Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Aims and Objectives of the Organization:
To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio-economical status of the Urban Poor's.
Mission / Vision:
Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/Rules, for the public health, safety and convenience of the citizens of the town.
History and Background for its Establishment:
The Rambha N.A.C was constituted in accordance with Notification no. 5483 LSG dtd. 30.4.1964 of Govt. in Health (LSG) Department. The N.A.C is consisting of 3 Revenue villages i.e. (1). Rambha (2) Rangamatia Nuagam and (3) Minchinpatna. The population of this NAC is 10716 as per 2001 Census out of which 5383 are Male and 5333 Female.
|
Sl. No. |
Category of Reservation of Wards |
No. of Wards |
|
1 |
Unreserved |
3,4,7 & 13 |
|
2 |
Unreserved (Women) |
6,9 & 10 |
|
3 |
O.B.C |
11 |
|
4 |
O.B.C (Women) |
12 |
|
5 |
S.C. |
2 & 5 |
|
6 |
S.C (Women) |
8 |
|
7 |
S.T |
1 |
|
Total |
13 |
|
Organization Chart:
The Rambha NAC is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953. The Chairperson is the head of the Department.
The Executive Officer is the Controlling Officer. The following sections work under this N.A.C.
(a) General Office Establishment including bills and budget headed by a Junior & Senior asst.
(b) Public Works section: The Senior asst. is heads this section comprising Junior Engineer (Full time ) & ME ( Part time )1 work sarkar Assist to Him.
(c) Tax Section: One Tax Sarkar of the section head & 10 Tax Collector work under this section.
(e) Sanitation: One Jamadar is kept in charge of supervision of Sanitation work. He supervises the work of 15 Sweepers, sanitation section to supervise the work of Sweepers. 1 no. of Tractor of the N.A.C. lifts the garbage of the town.
Allocation of Business: Rambha NAC
Duties of be Performed to Achieve the Mission:
As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953.
Details of Services Rendered:
Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.
Citizens Interaction:
By organizing awareness meeting on L.S.G.Day and other occasion in the interaction is Usually made.
Postal Address of the Main Office, Attached /Sub-Ordinate Office/Field Units etc.:
Notified Area Council, At/Po- Rambha NAC Dist. Ganjam Pin-761028.
Working Hours both for office and Public :
Office Hours: 10.00 A.M. to 5.00 P.M.
Public for Sanitation: 6.00 A.M. to 11.00 A.M. & 2.00 P.M. to 5.00 P.M.
During summer: 7.00 A.M. to 1 P.M.
Public Interaction, If any:
By organizing awareness meeting on L.S.G.Day and other occasions the interaction is usually made.
Grievance Redress Mechanism:
One Junior Assistant is the in charge of public grievance. A register has been maintained for compliance of the grievances.
MANUAL-2
Powers & Duties of Officers& Employees
[Section - 4(1) (b) (ii)]
|
Sl. |
Designation of Post |
Powers |
Duties Attached |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Executive Officer |
Yes |
Yes |
Yes |
Yes |
|
|
2 |
Head Assistant (vacant) |
Yes |
No |
No |
Yes |
|
|
3 |
Senior Assistant (Vacant) |
No |
No |
No |
Yes |
|
|
4 |
Junior Assistant (1 Present, 1 vacant) |
No |
No |
No |
Yes |
stock, Store, Assembly Que., Diary & Despatch |
|
5 |
Junior Engineer (2 Nos.) |
No |
No |
No |
Yes |
Supervision of development work, preparation of plan and estimates |
|
6 |
Surveyor |
No |
No |
No |
No |
Not Available |
|
7 |
Municipal Engineer |
No |
No |
No |
Yes |
Dealing with Work Section |
|
8 |
Office Peon |
No |
No |
No |
Yes |
Office Attach |
|
9 |
Orderly Peon |
No |
No |
No |
Yes |
Attached to office |
|
10 |
Watch man |
|
|
|
|
Attached to office |
|
11 |
Tractor Driver( Vacant ) |
No |
No |
No |
Yes |
On DLR basis |
|
12 |
1nos Zamadar |
No |
No |
No |
Yes |
Supervision of Sanitation work |
|
13 |
Sweeper/ Sweepers No 15 |
No |
No |
No |
Yes |
Cleaning road, drains, street sweeping etc. |
|
14 |
Amin |
No |
No |
No |
No |
Not Available |
|
15 |
Tax Collector (2Nos.) |
No |
No |
No |
Yes |
Collection of Tax |
|
16 |
Light Attendant |
No |
No |
No |
Yes |
To maintain the street light |
|
17 |
Helper |
No |
No |
No |
No |
- |
|
18 |
CO |
No |
No |
No |
Yes |
Community Organisation |
|
19 |
Accountant |
No |
No |
No |
Yes |
Accounting |
|
20 |
MIS CP |
No |
No |
No |
Yes |
Management of info. system |
MANUAL-3
Procedure Followed in Decision Making Process
[Section- 4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application and put a diary number |
Receipt & dispatch clerk. |
Same day |
|
2 |
To mark application to concerned Section |
EO |
Same day |
|
3 |
To dispose off the letter |
Dealing Assistant of concerned Section |
2-7 days |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame / Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of Letter |
3-5 Minute per Letter |
Same day |
|
2 |
Dispatch of Letter |
20 Minute per Letter |
Registered dak including entry in messenger book. |
|
3 |
Typing job |
100 pages per day |
- |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. |
Name of the Act, Rules, Regulation etc. |
Brief gist of the Contents |
Reference No. if Any |
Price in case of Priced Publications |
|
1 |
Municipal Act, 1950 |
Urban Local Body Related Matters |
- |
- |
|
2 |
Municipal Rules,1953 |
Urban Local Body Related Matters |
- |
- |
|
3 |
O.G.F.R./Odisha Service Code/Odisha T.A. Rule/ Treasury code/Land acquisition/Birth and Death Act and Rule/C.C.A. rule etc. |
Birth and death related matters |
- |
- |
MANUAL-6
Categories of Documents under Control
[Section - 4 (1) (b) (vi)]
|
Sl. |
Nature of Record |
Details of Information Available |
Units/ Section where Available |
Retention Period where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Cash Book Acquaintance Roll |
Details of receipt and expenditure & staff salary bill etc. |
Accounts section |
10 years |
|
2 |
Service Books |
Details of Service Particulars of staff |
Establishment section |
10 years |
|
3 |
D.C.B. & Collection record maintain |
Details of collection and supervision |
Tax section |
10 years |
|
4 |
Maintenance of case record & stock and Store (Dev) |
Details of records maintain in development section. |
Public Work Section. |
10 years |
|
5 |
Receipt of cash received from collection staffs |
Details of collection etc. |
Cashier |
10 years |
|
6 |
Receipt and issue register |
Letter receipt & dispatch |
Issue and Dispatch section |
10 years |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4(1) (b) (vii)]
|
Sl. |
Name and Address for the Consultative Committees/ Bodies |
Constitution of the Committee/Body |
Rule and Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Rambha NAC |
One Chairperson One Vice-Chairperson |
Development of NAC Area |
Monthly |
|
Sl. |
Name |
Designation |
Contact No |
|
1 |
2 |
3 |
4 |
|
1 |
Smt. Manasi Swain |
Chairperson |
7892096475 |
|
2 |
Sri Kalia Tarai |
Vice - Chairman |
9853902115 |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. |
Name and Address of the Body |
Main Function of the Body |
Constitution of the Body |
Date of Constitution |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Rambha NAC |
Development of the town |
Chairperson & Councilors |
30 .09.2008 |
|
Date up to which Valid |
Whether Meeting Open to Public |
Whether Minutes Accessible to Public |
Frequency of Meeting |
Remarks |
|
6 |
7 |
8 |
9 |
10 |
|
29.09.2013 |
No |
Yes |
Monthly |
- |
MANUAL-9
Directory Officers & Employees
[Section-4(1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Phone No |
Mobile No |
E-Mail Id |
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Ashalata Rachamala, OMAS |
Executive Officer |
06810-278336 |
9773736173 |
rambhanac123 @gmail.com |
Rambha |
|
2 |
Pramodini Maharana |
Junior Engineer |
|
7978505258 |
rambhanac123 @gmail.com |
Rambha |
|
3 |
Lokanath Padhi |
Junior Engineer |
|
8637293674 |
rambhanac123 @gmail.com |
Rambha |
|
4 |
Hemanta Kumar Rout |
Junior Assistant |
|
9438296104 |
rambhanac123 @gmail.com |
Rambha |
|
5 |
Saroj Dash |
Homeopathic Medical Officer |
|
9861449233 |
rambhanac123 @gmail.com |
Rambha |
|
6 |
Prabhasini Nayak |
Community Organiser |
|
9439326014 |
rambhanac123 @gmail.com |
Rambha |
|
7 |
Ch. Lokeswari |
ACCOUNTANT |
|
8093924801 |
rambhanac123 @gmail.com |
Rambha |
|
8 |
Sarbanam Dash |
MIS Computer Programmer |
|
9778776327 |
rambhanac123 @gmail.com |
Rambha |
|
9 |
Deepak Kumar Bisoyi |
Jr. Sanitation Expert |
|
9040671522 |
rambhanac123 @gmail.com |
Rambha |
|
10 |
Sarat Kumar Behera |
Octroi Tax Collector |
|
8984173154 |
rambhanac123 @gmail.com |
Rambha |
|
11 |
K Jyoti Dora |
Programme Asst. |
|
7873499171 |
rambhanac123 @gmail.com |
Rambha |
|
12 |
Mita Pradhan |
Support Staff |
|
7064129584 |
rambhanac123 @gmail.com |
Rambha |
|
13 |
Manoj Senapati |
RCMS DEO |
|
9778642410 |
rambhanac123 @gmail.com |
Rambha |
|
14 |
Niranjan Nayak |
Jamadar |
|
9090884057 |
rambhanac123 @gmail.com |
Rambha |
|
15 |
Manoj Kumar Paikaray |
Night Watcher |
|
6370321544 |
rambhanac123 @gmail.com |
Rambha |
|
16 |
Prashant Nayak |
Sweeper |
|
7978295862 |
rambhanac123 @gmail.com |
Rambha |
|
17 |
Krushna Chandra Baidya |
Tax Collector |
|
9090858846 |
rambhanac123 @gmail.com |
Rambha |
|
18 |
Bijaya Kumar Panda |
Tax Collector |
|
9668445554 |
rambhanac123 @gmail.com |
Rambha |
|
19 |
Deepak Kumar Pradhan |
CLTC |
|
8249867380 |
rambhanac123 @gmail.com |
Rambha |
|
20 |
Prem Sahu |
TULIP Intern |
|
7894339080 |
rambhanac123 @gmail.com |
Rambha |
|
21 |
Hina Nahak |
Sweeper |
|
9090194535 |
rambhanac123 @gmail.com |
Rambha |
|
22 |
Dandapani Nayak |
Sweeper |
|
8455987877 |
rambhanac123 @gmail.com |
Rambha |
|
23 |
Ranjit kumar Nahak |
Sweeper |
|
9556697734 |
rambhanac123 @gmail.com |
Rambha |
|
24 |
Santosh Nahak |
Sweeper |
|
9776935571 |
rambhanac123 @gmail.com |
Rambha |
|
25 |
Basant nahak |
Sweeper |
|
9090844550 |
rambhanac123 @gmail.com |
Rambha |
|
26 |
Ramesh Nahak |
Sweeper |
|
|
rambhanac123 @gmail.com |
Rambha |
|
27 |
Pramila Nahak |
Sweeper |
|
|
rambhanac123 @gmail.com |
Rambha |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Basic |
DA |
HRA |
Gross Pay |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Ashalata Rachamala, OMAS |
Executive Officer |
63100 |
33443 |
2524 |
99067 |
|
2 |
Pramodini Maharana |
Junior Engineer |
43500 |
23055 |
1692 |
68247 |
|
3 |
Lokanath Padhi |
Junior Engineer |
43500 |
23055 |
1692 |
68247 |
|
4 |
Hemanta Kumar Rout |
Junior Assistant |
21700 |
11501 |
868 |
34069 |
|
5 |
Saroj Dash |
Homeopathic Medical Officer |
55200 |
29256 |
2208 |
86664 |
|
6 |
Prabhasini Nayak |
Community Organiser |
28400 |
0 |
0 |
28400 |
|
7 |
Ch. Lokeswari |
ACCOUNTANT |
28400 |
0 |
0 |
28400 |
|
8 |
Sarbanam Dash |
MIS Computer Programmer |
28400 |
0 |
0 |
28400 |
|
9 |
Deepak Kumar Bisoyi |
Jr. Sanitation Expert |
39200 |
0 |
0 |
39200 |
|
10 |
Sarat Ku. Behera |
Octroi Tax Collector |
10800 |
0 |
0 |
10800 |
|
11 |
K Jyoti Dora |
Programme Asst. |
10700 |
0 |
0 |
10700 |
|
12 |
Mita Pradhan |
Support Staff |
10000 |
0 |
0 |
10000 |
|
13 |
Manoj Senapati |
RCMS DEO |
10000 |
0 |
0 |
10000 |
|
14 |
Niranjan Nayak |
Jamadar |
24500 |
12985 |
980 |
38465 |
|
15 |
Manoj Kumar Paikaray |
Night Watcher |
18100 |
9593 |
724 |
28417 |
|
16 |
Prashant Nayak |
Sweeper |
21600 |
11448 |
840 |
33888 |
|
17 |
Krushna Chandra Baidya |
Tax Collector |
41000 |
21730 |
1644 |
64374 |
|
18 |
Bijaya Kumar Panda |
Tax Collector |
38300 |
20299 |
1444 |
60043 |
|
19 |
Deepak Kumar Pradhan |
CLTC |
39000 |
0 |
0 |
39000 |
|
20 |
Prem Sahu |
TULIP Intern |
15000 |
0 |
0 |
15000 |
|
21 |
Hina Nahak |
Sweeper |
33700 |
17861 |
1348 |
52909 |
|
22 |
Dandapani Nayak |
Sweeper |
21600 |
11448 |
864 |
33912 |
|
23 |
Ranjit kumar Nahak |
Sweeper |
23600 |
12508 |
944 |
37052 |
|
24 |
Santosh Nahak |
Sweeper |
10800 |
0 |
0 |
10800 |
|
25 |
Basant nahak |
Sweeper |
10800 |
0 |
0 |
10800 |
|
26 |
Ramesh Nahak |
Sweeper |
10800 |
0 |
0 |
10800 |
|
27 |
Pramila Nahak |
Sweeper |
10800 |
0 |
0 |
10800 |
MANUAL-11
Budget Allocation
[Section-(4) (1) (b) (xi)]
| FOR THE MONTH OF MARCH 2025 | ||||||
| Sl No | Scheme Id | Name of Scheme | Opening Balance | Receipts | Payments | Closing Balance as per Passbook |
| 1 | 1 | ? 29,01,572.73 | ? 29,01,572.73 | |||
| 2 | 19 | 14th FC | ? 27,47,967.00 | ? 27,47,967.00 | ||
| 3 | 28 | MCA | ? 25,48,000.00 | ? 1,33,000.0 | ? 26,81,000.00 | |
| 4 | 31 | CCA | ? 39,08,787.00 | ? 39,08,787.00 | ||
| 5 | 43 | MVTax | ? 35,03,785.00 | ? 8,89,000.0 | ? 43,92,785.00 | |
| 6 | 49 | Arrear Pension | ? 340.00 | ? 340.00 | ||
| 7 | 46 | Octroi | ? 35,95,505.00 | ? 9,99,030.0 | ? 25,96,475.00 | |
| 8 | 52 | Honorarium | ? 1,33,250.00 | ? 12,000.0 | ? 1,21,250.00 | |
| 9 | 55 | Dev Fund | ? 86,02,780.00 | ? 8,84,189.0 | ? 77,18,591.00 | |
| 10 | 56 | MUKTA | ? 3,03,457.00 | ? 3,03,457.00 | ||
| 11 | 57 | ? 2,05,119.00 | ? 2,05,119.00 | |||
| 12 | 58 | ? 14,74,667.00 | ? 14,74,667.00 | |||
| 13 | 70 | SWM | ? 27,00,945.00 | ? 27,00,945.00 | ||
| 14 | 72 | ? 18,10,701.00 | ? 18,10,701.00 | |||
| 15 | 73 | ? 23,48,754.00 | ? 23,48,754.00 | |||
| 16 | 76 | 15th FC Ba | ? 53,850.00 | ? 53,850.00 | ||
| 17 | 79 | 15th FC Tied | ? 37,493.00 | ? 37,493.00 | ||
| 18 | 80 | Urban Septage System | ? 5,26,380.00 | ? 5,26,380.00 | ||
| 19 | 81 | ? 1,49,140.00 | ? 1,49,140.00 | |||
| 20 | 82 | ? 2,01,780.00 | ? 2,01,780.00 | |||
| 21 | 85 | 5th SFC SWM | ? 12,08,229.00 | ? 3,62,067.0 | ? 8,46,162.00 | |
| 22 | 88 | Opertaion of FStp | ? 45,662.00 | ? 45,662.00 | ||
| 23 | 97 | 5th SFC Crematorium | ? 15,50,000.00 | ? 15,50,000.00 | ||
| 24 | 100 | Storm Water Drainage | ? 73,40,000.00 | ? 18,00,000.0 | ? 91,40,000.00 | |
| 25 | 123 | Primary School | ? 9,88,000.00 | ? 2,46,000.0 | ? 12,34,000.00 | |
| 26 | 124 | Incentive Grant 5th SFC | ? 10,00,000.00 | ? 10,00,000.00 | ||
| 27 | 132 | MUKTA | ? 59,645.00 | ? 59,645.00 | ||
| 28 | 133 | ? 2,93,204.00 | ? 2,93,204.00 | |||
| 29 | 134 | ? 11,573.00 | ? 11,573.00 | |||
| 30 | 142 | Used Water Management | ? 26,99,800.00 | ? 27,13,200.00 | ? 54,13,000.00 | |
| 31 | 143 | ? 7,65,000.00 | ? 7,68,740.00 | ? 15,33,740.00 | ||
| 32 | 144 | ? 10,35,300.00 | ? 10,40,060.00 | ? 20,75,360.00 | ||
| TOTAL | ? 5,28,73,385.73 | ? 85,90,000.0 | ? 22,57,286.0 | ? 6,00,83,399.73 | ||
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4(1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Note: Creation of Database and its hosting on website should be done on Priority basis for activities issue of authorization ,grant of concessions,: Licenses etc.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4(l) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
No |
10.00 AM to 1.30 PM |
|
2 |
Website |
No |
- |
|
3 |
Library |
No |
- |
|
4 |
Notice Board |
Notice Board |
10.00 AM to 5.30 PM |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Assistant Public Information Officer (APIO):
|
Sl. |
Employee Name |
Designation |
Office Phone No |
Mobile No |
E-Mail Id |
Fax |
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Pramodini Maharana |
Junior Engineer |
- |
7978505258 |
rambhanac123@gmail.com |
- |
Rambha |
Public Information Officer (PIO):
|
Sl. |
Employee Name |
Designation |
Office Phone No |
Mobile No |
E-Mail Id |
Fax |
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Dr. Saroj Dash |
Homeopathic Medical Officer |
- |
9861449233 |
rambhanac123@gmail.com |
- |
Rambha |
First Appellate Authority (FAA):
|
Sl. |
Employee Name |
Designation |
Office Phone No |
Mobile No |
E-Mail Id |
Fax |
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Ashalata Rachamala |
Executive Officer |
06810-278336 |
9773736173 |
rambhanac123@gmail.com |
- |
Rambha |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information's may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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