Panchayat Samiti Office, Soro, Balasore

Introduction

            Soro Block was started functioning since 01.06.1958 and the office is situated in the Revenue village Ghodasahi under NAC, Soro.  The distance of this Block from the district Head Quarters, Balasore is 35 Kms. The geographical area of this Block is 242.35 Sq. K.M consisting of 24 G.Ps. There are 167 revenue villages in this block having 139237 populations as per 2011 census out of which Male is 50682 and Female is 50390. The position is given below.

SC       -               28736

ST        -                 8211

General-            102290         

Total   -             139237

The other basic information is given below: -

1	Total Area	242.35 Sq. KM
2	Total Cultivated Area	15928 hectors
3	Total Revenue Villages Inhabited villages Un-inhabited village	167 160 7
4	No. of Zilla Parishad Zones No. of Male Zilla Parishad Zones No. of Female Zilla Parishad Zones	3 2 1
5	No. of Police Stations	1
6	No. of Outpost	1
7	No. of CHC	1
8	No. of P.H.C.	5
9	No. of Dispensaries	0
10	No. of Homeopathic Dispensaries	2
11	No. of Ayurvedic Dispensaries	3
12	No. of Colleges	6
13	No. of High Schools	34
14	No. of UGME Schools	53
15	No. of M.E. Schools	13
16	No. of SSD Govt. Schools	1
16	No. of Sevashram Schools	2
17	No. of Primary Schools	109

 

Accommodation:

This Block is functioning in its own building since 01.06.1958.

There are 9 no. of residential Quarters available in this Block premises for providing accommodation to the Block staff including B.D.O. Out of 9 nos of good condition quarter, 4 nos of quarter have been allotted to the staff. The quarter rent is being realized from the occupants in their monthly salary regularly. The rest 5 nos of quarter are lying vacant.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objective of the Organization:

To implement executive Govt. sponsored schemes and programmes mostly related to social security and justice, in infrastructural development in its operational jurisdiction, economic development of the targeted poor within the frame work of a democratic set up, and norms as prescribed by the Govt. from time to time.

2. Mission / Vision:

Transition from old to new towards the horizon of a developed rural landscape with open heart and mind, benevolent idea, optimistic approach, perseverance and farsightedness.

3. Brief History and Background of its Establishment:

The Block was started functioning since 1-6-1958 and situated in the Revenue village Ghodasahipada. This Panchayat Samiti is situated at a distance of 35 K.M.s from Dist. Hqrs Balasore

4. Organisation Chart:

The Organisation comprises of two parts namely elected PRIs and Govt. Officials.

 

5. Elected Members of the PRI:

This comprises of the Chairperson, Vice-chairperson and other 23nos of Panchayat Samiti Members.

6. Govt. Official

1. Block Development Officer
2. Addl B.D.O.
3. Asst Eng.

And other extension officers and staffs for the Management of the following section.

a) Gram Panchayat Section
b) Development Section.
c) Anti-Poverty Section
d) Social Education Section
e) Education Section
f) ST/SC Development Section
g) Fishery Section
h) Civil supply Section
i) Co-operative Section
j) General & Misc.
k) Cash Section
l) Establishment Section
m) Computer Section

It is bestly Shown in the Following Organ gram-

7. Allocation of Business:

a) The PRI members are to formulate plans for execution and super vision of Different scheme, Programmes, Social Security Majors, Management of Primary education and such other items as conferred by the Govt. on the Panchayat Samiti from time to time and as envisaged in the circulars guidelines so communicated by the Govt. in a democratic manner.
b) Govt. officials are to execute the work relating to their concerned subject matter as prescribed by the Govt. within the frame work of different rules and guidelines. The sub-ordinate officials are also to execute the work as assigned by the Block Development Officer who is the chief Executive officer of the Panchayat Samiti.

(i) Office:

(a) General administration of the Block
(b) Issue & Despatch.
(c) Cash.
(d) Pre-Audit.
(e) Inspection.

(ii) G.P. Section: Conduct of Panchayat Samiti meeting and standing committee meetings, Supervision and Inspection of G.Ps.
(iii) Dev. Section: Implementation of different Schemes of the Central and State Govt. such as SGRY, IAY, FFW & finance Commission, MPLAD, MLALAD and others.
(iv) Anti Poverty: Implementation of SGSY, SHG, FFDA, for Economic enlistment of rural poor.
(v) Social Welfare: Implementation of SOAP/NOAP/ODP and NFBS.
(vi) Education: Supervision of elementary education in rural area.
(vii) SC & ST Welfare: Sanction and disbursement of Pre Matric Scholarship, Economic development of SC/ST & OBCs through bank Finance and subsidy and supervision of Sevashram

8. Duties to be Performed to achieve the Mission:

Grasping of the aims and objectives of Govt circulars, orders, rules, letters etc and other assignments conferred from time to time. Formulation of out lines of Plans and Programme, Modus Operandi coinciding table work corresponding to required field work if any keeping in mind the stipulated time schedule. Steps should be taken immediately according to the action plan so drawn up. Preparation of final scenario. Achieving the Mission.

9. Details of Services Rendered:

a) Conducting of election of PRI bodies. Rendering services in other election work ass desired by the Govt. From time to time. Preparation of voter list and other election related works. Supervision of work and business of the Gram Panchayat. Action of the GP properties.
b) Preparation of annual action plan for the developmental works as per Govt. guidelines. Selection of beneficiaries for beneficiary oriented scheme as per govt. guidelines. Opening of case records etc. Preparation of plan and estimate including technical sanction. Administrative approval. Selection of VLL for execution of works Issue of work orders. Giving of layouts. Execution and supervision of work. Preparation of bill and payment.

c) Formation, supervision and guidance to the SHGs for their smooth functioning and ascending development. To undertake gradation work with other line department for their inclusion into the scope of beneficial manifold of SGSY Programme. Arrangements of revolving funds to developing SHGs. Arrangement of SGSY subsidy linked finance through banks to the SHGs and passed grade II through a selection committee comprising of Block, ICDS and Banks to develop their economic activities, to derive a monthly income of Rs. 2000/- p.m. per swarojagari after three years of grounding of assets. Arrangement of training to the members of the SHGs so assisted to develop their schemes to manage and maintain the assets. Supervision and monitoring of the SHG assisted under SGSY for fulfillment of moral philosophy behind the SGSY programmes and economic goal.
d) Inspection and supervision of primary schools. Implementation of Mid-day meals Programme in primary school s. Implementation of EGS and Sarbasikhya Abhiyan Programme. Drawl of salary, sanction of leave annual increment and temporary GPF Advance of Primary school teachers.
e) Selection of beneficiary under OAP/ODP and NOAP scheme and provide necessary assistance to them under Social Security Act. Assistance to NFBS beneficiaries. Receipts of application for registration of societies under Societies Registration Act, 1860. f) Visit and inspection of ST and SC development department schools. Collection of application sanction and disbursement of pre-metric scholarship to SC and ST students reading in UP schools and High schools. Disbursement of merit scholarship in High school. Detection and booking of OLR cases under section 23. Issue of Caste Certificates to SC and ST students for prematric scholarship. Collection of loan applications, visit SC and ST SHG for OSFDC finance. Sanction and disbursement of OSFDC loans. Collection of loan application under OSFDC micro finance and high cost finance.
g) Supply of fish fries to the fish farmers as per govt. prescribed rates. Collection of application, sanction and disbursement of FFDA loans. Training to the fish farmers. Technical guidance to the fish farmers. All round development of Pisces culture activities in block area.
h) Supervision of PDS Programme. Convening of BLAC meeting. Appointment of retailers under PDS Programme. Implementation of AY and AAY. Distribution of essential commodities to BPL cardholders.
i) Organizing cooperative activities. Supervision and inspection of cooperative societies and cash verification. Hearing of Dispute cases and execution of awards. Verification of stocks and cash. Enquiry into the allegation relating to the coop. Societies. Perform all such functions assigned by the Registrar of Cooperative Societies, Odisha from time to time.
j) Streaming the office work. Received letters from different quarters and action there of by distributing the letters to concern section Supervision of appropriate replay, thereof. During assembly and parliament session question answer taken-up on top priority. See the routine work of the office. Head clerk is the team leader of the ministerial staff who also performs the duty of accountant.
k) All bills after returning from bank routed through cash section for payment. Cash section maintains different cashbooks on different schemes. All the payments are made through cheques deposit and payments are done in the cash section.
l) Preparation of bills for the employees submits budget and sanction of personal entitlement. Maintenance of service book, GIS pass book, GPF leaser etc. Preparation of Pension papers for retired employees.
m) Transactions vouchers are being entered through PAMIS Software in backend Database Generation of acutance roll of staffs and teachers through BETAN Software. Data entry of RURAL Soft consisting of different development works of Block and Gram Panchayat data entry of PRIA Soft consisting of total inflow And outflow of funds of Block and Gram Panchayat. Creation of master data of SHG through PRIA Soft. Preparation of different information in prescribed formats as desired by Govt. as well as other higher authority. Receiving and sending of important official letters and correspondences through e-mail.

10. Citizen Interaction:

Citizen interactions are being held during Zilla Parisad Meetings and Standing Committee Meetings.

11. Postal Address of the Main Office attached / Sub-Ordinate Office:

Main Office:

Panchayat Samiti Office, Soro, At/Po-Soro, Dist-Balasore, Pin-756045

Sub-Ordinate Offices

1. Anantapur Gram Panchayat Office, At/Po-Anantapur
2. Attapur Gram Panchayat Office, At/Po-Attapur
3. Dahisada Gram Panchayat Office, At/Po-Dahisada
4. Gopinathpur, Gram Panchayat Office, At -Gopinathpur, Po-Mangalpur
5. Gud, Gram Panchayat Office, At/Po-Gud
6. Jadida, Gram Panchayat Office, At-Jadida, Po-Manipur
7. Kedarpur, Gram Panchayat Office, At/Po-Kedarpur
8. M.S Pur, Gram Panchayat Office, At-M.S Pur, Po-BanaBishnupur
9. Mahumuhan, Gram Panchayat Office, At/Po-Mahumuhan
10. Manatri, Gram Panchayat Office, At/Po-Manatri
11. Manipur, Gram Panchayat Office, At/Po-Manipur
12. Mulising, Gram Panchayat Office, At/Po-Mulising
13. Nadigan, Gram Panchayat Office, At-Nadigan, Po-Kudei Nadigan

14. Natapada, Gram Panchayat Office, At-Natapada, Po-Radhaballabhapur
15. Nischintapur, Gram Panchayat Office, At-Nischintapur, Po-Kudei
16. Sajanpur, Gram Panchayat Office, At-Sajanpur, Po-Sirapur
17. Sabira, Gram Panchayat Office, At/Po-Sabira
18. Pakhar, Gram Panchayat Office, At/Po-Pakhar
19. Sarasankha Gram Panchayat Office, At/Po-Sarasankha
20. Singakhunta, Gram Panchayat Office, At/Po-Singakhunta
21. Talanagar, Gram Panchayat Office, At/Po-Talanagar
22. Tentei, Gram Panchayat Office, At/Po-Tentei

12. Map of Office Location:

This Panchayat Samiti is situated at a distance of 35 K.M.s from Dist. Hqrs Balasore.

13. Working Hours for Office and Public:

From 10 am to 5 pm with 30 min. lunch break from 1.30 pm. to 2 pm during normal season and in summer from 7 am to 1 pm without lunch break except Sundays  and public holidays.

14. Public interaction if any:

Public are free to meet any officer or staff during office hour to put forth their grievances and to get information as per rule.

15. Grievance redresses Mechanism:

Every Saturday of the week except public holidays is declared as grievance day. Any public can put their grievances before the authority. Grievances received from public are being enquired by the officers of Block.

   MANUAL-2 

Powers & Duties of Officers& Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Satyanath Naik
	Designation	B.D.O.
	Powers	Administrative	1) Grant of leave. 2)  Disciplinary Action against Govt. Servant.
		Financial	1) Deposit and withdrawal of Money from Bank. 2) Sanction of advance to the employee. 3) Drawl of salary of the employee. 4) Custian of iron chest.
		Statutory	1) Physical verification of stock and store in each 6 month. 2) Physical verification of cash. 3) Execution of work after approval PS. 4)GP & PS election. 5) Gratuities Relief.
		Others	1) Inspection of GP. 2) Attend the distress people,On natural calamities
	Duties	1) Implementation of various schemes. 2) Supervision of Development Works. 3) Streamlining of Pry ,Education. 4) Attend distress.
2	Name	Lipika Moharana
	Designation	Asst. Executive Engineer
	Powers	Administrative	-
		Financial	Technical sanction up to 2 Lakh to 5 Lakh.
		Statutory	Check measured the works.
		Others	Supervision of development works.
	Duties	Execution of Development Works.
3	Name	Vacant
	Designation	ABDO
	Powers	Administrative	-
		Financial	PRIASOFT PAMIS BETTAN Declared as account officer.
		Statutory	Physical verification of stock and store.
		Others	Inspection of GP.
	Duties	To assist BDO in different Works.
4	Name
	Designation	GPDO
	Powers	Administrative
		Financial
		Statutory	Inspection of GPs.
		Others
	Duties	To assist DBO in GP Works.

Sl. No.
5	Name	Narendra Narayan Jena
	Designation	PA
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	To assist BDO in all anti poverty Programme
6	Name	Chandra Sekhar Mohanty
	Designation	S.E.O
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	To assist BDO in different Social Welfare works.
7	Name	Subrat Bhusan Tripathy
	Designation	C.E.O
	Powers	Administrative
		Financial
		Statutory	To act as Arbitrator, Liquidator, and sale officer.
		Others
	Duties	Working as Co-operative Inspector, Inspection of Co-operative Societies Execution of proceedings on out standing loans of Cooperative Societies.
8	Name	Nityananda Das
	Designation	F.E.O
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	Survey of area for recommendation of loan proposal ,Contact Banks for sanction of loan, Supply ,of fish fry Prawn seed , to beneficiaries in Govt. rate, Training to fish farmer.
9	Name
	Designation	S.I.S
	Powers	Administrative
		Financial
		Statutory	Verification of Service Book and inspection of pry -School.
		Others
	Duties	To assist BDO in Primary Education Programme.
10	Name	Susanta Ku Das
	Designation	M.I.
	Powers	Administrative
		Financial
		Statutory	To supervise PDS distribution system.
		Others
	Duties	To assist BDO in PDS Programme

Sl. No.
11	Name	Arun Ku Mohanty
	Designation	WEO
	Powers	Administrative
		Financial
		Statutory	Issue of caste certificate for PMS, Booking of OLR case US-23.
		Others
	Duties	To assist BDO on different welfare Programme of SC/ST.
12	Name
	Designation	J.E.
	Powers	Administrative
		Financial
		Statutory	Technical sanction up to 2 Lakh
		Others
	Duties	To assist BDO in development works
13	Name	Debendra Ghadei
	Designation	Head Clerk
	Powers	Administrative	He is the account of Panchayat Samiti.
		Financial
		Statutory	To supervise all ministerial and correspondence work.
		Others
	Duties	To assist BDO in all official works.
14	Name	Kashinath Malik
	Designation	Auditor
	Powers	Administrative
		Financial
		Statutory	To check all financial transaction.
		Others
	Duties	To assist BDO in all financial works.
15	Name
	Designation	Cashier
	Powers	Administrative
		Financial
		Statutory	To deal with receipt and payment of PS transaction.
		Others
	Duties	To maintain all cash book. He is the custodian of all paid vouches, stock and store (except development stock.)
16	Name
	Designation	Senior Clerk, (Estt.)
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	To assist BDO in establishment matter of staff.

Sl. No.
17	Name
	Designation	Senior Clerk (Dev)
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	Preparation of all development records and custodian of stock and store of development works.
18	Name
	Designation	Junior Clerk
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	Type, Issue, Dairy and Dispatch.
19	Name
	Designation	VLW
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	Act as EO in different GP and assist BDO in Block work.
20	Name
	Designation	Peon & Night Watcher
	Powers	Administrative
		Financial
		Statutory
		Others
	Duties	Distribution of Daks and movements of Files/ Night Watch man of the Office.

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The procedure can be described both in narrative form and through Flow. Process chart. In narrative form the stages through which a proposal passes the levels at which it gets examined and the final authority to which it has to go for approved may be explained.

Sl.  No.	Activity	Level of Action	Time Frame
1	2	3	4
a) IAY
1	Submission of application by the beneficiaries with fee	E.O. of G.P	Same Day 5 minutes
2	Shorting of applications village wise	E.O. of G.P	One Week
3	Sending of list to Block Office	E.O. of G.P	3days
4	Receive of application at Block Office	Development Section	Same day
5	Joint Verification	Nodal Officer/ J.E/ E.O	15 days
6	Notice for fixing a date for Palli Sabha	B.D.O	7 days
7	Conduct of Pali Sabha	Word Member	15 days
8	Conduct Grama Sabha	Sarapanch	15 days
9	List of Beneficiaries sent to Block	E.O	Next day
10	Issue of work order	B.D.O	Within One Week
b) O.A.P./W.P/N.O.A.P
1	Submission of application as per Palli Sabha by the beneficiaries with all documents	B.D.O	Same day
2	Enquiry by the Nodal Officer	Nodal Officer	7 days
3	Scrutiny of application	S.E.O	7 days
4	Forwarded to Sub-collector for necessary Section	B.D.O	15 days
c) N.F.B.S
1	Receive of application with all documents	B.D.O	Same day
2	Enquiry by the Nodal Officer	Nodal Officer	15 days
3	Forwarded to Sub Collector for necessary Section	B.D.O	7 days
d) SGSY Loan
1	Finalization of Grading	BDO/ CDPO/ Bankers	1 Month
2	Collection of loan application	PA/VLW	1 Month
3	Sponsoring of Loan Application	PA	1 Month

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activities	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary Letter	5 Minutes per letter
2	Dispatch of a letter	5 Minutes per letter	Register Dak Including entry of messenger book.
3	Typing Job	30 Page per day
4	Grievance Petition Normal	Same day
5	Grievance petition enquiry	7 days
6	Issue of work order under IAY	One Month
7	Payment of work bill/ IAY/ PMGY/ IAY Flood/ SGRY/ MPLAD/ MLALAD etc	Weekly twice (Tuesday & Friday)
8	Issue of G.R. Card	Same day
9	Supply of BPL ration card (Duplicate)	Same day
10	Issue of Caste Certificate	One Month
11	Issue duplicate Identity Card under Pension Scheme	Same day

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc	Brief gist of the contents	Reference No if any	Price in case of priced Publication
1	2	3	4	5
1	OSC Act	Organize new cooperative Societies and help in cooperative movement	U/S - 6, 28, 31, 32, 33, 64, 65,70,73, 91, 103, 105, 107, 115, 116, 124
2	O.L.R Act	Booking case on unauthorized occupation of SC & ST Immovable Properties by General people	U/S-23
3	O.D.P. Selection Rule 1985	Selection disable beneficiaries for pension
4	Revised Old Age Pension Rule-1985	Selection OAP/ WP/ Beneficiaries
5	Odisha Treasury Code		1996
6	Odisha Service Code		1996
7	Odisha Pension Rule		2002
8	Odisha Budget Manual		1963
9	Odisha Govt., financial Rule
10	Odisha Panchayat Raj Manual	Odisha GP Revision Act, Odisha GP Rule 1968 Odisha GP Election 1965 Odisha GP Finance Commissioner Rule-1992 Guideline For SGRY And 11th Finance	2004
11	Manual for Panchayat Election in Odisha 2001	Odisha P.S Revised Rule Election PS member
12	Different Control Order under Essential Commodity Act 1955	Control of Production Supply and distribution of essential commodity	U/S-10
13	Odisha PDS Control Order 2002	Control of Production supply and distribution of essential commodity	PLIC-8/2002
14	Execution of Works and Selection of VLL under different development Programmes	Detail guidelines for execution of development works	SGRY Guard file
15	Technical sanction & Administrative approval	Power to accord technical sanction and administrative approval regarding	Development guard file (General)
16	IAY Circular	Allotment of IAY house in the name of female beneficiaries	IAY Guard file
17	Guideline for PMGY (GA)	Implementation of PMGY (GA) along with guideline	IAY Guard file
18	IAY Guideline	Guidelines (effective from 1.04.2004)	IAY Guard file
19	MPLADs Guideline	Violation of guidelines on MPLADs	Guard file, MPLADS
20	RTI Act, 2005	Rules and Act related to right to Information	RTI Act, 2005

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of  Record	Details of Information Available	Unit/Section where Available	Retention period where Available
1	2	3	4	5
1	BPL List	G.P/ Village wise BPL family list	Block Office/ Development Section	Till Publication of next B.P.L. List
2	Work Register	Details of Development work such as C.R. No, Name of the project, Name of the VLL/ Beneficiaries, Estimated Cost, date of Commencement, work Order No, expenditure, status etc.	Block Office/ Development Section	One Year
3	Work Order issue register	Name of the VLL/ Beneficiaries, Scheme, estimated Cost, Work Order No. & date, case No & Year	Block Office/ Development Section	One Year
4	Stock Register (Cement)	Details of receipt & issue of Cement at Block level	Block Office/ Development Section	-
5	Stock Register (M.S Rod	Details of receipt & issue of Rod at Block level	Block Office/ Development Section	-
6	Stock Register (Rice)	Details of receipt & issue of rice for works executed at Block level	Block Office/ Development Section	-
7	Stock Register (W.P.C)	Details of receipt & issue of W.P.C at Bl	Block Office/ Development Section	-
8	Stock Register (S. Chulla)	Details of receipt & Issue of Smoke less Chulla at Block Level	Block Office/ Development Section	-
9	Stock Register (Door & Window)	Details of receipt & issue of door & window at Block level	Block Office/ Development Section	-
10	Case Records	Case record under SGRY 30% P.S., 20% Z.P, MLALADS, MPLADS, IAY, K.L. Grant Untied funds & other developmental work cases	Block Office/ Development Section	-
11	Gram Sabha/ Pallisabha Book	Detail proceedings of Gramsabha and Pallisabha for the Year 2005-06	Block Office/ Development Section	One Year
12	Audit Report	Audit report of Panchayat Samiti audited by LFA & AG	Block Office/ Head Clerk	-
13	Inspection Note	Inspection Note of Higher Officer and compliance there off	Block Office/ Head Clerk	-
14	PL. Accountant Register	Grant-in-Aid in different programmers	Block Office/ Head Clerk	-
15	Rain Recording Register	Recording of Daily Rain Fall	Block Office/ Head Clerk	-
16	G.R. Card Register	Issue of GR Cards to needy Persons	Block Office/ Head Clerk	-
17	Guard File	Different Circulars and Orders issued by Govt. time to time	Block Office/ Head Clerk	-
18	Service Book	Service particulars of employees	Block Office/Estt. Section	-
19	Pay Accutance	Salary particulars Staffs	Block Office/ Estt. Section	-
20	T.E. Accutance	Salary Particulars staffs	Block Office/ Estt. Section	-

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention period where Available
21	GPF Ledger	Payment of Traveling Expenditure of Staff	Block Office/ Estt. Section	-
22	GIS Pass Book	Deduction of GIS of employees	Block Office/ Estt. Section	-
23	Cash Book	Details transaction on receipt and expenditure of Panchayat Samiti	Cash Section	-
24	Cheque Register	Details on issue and receipt of cheque	Cash Section	-
25	Stock Register	Stock of Office Materials	Cash Section	-
26	SGSY Sponsored Register	Details of sponsored of Loan application under SGSY Scheme	P.A. Section	-
27	Block level SGSY Committee meeting Register	Monthly meeting of Bankers and Officials	P.A. Section	-
28	Pre Metric scholarship Register	Sanction and disbursement of PMS	Welfare Section	-
29	Caste Certificate Register	Issue of caste Certificate to SC/ST Students for PMS	Welfare Section	-
30	OLR Case Register	Detection and booking of OLR Case U/S-23	Welfare Section	-
31	OSFDC Loan Register	Detail of Loan sanctioned by OSFDC	Welfare Section	-
32	OAP Register	Detail list of Pensioners under SOAP Scheme GP wise	Social Education Section	-
33	ODP Register	Detail list of Pensioners under ODP Scheme GP Wise	Social Education Section	-
34	NOAP Register	Detail list of pensioners under NOAP Scheme GP wise	Social Education Section	-
35	ODP Selection Register	Proceedings of selection under Disable Persons for Pension	Social Education Section	-
36	NFBS Register	Sponsoring of application under NFBS	Social Education Section	-
37	Ration Card Registers(Separate Scheme Wise)	List of Beneficiaries with Family Particulars	Civil Supply Section	-
38	Proceeding Register of BLAC	Proceedings of BLAC Meeting	Civil Supply Section	-
39	Pay Acquaintance of Primary education Teachers	Salary of Primary School Teachers	Education Section	-
40	Service Book Register	Service Book of Pry. School Teacher	Education Section	-
41	Service book	Service Particulars of Pry. School Teachers	Education Section	-
42	G.I.S. Pass Book Register	List of The G.I.S Pass Book of Pry. School Teachers	Education Section	-
43	G.P.F Ledger	List of G.P.F Pass Book of Pry. School Teacher	Education Section	-
44	Pay acquaintance Roll	Salary of Pry. School Teacher	Education Section	-
45	Pension Acquaintance Roll	Pension of Pry. School Teachers	Education Section	-

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention period where Available
46	Advance Register	Festival Advance of Pry. School Teachers	Education Section	-
47	Allotment Register	Allotment on different Scheme for Pry. School Teachers	Education Section	-
48	Increment Register	Sanction of Increment of Pry. School Teachers	Education Section	-
49	Bank Account Number Register	Bank Account number of Pry. School Teachers	Education Section	-
50	Superannuation Register	Recording of Superannuation date of Pry. School Teachers	Education Section	-
51	Population Register	Village wise Population list	G.P. Section	-
52	Voter list	GP wise list of the voters	G.P. Section	-
53	Property Register	List of Public Property of GPs.	G.P. Section	-
54	Minute Book	Proceedings of Panchayat Samiti Meetings	G.P. Section	-
55	Annual Administration Report	Annual Administration report on GP & PS	G.P. Section	-
56	Grant-in-aid Register	Grant received on different scheme	G.P. Section	-
57	Fry Distribution Register	Supply fry to fish farmers	G.P. Section	-
58	FFDA Loan Register	Sponsor of Loan applications and Sanction of Loans	G.P. Section	-
59	Property Register	List of Tanks	G.P. Section	-
60	Prawn Stocking Register	Distribution of Prawn seeds to the beneficiaries	G.P. Section	-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name and Address of the Consultative Committee/ Bodies	Constitution of the Committee/ Body	Role and Responsibility	Frequency of meetings
1	Panchayat Samiti Body	Samiti Members and Sarpanch	To Implement government Programme and review and supervision of it	By Monthly
2	Standing Committee-I	Samiti Member	Finance/ Planning and Coordination/ social Justice/ Budget	By Monthly
3	Standing Committee-II	Samiti Member	Food Grain production/ Soil Conservation/ Horticulture/ Anti Poverty/ Economic Development/ Social Justice/ Minor Irrigation/ Fishery/ Village Industry	By Monthly
4	Standing Committee-III	Samiti Member	Library/ Cultural Programme/ Education & Primary Education/ Public Health/Family Welfare/Rural water Supply/ Social Forestry/Rural Electrification.	By Monthly
5	Standing Committee-IV	Samiti Member	Weaker Section/ SC/ ST Development / Women Child Welfare/ Social Welfare/ Civil Supply	By Monthly
6	Standing Committee-V	Samiti Member	Communication/ SGRY/ Rural Housing	By Monthly
7	Standing Committee-VI	Samiti Member	Agriculture/ Live Stock/ Fishery/ Forestry/ Insurance/ Administration	By Monthly
8	B.L.C.C	Bankers and Government Officials	Implementation of SGSY/ OSFDC/ ICDS Programme & Other Bank Finance Programme	Monthly
9	BLAC	MP/ MLA/ Chairman Panchayat Samiti and Govt. Officials	Recommendation for appointment of Retailer and review of PDS	Monthly
10	Vigilance Committee	MLA/ MP/ Chairman/ ZP Members/ Sarapanch & Govt. Officers	To Check Misuse of PDS kerosene Oil	Quarterly
11	ODP Selection Committee	Tahasildar/ BDO & Medical Officer of local PHC	To Select Disable Person for Pension	When required

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name and Address of the Body	Main Functions of the Body	Constitution of the Body	Date Constitution
1	2	3	4	5
1	Panchayat Samiti Body	To Implement Government Programme and review and Supervision of it	Samiti Members and Sarpanch	After election on the 3rd meeting
2	Standing Committee-I	Finance/ Planning And Coordination/ Social Justice/ Budget	Samiti Member	After election on the 3rd meeting
3	Standing Committee-II	Food Grain production/ Soil Conservation/ Horticulture/ Anti Poverty/ Economic Development/ Social Justice/ Minor Irrigation/ Fishery/ Village Industry	Samiti Member	After election on the 3rd meeting
4	Standing Committee-III	Library/ Cultural Programme/ Education & Primary Education/ Public Health/Family Welfare/Rural water Supply/ Social Forestry/Rural Electrification.	Samiti Member	After election on the 3rd meeting
5	Standing Committee-IV	Weaker Section/ SC/ ST Development/ Women Child Welfare/ Social Welfare/ Civil Supply	Samiti Member	After election on the 3rd meeting
6	Standing Committee-V	Communication/ SGRY/ Rural Housing	Samiti Member	After election on the 3rd meeting
7	Standing Committee-VI	Agriculture/ Live Stock/ Fishery/ Forestry/ Insurance/ Administration	Samiti Member	After election on the 3rd meeting
8	B.L.C.C	Implementation of SGSY/ OSFDC/ ICDS Programme & Other Bank Finance Programme	Bankers and Government Officials	Monthly
9	BLAC	Recommendation for appointment of Retailer and review of PDS	MP/MLA/Chairman Panchayat Samiti and Govt. Officials	Monthly
10	Vigilance Committee	To Check Misuse of PDS kerosene Oil	MLA/ MP/Chairman/ZP Members/ Sarapanch & Govt. Officers	Quarterly
11	ODP Selection Committee	To Select Disable Person for Pension	Tahasildar / BDO & Medical Officer of local PHC	When required

 

Date Upto which valid	Whether meetings open to Public	Whether minutes accessible to public	Frequency of meeting	Remarks
6	7	8	9	10
Till Dissolution of Panchayat Samiti	No	No	By Monthly	-

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	2	3	4	5	6
1	Karunakar Dhinda	BDO	7978579990
2	Lipika Moharana	AEE	7809404606
3	Maheswar Sial	SO	8895011623
4	Dayasankar Mohapatra	SRA	7008534670
5	Ritarani Singh	SRA	9853115364
6	Karunakar Jena	Peon	8456048773
7	Hemanta Kumar Singh	Watchman	9937854184
8	Sibasankar Rana	Peon (Depute to DRDA, Bls)	8917436362

 Extension Officers

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Sudhir Kumar Sahu	GPEO	8637226017
2	Urmila Gochhayat	ADWO	8249404948
3	Sandhyarani Murmu	AFO	7978661394
4	Sameswar Behera	MI	8093318063
5	Nalini Kanta Pradhan	IPO	8917345159

Computer Section Staff

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Tapan Mishra	CP	7008670448
2	Tusar Ranjan Sahu	ACP	8895660285
3	Indrajeet Das	OSWAN Eng	9439887181

RH Section

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Sasmita Das	BPC	7978274571
2	Mamata Nayak	BPA	9938242244

Development/Technical Staff

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Lipka Moharana	AEE	7809404606
2	Tarun Kanta Nandi	AE upgrade	7978114564		Attapur, Natapada, Jadida, Manipur, Mullising
3	Baidyanath Sing	JE	6371482115		Suspended
4	Monalisa Pati	JE	9937563033		Nadigan, Nischintapur, Dahisada, Kedarpur, Madhusudanpur, Pakhar
5	Chandra Sekhar Mohapatra	JE	8763177796		Sabira, Sajanpur, Talanagar, Sarasankha, Anantapur, Soro Muncipalty
6	Lingaraj Besra	JE	9348352682		Gud, Tentei
7	Rojalin Jena	JE	8917623980		Manatri, Kesahripur, Mahumuhan, Singhakhunta, Gopinathpur
8	Itishree Samal	JE	8117869288		Balanga
9	Sanjib Kumar Mohapatra	JE	9437180305

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.No.	Name	Designation	Present Basic Pay/Consolidated remuneration	Pay Band Applicable	The Procedure of to the remuneration
1	Karunakar Dhinda	BDO	59500	C-3, L-12	As per Pay Matrix
2	Lipika Moharana	AEE	52000	L-10	As per Pay Matrix
3	Maheswar Sial	SO	53600	C-7, L-10	As per Pay Matrix
4	Dayasankar Mohapatra	SRA	30500	C-7, L-7	As per Pay Matrix
5	Ritarani Singh	SRA	27900	C-4, L-7	As per Pay Matrix
6	Karunakar Jena	Peon	33000	C-18, L-4	As per Pay Matrix
7	Hemanta Kumar Singh	Watchman	19200	As Per 6th Pay
8	Sibasankar Rana	Peon (Depute to DRDA, Bls)	13300

Extension Officers

Sl.No.	Name	Designation	Present Basic Pay/Consolidated remuneration	Pay Band Applicable	The Procedure of to the remuneration
1	Sudhir Kumar Sahu	GPEO	32100
2	Urmila Gochhayat	ADWO	52000	L-10	As Per Pay Matrix
3	Sandhyarani Murmu	AFO	Salary At Agriculture Office
4	Sameswar Behera	MI	Salary from CSO, Bls
5	Nalini Kanta Pradhan	IPO	Salary is not in this Estt. Section

Computer Section Staff

Sl.No.	Name	Designation	Present Basic Pay/Consolidated remuneration	Pay Band Applicable	The Procedure of to the remuneration
1	Tapan Mishra	CP	39900	C-5, L-9	As per Pay Matrix
2	Tusar Ranjan Sahu	ACP	Salary at DRDA, Bls
3	Indrajeet Das	OSWAN Eng	Salary at DRDA, Bls

RH Section

Sl.No.	Name	Designation	Present Basic Pay/Consolidated remuneration	Pay Band Applicable	The Procedure of to the remuneration
1	Sasmita Das	BPC	Salary at DRDA, Bls
2	Mamata Nayak	BPA	Salary at DRDA, Bls

Development/Technical Staff

Sl.No.	Name	Designation	Present Basic Pay/Consolidated remuneration	Pay Band Applicable	The Procedure of to the remuneration
1	Lipika Moharana	AEE	56100	C-1, L-12	As Per Pay Matrix
2	Tarun Kanta Nandi	AE upgrade	72100	C-17, L-10	As Per Pay Matrix
3	Chandra Sekhar Mohanty	PEO (Dev Section in charge)	48900	C-23, L-7	As Per Pay Matrix
4	Baidyanath Sing	JE (Suspended)	35400	C-1, L-9	As Per Pay Matrix
5	Monalisa Pati	JE	35400	C-1, L-9	As Per Pay Matrix
6	Sanjib Mohapatra	JE	36500	C-2, L-9	As Per Pay Matrix
7	Lingaraj Besra	JE	66000	C-22,L-9	As Per Pay Matrix
8	Chandra Sekhar Mohapatra	JE	LPC and SB not received
9	Rojalin Jena	JE	38700	C-4, L-9	As Per Pay Matrix
10	Itishree Samal	TC	Salary at DPC, Balasore

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan budget (Soro Block):

Major Head	Activities be Performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for the last year( 2008-09)
1	2	3	4	5	6
17-2515- ORDP-C.D.-102		1516900	2491530	300700	16882340
17-2515- ORDP-G.P.		99000	121400	201600	96947
17-2501- I.R.D.P.		1872000	2443020	766020	1474763
10-2202-Gen.Edn.		-	-	-	-
10-2202-Gen.Edn-01- Elementary Education.		33450000	29932279	1037916	31336344
11-2225- Welfare of SC, ST, OBC
36-2235- State OAP		4754400	4754400	-	4754400
NOAP		3580800	3580800	-	3580800
ODP		960000	960000	-	960000
17-2515- ORDP-Plan
Honorarium, TA&DA

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

List of Subsidy Scheme (Block-Soro):

Sl. No.	Name and Address of the group	Purpose for which Subsidy Provided	No of Beneficiaries	Amount of Subsidy in lakhs	Previous years Utilization Progress	Previous Year Achievement
1	2	3	4	5	6	7
1	Sri Satya Sai Sakti Group ,Manatri	Tent House	10	0.8	-	-
2	Maa Mangala Sakti Dala Khunta	Poultry	10	1	-	-
3	Chandeneswer sakti group, chalismadha	Tractor	13	1.25	-	-
4	Baba Gateswer Sakti Group, Attapur	Tent House	14	1.25	-	-
5	Jyotisikha sakti dala, Bagudi	Tractor	10	0.8	-	-
6	Trisakti Mahila Sangathana, Dayanidhipur	Pisciculture and ducker	15	0.642	-	-
7	Maa Gangeisuni Sakti Group, Gud	CBJ cows	17	1.25	-	-
8	Maa Balibasuli Sakti Group, Sirapur	Tractor	11	1	-	-
9	Maa Dandakhedei Sakti Group, Sirapur	Veg Cultivation with carriage tempo	12	1.1	-	-
10	Maa Dandapashima Sakti Group, Dahipur	Tractor	10	1	-	-
11	Jyotisikha sakti Group, Rangapati	Tent house	10	0.9	-	-
12	Maa Jagulei Swayang sahayak dala, Khunta Radhabalhabapur	Poultry	10	0.8	-	-
13	Maa Routrani Sakti Group, Sologan	Pisciculture and poultry (Banana, Pappya)	12	0.9	-	-
14	Maa Astabhuja Sakti Dala, Balipur	Pisciculture, Vegetable cultivation, Dry fish	12	1.05	-	-
15	Deba Giri Sakti Dala, Digibhanra	Tractor	10	0.8	-	-
16	Sarba Mangala Sakti Dala Nuagan, Sasan	Tractor	13	1.1	-	-
17	Kamadhenu Mahila SHG, Natapada	Dairy	12	1.2	-	-
18	Kedareswer Sakti Group, Kedarpur	Tractor	11	1.1	-	-
19	Matia Mangala Sakti Dala, Guhaldihi	Diary	10	1	-	-
20	Maa Routrani Sakti Dala, Guhaldihi	Diary	10	1	-	-

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

List of Beneficiaries:

Sl. No.	Name & Address of the Beneficiaries	Nature of Concession / Permit / Authorization Provided	Purpose for which Granted	Scheme & Criterion for Selection	No of times similar Concession given in past with Purpose
1	2	3	4	5	6
1	AAY - 5412 Beneficiaries	Rice @35Kg/ month @Rs 3.00/Kg	Social Security & Food Security scheme	Landless BPL beneficiaries without any gainful source of income selected through Palli Sabha
2	AY 205   beneficiaries	Rice @10kg/month free of cost	-do-	Socially destitute of 65 yr. or above age selected through Pallisabha
3	BPL 11160 beneficiaries	Rice (25kg) Kerosene (4 ltr.), Sugar (2Kg)	-do-	As per instruction of Govt.
4	APL 7180 - family beneficiaries	Kerosene (4Lit.)   Wheat (10Kg.)	-do-	All Other general consumer who does not fall into the above categories
5	OAP - 2456 beneficiaries	Old age and widow pension@200/PM	Social Security	Destitute 60 years &above Landed property less than 5 acres .Widow and annual income upto 3200/-
6	ODP - 538 beneficiaries	Disable pension @ Rs. 200/PM	-do-	Physically & mentally disabled
7	NOAP - 1482 beneficiaries	Old age pension @Rs. 200/PM	-do-	Destitute 65 years &above Landed property less than 5 acres. Widow and annual income upto 3200/-

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Facility Available	Nature of Information Available	Name of Information	IP Address	Working Hour
1	2	3	4	5	6
1	Website	By Internet	i. Priafoft(Accounts)	www.ori.nic.in/priasoft	10AM to 5PM
			ii. Ruralsoft(Projects Status & Accounts)	www.ori.nic.in/ruralsoft
			iii. BETAN (Salary)	www.ori.nic.in/BETAN
			iv. National Panchayat Portal	www.panchayat.nic.in/SOROIP
2	Notice Board	Office Notice Board	All Advertisements Tenders, etc	-	10AM to 5PM

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Activities for which electronic data	Nature of Information Available	Can it be shared with Public	Is it Available on Website or is being used as back end data base
1	2	3	4	5
1	Development Work (RURALSOFT)	Progress of development work	Yes	On Web Site
2	Accounting Procedure (PRISOFT)	Financial matter of P.S	Yes	On Web Site
3	S.H.G. (PRISOFT)	Activity and financial transaction of S.H.G	Yes	On Web Site
4	BETAN (Salary)	Salary of staff	Yes	As Backend Data base
5	PAMIS Voucher Entry	Detail Transaction of P.S	Yes	As Backend Data base

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer(APIO):

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Maheswar Sial	Section Officer	9348652806	Ori-soro@nic.in	Soro Block Office

Public Information Officer(PIO):

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Urmila Gochhayat	ADWO	8249404948	Ori-soro@nic.in	Soro Block Office

First Appellate Authority(FAA):

Sl.No.	Name	Designation	Mobile No.	E-Mail	Adress
1	Karunakar Dhinda	BDO, OAS – A (JB)	7978579990	Ori-soro@nic.in	Soro Block Office

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

    All other information as may be prescribed for dissemination shall be collated, tabulated Completed, collected and provided in the form of manual form time to time. Any other Information or schemes provided to block office will be tabulated and will be informed accordingly.

Staffing Pattern of the Soro Block:

Sl. No.	Category of Post	Sanctioned Strength	Staff in Position	Vacancy
1	2	3	4	5
1	B.D.O.	1	1
2	A.B.D.O.	1	1
3	AE	1	1
4	J.E.(G.L.)	3	3
5	J.E.(Jry)	1	-	1
6	Head Clerk	1	1
7	Senior Clerk	3	3
8	Jr. Clerk	1	-	1
9	G.P.E.O.	1	-	1
10	S.E.O.	1	-	1
11	W.E.O.	1	1
12	P.A.	1	1
13	V.L.W.	22	12	10
14	Driver	1	1
15	C.E.O.	1	1
16	I.P.O.	1	1
17	F.E.O.	1	1
18	Peon	6	4	2
19	Chowkidar	1	1
19	S.I.S.	3	2	1
20	M.I.	1	1
21	Auditor	1	1
22	J.A. Education	1	-	1
23	GPTA	2	2
24	CP	1	1
25	ACP	1		1

Content for this page yet to be publishedContent for this page yet to be published