Sub Collector Office, Khurda

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Brief History of the Public Authority and context of its information:

20 numbers of sections are functioning under the direct control & supervision of the sub-collector, Khurda. The details of which are as fallows.

2. Establishment Section:

   Establishment section is dealing with pay bills, Pension claims, GPF, House building advance, Bill budget and other correspondences relating to establishment matters of the employees of this office.

The courted signature of the pay bills of the colleges are also dealt in this section.

Departmental proceedings/ rise enquiries on establishment matters are also dealt in the section.

3. Revenue Section:

   Revenue Section deals with confirmation of sainat cases, Lease cases, Site selection and alienation and Bebandobasta cases received from the Tahasildars as per the statutory powers of sub-collector. It also deals with monthly sub-divisional revenue meetings.

4. Nizorat Section:

Drawal of financial claims, maintenance of office building, Revenue etc.

5. Development Section:

This section deals with establishment matters of Block employees other than the Block Development officer.

6. Gram Panchayat:

This section deals with the approval upset price of public properties under GPs and confirmation thereof in appropriate cases.

Proposals of no. confidence motion against the Sarapanchas are dealt in the Section.
Court matters involving GPs where sub-collector is a party are also dealt.

Other statutory matters involving GPs and Sub-Collector are also subject matter of the Section.

7. Social Welfare Section:

This Section deals with the Sanction of OAP, ODP, and national family benefit scheme.

Monthly meeting of CDPO's-SEO's and approval of the no. SNP beneficiaries etc.

8. General & Miscellaneous Section:

Programme of inspection of all Tahasils and RI offices, GP office, Police stations, SR office as per the approval calendar of inspection. Issue of government calendars and diaries, issuing notice during government holidays like Republic Day, Independence Day etc.

Release of inspection notes and compliance thereof.

9. Election Section:

All election matters relating to house of people under LA and correction of electional roll and registration of new voters & preparation of photo identity card in the capacity of electional registration officer & returning officer.

10.Death & Birth:

Death & Birth certificate issued here

11.RTI:The section deals with RTI Application, RTI Appeal 

 12. Emergency:

This section deals with all the emergency related matters such as ex-gratia cases, Fire Accident Cases, Hit and Run Compensation Scheme, Input Subsidy Assistance and cases related to natural calamities like cyclone and heat-wave.

13.

10. Record Room:

This section deals with safe custody of all files, records and reference Books, issue of certify copy etc.

11. Supply Section:

Supervision of distribution of all essential commodities as licensing authority, appointment of retailers, bill & budget, Pension cases, report returns of supply section.

12. Spl. Certificate Section:

Collection of certificate dues relating to Govt. claims and nationalized Banks.

13. Judicial Section:

Deals with the case u/ s 107, 109, 144 & 145 CDPO sections 22 & 23 of OLR Act Permission to use loudspeaker, issue of death and birth certificate etc. Allotment of duties to Executive Magistrates during Law & Order involves and inquest are done in the section, further deals with public petition directly.

14. Grievance Cell:

Deals with the grievance of the public and petitions and received from the higher quarters.

15. Audit:

Compliance of audit report sent by different Govt. institutions.

16. Small Savings:

Issue of License to small savings agents review of target of small savings agents.

17. Emergency Section:

Preparedness of all natural calamities, suspension of the issue of relief materials functioning of room, Compliance of MIS report submitted by the BDO's.

18. Red-Cross:

Consideration for granting financial assistance to the distressed Pensions from Red Cross fund.

19. Temple:

Collection of funds from different temples, rearrangement and maintenance of all the accounts of temples where Sub-Registers and collection of dues u/ s 47 of the Act.

20. Under Valuation Section:

Scrutilisations of under vauation cases submitted by the Sub-Registars and collection of dues u/s 47 of the Act.

21. Right to Information:

Supply of information to the Public on requisition.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Sri Kishor kumar panda
	Designation	Sub-Collector, Khordha
	Powers & Duties	Sub collector is the head of the office under whom Revenue officer, Nizarat officer, Emergency officer, Spl. Certificate officer, Sub-divisional Panchayat officer, small saving officer, SSWO and employees of the different sections are working under him. Sub-collector is also dealing with criminal courts under valuation cases and section 22, 23 of OLR Act.and first Appellate Authority for RTI.
2	Name	Sri Ranjan Kumar mohanty
	Designation	Deputy Collector (Revenue)
	Powers & Duties	Revenue Officer is the drawing officer to look after the drawal of all transactions received from Govt., Collector and other agencies from time to time. Besides Revenue Officer is dealing with Revenue cases, Criminal counts, Election Record Room .
3	Name	Sri. Nimna Krushnamurty
	Designation	Assistant collector
	Powers & Duties	Social welfare, Social security, Audit & Inspection, Endowments, 163 BNSS/126 BNSS of Bolagarh, Begunia, Baghamari, Nirakarpur PS.
4	Name	Smt. G Laxmi Devi
	Designation	Emergency Officer, Grievance, Gen. & Misc., CMRF, REd-Cross, Record Room
	Powers & Duties	Emergency officer is looking after the emergency section. Its compliance, Temple, Criminal Counts, Issue of relief materials, smooth functioning of control room, compilation of MIS Report submitted by the BDO's, watching over the Rain fall position and Red cross etc.
5	Name	Sri Amir kumar Dash
	Designation	Special Certificate Officer, Birth & Death, College Establishment, OPDR certificate
	Powers & Duties	Special Certificate officer is dealing with the certificate cases.
6	Name	Sri Samanta Bhimsen Bhanja
	Designation	Establishment officer
	Powers & Duties	E.O  is  looking after Establishment, Judicial, P.I.O (R.T.I)  section. Nizarat Officer is disbursing officer in respect of sub-collector office who is looking proper maintenance of the cash book.
7	Name	Smt Indurekha Sahoo
	Designation	ACSO
	Powers & Duties	ACSO is dealing with the supply section
8	Name	Smt.Deepa Sethi
	Designation	ADWO
	Powers & Duties	ADWO is looking after Development, Bonded Labour, G.P
9	Name	Sri. Abhisikta Parida
	Designation	ADFS&SO

Note: The employees attached to different sections as mentioned above maintained different files, Registers, information's etc.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Note: All the matters relating to Sub-Collector office in respect of the aforesaid subjects are processed by the concerned assistant of the section who submits files to the Sub-Collector through different branches. The procedure

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Since the Sub-Collector office is dealing with various sections of different departments, the different circulars, guide lines received from different departments and collection are being followed at the time of taking any decision.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title	Type	Brief  write up
1	2	3	4
1	CDPC
2	IPC
3	Indian evidence Act	Act
4	OLR Act & Rules	Act & Rules
5	OSS Act Rules/ Mutation Manual	Rules
6	Odisha Service Code
7	Govt. Servant Conduct Rules	Rules
8	OCS (CCA) Rules, 1962
9	OPLE Act & Rules	Act & Rules
10	OEA Act & Rules	-do-
11	OGLS Act & Rules	-do-
12	Odisha Money Land Act & Rules	-do-
13	Loud Speaker Act & Rules	-do-
14	Odisha Public Demand Recovery Act Rules	-do-
15	T.P. Act	Act
16	Odisha Records Manual
17	Different P.D.S. control order in force
18	OGP Act Rules	-do-
19	Odisha rise Certificate Rules, 1986	Rules
20	Odisha Caste Certificate Rules, 1980	-do-
21	Essential commodities Act	Act
22	OAP Act and Rules	Act and Rules
23	Other Acts and Rules where Sub-collector & SDM has a statutory role	-do-
24	Different circular/ Instructions and guide lines received from Govt. and superior authorities from time to time.
25	Odisha relief Code		-

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Note: The sub-Collector office keeps the documents of allotment acquittances, service Books of staff other than Sub-Collector, Proceedings of different meetings, Cash Book Register, Inspection note of higher offices, Audit report, Inspection report of A.G., Odisha Report & returns received from the Tahasildars.

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Note: For smooth functioning of the different sections sub-divisional meeting in respect of Tahasildars, CDPO's, Small Savings, MIs and ACSO's are being conducted regularly. Meetings with non-officials are done when ever required for holding of peace committee meetings.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Note: Sub-Collector as the Sub-Divisional Dowry Prohibition officer acts with non-official members at internals and discuss matters of dowry prohibition.

 There is no other Boards or Councils.

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	STD Code	Phone  No		Fax	E-mail	Address
				Office	Mobile
1	2	3	4	5	6	7	8	9
1	Sri Kishore kumar panda	Sub-Collector, Khordha	06755	220717	-	220717	sdmkhordha@gmail.com & sub-col.khur-od@nic.in	Sub-Collector Office, Khordha
2	Sri Ranjan kumar mohanty	Deputy collector	06755	220717		220717	-do-	-Do-
3	Sri Samanta Bhimasen Bhanja	Establishment Officer	06755	220717		220717	-do-	-Do-
4	Sri Amir Ku. Dash	Assistant Collector, Khordha	06755	220717		220717	-do-
3	smt G Laxmi Devi	Assistant Collector, Khordha	06755	220717		220717	-do-
4	Sri Mrutyunjay Baral	Assistant Collector, Khordha	06755	220717	-	220717	-do-	-Do-
5	Sri Nimna Krushnamurty	Assistant Collector, Khordha	06755	220717		220717	-do-
6	Smt Deepa Sethi	ADWO	06755	220717		220717	-do-
7	Smt Indurekha sahoo	ACSO	06755	220717		220717	-do-
8	Sri Abhisikta parida	ADFS & S.O	06755	220717		220717	-do-
9	Smt Suprava Pattanaik	Section Officer	06755	220717	-	220717	-do-	-Do-
10	Smt Madhusmita Sahoo	SRA	06755	220717		220717	-do-	-Do-
11	Manoj ManjariKanungo	SRA	06755	220717	-	220717	-do-	-Do-
12	Sri Manoranjan Mohapatra	SRA	06755	220717	-	220717	-do-	-Do-
13	Smt Sagarika Sarangi	SRA	06755	220717		220717	-do-
14	Smt Rebati Nayak	SRA	06755	220717	-	220717	-do-	-Do-
15	Biswajit Das	JRA	06755	220717		220717	-do-	-Do-
16	Sasmita Rout	JRA	06755	220717		220717	-do-	-Do-
17	Sasmita Behera	JRA	06755	220717		220717	-do-	-Do-
18	Tapas Nayak	JRA	06755	220717		220717	-do-	-Do-
19	Subhakant Bhoi	JRA	06755	220717		220717	-do-	-Do-
20	Sudeep Kumar Lakra	JRA	06755	220717		220717	-do-
21	Nishant Prakash kindo	JRA	06755	220717		220717	-do-
22	Firdosh jahan	JA	06755	220717		220717	-do-
23	N Swayam Prakash Pati	JRA	06755	220717		220717	-do-
24	Jagannath Khuntia	JRA	06755	220717		220717	-d0-
26	Satyajit Champatiray	JRA	06755	220717		220717	-do-
27	sibakalyan sahoo	peon	06755	220717		220717	-do-
28	Firdosh Jahan	Junior Assistant	06755	220717		220717	-do-
29	jyoshnarani baliyarsingh	steno to Sub-Collector	06755	220717		220717	-do-
30	Siba Narayana Swain	DEO	06755	220717		220717	-do-
31	Deepak Kumar Behera	PA	06755	220717		220717	-do-
32	Ranjit Behera	Peon	06755	220717		220717	-do-
33	Roshan Kumar Sahoo	Peon	06755	220717		220717	-do-
34	Achyutananda Sethi	Peon	06755	220717		220717	-do-

 

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Monthly Remuneration	Compensation/ Compensatory Allowance	The Proceedure to Determine the Remuneration as Given in the Regulation
1	2	3	4	5	6
1	Kishor kumar panda	Sub-Collector, Khordha	109854	-	As per Service Condition
2	Ranjan kumar mohanty	Deputy Collector	93058		As per Service Condition
3	Amir kumar Dash	Assistant Collector, Khordha	91609		As per Service Condition
4	G. Laxmi Devi	Assistant Collector, Khordha	86296	-	As per Service Condition
4	Nimna Krushnamurty	Assistant Collector, Khordha		-	As per Service Condition
5	Samanta Bhimsen Bhanja	Establishment officer	88872
6	Suprava Pattanaik	Section officer		-	As per Service Condition
7	Abhisikta Parida	A.D.F.S	60536
8	Manoranjan mahapatra	SRA	48461	-	As per Service Condition
9	Madhusmita Sahoo	SRA	51359	-	As per Service Condition
10	Rebati Naik	SRA	48461	-	As per Service Condition
11	Manoj ManjariKanungo	SRA	48461	-	As per Service Condition
12	Manoranjan Mohapatra	SRA	48461	-	As per Service Condition
13	Sagarika Sarangi	SRA	46053	-	As per Service Condition
14	Biswajit Dash	JRA	32039	-	As per Service Condition
15	Satyajit Champatiray	JRA	32039	-	As per Service Condition
16	Tapas Nayak	JRA	32039	-	As per Service Condition
17	Sasmita Rout	JRA	32039	-	As per Service Condition
18	Sasmita Behera	JRA	32039	-	As per Service Condition
19	Subhakanta Bhoi	JRA	32039		As per Service Condition
20	Nishanta Kindo	JRA	32039		As per Service Condition
21	N Swayam prakash Pati	JRA	32039		As per Service Condition
22	Birendra Kumar Panda	Driver	49737	-	As per Service Condition
23
24	Prakash Ch. Mohapatra	Peon	46529	-	As per Service Condition

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Budget for different activities under different schemes in the Given format

Global Allottment for the year 2024-25 to 2025-26

For Public Authorities

Global Allottment for the year 2024-25 to 2025-26

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: In respect of the Civil Supply section, License are issued by the Sub-collector basing on the recommendation of the BLAC and TLAC proceedings in respect of retail centres.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Note: At present one register is being maintained covering all the information in respect of the different sections of the Sub-collectorate.

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Note: Brief description of the functioning of the officer as per the Right to information Act has been displayed in a Board in front of Sub-collector office. The details have been kept in shape of a register which will facilitate the general public for obtaining any information relating to Sub-collector office.

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.	Name	Designation	Office Phone No	Mobile Phone No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sasmita Rout	JRA	06755-220717	6370093739	220717	sdmkhordha@gmail.com & sub-col.khur-od@nic.in	Sub-Collector Office, Khordha

 

Public Information Officer (PIO):

Sl.	Name	Designation	Office Phone No	Mobile Phone No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Samanta Bhimasen Bhanja	Establishment Officer	06755-220717	9853154057	220717	sdmkhordha@gmail.com & sub-col.khur-od@nic.in	Sub-Collector Office, Khordha

 

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Phone No	Mobile Phone No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Kishor Kumar Panda	Sub-Collector, Khordha	06755-220717	7838341505	220717	sdmkhordha@gmail.com & sub-col.khur-od@nic.in	Sub-Collector Office, Khordha

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

• Seeking information from the Office:
  Any Indian citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
• Other information on the functioning and services of public authority are also available with the office.

 

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