Introduction
PROACTIVE DISCLOSURE
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Aims & Objectives of the Organization:
The aim & objective of the organization is for planning, execution, & supervision of development programs & implementation of various schemes & works in the block relating to community development.
Mission/ Vision:-
The mission is to work for the economic development & social justice of the people.
Brief History & background for its Establishment:
Rural India is where 3/4 of countrymen live. For all round development of the rural people, the block is started functioning since 1952 & there after it has been converted to CD block with effect from 1964 as post stage-ii phase.
Organization Chart:
The organization consists of the following section & accommodations.
Allocation of Business:
The block is functioning having the following business:
Duties to be Performed to Achieved the Mission:
Good work Culture, Punctuality, Dexterity, Timely performance, Avoidance of all corrupt practices & sensitivity to public needs are duties to be performed to achieved the mission.
Details of the Services Rendered:
Citizens Infrastructure:
Infrastructures with citizens are made in the pallisabhas / gramasabhas & other meeting held at village, GP & block level.
Postal Address of Main Office:
Panchayat Samiti Office, Aska,
At/po: - Aska
District: Ganjam
Pin No. 761110
Map of Office Location:
Map of the office location is enclosed.
Working for the Office & Public:
10 A.M to 5 P.M. (except holiday)
Public Interactions, if any:
Public interaction is made by the field staff during their tour to village & at Pallisabhas/ Gramasabhas & other meeting & also at the hearing of grievance of the public at block office.
Grievance Redress Mechanism:
Grievance of Public of the Block is entertained during Office hours.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Name | ||
|
1
|
Designation |
B.D.O. |
|
|
Powers |
Administrative |
Supervision & administrative control over all staffs in the Block. |
|
|
Financial |
Drawing & Disbursing Officer of allotment & grant-in-aid of the different schemes and programmes & salary of the staff. |
||
|
Statutory |
1 .Accord Administrative approval of projects of development work up to Rs. 5 Lakhs executed at samiti level. |
||
|
2. Inspection, Supervision of all development works at P.S level/G.P level. |
|||
|
3. Inspection of Block office. |
|||
|
4. Inspection, supervision & control over the exercise of powers, discharge of duties & performance of sanctions by the GP. |
|||
|
2 |
Designation |
A.B.D.O-cum- Account Officer |
|
|
Powers |
Administrative |
Exercise the powers & discharge the duties & functions of BDO, in absence of BDO. |
|
|
Financial |
Drawing & Disbursing Officer & double lock officers in respect of cash. |
||
|
Statutory |
1. Assist the BDO, in supervision of all the welfare schemes like NREGA, SGSY, BRGF, and GGY etc. |
||
|
2. Verify stock and stores of Block Office. |
|||
|
3. Functions as officer-in-charge of all social welfare scheme. |
|||
|
4. Approve tour programmes & tour diaries of VLWs. |
|||
|
5. Look establishment matter under supervision of BDO. |
|||
|
6. Be in-charge of computer cell in the Block. |
|||
|
3 |
Designation |
Asst. Engg. |
|
|
Powers |
Statutory |
1. Counter signature of all case records of development works up to up to 5 lakhs. |
|
|
4 |
Designation |
J.E. |
|
|
Powers |
Statutory |
1. Preparation of plan & estimate. |
|
|
2. Technical supervision of all works up to 2 Lakhs. |
|||
|
5 |
Designation |
BSSO |
|
|
Powers |
Statutory |
1. MDM Programmes/OAP/NFBS registration of societies under 1986 Act. |
|
|
6 |
Designation |
PA |
|
|
Powers |
Statutory |
1. Arbitration of Dispute cases. |
|
|
2. Execution of E.P cases. |
|||
|
3. Inspections of SCS of mini Bank. |
|||
|
7 |
Designation |
A.F.O. |
|
|
Powers |
Statutory |
1. Supervision of fishery tank, supervision of F.C.S. |
|
|
8 |
Designation |
W.E.O. |
|
|
|
Powers |
Statutory |
1. Issue of caste certificate to SC/ST students for the purpose of premetric & post metric scholarship/ processing for sanction & disbursement of PMS. |
|
2. Inspection & visit of Sevashrama of SC/ST development deptt. |
|||
|
9 |
Designation |
P.A. |
|
|
Powers |
Statutory |
1. Inspection, Supervision & control over the exercise of powers, discharge of duties & performance of functions by the GPs. |
|
|
10 |
Designation |
G.P.E.O. |
|
|
Powers |
Statutory |
1. Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the GPs. |
|
|
|
2. To Scrutinizes to GP accounts. |
||
|
11 |
Designation |
I.P.O. |
|
|
Powers |
Statutory |
1. Supervision of Indt. Unit. |
|
|
12 |
Designation |
S.I. of school |
|
|
Powers |
Statutory |
1. Inspection & visit of primary Schools. |
|
|
13 |
Designation |
Computer Programming |
|
|
Powers |
Statutory |
|
|
|
14 |
Designation |
M.I. |
|
|
Powers |
Statutory |
1. Prevention of Black Marketing. |
|
|
|
2. Search & seizer of control commodities etc for prevention of black marketing. |
||
|
15 |
Designation |
Head Clerk |
|
|
Powers |
Statutory |
1. To check records of O.B, entry in the received & payment side, closing balance, analysis of C.B in the basis of supporting documents. |
|
|
|
2. To check admissibility of bills as per provision of relevant rules & Govt. instruction. |
||
|
16 |
Designation |
Cashier |
|
|
Powers |
Statutory |
1. Custodian of second & duplicate keys of iron chest. |
|
|
17 |
Designation |
Sr. Clerk (Estt.) |
|
|
Powers |
Statutory |
1 .Preparation of Pay & T.A. Bills. |
|
|
18 |
Designation |
Sr. Clerk (Dev.) |
|
|
Powers |
Statutory |
1. Stock & Store in charge. |
|
|
19 |
Designation |
Jr. Clerk |
|
|
Powers |
Statutory |
1. Issue & dispatch. |
|
|
20 |
Designation |
Jr. Accnt (Edn.) |
|
|
Powers |
Statutory |
1. Preparing pay bill & pension papers of teachers & maintaining of service book. |
|
|
21 |
Designation |
Peon |
|
|
Powers |
Statutory |
1. Working as such. |
|
|
22 |
Designation |
Choukidar/ Night watcher |
|
|
Powers |
Statutory |
1. Working as such. |
|
|
23 |
Designation |
Driver |
|
|
Powers |
Statutory |
1. Working as such. |
|
|
24 |
Designation |
V.L.W. (13 Nos.) |
|
|
Powers |
Administrative |
Treated as Executive officer of the G.P. |
|
|
Statutory |
1. Distribution of PDS Rice, Kerosene, Sugar & wheat. |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
Preparation of Annual action plan |
Meeting of G.P/ P.S/ Z.P |
In the month of June of every year |
|
2 |
Selection of VLL through Pallisabha |
B.D.O |
One month before or after approval of action plan |
|
3 |
Site visit and preparation of estimate |
J.E/ AJE |
15 days |
|
4 |
Opening of case record |
Dev. Clerk |
15 days |
|
5 |
Checking of plan.estimatation & technical sanction |
A.E |
7 days |
|
6 |
Administrative approval of estimate |
B.D.O |
7 days |
|
7 |
Issue of work order |
Dev Clerk |
7 days |
|
8 |
Execution of work and supervision |
J.E/ A.E/ B.D.O |
As per agreement time |
|
9 |
Measurement and preparation of bill |
J.E |
7 days |
|
10 |
Check measurement and submission of bill |
A.E |
2 days |
|
11 |
Checking and passing of Bill |
SO |
1 day |
|
12 |
Issue of check |
Cashier |
Same day |
|
13 |
Refund of Security deposit |
H.C/ B.D.O |
After Receipt of Audit report |
|
Flow Process Chart for Execution of I.A.Y: |
|||
|
1 |
Submission of application in duplicate by the applicant in respective G.P. Office |
Sarpanch/ Executive Officer |
Same days (from the month of November to March) |
|
2 |
Issue of money receipt |
-do- |
Same day |
|
3 |
Filling of I.A.Y register |
Executive Officer |
Same day |
|
4 |
Endorsement of one copy of application to the B.D.O by G.P |
do |
Within 7 days of receipt. |
|
5 |
Enquiry of application |
Joint committee (VLW, VAW, E.O. Extension Officer & J.E) |
In the month of April |
|
6 |
Convening of Pallisabha & Gramsabha for selection of IAY |
Sarapancha & B.D.O |
-do- |
|
7 |
Submission of selected beneficiaries by G.P |
Sarpanch |
Within 7 days |
|
8 |
Publication of list of selected beneficiaries by Pallisabha |
B.D.O |
1st week of may |
|
9 |
Publication of final list of beneficiaries |
-do- |
within 15th May |
|
10 |
Opening of case record and issue of work orders |
B.D.O/ Dev Clerk |
By 31st May |
|
11 |
Submission of report to B.D.O for payment in 4 stages @ Rs 6,000 for each stage |
Executive Officer/ VLW |
7 days |
|
12 |
Payment of bill in each stage |
B.D.O/ SO, Cashier |
On payment days soon after receipt of bill |
|
13 |
Submission of final bill of the 4th stages |
J.E |
7 days |
|
14 |
Payment of final bill |
B.D.O/ SO/ Cashier |
On payment days soon after receipt of bill |
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
Flow Process Chart for Execution of M.P / M.L.A LAD: |
|||
|
1 |
Preparation of estimate after obtaining list of projects from Dist Planning Section |
J.E/ A.E/ B.D.O |
7 days |
|
2 |
Submission of Estimate for approval |
B.D.O |
Same day |
|
3 |
Issue of work order after receipt of administrative approval |
B.D.O/ Dev Clerk |
7 days |
|
4 |
Recording of measurement and Check measurement and preparation of bill |
J.E/ A.E |
Within 7 days |
|
5 |
Payment of bill |
B.D.O/ H.C/ Cashier |
On the payment day |
|
6 |
Refund of Security deposit |
B.D.O/ H.C/ Cashier |
After receipt of audit report |
|
Flow Process Chart for Collection of Fry/ Prawn Seed: |
|||
|
1 |
Collection of Fry indent from private Pisciculturist/ G P |
F.E.O |
May to June |
|
2 |
Fry distribution to Pisciculturist and G.P |
F.E.O |
105 day (July 15th to end October) |
|
3 |
Prawn seed distribution to private Pisciculturist and G.P |
F.E.O |
30 days (in the month of October) |
|
4 |
Survey and collection of loan application for exacavation of new tank and renovation of old tank |
F.E.O |
3 days from collection of application |
|
5 |
Plan & estimate preparation |
ADF-cum-CEO, FFDA |
15 days from receipt of loan application from F.E.O |
|
6 |
Recommendation to different tanks for finance |
ADF-cum-CEO, FFDA |
3 days |
|
7 |
Sanction and finance of Loan |
Concerned bank |
Within 15 days |
|
Flow Process Chart for Collection of Applications for PRC/PMT: |
|||
|
1 |
Receive of application for provisional registration and permanent registration of industrial units |
I.P.O |
Same day |
|
2 |
Scrutiny of application |
I.P.O |
Same day |
|
3 |
inspection of units(within one lakh) |
I.P.O |
7 days |
|
4 |
Forwarding of application to the G.M, D.I.C |
I.P.O |
One day |
|
Flow Process Chart for Disposal of Dispute Cases/ E.P: |
|||
|
|
Dispute cases |
||
|
1 |
Issue of notice for hearing after receipt of cases from ARCS |
CEO |
Within 7 days |
|
2 |
Hearing of cases |
CEO |
Within 15 days |
|
3 |
After hearing return the cases to ARCS |
CEO |
3 days |
|
|
E.P. cases |
||
|
1 |
Issue of D-2 notice on the Judgement debtor |
CEO/ Sale officer |
On the spot of execution |
|
2 |
Attachment of movable properties |
CEO |
-do- |
|
3 |
Issue of sale notice of the attached property |
CEO |
Within 15 days |
|
4 |
Return of case after closure of the proceedings |
CEO |
Within 3 days |
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
Flow Process Chart for Sanction of OAP/ NOAP/ ODP/ NFBS: |
|||
|
|
OAP/NOAP |
||
|
1 |
Selection of beneficiaries through pallisabha & Gramsabha |
G.P. level |
By end of March |
|
2 |
Submission of list of beneficiaries by G.P |
G.P. level |
1st week of April |
|
3 |
Collection of application |
VLW/ E.Os |
By 15th April |
|
4 |
Enquiry of application |
Extension Officer of adopted G.P |
Within 15 days |
|
5 |
Submission of application for sanction |
B.D.O/ S.E.O |
3 days after enquiry |
|
6 |
Disbursement of pension after sanction |
Extension officer/E.O |
15th of each month |
|
|
ODP |
||
|
1 |
Selection of beneficiaries by selection committee |
Members of committee (BDO/ Tahasildar/ Medical Officer, PHC |
Arises of vacancy and soon after receipt of target |
|
2 |
Submission of application to Sub-Collector |
BDO, SEO |
Same day |
|
3 |
Disbursement of pension after sanction |
Extension Officer/ BDO |
15th of each month |
|
|
N.F.B.S |
||
|
1 |
Receiving of application in Block Office by B.D.O |
B.D.O/ SEO |
Same day |
|
2 |
Enquiry of application |
VLW/ E.Os |
15 days |
|
3 |
Submission of application to Sub-Collector for sanction |
BDO/ SEO |
Same day |
|
4 |
Disbursement of assistance to the beneficiaries |
B.D.O/ Cashier |
Within 7 days after getting sanction order |
|
Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases: |
|||
|
|
Teacher Salary |
||
|
1 |
Collection of Absentee statement from teachers |
S.I.S (school) |
From 21st to 25th of every month |
|
2 |
Reparation of Bills |
S.I.S (school) |
From 26th to 29th of every month |
|
3 |
Submission to bill to Treasury |
B.D.O/ Jr Accountant |
Last working day of each month |
|
4 |
Payment of salary to teachers |
B.D.O/ Cashier/ Jr. Accountant |
By 3rd of succeeding month |
|
|
Drawal of G.P.F of teachers |
||
|
1 |
Receipt of application of teacher for temp, withdrawal |
B.D.O/ Jr. Accountant |
Same day |
|
2 |
Preparation of bill |
S.I/ Jr. Accountant |
7 days |
|
3 |
Payment of G.P.F |
B.D.O/ Cashier/ Jr. Accountant |
7 days |
|
4 |
Receipt of application of teacher for non refundable G.P.F |
B.D.O/ Jr. Accountant |
Same day |
|
5 |
Sending of applicatioon to D.I. of School for sanction |
B.D.O/ S.I/ Jr. Accountant |
3 days |
|
6 |
Preparation and submission of Bill after sanction of D.I.S |
B.D.O/ Jr. Accountant |
3 days |
|
7 |
Payment of Bill |
B.D.O/ Cashier/ Jr. Accountant |
5 days |
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
|
Pension cases of Retired Pry. School Teachers |
||
|
1 |
Receipt of application for provisional pension/Gratuity and unutilized leave |
B.D.O / S.I.S |
Same day |
|
|
Submission to D.I. for sanction |
B.D.O/ S.I |
3 days |
|
3 |
Preparation of Bill after getting sanction order from D.I.S |
Jr. Accountant |
3 days |
|
4 |
Submission of bill to Treasury |
B.D.O/ Cashier/ Jr. Accountant |
3 days |
|
5 |
Payment of Bill |
B.D.O/ Cashier/ Jr. Accountant |
5 days |
|
6 |
Receipt of pension papers for retired teachers |
B.D.O/ S.I |
Same day |
|
7 |
Scrutiny of pension papers |
S.I/ Jr. Accountant |
7 days |
|
8 |
Submission of pension papers to D.I.S |
B.D.O/ S.I |
One day |
|
Flow Process Chart for Issue of Caste Certificate/ Pre-metric Scholarship for SC & ST Students/ Margin Loan Programme under O.S.F.D.C: |
|||
|
|
Issue of caste certificate for Scholarship to SC & ST students |
||
|
1 |
Receipt of application from students |
W.E.O |
Same day |
|
2 |
Issue of caste certificate for Scholarship to SC & ST students |
W.E.O |
Within 2 days |
|
|
Disbursement pre-metric scholarship |
||
|
1 |
Issue of application forms to the Head masters of High Schools/Pry. Schools after receipt the same from DWO |
WEO |
Last week of June and 1st week of July |
|
2 |
Collection of application from H.M |
WEO |
15th August |
|
3 |
Scrutiny of application |
WEO |
15 days |
|
4 |
Sanction of application |
B.D.O |
One day |
|
5 |
Preparation of bill and submission to Treasury subject to getting of allotments |
B.D.O/ WEO |
7 days |
|
6 |
Issue of Cheque to Head master |
B.D.O/ WEO |
15 days |
|
7 |
Collection of Acquittance Roll from the headmasters |
WEO |
15 days |
|
|
Margin money Loan Programme under OSFDC |
||
|
1 |
Collection of loan application of eligible S.H.G (ST & SC) |
VLW |
7 days |
|
2 |
Scruity of application |
WEO |
One day |
|
3 |
Sponsoring of application |
BDO/ WEO |
Same day |
|
4 |
Sanction of loan application and claim of advance subsidy |
Bank |
15 days |
|
5 |
Release of subsidy to banks |
DWO |
- |
|
6 |
Disbursement of Loan to SHG |
Bank |
7 days |
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
|
Flow process chart of S.G.S.Y |
||
|
1 |
1st grading of BPL SHG in field |
Members of joint committee (Block/ Bank/ ICDS) |
One day |
|
2 |
Sanction of Cash credit of grade-1 groups |
Bank |
15 days |
|
-5 |
Release of revolving funds to SHG |
BDO/ DRDA |
7 days |
|
4 |
Second grading of BPL SHG in field |
Members of joint committee (Block/ Bank/ ICDS) |
one day |
|
£ |
Collection of Loan applications passed grade-1 in second grading |
VLW |
3 days |
|
6 |
Sponsoring of application |
BDO/ PA |
one day |
|
7 |
Sanction of loan application |
Bank |
15 days |
|
8 |
Disbursement of loan |
Bank |
During the financial year |
|
Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities: |
|||
|
|
Appointment of Retailers |
||
|
1 |
Receiving of applications from applicants |
BDO |
Same day |
|
2 |
Enquiry of application |
M.I |
Seven days |
|
3 |
Enquiry report put up at BLAC |
Members of committee |
One day |
|
4 |
Appointment of retailers |
Sub-Collector |
|
|
|
Issue of ration card |
||
|
1 |
Receiving of application |
BDO |
Same day |
|
2 |
Enquiry of eligibility of applicant |
M.I |
3 days |
|
3 |
Issue of ration card |
BDO/ M.I |
1 day |
|
|
Issue of Control Commodities |
||
|
1 |
Lifting of food stuff |
Storage agent |
|
|
2 |
Preparation of distribution list after receipt from CSO |
BDO/ M.I |
Same day |
|
3 |
Issue of control commodities to the Retailers |
M.I |
One day |
|
Flow Process Chart of Preparation of Salary Bill/ Pension Papers: |
|||
|
|
Preparation of salary |
||
|
1 |
Preparation of bill |
Estt. Clerk |
3 days |
|
2 |
Checking of bill |
BDO/ H.C |
One day |
|
3 |
Presentation of bill after signing of bill by BDO |
Cashier/ Peon |
One day |
|
4 |
Disbursement of salary at bank level |
Bank |
|
|
|
Preparation of Pension Papers |
||
|
1 |
Preparation of all documents of pension papers |
Estt. Clerk |
3days |
|
2 |
Checking of pension papers |
H.C |
One day |
|
3 |
Presentation of pension papers to Dist office after signature of BDO |
B.D.O/ H.C |
One day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activities |
Time Frame/ Norm |
Remarks |
|
|
Payment of Bill |
||
|
1 |
Checking of Bill by SO |
1 Hour |
|
|
2 |
Bill passed by BDO |
2 Minutes |
|
|
3 |
Counter Signature of Bill by Chairman (Works Above 25 Thousand) |
1 Day |
|
|
4 |
Preparation of cheque by Cashier |
10 Minutes |
|
|
5 |
Signature of Cheque by BDO |
2 Minutes |
Including in check register |
|
6 |
Issue of Cheque by Cashier |
5 Minutes |
|
|
|
Issue of Cast Certificate |
||
|
1 |
Checking & Issue of Caste Certificate |
30 Minutes |
Including entry in register |
|
|
Issue of Ration Card |
||
|
1 |
Dairy of Application by Jr. Clerk (Issue Section) |
3 Minutes |
Including entry in Register |
|
2 |
Dispatch of application to Civil Supply Section |
5 Minutes |
|
|
3 |
Preparation of Issue of Ration card |
15 Minutes |
|
|
|
Issue of Travel Concession to Handicapped People |
||
|
1 |
Issue of Travel concession form |
Same day |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No. if any |
Price in Case of Printed Publication |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Old Age Pension revised rule 1989 |
Sanction of OAP/WP to poor destitute |
|
|
|
2 |
Odisha Disability pension rule 1985 |
Sanction of disabled pension to disable destitute |
|
|
|
3 |
National family benefit scheme |
Assistance to bereaved house hold |
|
|
|
4 |
National Old age pension |
Sanction of pension to destitute |
|
|
|
5 |
Odisha Co-operative society act & rule 1962 |
Management & inspection of cooperative society |
|
|
|
6 |
Odisha Co-operative society election rule 1999 |
Election of cooperative society |
|
|
|
7 |
SGRY guide lines |
Development works for creating additional employment opportunity, food security & creating durable economically viable community assets |
|
|
|
8 |
Guideline of MP/MLA Lad |
Area development activities |
|
|
|
9 |
Guideline of IAY, PMGY(GA) |
Providing dwelling units to BPL families |
|
|
|
10 |
Odisha Land Reform act 1960 & Regulation II of 1956 |
Detection of illegal transfer of lands of SC/ST persons |
|
|
|
11 |
Guide lines PMRY, 1992 |
Self employment scheme |
|
|
|
12 |
Essential commodities Act, 1955 |
Prevention of black marketing |
|
|
|
13 |
Odisha Service Code |
Service Matters |
|
|
|
14 |
Odisha Treasury Code, Vol I & II |
Transaction of cash |
|
|
|
15 |
Compilation of Odisha pension rule |
Pension |
|
|
|
16 |
GIS rule |
Insurance Matter |
|
|
|
17 |
GPF Rule |
Deals with GPF |
|
|
|
18 |
Odisha Panchayat Samiti Manual |
Odisha Panchayat Samiti Act, 1959 |
|
|
|
Odisha Panchayat Samiti(Administration affairs) rules 1987 |
||||
|
Odisha Panchayat Samiti (Constitution of Standing Committees) rules 1993 |
||||
|
Odisha Panchayat Samiti (Conduct of Business) rules, 1969 |
||||
|
Odisha Panchayat Samiti Budget rules, 1969 |
||||
|
Odisha Panchayat Samiti Election Rules, 1991 |
||||
|
19 |
Odisha Gram Panchayat Manual |
Odisha Gram Panchayat Act, 1964 |
|
|
|
Odisha Gram Panchayat Rules, 1968 |
||||
|
Odisha Gram Panchayat Election Rules, 1965 |
||||
|
Odisha Gram Panchayat States Finance rules, 1992 |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature Of Record |
Details of Information Available |
Unit/ Section where Available |
Retention Period, where Available |
|
1 |
Case Records |
Plan, estimate, technical sanction administrative approval, work order, bill forma & voucher |
Development Section |
|
|
2 |
Measurement Book |
Measurement of works, cheque measurement & past for order |
Development Section |
|
|
3 |
Work Register |
Amount of Work order no. & status of work |
Development Section |
|
|
4 |
Stock Register |
Receipt & issue of stock |
Development Section |
|
|
5 |
Guard file of Development |
Guide lines, Circular & important letters |
Development Section |
|
|
6 |
Guard file of Development |
Sanction order of OAP/ NOAP/ ODP |
BSSO |
|
|
7 |
Register |
List of beneficiaries sanctioned OAP/ WP/ NOAP |
BSSO |
|
|
8 |
Guard file |
Important circulars & guide line |
DA DEV |
|
|
9 |
E.P Register |
List of Execution proceeding cases |
DA ESST |
|
|
10 |
Dispute Register |
List of arbitration cases |
|
|
|
11 |
Election watch register |
Election of Board of management of society |
GPEO |
|
|
12 |
Demand collection balance register |
Collection of loans of societies |
PA |
|
|
13 |
Sanction of pre-matric scholarship register |
Sanction of Scholarship |
W.E.O |
|
|
14 |
Caste certificate register |
Issue of caste certificate |
W.E.O | |
|
15 |
Achievement register under OSFDC |
list of beneficiaries Assistance |
W.E.O |
|
|
16 |
Proceeding of cluster level Advisory committee meeting |
Preparation of Annual Action Plan |
W.E.O |
|
|
17 |
Register of AMICS |
Cash Position, Members share, stock of Goods |
I.P.O |
|
|
18 |
PMRY recovery register |
Recovery of loans |
I.P.O |
|
|
19 |
NT books stock register |
Distribution of primary school student from Cl. I to Cl. VII |
S.I.S |
|
|
20 |
Service books |
Service books of Primary Teachers |
S.I.S |
|
|
21 |
Register under M.D.M |
Stock Distribution |
S.I.S |
|
|
Sl. No. |
Nature Of Record |
Details of Information Available |
Unit/ Section where Available |
Retention Period, where Available |
|
22 |
Guard file education Section |
Important circulars of primary education |
S.I.S |
|
|
23 |
Ration card register |
List of beneficiaries |
M.I |
|
|
24 |
Service book of Employees |
Service Particular |
Estt. Clerk |
|
|
25 |
increment Register |
Increment Matter |
Estt. Clerk |
|
|
26 |
Register of G.I.S |
Insurance Matter |
Estt. Clerk |
|
|
27 |
Guard file of SGSY |
Important circular |
P.A |
|
|
28 |
BPL register |
Village wise list of BPL families |
P.A |
|
|
29 |
Guard file of Estt. |
Important circular |
Estt. Clerk |
|
|
30 |
Cash Book of Blocks |
Maintenance of Cash Transaction |
Cashier |
|
|
31 |
Advance Ledger |
Maintenance of advance cash |
Cashier |
|
|
32 |
Register of GP tanks |
Information of GP tanks |
F.E.O |
|
|
33 |
Register of Private Tanks |
Information of Private Tanks |
F.E.O |
|
|
34 |
Register of Developed Tanks |
List of beneficiaries, loan sanctioned & disbursed |
F.E.O |
|
|
35 |
Guard file of GP section |
Important circulars on GP matters. |
G.P.E.O |
|
|
Proceeding of Pallisabha, Gramasabha, Reservation of Post of GP, PS & ZP election, appointment of GP Secretary & Peons, Grant in aid on TA/DA and Honorarium of PRI members. |
|
|
||
|
Important circulars & orders relating to PR! Elections |
|
|
||
|
36 |
Registers of GP Sections |
Management & Income of public properties transferred to GPs |
G.P.E.O |
|
|
Population Register |
|
|
||
|
Proceeding of Panchayat Samiti Meeting |
|
|
||
|
Proceeding of standing committee meeting of PS |
|
|
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name & Address of the Consultative Committee/ Bodies |
Constitution of the Committee |
Role & Responsibility |
Frequency of Meetings |
|
1 |
Cluster level Advisory Committee |
Chairman: Sub-Collector |
Review of the progress of execution of works & utilization of funds |
Quarterly |
|
Members: MP, MLA, Chairman Of PS, Block Level Officers of other Deptt, Banks, W.E.O |
Draw Annual Action Plan |
|
||
|
Member-cum-Secretary: BDO |
|
|
||
|
2 |
BLAC for Appointment of Retailers |
Chairman: Chairman of PS |
Appointment of Retailers |
Every Month |
|
Members: MP, MLA, One PS Member, One Sarpancha, Consumer (Three), C.E.O, M.I |
|
|
||
|
Member-cum-Convener: BDO |
|
|
||
|
3 |
Block Level Vigilance Committee for essential commodities |
Chairman: MLA |
Checking of Essential Commodities |
Quarterly |
|
Members: MP, Chairman Of PS, Members of ZP, Sarpancha (Three), M.I |
|
|
||
|
4 |
Retailer Level Advisory Committee |
Chairman: Ward Member |
Checking of arrival & distribution of Food stuff |
Every Month |
|
Member: Nominee of MLA, One Consumer Nominated by BDO, One SC/ST member, One Lady consumer |
|
|
||
|
5 |
Block Level SGSY Committee |
Chairman: PD.DRDA |
Review & Monitoring of SGSY |
Every Month |
|
Members: All B.Ms of Banks, Line Deptt. Officers of (Block Level), LDM, AGM, NABARD |
|
|
||
|
Members-cum-Convener: BDO |
|
|
||
|
6 |
Standing Committee of Panchayat Samiti |
|
|
|
|
a |
Finance, Planning & Budget |
Chairman: Chairman of PS |
To Furnish recommendation to PS |
By Monthly |
|
Members: Vice Chairman of PS, five other members of PR Institutions |
|
|
||
|
b |
Agriculture, Veterinary & Anti Poverty |
Chairman: Chairman of PS |
To Furnish recommendation to PS |
By Monthly |
|
Members: Vice Chairman of PS, five other members of PR Institutions |
|
|
||
|
c |
Education, Health, Library, Electrification |
Chairman: Vice Chairman of PS |
To Furnish recommendation to PS |
By Monthly |
|
Members: Chairman of PS, five other members of PR Institutions |
|
|
|
Sl. No. |
Name & Address of the Consultative Committee/ Bodies |
Constitution of the Committee |
Role & Responsibility |
Frequency of Meetings |
|
d |
Development Of SC/ST & PDS |
Chairman: Vice Chairman of PS |
To Furnish recommendation to PS |
By Monthly |
|
Members: Chairman of PS, five other members of PR Institutions |
|
|
||
|
e |
Works Communication, Development Works |
Chairman: Chairman of PS |
To Furnish recommendation to PS |
By Monthly |
|
Members: Vice Chairman of PS, five other members of PR Institutions |
|
|
||
|
f |
Forest, Fishery, Coordination & Banking |
Chairman: Chairman of PS |
To Furnish recommendation to PS |
By Monthly |
|
Members: Vice Chairman of PS, five other members of PR Institutions |
|
|
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name & Address of the Body |
Main Functions of the Body |
Constitution of the Body |
Date of Constitution |
Date up to Which Valid |
Whether Meetings Open to Public |
Whether Minute Accessible to Public |
Frequency of Meetings |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
|
Information not Available |
|||||||||
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
| Sl.No. | Name | Designation | Mobile No. | Address | |
| 1 | Kulamani Sahoo | PEO | 8658310911 | ori-aska@nic.in | |
| 2 | Susanta Kumar Goud | PEO | 9861114175 | ||
| 3 | Pradip Kumar Patra | PEO | 9938618956 | ||
| 4 | Nilambara Sethi | PEO | 9658342452 | ||
| 5 | Sukanta Kumar Nayak | PEO | 9437616125 | ||
| 6 | A. Bhikari Pradhan | PEO | 9658278905 | ||
| 7 | Susanta Kumar Bhuyan | PEO | 9937640373 | ||
| 8 | Rinku Patra | PEO | 7978055752 | ||
| 9 | Dangua Sabar | PEO | 7978684679 | ||
| 10 | K. Jogendra Reddy | PEO | 9937356364 | ||
| 11 | Ashok Kumar Pradhan | PEO | 9438605215 | ||
| 12 | Bidyadhar Sethi | PEO | 9777742937 | ||
| 13 | Padmini Pradhan | PEO | 6370433930 | ||
| 14 | Deepanjali pradhan | PEO | 7894224387 |
| Sl.No. | Name of GP | Name | Mobile No. | Address | |
| 1 | Alipur | Jyotirmayee Nahak | 7008743089/9337792966 | ||
| 2 | Babanpur | Sanjay Kumar Nayak | 9439156446 | ||
| 3 | Badakholi | Durga Prasad Behera | 7854019987/9913211252 | ||
| 4 | Balichhai | Rasmita Swain | 9861119035/8895258889 | ||
| 5 | Balisira | Daitari Behera | 7077060888/8658205642 | ||
| 6 | Bangarada | Ranjita Kumari Biswal | 9583454656/9090475585 | ||
| 7 | Baragam | Mamata Behera | 9861621394/8984250549 | ||
| 8 | Benapat | Babita Pradhan | 6372544453 | ||
| 9 | Bhetanai | Namita Jena | 9937603753 | ||
| 10 | Chadhiapali | Jayasen Swain | 8763150056/8658929369 | ||
| 11 | Debabhumi | Asanti Behera | 7978720342 | ||
| 12 | Gahangu | Manoj Kumar Parida | 8847882985/9439208517 | ||
| 13 | Gangapur | Manoj Kumar Nahak | 8917256980/7897176120 | ||
| 14 | Gunthapara | Sailabala Dalei | 9778091258/7381351941 | ||
| 15 | Haridapadar | Jayanti Behera | 9348312405 | ||
| 16 | Jayapur | Laxmi Behera | 7381836414 | ||
| 17 | Kalasandhapur | Jayanti Behera | 9778541176 | ||
| 18 | Kamagada | Rinki Lenka | 6370586676/9178729242 | ||
| 19 | Kendupadar | Bhabani Sankar Mallik | 9668464646 | ||
| 20 | Khandadeuli | Aratidevi Swain | 6370490376 | ||
| 21 | Kharia | Jayanti Sahu | 9337293341 | ||
| 22 | Mangalpur | Debaraj Nayak | 9606570740/9776610056 | ||
| 23 | Munigadi | Sabita Swain | 9583935372/9178496975 | ||
| 24 | Nalabanta | Kishore Chandra Pradhan | 7735773477 | ||
| 25 | Nimina | Bidyanta Kumar Charchi | 9437773384/9776639389 | ||
| 26 | Pandiapathara | Nilanchala Gouda | 9090454065/9337927978 | ||
| 27 | Sidhanai | Tanulata Bisoyi | 9777138575 |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
| Sl.No. | Name | Designation | Pay |
| 1 | Kulamani Sahoo | PEO | |
| 2 | Susanta Kumar Goud | PEO | |
| 3 | Pradip Kumar Patra | PEO | |
| 4 | Nilambara Sethi | PEO | |
| 5 | Sukanta Kumar Nayak | PEO | |
| 6 | A. Bhikari Pradhan | PEO | |
| 7 | Susanta Kumar Bhuyan | PEO | |
| 8 | Rinku Patra | PEO | |
| 9 | Dangua Sabar | PEO | |
| 10 | K. Jogendra Reddy | PEO | |
| 11 | Ashok Kumar Pradhan | PEO | |
| 12 | Bidyadhar Sethi | PEO | |
| 13 | Padmini Pradhan | PEO | |
| 14 | Deepanjali pradhan | PEO |
| Sl.No. | Name of GP | Name | Pay |
| 1 | Alipur | Jyotirmayee Nahak | |
| 2 | Babanpur | Sanjay Kumar Nayak | |
| 3 | Badakholi | Durga Prasad Behera | |
| 4 | Balichhai | Rasmita Swain | |
| 5 | Balisira | Daitari Behera | |
| 6 | Bangarada | Ranjita Kumari Biswal | |
| 7 | Baragam | Mamata Behera | |
| 8 | Benapat | Babita Pradhan | |
| 9 | Bhetanai | Namita Jena | |
| 10 | Chadhiapali | Jayasen Swain | |
| 11 | Debabhumi | Asanti Behera | |
| 12 | Gahangu | Manoj Kumar Parida | |
| 13 | Gangapur | Manoj Kumar Nahak | |
| 14 | Gunthapara | Sailabala Dalei | |
| 15 | Haridapadar | Jayanti Behera | |
| 16 | Jayapur | Laxmi Behera | |
| 17 | Kalasandhapur | Jayanti Behera | |
| 18 | Kamagada | Rinki Lenka | |
| 19 | Kendupadar | Bhabani Sankar Mallik | |
| 20 | Khandadeuli | Aratidevi Swain | |
| 21 | Kharia | Jayanti Sahu | |
| 22 | Mangalpur | Debaraj Nayak | |
| 23 | Munigadi | Sabita Swain | |
| 24 | Nalabanta | Kishore Chandra Pradhan | |
| 25 | Nimina | Bidyanta Kumar Charchi | |
| 26 | Pandiapathara | Nilanchala Gouda | |
| 27 | Sidhanai | Tanulata Bisoyi |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Non-Plan Budget:
|
Sl. No. |
Major Head |
Activities to be Performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for Last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
2501 (IRDP) |
Pay, D.A, HRA, OA |
1819000.00 |
|
|
1379986.00 |
|
2 |
2515 (CD) |
-do- |
2591000.00 |
|
|
1824113.00 |
|
3 |
2515 (G.P) |
-do- |
370000.00 |
|
|
211273.00 |
|
4 |
2225 (WEO) |
-do- |
30826.00 |
|
|
185376.00 |
Plan Budget:
|
Sl. No. |
Name of the Plan Scheme |
Activities to be Undertaken |
Date of Commencement |
Expected Date for Completion |
Amount Sanctioned for the Year 05-06 |
Amount Disbursed/ Spent |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
|
Information not Available |
|||||
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
List of Institutions given Subsidy:
|
Sl. No |
Name and Address of the Institution |
Purpose for which Subsidy Provided |
No. of Beneficiaries |
Amount of Subsidy |
Previous Years Utilization Progress |
Previous Years Achievements |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
|
|
|
|
List of Individuals given Subsidy:
|
Sl. No. |
Name & Address of the Beneficiaries |
Purpose for which Subsidy Provided |
Amount of Subsidy |
Scheme & Criterion for Selection |
No of Time Subsidy given in Past with Purpose |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
- |
- |
- |
|
- |
|
2 |
- |
- |
- |
-do- |
- |
|
3 |
- |
- |
- |
-do- |
- |
|
4 |
- |
- |
- |
-do- |
- |
|
5 |
- |
- |
- |
-do- |
- |
|
6 |
- |
- |
- |
-do- |
- |
|
7 |
- |
- |
- |
-do- |
- |
|
8 |
- |
- |
- |
-do- |
- |
|
9 |
- |
- |
- |
-do- |
- |
|
10 |
- |
- |
- |
-do- |
- |
|
11 |
- |
- |
- |
-do- |
- |
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
|
Sl. No. |
Name & Address of the Beneficiaries |
Nature of Concession/ permit/ Authorization Provided |
Purpose for which Granted |
Scheme & Criterion for Selection |
No. of Times Similar Concession given in Past with Purpose |
|
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl. No. |
Activities for which Electronic Data Available |
Nature of Information Available |
Can it be Shared with Public |
|
1 |
2 |
3 |
4 |
|
1 |
Cash Book |
PRIASOFT |
NO |
|
2 |
NREGA |
nrega.nic.in |
YES |
|
3 |
IAY |
iay.nic.in |
Yes |
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (l) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hour |
|
1 |
2 |
3 |
4 |
|
1 |
Website |
Information on PR deptt. |
10 A.M to 5 P.M Except Holiday |
|
2 |
Notice Board- |
Information of all section of the block |
11 A.M to 5 P.M Except Holiday |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
6 |
7 |
8 |
|
1 |
Ramesh Chandra Behera |
Section Officer |
8895668028 |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
6 |
7 |
8 |
|
1 |
Fakir Charan Parida |
BDO |
9438000448 |
ori-aska@nic.in |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Content for this page yet to be publishedContent for this page yet to be published