra

Sr. Revenue Asst.

 

7978711831

-

Civil Supplies Office, Rayagada

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

Address

1

2

3

4

5

6

7

1

Sri Saroj Kumar Sahu

ACSO

 

 

7008601630

-

Civil Supplies Office, Rayagada

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

Address

1

2

3

4

5

6

7

1

Sri Lalit Mohan Pattnaik

Chief CSO

 

 

9438200057

csodmrgda@gmail.com

Civil Supplies Office, Rayagada

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Related to Seeking Information:

The notification published in the Odisha Gazette bearing No.742 dt.30.05.06 by I. & P.R. Department contains the procedure and fee structure for getting information not available in the hand book which is reflected below.

 

Right of the Citizen in Case of Denial as Information & Procedure to Appeal:

The notification published in the Odisha Gazette bearing No.742 dt.30.05.06 by I. & P.R. Department contains the procedure and fee structure for getting information not available in the hand book which is reflected below.

 

With Relation to Training Imparted to Public by Public Authority:

Name of Training Programme with Brief Description :

R.T.I, training at DPEP Hall Rayagada

 

Time period for Training Programme/ Scheme:

One day

 

Eligibility for Training:

As given by the RTI manuals

 

Arrangement Made by the Public Authority for Creating Public Awareness about the Training Programmes:

Various levels of meeting held in the District with regards to P.D.S.

 

List of Beneficiary of the Training  Programme At various  levels  like District level, Block Level etc.

Staff & General Public

 

With Relation to Certificate, No Objection Certificate etc Issued by the Public Authority not Included in Manual - 13

 

Application Fee (Where Applicable):

This Public Authority i.e. C.S.O. Rayagada is not Competent to issue NOCs.

 

 

Details of any other Public Services Provided by the Public Authority:

The Public Authority is imparting Consumer awareness programmes in the district by arranging various meetings & Campaigns.

 

Information & Public Relations Department

 

Notification The 29th May 2006

S.R.O. No.251/2006- In exercise of the powers conferred by Section 27 of the Right to Information Act 2005 (Act No.22 of 2005). The State Government do hereby make the following rules to amend the Odisha Right to Information Rules 2005 namely.

 

1. Short title and Commencement:

(1) These rules may be called the Odisha Right to Information (Amendment) Rules 2006.
(2) They shall come into force on the date of their publication in the Odisha Gazette.

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