Panchayat Samiti Office, Tirtol, Jagatsinghpur

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)] 

1. Aim and Objective of the Organization: 

To establish three tire Panchayat Raj Institutions (PRIs) as Institutions of Self Government and to help them in making overall development of their respective G.P. areas.

2.  Mission / Vision: 

To enable PRIs to plan and implement schemes for economic development of rural poor. To achieve rural prosperity and ensure quality life through PRIs. 

3. Brief History and   Background of the Establishment: 

Tirtol   Block having its geographical area 2257/- Hect. Was born in a golden morning of 01.04.1960 in post II satge from 01.04.70 and situated at Rathipur Village under Tirtol Tahasil by left side of Cuttack Paradeep road at a distance of 24 K.M. from Jagatsinghpur District , Head Quarters.  Within the then undivided Cuttack District. Initially the Block is having only 27 nos of Gram Panchayats. 

4. Allocation of Business: 

This Establishment helps the public for their socio economic development through various Govt. sponsored schemes. 

5. Duties of the Public Authority: 

Empowerment of Panchayati Raj Institutions. To provide funds to PRIs , to carryout   development works and poverty alleviations programs in rural areas. 

6. Details of services Rendered:

The Department Provides basic services in critical areas under Finance Commission grants    which is normally not taken up under different on going schemes. This Department provides Rural housing for BPL families and other victims under IAY.

7. Citizen's interaction: Very Cordial. 

8. Public Interaction: Amicable. 

9. Grievance Redress Mechanism:

Grievance is being heard on 4rth    Saturday of the month from 10 A.M to 1 P.M. at Block Head quarters   and on every day. Action as deems proper is being taken for redressal of Grievance.

10. Address of the Office & its Sub-offices:  

Main Office, At/Po- Tirtol, P.S.- Tirtol, Dist-Jagatsinghpur. Situated at Rathipur Village under Tirtol Tahasil by left side of Cuttack Paradeep road at a distance of 24 K.M. from Jagatsinghpur District

11. Map of Office Location:

This Office is located 24Km. away from the District Head Quarter is situated at Rathipur under Tirtol Tahasil, left side of Cuttack Paradeep road.

12. Working Hours both for Office and Public:

For Day Office

Morning Hours: 10.00 A.M.

Closing Hours: 5.30 P.M.

For Morning Office (From 10th April to 16th June)  - 7:00AM to 1:00 PM

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.No.

Designation of the Post

Powers

Duties Attached

Administrative

Financial

Statutory

1

2

3

4

5

6

1

BDO, Tirtol

Administrative

Financial

Statutory

Controlling Officer

2

Addl. BDO

-do-

 

-do-

Anti Poverty, RTI and Marriage Act.

3

Asst. Engineer

 

 

-do-

Technical, Dev.

4

GPEO

 

 

-do-

Anti Poverty & G.P. development,FAA of GP

5

AFO

 

 

-do-

Fishery

6

IPO

 

 

-do-

Industry

7

WEO

 

 

-do-

ST & SC Welfare matter, Atrocity matters and inter caste marriage

8

CEO

 

 

-do-

Agrl. Co­operative matter

9

BSSO

 

 

-do-

Social Welfare

10

J.E.

 

 

-do-

All Development works, NREGA, MLA Lad, and MP Lad.

11

Marketing Inspector

 

 

-do-

PDS

12

Head Clerk

 

 

-do-

Supervision of Office

13

APO

      

Supervision of MGNREGA work
14  BRC       Supervision of SBM phase -II work like sanitation work
15 JE,RWS&S       Supervise work of Drinking water 
16 BPC,RH       Deals with Rural Housing Section and work
17 Cashier     -do- Deals with Cash and Funds
18 CP     -do- Deals with e-governance of office
19 BPM,OLM       Lively hood of Women

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)] 

The Procedure can be described both in narrative form and through Flow process Chart. In narrative form the stages through which a proposal passes the levels at which it acts examine and the final authority to which it has to go for approval may be seen from the following illustrations of preparing a food card.

Flow Process Card for issue of Food Card. 

Sl.No.

Activity

Level of Action

Time From

1

2

3

4

1

To  receive application & put a diary number

Counter Clerk

Same day

2

To mark application to concerned Inspector

-do-

-do-

3

To visit premises of application & verify the facts

Inspector

2-3 days

4

To prepare report & submit to FSO

-do

Same day

5

To approve/ reject application

FSO

1 day

6

To prepare food card if approve & submit to FSO

Counter Clerk

Same day

7

To deliver card to applicant

FSO

Same day

8

To deliver card to applicant

Counter clerk

Same day


Such charts may be prepared for major sections.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)] 

Details of norms and standards set out can be given in respect of various activates. Some of the norms indicated below as an illustration.

Illustration: 

Sl.No.

Activity

Time frame/ Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

- 

2

Dispatch of letter

5 minutes per letter

Registered Dak including entry in messenger book

3

Typing job

30 pages per day

 -

4

Preparation of food card

60 food cards per day

Including entry in food card register

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)] 

Sl.No.

Name of the Act, Rules, Regulation etc.

Brief gist of the Contents

Reference No. if any

Price in Case of Priced Publications.

1

2

3

4

5

1

NREGA Guideline

Guidelines for implimation of wage employment Programme

 -

Rs.100/- person day

2

  -      

3

PMAY(G) Guideline

Guideline for provision of PMAY house to the elligible

 -

Rs.1,20,000/ PMAY       house 

4

OGP Act & Rules/OPS Act & Rules

Guidelines for functioning of G.P./P.S.

- 

-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)] 

Sl.No.

Nature of Record

Details of Information Available

Unit/Section where Available

Retention Period where Available

1

2

3

4

5

1

MGNREGA (Community Asset)

      IPO/Development Within 30days

2

Drninking Water 

Work By block

 JE,RWS&S

do

3

Sanitation

   BRC  

4

PMAY

-do-

Rural Housing Section

Within 30 days

5

ST & SC Development

-do-

WEO

-do-

6

Social Welfare

Tabular

BSSO

-do-

7

Fishery

-do-

AFO

-do-

8

Industry

-do-

IPO

-do-

9

Co-operative

-do-

CEO

-do-

10

Supply

Statement

Marketing Inspector

-do-

11

Lively Hood of Women

  

BPM,OLM

-do-

12

All works 

  

Development

-do-

13

Human Resources

  

Establishment

-do-

14

Funds 

  

Finance/Cash Section

-do-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)] 

Sl.No.

Name & Address of the Consultative Committees/ Bodies

Consultation of the Committee/Body

Role& Responsibilities

Frequency of Meetings

1

2

3

4

5

1

Panchayat Samiti, Tirtol

Samiti meeting

 

Bi-monthly

 
  Meetings are not open to public. Other procedures adopted for formal & informal consultations with the public may also be indicated such as Jana sampark, interaction with resident welfare association etc. Other details whether the meeting are open to public, minutes are accessible to public act may also be indicated.

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)] 

Sl.No.

Name& Address of the Body

Main Functions of the Body

Constitution of the Body

Date of Constitution

Date up to which Valid

Whether Meeting Open to Public

Whether Minutes Accessible to Public

Frequency of Meeting

Remarks

1

2

3

4

5

6

7

8

9

10

1

Panchayat Samiti, Tirtol

Controlling   over the samiti

12/3/2022

12/3/2022

11/3/ 2027

No

Yes

Bimonthly

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)] 

Sl.

Name of the Employee

Designation

Phone No

Mobile No

Fax

E-mail

Office

Home

1

2

3

4

5

6

7

8

1

Mr. Girija Shankar Mallick, OAS-1,JB

BDO

06722-236232

 

 

 

ori-tirtol @nic.in

2

Sri Satyajit Swain

ABDO

 

 

8908519646

 

 

3

 

Asst. Er.

 

 

 

 

 

4

Sri Pravas Chandra Rout

Section Officer

 

 

 9668067433

 

 

5

Sri Narayan Das

Accounts Officer

 

 

 

 

 

6

 

Junior Engineer

 

 

 

 

 

7

 

Junior Engineer

 

 

 

 

 
 8

 

Junior Engineer

    

 

    

9

Sri Swayamprava Swwain

M.I.

 

 

 

 

 

10

Sri Gobind Prasad Pradhan

AFO

 

 

 8917247209

 

 

11

Sri Kajal Kumar Sahoo

BSSO

 

 

9853062399 

 

 

12

Latika Manjari Rout

         PEO      

 

 

13

Parikhita Swain

           PEO      

 

 

14

 

  

 

 

 

 

 

15

Sri Chandrasekhar Swain

CP

 

 

 

 

 

16

Krutibash Sahoo

SRA

 

 

 

 

 

17

Smt.Binati Behera

SRA

 

 

 

 

 

18

 

JRA

 

 

 

 

 

19

Sri Tophan Das

PEO

 

 

 9437649856

 

 
20 Sri Goutam Parija

PEO

      9937038179    
21           PEO      7684971242    
22 Umakanta Mallick PEO          
23 Sumitra Das PEO          
24 Vimsen Murmu PEO          
25 Malay Kumar Patra APO          
26 Santosh Kumar Pradhan DEO-cum-OA     9938686564    
27 Priyambada Pasayat BPC      9937608199    
28 Arabinda Das DEO      8598005009    
29 Dipika Das MGNREGA SOCIAL Auditor     8018657380    
30 Hemalata Lenka PEON          
31 Iswar Chandra Sahoo Peon     9040586564    
32   Driver          

Sl.No.

Name

Designation

Phone No

Mobile No

Fax

E-mail

Office

Home

1

2

3

4

5

6

7

8

25

Kailash Ch. Swain

VLW

 

 

 

 

 

26

Padma Charan Sahoo

VLW

 

 

 

 

 

27

Bijaya Kumar Jena

VLW

 

 

 

 

 

28

Patitapaban Das

VLW

 

 

 

 

 

29

Rajib lochan Prusty

VLW

 

 

 

 

 

30

Uttam ku Behera

VLW

 

 

 

 

 

31

Bijay Ku Routray

VLW

 

 

 

 

 

32

Bhikari Ch. Behera

VLW

 

 

 

 

 

33

Ashok Ku. Swain

VLW

 

 

 

 

 

34

Sitansubhusan Biswal

VLW

 

 

 

 

 

35

Prasad ku. Sahoo

VLW

 

 

 

 

 

36

Prasanna Ku. Das

VLW

 

 

 

 

 

37

Tirlochan Rout

VLW

 

 

 

 

 

38

Rabinarayan Nayak

VLW

 

 

 

 

 

39

Susant Sekhar Bez

VLW

 

 

 

 

 

40

Bijay Ku. Routray

VLW

 

 

 

 

 

41

Sri Uttam Kumar Mallick

Driver

 

 

 

 

 

42

Sri Santosh Kumar Das

Peon

 

 

 

 

 

43

Sri Nilamani Barik

Peon

 

 

 

 

 

44

Sri Iswar Ch. Sahoo

Peon

 

 

 

 

 

45

Hemalata Lenka

Peon

 

 

 

 

 

46

Rabindra Kumar Mishra

Watchman

 

 

 

 

 

47

Dusmanta Kumar Parida, SIS

SIS

 

 

 

 

 

48

Akhya kumar Adhikari Das

SIS

 

 

 

 

 

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Staff of Panchayat Samiti, Tirtol:

Sl.No.

Name of the Employee

Designation

Gross Salary

1

2

3

4

1

Mr. RANJAN KUMAR PARIDA,OAS-1,JB

BDO

63,303/-

2

Sri Bhanja Kishore Nayak

ABDO

66,475/-

3

Sri Rajdeep Hansada

Asst. Er.

60,690/-

4

Sri Sudarsan Sethy

H.C.

55,559/-

5

Sri Damodar Swain

Asst. Engineer

55,560/-

6

Sri Partha Sarathi Das

GPTA

13,500/-

7

Sri Surjya Narayan Barik

J.E.

55,560/-

8

Sri Rasmita Sahoo

M.I.

District Civil Supply

9

Sri Bijaya Kumar Senapati

FEO

DFO, Jagatsinghpur

10

 Mirabai  Samal              GPTA

13,500/-

11

Sri Pradipta Kumar Dalai

WEO

47,977/-

12

Sri Sanjay Kumar Das

GPEO

38,000/-

13

Sri Hrusikesh Behera

IPO

DIC, Jagatsinghpur

14

 Monalisha Mallick              GPTA               13,500/-

15

Sri Subash Ch. Swain

CP

13,500/-

16

Sri Smruti Ranjan nayak

GPTA

13,500/-

17

Sri Sujit Kumar Mohapatra

GPTA

13,500/-

18

Sri Basanta Biswal

Sr. Clerk

45,729/-

19

Sri Bhanja Kishore Behera

Sr. clerk

28,066/-

20

Sri Sujata Mohanty

Jr. Clerk

22,544/-

21

Sri Srikanta Nayak

Account Officer

59,745/-

22

Narendra Murmu

VLW

24,649/-

23

Tophan Das

VLW

25,448/-

24

Okil Pradhan

VLW

24,649/-

25

Nikhil Pradhan

VLW

24,649/-

26

Goutam Parija

VLW

25,448/-

27

Sachin Kumar Rout

VLW

25,448/-

28

Ajay Kumar Swain

VLW

52,915/-

29

Himanshu Bhusan Nayak

VLW

42,848/-

30

Sudhir Swain

VLW

44,131/-

31

 Sukadev Mohanty

VLW

36,024/-

32

 Biswajit Mohapatra

VLW

44,797/-

33

Laxman Soren

VLW

24,649/-

34

Santanu Kumar Sahoo

VLW

25,448/-

35

Mardaraj Swain

VLW

52,915/-

36

Sahadev Guru

VLW

                 25,448/-

37

 Akshaya Kumar Mohanty                 VLW                  25448/-

38

 Trilochan Barik                 VLW                  24,674/-

39

 Kailash Bhoi                 VLW                  26,918/-

40

 Debendra Kumar Mallick                 VLW                  24,649/-
     41 Trilochan Singh                 VLW                  24,700/-
     42 Bijaya Kumar Patra                 VLW                  18,131/-
     43 Soumya Kanta Das                 VLW                  16,500/-
     44 Santosh Kumar Pradhan            DEO-cum-OA                    7,100/-
     45 Surendra Sahoo                  DEO                    6,500/-
     46 Priyambada Pasayat                  DEO                    6,500/-
     47 Arabinda Das                  DEO                     7,100/-
     48 Bishnupriya Sathpathy                  ACP                     6,500/-
     49 Satyabrat Das                 B.Y.C                    10,000/-
     50 Lopamudra Nayak                   PA                    16,880/-
     51 Swagatika Biswal                 JE-II                    13,500/-
     52 Satosini Pradhan                   BC                      5,000/-
     53 Niranjn Mallick                   CC                      4,500/-
     54 Biraja Prasad Mohanty                   CC                      4,500/-
     55 Karisma Das                  DEO                      6,000/-
     56 Dipika Das  MGNREGA Social Auditor                      5,000/-
     57 Hemalata Lenka                  Peon                     30,765/-
     58 Rabindra Kumar Mishra              Watchman                     31,289/
     59 Iswar Chandra Sahoo                  Peon                     31,296/-
     60 Santosh Kumar Das                  Peon                     30,765/-
     61 Utam Kumar Mallick                 Driver                      40,511/-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Staff of Panchayat Samiti, Tirtol

Sl.No.

Name of the Employee

Designation

Gross Salary

1

2

3

4

1

Sri Prafulla Kumar Majhi, OAS -1 (JB)

BDO

21,278/-

2

Sri Gurubari Behera

ABDO

24,046/-

3

Sri Ashok Kumar Parida

Asst. Er.

27,305/-

4

Sri Sudarsan Gochhayat

H.C.

20,130/-

5

Sri Tribrikram Samantray

J.E.

DRDA, Jagatsinghpur

6

Sri Saraoj Kumar Swain

J.E.

21,717/-

7

Sri Dinakrushna Sahoo

J.E.

7,150/-

8

Sri Lambodar Sahoo

M.I.

District Civil Supply

9

Sri Jayant Kumar Kanungo

FEO

DFO, Jagatsinghpur

10

Sri Ashok Kumar Mishra

SEO

DSWO, Jagatsinghpur

11

Sri Bishnu Prasad Behera

WEO

21,984/-

12

Sri Debendranath Swain

GPEO

22,530/-

13

Sri Hrusikesh Behera

IPO

DIC, Jagatsinghpur

14

Sri Dhruba Ch. Mohanty

CEO

ARCS, Jagatsinghpur

15

Sri Subash Ch. Swain

CP

9,300/-

16

Indratanaya Samal

GPTA

5000/-

17

Diptimayee Patra

GPTA

5000/-

18

Sri Shyamsundar Biswal

Sr. Clerk

14,707/-

19

Sri Pradeep Kumar Barik

Sr. clerk

DRDA, Jagatsinghpur

20

Sri Indrmani Gachhayat

Jr. Clerk

9,576/-

21

Sri Soumya Ranjan Samal

Jr. Account

14,212/-

22

Bhagirathi Swain

VLW

5,200/-

23

Suresh Ch. Patra

VLW

9,333/-

24

Purnananda Sahoo

VLW

5,200/-

25

Kailash Ch. Swain

VLW

5,200/-

26

Padma Charan Sahoo

VLW

5,200/-

27

Bijaya Kumar Jena

VLW

5,200/-

28

Patitapaban Das

VLW

14,530/-

29

Rajib lochan Prusty

VLW

5,200/-

30

Uttam ku Behera

VLW

14,530/-

31

Bijay Ku Routray

VLW

5,200/-

32

Bhikari Ch. Behera

VLW

5,200/-

33

Ashok Ku. Swain

VLW

14,530/-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)] 

Criteria for deciding eligibility

Gram Sabha.

Where to apply or whom to contact

Gram Panchayat. In the office for applying ,

Application fee (Where applicable)

Rs. 10.00/-

Other Fees (Where applicable )

Nil

Where to contact in case of process related

G.P/ BDC7 PD, DRDA/ Collector/ Complaints Director, Special Project / Commission - cum -secretary.

List of beneficiaries in the given format at Panchayat / Block level.

Will be available from the muster roll maintained

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not applicable to this Department

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

Sl.No.

Activities for which Electronic Data Available

Nature of Data Available

Can it be Shared with Public

It is Available on Website or is Being used as Back & Database

1

2

3

4

5

1

Rural Housing

MPR

Yes

Website

2

Panchayatiraj institution Accounting Software Information (Priasoft)

Priasoft

Yes

Website

3

MGNREGA

DPR

Yes

Website

4

Information on different Scheme

Scheme Wise information

Yes

Website

5

Food Supply

  

Yes

Website

6

GPDP/BPDP

 Action Plan and Execution of Work

Yes

Website

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)] 

1. Office Library exists in this Block, but public is not visiting the same due to lack of infrastructure and awareness.

2. Achievements of Government in different Schemes / for different functions are published in website at intervals for creating public awareness, take advantage of the schemes.

3. Exhibitions are being organized by ORMAS / Zilla Parishads where in SHG products are sold giving benefit to beneficiaries. In the process, salient features of different schemes are highlighted in the said exhibition.

4. Projects implemented by PRIs are published in the Notice Board of Block / Zila Parishad/ PRIs for information and due response of the public.

5. Inspection of records in the office - Presently there is no provision for inspection of records at office by public, but in the spear of social audit, public be allowed to see / inspect records in palli or Gram Sabha with respect to execution of any work.

6.  System of issuing copies of documents - We have issued instruction to GPs for providing copies of Muster rolls , Registers / Records relating to works affecting the public by accepting Rs. 2 /- per page. This procedure should be extended to other areas / schemes and fees to this end will be standardized.

7. Printed Manual - Printed Manual laws, regulations, schemes, guidelines, instructions of Government (State +Central) be available and have been web - hosted.

 

8.  Other means of advertising success stories is advertised in Gram sat along with schemes and achievements.

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officers (P.S. Level):

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

1

Satyajit Swain

ABDO

 

 

 

 

Tirtol Block

Asst. Public Information Officers (P.S. Level):

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

1

 

            

2

Sri Pravas Kumar ROut

Section Officer

        

Tirtol Block

First Appellate Authority (P.S. Level):

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

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Sri Girija Shankar Mallick

B.D.O

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B.D.O Tirtol

Public Information Officers (G.P. Level):

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Panchayat Executive Officers

 

 

 

 

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First Appellate Authority (G.P. Level):

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GPEO

 

 

 

 

Block Head

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Frequently Asked Questions and their Answers by Public:

1. What are the fees prescribed for filling application for seeking information? 

 As provided in the schedule of Notification bearing SRO No. 477/2005 dated 1st October, 2005 of I & P.R. Department relating to promulgation of Odisha Right to information Rules, 2005. 

2. Application fees for first appeal, application fees for 2nd appeal?

   As provided in the schedule of Notification bearing SRO No. 477/2005 dated 1st October, 2005 of I & P.R. Department relating to promulgation of Odessa Right to information Rules, 2005.

3. What is the mode of deposit in above cases? 

 As provided in the schedule of P.R. Department as stated above. 

4. What is the fee to be charged for inspection of documents / A4 size paper for each folio (a) Typed copy / photocopy per page (b) print out from computer per page / CD with cover / Floppy Diskette (1.44 MB) Maps & Plans / Video Cassette / Microfilm / Microfiche / Certified sample of material ? 

As provided in the schedule of P.R. Department as stated above. 

 

5. Related to Seeking Information:

  The schedule published by I & P.R. Department in connection with the Notification of Odisa Right to information Rules, 2005 vide their SRO No. 477/2005 will be applicable for this.

 

 

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