Directorate of Home Guards, Odisha, Cuttack

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Odisha Home Guards organization is a voluntary organization both in character and concept. It is governed as per guide lines and instructions contained in Odisha Home Guards, Act 1961 and Home Guards Rules 1962 and compendium of instructions of Home Guards published by Govt. of India in M.H.A, New Delhi. Commandant General, Home Guards acts as a head of office and control 34 dist. Home Guards organizations of the State.

Presently the organization is running with 16608 Home Guards and 309 Paid Staff.

Home Guards are auxiliary to State Police and are rendering valuable service to the society. Services of Home Guards have been appreciated both by public and press during various natural and manmade disasters.

The motto of organization is "Niskam Seva".

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name
	Designation	Commandant General, Home Guards, Odisha, Cuttack
	Powers	Administrative	Over all disciplinary authority of Home Guards
		Financial	Powers conferred to the Heads of the Department in accordance with Delegation of Financial Powers Rules, 1978 and amendments made by Finane Department, Government of Odisha from time to time.
		Statutory	Over all administration of HGs, in the State.
		Others	Appellate & Revisional Authority of enrollment of Home Guards.
	Duties
2	Name
	Designation	I.G of Police, H.Gs., Odisha, Cuttack.
	Powers	Exercise powers as delegated by the C.G, Home Guards
	Duties
3	Name
	Designation	D.I.G Home Guards
	Powers	Exercise powers as delegated by the Commandant General, Home Guards.
	Duties
4	Name
	Designation	Commandant Home Guards of Districts
	Powers	Administrative	Enrollment of Home Guards with approval of Commandant General and Disciplinary authority in respect of Paid Staff and Home Guards within the Districts.
		Financial	As per delegation of Financial Powers in O.G.F.R.
		Statutory	Overall supervision of Home Guards administrative within the Districts.
		Others
	Duties

Sl. No.
5	Name
	Designation	A.C/D.S.P Home Guards
	Power	Administrative
		Statutory	Overall supervision of Home Guards administrative within the District as powers delegated by the District Commandant Home Guards.
		Others
	Duties
6	Name
	Designation	R.I Home Guards
	Power	Administrative
		Financial
		Statutory	Overall supervision of Home Guards administrative within the District as powers delegated by the District Commandant Home Guards..
		Others
	Duties
7	Name
	Designation	Sgt. Home Guards.
	Power	Administrative
		Financial
		Statutory	Duties assigned by the District Commandant Home Guards.
		Others
	Duties

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

Approval of enrollment of Home Guards.
Approval of discharge of Home Guards.
Approval of re-enrollment of Home Guards.
Disposal of Appeal petitions/ Representations of Home Guards.

Directorate General, Home Guards.

Acted upon promptly after due examination.

Enrollment of Home Guards.

Dealt by Dist. Commandant Home Guards,

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame / Norm	Remarks
1.	Inspection	1. C.G. Home Guards/ I.G HGs,/ D.I.G Home Guards may inspect any HGs, Office at any time. 2. Commandant Home Guards of All dist. will inspect Home Guards Office once in a year. 3. Power delegated to D.S.P HGs/ A.C/ R.I to inspect all Police Stations or HGs once in a year.
2.	Rehabilitation Assistance Scheme for deceased HGs,	Not applicable.
3.	Tour diary	D.S.P HGs, / A.C/ R.I submits their tour diaries to C.G every month.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc	Brief Gist of the Contents	Reference No. if any	Price in case of priced Publications
1	Police Act 1861	Prescribes the basic framework for functioning of police in the country.
2	Police Manual Rules Vol-I	Prescribes rules for general functioning of police
3	Police Manual Rules Vol-H	Prescribes various procedures, forms, regulations etc, to operationalise the Police Manual Rules
4	Police Circular Order and Police Order	These are executive instructions governing various spheres of police functioning.
5	Odisha Service Code	Governs the general service conditions of the employees working under State Govt
6	Odisha Govt Financial Rules	Governs rules for financial transactions of all Govt. Deptt.
7	Odisha Treasury Code and Odisha Treasury Manual	Prescribes the functioning of Treasury and Treasury related transactions.
8	Odisha State Civil Service (Classification, Control and Appeal), Rules	Applicable to the officers above me rank of Inspectors. It governs the service conditions and disciplinary action etc. in respect of employees above the rank of Inspectors except IPS officers
9	All India Civil Service (Conduct Rules and Discipline & Appeals), Rules	Prescribes the service conditions, disciplinary action etc in respect of IPS officers
10	Compendium of instructions Government of India, MHA, New Delhi	Governs various activities of Home Guards
11	Odisha Home Guards Act-1961	Governs service conditions of Home Guards.
12	Odisha Home Guards Rules-1962	Governs service conditions of Home Guards.
13	Odisha Home Guards (Appeal) Rules, 1963	Governs appeals of Home Guards.

MANUAL-6

Categories of Documents Under Control

[Section-4(1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available (Statutory Document)	Unit/ Section where Available	Retention Period, where Available
1.	Compendium of instructions of Home Guards,	Statutory rules relating to functioning of Home Guards.	Office of the District Commandant, Home Guards.	Permanent Records.
2.	Home Guards, Act & Rules 1961-1962	-do-	--do-	-do-

Sl. No.	Nature of Record	Details of Information Available (Administrative Document)	Unit/ Section where Available	Retention Period, where Available
1.	Proceeding Register	Proceeding number, charges, name of the delinquent officer, enquiring officer and presenting officer and final order of the proceeding	All branches of the Home Guards organization.
2.	Service Book	Service profile of the employee concerned.	All branches of the Home Guards organization
3.	C.C. Roll	Conduct of the person concerned	All branches of the Home Guards organization.
4.	D.O. Book /B.O. Book	All administrative/ financial matters, appointment, punishments etc.	District Home Guards organization	Permanent
5.	Office Order	-do-	C.G. Home Guards	Permanent
6.	Enrollment Register	Regarding enrollment of Home Guards.	District Home Guards organization	Permanent
7.	Quarter Allotment Register	Allotment of quarters	All branches of the Home Guards organization.
8.	Home Guards Register	Disposition of Home Guards	District Home Guards organization.
9.	E.L/ C.L Register	Grant of leave	All branches of Home Guards organization
10.	Charge Report	Making and taking over charge by the GOs	All branches of Home Guards organization

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name and Address of the Consultative Committees/ Bodies

Constitution of Committee/ Body

Role and Responsibility

Frequency of Meetings

Not Applicable for the Home Guards Directorate

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1)(b)(viii)]

Sl. No.	Name and Address of the Body	Main Function of the Body	Constitution of the Body	Date of Constitution
1	Technical Bid Committee	For selection / recommendation of items relating to purchase of clothing/equipments/ Computer sets etc. for Home Guards.	Under the Chairmanship of IGP, HGs & FS with repesentative from EP & M, Directorate, BBSR. Accounts Officer of SP Hdqrs/ Commissionarate Office, BBSR and JSO as member.
2	Purchase Committee	For selection of rates/ firms relating to clothing/Web equipment/ Home Guards Flags/Riot Control equipment/ Tentage/ Bedcots etc. basing on the recommendation of the Technical Committee.	Under the Chairmansip of Commandant General, Home Gaurds and representative of Govt. (Home Deptt.) representative of EP&M Directorate -BBSR & Account Officer of SP Hdqrs./ Commisionarate Office as Member.

Date upto which Valid	Whether Meeting Open to Public	Whether Minutes Accessible to Public	Frequency of Meeting	Remarks
One year i.e. upto closing of the Financial year	No	No
-do-	-do-	-do-

MANUAL-9

Directory of Officers & Employees

[Section - 4(1) (b) (ix)]

Sl.	Name	Designation	STD Code	Phone No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Shri Satyajit Mohanty, IPS	C.G Home Guard, Odisha, Cuttack	0671	230317	2300201	odishafire-hgs-cd@gov.in	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
2	Sri Rabindra Kumar Nayak	J.S.O	0671	2303387		-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
3	Sri Umakanta Sethi	P.A					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
4	Sri Pradeep Kumar Tripathy	Establishment Officer					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
5	Sri Bistnu Prasad Nayak	P.A				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
6	Sri Manas Ranjan Mohanty	Sr. Steno				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
7	Jahar Alli Saha	A.S.O.				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
8	Sri Bibhuti Bhusan Mishra	Section Officer					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
9	Sri Bhakta Charan Beshra	ASO				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
10	Sri Madhab Chandra Atta	ASO					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
11	Sk. Abdual Siraj	Jr. Gr. Diarist				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
12	Sri Sarat Chandra Mishra	Dr. Hav.				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
13	Sri Surendra Kumar Nisanka	Accounts Officer				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
14	Sri Somnath Mishra	Driver Hav.				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
I5	Sri Dilip Behera	Asst. Driver				-	Directorate General Fire Services, HGs and CD, Odisha, Cuttack
16	Sri Binod Parida	Asst. Driver					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
17	Sri Subash Ch. Nayak	Sweeper					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
18	Sri Santosh Ku. Sahoo	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
19	Sri Sisir Ku. Moharana	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
20	Sri Arjuna Barik	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
21	Sri Tareswar Mohapatra	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
22	Sri Abhiram Das	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
23	Sri Naresh Kumar Lenka	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
24	Sri Paramananda Barik	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack
25	Sri Samar Keshari Das	Follower Orderly					Directorate General Fire Services, HGs and CD, Odisha, Cuttack

Sl. No.	Name	Designation	STD Code	Phone No.		Fax	E-mail	Address
Sl. No.	Name	Designation	STD Code	Office	Home	Fax	E-mail	Address
31	Pramod Ku. Sahu	FO						Cuttack
32	Sanapati Nayak	Follower Orderly						Cuttack
33	Nirkar Mohanty	Follower Orderly						Cuttack
34	Sisir Kumar Mohanty	Follower Orderly						Cuttack
35	Natabar Nayak	Follower Orderly						Cuttack
36	Arjun Barik	Follower Orderly						Cuttack
37	Naryan Chandra das	Follower Orderly						Cuttack
38	Dasarathi Behera	Follower Orderly						Cuttack
39	Santosh Kumar Sahoo	Follower Orderly						Cuttack
40	Subash Chandra Nayak	Sweeper						Cuttack
41	Ramesh Ch. Mallik	Follower Orderly						Cuttack
42	Acrura Naik	Follower Orderly						Cuttack

Sl. No.

Name

Designation

Monthly Remuneration

Compensation Compensatory Allowance

The Procedure to Determine the Remuneration as given in the Regulation

31

Bhabani Shankar Behera

Constable

22,271/-

-

-

32

Pramod Ku. Sahu

FO

18,142/-

-

-

33

Sanapati Nayak

Follower orderly

15,136/-

-

-

34

Nirkar Mohanty

Follower orderly

15,983/-

-

-

35

Sisir Kumar Moharana

Follower orderly

15,855/-

-

-

36

Natabar Nayak

Follower orderly

15,026/-

-

-

37

Arjun Barik

Follower orderly

16,984/-

-

-

38

Naryan Chandra Das

Follower orderly

14,366/-

-

-

39

Dasarathi Behera

Follower orderly

15,885/-

-

-

40

Santosh Kumar Sahoo

Follower orderly

15,924/-

-

-

41

Subash Chandra Nayak

Sweeper

16,218/-

-

-

42

Ramesh Ch. Mallick

Follower orderly

19,643/-

-

-

43

Acrura Naik

Follower orderly

14,813/-

-

-

MANUAL-10

Monthly Remuneration & Compesation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (In Rs.)	Gross Pay (In Rs.)
1	2	3	4	5
1	Shri Satyajit Mohanty, IPS	Commandant General, Home Guards, Odisha, Cuttack	HAG+ Rs. 2,24,400/-	2,62,548/-
2	Sri Rabindra Kumar Nayak	Junior Staff Officer	Level-12 Rs. 69,000/-	81,430/-
3	Sri Pradeep Kumar Tripathy	Establishment Officer	Level-11 Rs. 66,000/-	82,700/-
4	Sri Surendra Kumar Nisanka	Accounts Officer	Level-11 Rs. 69,000/-	85,416/-
5	Sri Bistnu Prasad Nayak	P. A. (Tech.)	Level-10 Rs. 64,100/-	75,547/-
6	Sri Umakanta Sethi	P.A. Tech	Level-10 Rs.56,900/-	71,257/-
7	Jahar Alli Saha	Asst. Section Officer	Level-11 Rs. 70,000/-	87,430/-
8	Sri Bibhuti Bhusan Mishra	Section Officer	Level-11 Rs. 52,000/-	61,390/-
9	Sri Manas Ranjan Mohanty	Sr. Gr. Stenographer	Level-12 Rs. 75,400/-	88,808/-
10	Sri Bhakta Charan Beshra	Asst. Section Officer	Level-9 Rs. 39,900/-	50,205/-
11	Sri Madhaba Chandra Atta	Asst. Section Officer	Level-9 Rs. 28,700/-	45,729/-
12	Sk. Abdul Siraj	Jr. Gr. Diarist	Level-7 Rs. 36,400/-	45,610/-
13	Sri Somanath Mishra	Driver Havildar	Level-9 Rs. 49,000/-	59,355/-
14	Sri Dillip Kumar Behera	Asst. Driver	Level-6 Rs. 36,800/-	45,086/-
15	Sri Binod Kumar Parida	Asst. Driver	Level-5 Rs. 25,200/-	33,210/-
16	Sri Tareswar Mohapatra	Follower Orderly	Level-3 Rs. 32,400/-	40,512/-
17	Sri Arjun Barik	Follower Orderly	Level-4 Rs. 33,000/-	41,215/-
18	Sri Sisir Kumar Moharana	Follower Orderly	Level- 2 Rs. 30,600/-	38,184/-
19	Sri Santosh Kumar Sahoo	Follower Orderly	Level-2 Rs. 31,100/-	36,712/-
20	Sri Abhiram Dash	Follower Orderly	Level-3 Rs. 32,400/-	38,233/-
21	Sri Subash Chandra Nayak	Sweeper	Level-3 Rs. 30,600/-	38,373/-
22	Sri Naresh Kumar Lenka	Follower Orderly	Level-2 Rs.33,400/-	41,774/-
23	Sri Samar Keshari Das	Follower Orderly	Level-2 Rs.34,400/-	42,946/-
24	Sri Paramananda Barik	Follower Orderly	Level-2 Rs.31,500/-	37,180/-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Major Head	Activities to be Performed	Sanctioned Budget 2019-20	Budget Estimate 2019-20	Revised Estimate	Expenditure for the Last Year 2018-19
D. No.1-2070-OAS-107-Homeguards	To meet the salary and non-slary expenditure of the existing offices.	Rs. 204,91,21,000	-	-	Rs.185,22,47,179

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

List of Institutions given Subsidy:

Sl. No.

Name and Address of the Institution

Purpose for which Subsidy Provided

No. of Beneficiaries

Amount of Subsidy

Previous Years Utilization Progress

Previous Years Achievements

Information not Available

List of Individuals given Subsidy:

Sl. No.

Name and Address of the Beneficiary

Purpose for which Subsidy Provided

Amount of Subsidy

Scheme and Criterion for Selection

No. of time Subsidy given in Past with Purpose

Information not Available

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1)(b)(xiii)]

Sl. No.	Name and Address of the Beneficiary	Nature of Concession/ Permit/ Authorization Provided	Purpose for which Granted	Scheme and Criterion for Selection	No. of times Similar Concession given in Past with Purpose
1	Awardees of President's HGs, & Civil Defense Medal for Gallantry.	10,000 and Medal
2	President's HGs, and Civil Defence Medal for Distinguished service	15,000 and Medal
3	President's HGs, and Civil Defence Medal for Meritorious service	7,500 and Medal

MANUAL-14

Information Available in an Electronic Form

[Section-4(l) (b) (xiv)]

Information relating this Home Guards Directorate is available in website www.homeorissa.gov.in vide sub-site Home Guards.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(l) (b) (xv)]

Sl. No.
1	Office Library	There is a Library in-this Directorate
2	Drama and Shows	There is no such system available
3	Through News' paper	--
4	Exhibition	--
5	Notice Board	There is a Notice Board in this Directorate
6	Inspection of .Records. in the Office	Yes
7	System of issuing of copies of Documents	Copies of documents are issued through registered post.
8	Printed Manual Available	Printed Manual-may be available if necessary
9	Website of the Public Authority	Information will be available through Website www.homeorissa.gov.in vice sub site Home Guards.
10	Other means of advertising	Through P & IR Department.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4(1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Sri Rabindra Kumar Nayak	J.S.O	0671- 2303387	-	cghomeguards odisha@gmail. com	O/o the Commandant General, Home Guards

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Rajesh Kumar, IPS	I.G. of Police, Home Guards & Fire service-cum-Deputy Commandant General, Home Guards.	0671- 2305776	-	cghome guards odisha@ gmail. com	O/o the Commandant General, Home Guards

MANUAL-17

Other Useful Information

[Section -4(1) (b) (xvii)]

1. Answer supplied who asked for.
2. Available information as asked for by the Public are being supplied on payment of required fees under RTI Act - 2005.
3. No such instance occurred.
4. No. training in imparted to Public by Public Authority.
5. No such certificate used to Public.
6. No such relation to registration process.
7. No such tax is collected by the Public Authority (Municipal Corporation, Trade Tax, Entertainment Tax etc).
8. No such relation with to issuing new connection electricity/ water supply, temporary and permanent disconnection etc. (this will be applicable to local bodies like Municipal Corporation/ Municipalities/ UPCL)

Content for this page yet to be publishedContent for this page yet to be published

Sl. No.	Name and Address of the Consultative Committees/ Bodies	Constitution of Committee/ Body	Role and Responsibility	Frequency of Meetings
Not Applicable for the Home Guards Directorate

Sl. No.	Name and Address of the Institution	Purpose for which Subsidy Provided	No. of Beneficiaries	Amount of Subsidy	Previous Years Utilization Progress	Previous Years Achievements
Information not Available

Sl. No.	Name and Address of the Beneficiary	Purpose for which Subsidy Provided	Amount of Subsidy	Scheme and Criterion for Selection	No. of time Subsidy given in Past with Purpose
Information not Available