Tahasil Office, Rourkela, Sundergarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

f) "Information" means any material in any form, including records documents, memos, e-mails, Opinions, advices, press  released circulars, orders, log books, contracts, reports, papers, samples models, data material held in any electronic form and information's relating to any private body which can be accessed by a public authority under any other law for the time being in force

g) "Prescribed" means prescribed by rules made under this Act by appropriate Government or the competent authority, as the case may be 

h) "Public Authority" means any authority or body or institution of self government established or constituted-
i) By or under the constitution
ii) By any other law made by Parliament
iii) By any other law made by State Legislature
iv) By notification issued or order made by the appropriate Government, and includes any
         (a) Body owned, controller or substantially financed
         (b) Non-Government organization substantially financed, directly or indirectly by funds provided by the appropriate Government.

 "Record includes"-
i) Any document, manuscript and file
ii) Any micro film, microfiche and facsimile copy of a document
iii) Any reproduction of image or images embodied in such microfilm (whether enlarged or not) and
iv) Any other material produced by a computer or any other device

j) "Right to information" means the right to information accessible under this Act which is held by or under the control of any public authority and includes the right to-
i) Inspection of work, documents, records
ii) Taking notes, extracts or certified copies of documents or records
iii) Taking certified samples of material
iv) Obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any oilier device

k) "State Information Commissioner" means the State information Commission constituted under sub-section (1) of Section 15

l) "State Chief Information Commissioner" and "State Information Commissioner" mean the State Chief Information Commissioner and State Information Commissioner appointed under Sub-section (3) of section 15

m) "State Public Information Officer" means the State Public Information Officer designated under sub-section (1) and includes a State Assistant Public Information Officer designated as such under sub section (2) of section 5

n) "Third party" means a person other than the citizen making a request for information and includes a public authority.

6) Contact Person in case body wants to get more information on topics covered in the hand book as well as other information also:

Sri HRK Panda, Addl. Tahasildar, Rourkela, Public Information Officer
Sri Rama Kanta Nayak, Head Clerk, Tahasil Office, Rourkela, Asst. Public Information Officer and Sri Devabrata Naik, OAS, Tahasildar, Rourkela, First Appelate Authority

7) Procedure and fee structure for getting information not available in the hand book:

As prescribed in the Odisha Right to information Rules, 2005

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Brief History & Background of its Establishment:

Sundergarh district is situated in the North Western part of Odisha. The district surrounded by Ranchi district, Capital of Jharkhand state in the North. Raigarh district of Chhatishgarh state in the west and North west, Sambalpur and deogarh district, South and Singhbhum district in east.

The district has an area of 9712 Sq. Km. situated in the latitude between 21 degree North and 5 degree North and 22 degree, 2 degree North and 83 degree 32 East and 81 degree 32 East longitude.

     The Population of the District is:

Sl. No.

Category of the People

Population

1

ST

798481

2

SC

138157

3

General

636979

 Total

 -

1573617

2) Location:

The Rourkela Tahasil was grounded during the year 2000-2001 with its head quarters at Uditnagar, Rourkela-12 in the district of Sundargarh. It is bifurcated from Panposh Tahasil at Kuarmunda.

3) Area:

The area of Tahasil is co-terminous with part of  the Panposh Revenue Sub-division consisting excluding after bifarcation of Bisra and Lathkata Tahasil of 2 blocks namely Bisra, Lathikata out of Total 4 block of the Sub-Division. The Steel city township Rourkela Municipality comes under this Tahasil with 45 nos of units . The new tahasil Bisra & Lathikata  have been fifarcated during the year 2009-10 and 2010-11 respectively

4) Address of the Office:

At/ Po-Uditnagar, Rourkela, Dist- Sundergarh, Odisha, Pin- 769012

5) Monitoring Hours of the Office:

10.00 A.M. to 5.30 P.M.
Closing Hours of the Office: 5.00 P.M.
The working hours both for office and public is 10.00 A.M. to 5.00 P.M.
The office functions as per the Government Calendar. For Disaster management the control room of the tahasil is opened for 24 hours for public exisigency.

DIST ADMINISTRATION- SUB-COLLECTOR- PANPOSH, ROURKELA TAHASIL- WORK EXECUTION THROUGH - RI RAGHUNATHPALI, RI PANPOSH-RI KOELNAGAR

Sundergarh district has been declared as scheduled area and Panposh division is one of the Sub-division and declared T.S.P. area of the district.

7) Map of Office location:

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Name

Miss Salama Majhi, OAS
   

Designation

Tahasildar

Powers

Administrative

Administrative head, Supervision & Sanction of funds allotments administrative approval of projects.

Financial

Drawing & Disbursement officer.

Statutory

Also authority to implement Act & Rule related to Rev. & DM Dept.

Others

Magisterial powers delegated by Govt.

Duties

Duties assigned by Govt. as well as Collector, ADM & Sub-Collectors.
   

2

Name

SEBAK CHANDRA PRADHAN

Designation

ADDL TAHASILDAR

Powers

Administrative to ADM OFFICE

 

Statutory

 

Others

 

Duties

Duties assigned by Govt. as well as Collector, ADM & Sub-Collectors.

3

Name

Sri Sudakhya Patel

Designation

Addl. Tahasildar

Powers

Administrative

 

 

Others

 

Duties

 Duties assigned by Govt. as well as Collector, ADM & Sub-Collectors.

4

Name

Ashok kumar Tripathy

Designation

Section Officer

Powers

 

Duties

 Assembly Question, R.T.I., Audit, Election etc.

5

Name

 

Designation

 

 

  

Duties

 -

6

Name

 

Designation

 

 

  

uties

 -

7

Name

 

 

  

 

  

Duties

 -

Sl.

 

8

Name

Smt. Neetika kumari Nayak

Designation

Junior Clerk

Powers

General Misc. land pass book, PG, Emergency

Duties

 -

9

Name

Sri Narendra kumar Kishan

Designation

Junior Clerk

Powers

OLR, 19(i)C & 8 ( A), Land Holding m Demarcation, Copying, and Establishment

Duties

 -

10

Name

Sankar Sahoo

Designation

Junior Clerk

Powers

  Encroachment

Duties

 -

11

Name

Dusmanta Choudhury

Designation

Junior Clerk

Powers

  Misc Certificate

Duties

 -

12

Name

Basudev Das

Designation

Process Peon

Powers

 -

Duties

 -

13

Name

Surendra kumar Swain

Designation

Junior Clerk

Powers

 -

Duties

 

14

Name

Leepika kumari Nayak

Designation

Junior clerk

Powers

 Attach to Municipality office, Rourkela

Duties

 -

15

Name

Ratnu Kachhu

Designation

Process Servor

Powers

 -

Duties

  attach to Sub-Collector, Panposh

16

Name

Sachidananda Purohit

Designation

Peon

Powers

 -

Duties

 -

17

Name

Smruti ranjan Rajguru

Designation

D.E.O.

Powers

 Land passbook and Asst. Facilitation centre.

Duties

 -

 

Sl.

 

18

Name

Phulmati Lama

Designation

Peon

Powers

 -

Duties

 -

19

Name

Laxmi Das

Designation

Peon

Powers

 -

Duties

 -

20

Name

Deepak kumar Nayak

Designation

R.I.

Powers

Raghunathpali (RI)

Duties

 -

21

Name

Bijaya laxmi Kandi

Designation

R.I.

Powers

R.I., Koelnagar

Duties

 -

22

Name

Akhaya kumar Tripahty

Designation

R.I.

Powers

Panposh

Duties

 -

23

Name

Uddhab Pradhan

Designation

Amin

Powers

Office

Duties

 -

24

Name

Deepmala Bose

Designation

Amin

Powers

Office attach

Duties

 -

25

Name

Pradeep kumar Mundari

Designation

A.R.I.

Powers

Raghunathpali

Duties

attach to Raghunathpali Circle -

26

Name

Reshma Oram

Designation

A.R.I.

Powers

Attach to Koelnagar R.I. Office.

Duties

 -

 

Sl.

 

28

Name

Dilip Kumar Sahu

Designation

Amin

Powers

Deployed to ADM Office

Duties

 -

29

Name

Sudharshan Maharana

Designation

A.R.I.

Powers

 -

Duties

Attach to Bandomunda circle

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1) What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual and other rules/ regulations etc. can be made):

All important matters relating to the function of Tahasil are implemented as per the Rules, Regulations, Circulars, Instructions, Guidelines etc. prescribed by Government of orissa and Government of India from time to time. Further decisions regarding actual implementation of programmes are effected as per the field and spot verification.

2) What are the documented procedures/ laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

Government orders and decisions are final.

3) What are the arrangements to communicate the decision to the public?

No decision taken by Tahasildar on individually capacity.

4) Who are the officers at various levels whose opinions are sought for the process of decision making?

Sub-Collector, ADM, Collector, RDC and Government.

5) Who is the final authority that waits the decision?

Government

Sl. No.

Subject on Which the Decision is to be Taken

Guidelines/ Direction, if any

Process of Execution

Designation of the Officers Involved in Decision Making

Contact Information of Above Mentioned Officers

If not Satisfied by the Decision, Where and How to Appeal

1

2

3

4

5

6

7

1

Only on Govt. decision

Govt. orders

Process Peon

Offices posted by Govt.

 

To appeal to the Appelate Authority i.e, Tahasildar, Rourkela

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name/ Title

Type

Brief  write up

From where one can get a copy of Rules, Regulations, Instructions, Manual and Records

Address, Telephone No., FAX, E-mail & Others

Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)

1

2

3

4

5

6

7

1

Act & Regulations (49 Manuals) relating to OGFR, GPF Rules. Bonded Labour Law, Land Reforms, Pensions, CCA Rules, Odisha Service Code, Communities of pensions, SC/ ST Manual, Disciplinary proceeding 1951, Budget Manual, OLR Manuals, Code of Civil procedure law of evidence orissa record manual 1961, Reservation law

Act & Regulations (49 Manuals)

Act & Regulations (49 Manuals)

 -

0661-2514024

 -

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Category of Documents

Name of the Document

Procedure to Obtain the Documents

Held by/ Under Control of

1

2

3

4

5

1

Case records register

 -

 -

BCS

2

General Stock & store register

Office Stocks

 -

Stock & Store section

3

Stationary Register

Office Stationary

 -

-do-

4

Govt. Cash Book

Details of expenditure in Tahasil office

 -

Nazir

5

Advance ledger

Details of advance again

 -

-do-

6

Bank Cheque Register

Details of issue of Cheques

 -

-do-

7

Bank account register

Details of bank transaction

 -

-do-

8

Pay acquaintance register

Details of pay of ITDA estt.

 -

ESH

9

T.A. Register

Details of T.A.

 -

ESH

10

Increment register

Details of increment of staff

 -

-do-

11

CL register

Details of casual leave

 -

-do-

12

GIS advance register

Advance of GIS of staff

 -

-do-

13

Utilization Certificate register

Details of U.C. submitted

 -

- 

14

Order book register

Details of office orders

 -

Head Clerk

15

Index register

Details of index of files alloted

 -

Head Clerk

16

Assembly question register

Details of assembly questions replied

 -

Head Clerk

17

Log book of Vehicle

Details of tours performed

 -

Accounts Cashier

18

Log Book

Details of letters received & disposed

 -

All DAs

19

Guard file for circular & orders on Estt. matters

Important circulars & orders

 -

Estt. Section

20

Guard file on allotment of funds

Important circulars & orders

 -

Account cashier

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.

Subject/ Type

Is It Mandatory to Ensure Public Participation (Yes/ No)

Arrangements for Seeking Public Participation

1

2

3

4

1

Consultation with village committee members

Yes

 -

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Affiliated Body

Type of Affiliated Body

Brief  Introduction

Role

Structure and Member Composition

Head of the Body

1

2

3

4

5

6

7

1

 -

 -

 -

Governing body

 -

Collector, Sundergarh Chairperson

 

Address

Frequency of Meetings

Can Public Participate in the Meetings

Are Minutes of the Meetings Prepared

Are Minutes of the Meetings Available to the Public? If yes Please Provide Information About the Procedure to Obtain them

8

9

10

11

12

Rourkela-12

 -

 -

Yes

 -

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Nibedita Pradhan

Tahsildar

8895046262

-

2

Amulya Ratna Sahu

Addl. Tahsildar

8763125165

-

3

Sudakhya Patel

Addl. Tahsildar

7008700674

-

4

Ashok Kumar Tripathy

Section Officer

7008875387

-

5

Sambit Mohapatra

Revenue Supervisor

 

-

6

S.K. Mishra

Revenue Supervisor

8895837757

  

7

Binod Lakra

Sr. Rev. Assistant

7609086138

-

8

Narendra Nayak

Sr. Rev. Assistant

8327791847

-

9

Sasmita Senapati

Sr. Rev. Assistant

9439948898

-

10

Ranjan Nayak

Jr. Rev. Assistant

7978537937

-

11

Khusbu Kujur

Jr. Rev. Assistant

7752023186

-

12

Soubhagya Laxmi Sahoo

Jr. Rev. Assistant

8596958053

-
13 Pragya Parimita Behera Jr. Rev. Assistant 9337969268  

14

Bibhuti Bhusan Raul

Jr. Rev. Assistant

8594961716

  

15

Tapan Kumar Mahata

Jr. Rev. Assistant

7008406008

  

16

Nabnit Jaypuria

Revenue Inspector

 

-

17

Sarojini Behera

Revenue Inspector

889577579

-

18

Karunakar Pradhan

Revenue Inspector

7735178020

-

19

Kamal Lochan Tripathy

Revenue Inspector

9437689523

-

20

Shankar Munda

Revenue Inspector

9438824006

-

21

Deepmala Bose

Revenue Ispector

7008500779

-

22

Sambaru Biswal

Revenue Inspector

9439782568

-

23

Monalisha Behera

Revenue Inspector

7978397406

-

24

Suranjita Sahoo

Revenue Inspector

9438152485

-

25

Sunita Dash

Revenue Inspector

7438071300

-

26

Monalisha Mahanty

Amin

8093612972

-

27

Prativa Poddar

Amin

9556080221

-
28 Jhasketan Kaibarta Amin 9861486234 -
29 Rohit Mahanta Amin 8908768561 -
30 Rojita Kujur Amin 7735895531 -
31 Tinulata Pradhan Amin 9437973825 -
32 Tapan Majhi R.I 9583969676 -
33  Pragyan Paramita Nayak A.R.I. 8763542594 -
34 Subhashree Sahu A.R.I. 7538944748 -
35 Smita Rani Sahu A.R.I. 9439502920 -
36 Binny Patel A.R.I. 7064211475 -

 

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

26

Piyush Kanta Pati

Asst. Rev. Inspector

9776464939

-

27

Gajendra Pradhan

Driver

-

-

28

Benudhar Sahu

Peon

8895835285

-

29

Bijay Naik

Peon

8249261969

-

30

Rakesh Ranjan Mallick

Peon

9438435137

-

31

Bharat Bhusan Gardia

Chainman

9090500991

-

32

Ranjan Kumar Jena

Chainman

8018667878

-

33

Priya Bara

Peon

9556160885

-

34

Dharani Deep

Peon

8249590432

-

35

Subrat Purohit

Peon

7008453410

-

36

Smurti Ranjan Rajguru

DEO

9861282315

-

 

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Monthly Remuneration (in Rs.)

1

2

3

4

1

Chandrakant Mallick

Tahsildar

73827/-

2

Abhijeet Mahanta

Addl. Tahsildar

59085/-

3

Manoranjan Nayak

Addl. Tahsildar

71100/-

4

Dubaraj Naik

Section Officer

43948/-

5

Ram Chandra Pradhan

Revenue Supervisor

55692/-

6

Binod Lakra

Sr. Rev. Assistant

33579/-

7

Narendra Nayak

Sr. Rev. Assistant

29835/-

8

Sasmita Senapati

Sr. Rev. Assistant

29835/-

9

Manas Ranjan Tripathy

Jr. Rev. Assistant

28665/-

10

Itishree Dash

Jr. Rev. Assistant

27416/-

11

Madhusmita Gochhayat

Jr. Rev. Assistant

27027/-

12

Chandra Sekhar Badaik

Jr. Rev. Assistant

27846/-

13

Soubhagya Laxmi Sahoo

Jr. Rev. Assistant

8880/-

14

Niraj Gupta

Revenue Inspector

54054/-

15

Rajashree Choudhury

Revenue Inspector

54054/-

16

Pravat Dang

Revenue Inspector

54054/-

17

Kamal Lochan Tripathy

Revenue Inspector

41418/-

18

Shankar Munda

Revenue Inspector

41418/-

19

Archana Singh

Amin

12830/-

20

Itishree Naik

Amin

12830/-

21

Ipsita Nayak

Amin

27442/-

22

Jhasaketan Kaibarta

Amin

12830/-

23

Grishma Tandia

Amin

26676/-

24

Sasmita Nayak

Asst. Rev. Inspector

28665/-

25

Bandana Panigrahi

Asst. Rev. Inspector

13020/-

 

Sl.

Name

Designation

Monthly Remuneration (in Rs.)

1

2

3

4

26

Piyush Kanta Pati

Asst. Rev. Inspector

14330/-

27

Gajendra Pradhan

Driver

46566/-

28

Benudhar Sahu

Peon

38610/-

29

Bijay Naik

Peon

19422/-

30

Rakesh Ranjan Mallick

Peon

19422/-

31

Bharat Bhusan Gardia

Chainman

19422/-

32

Ranjan Kumar Jena

Chainman

23616/-

33

Priya Bara

Peon

19422/-

34

Dharani Deep

Peon

19422/-

35

Subrat Purohit

Peon

8070/-

36

Smurti Ranjan Rajguru

DEO

8880/-

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

1) For Public Authorities responsible for developmental, construction, technical works.

Plan Budget:

No extra allotment is made for specific agencies.

     Only the salary/ T.A./ RCM and O.A. are being paid to staff as per the acquaintance roll maintained in the office. Each month a report is being submitted to higher quarters as regards to expenditures during the month.

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not related to Tahasil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities/ Schemes for Which Electronic Data Available

Type of Document

Can it be Shared with Public?

Is it Available on Website or is Being Used as Backend Data base?

1

2

3

4

5

1

Details position of RORs are available in computer

 -

- 

 -

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information available

Working Hours

1

2

3

4

1

Office Notice Board

 -

- 

2

Advertisement are given in local news paper

 -

- 

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

Address

1

2

3

4

5

6

7

1

Dubaraj Naik

Section Officer

0661-2514024

7008149526

 -

Tahasil Office, Rourkela

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Fax

E-mail

Address

1

2

3

4

5

6

7

1

Amulya Ratna Sahu

Addl. Tahsildar

0661-2514024

 

- 

Tahasil Office, Rourkela

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

Address

1

2

3

4

5

6

7

1

Nibedita Pradhan

Tahasildar

-

  

- 

Tahasil Office, Rourkela

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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