District Sub-Registrar Office, Puri

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1  

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objective/ Purpose of the Public Authority:

This is an old organization of the State operating since 1865. The law on registration was enacted in the year 1864 (Act. XVI of 1864) the aims and objectives of the organization are as follows:

  1. To register documents such as Conveyance, Gift, Mortgage, Lease, Release, Settlement, Will, Bond etc along with marriage.
  2. To afford facilities to people by providing service against any injury to the right of property by way of loss or destruction of documents and transactions relating to immovable property. This organization is one of the key agencies of the Government in terms of Revenue Collection.
  3. To provide public evidence of certain transactions.
  4. To afford publicity to the transaction.
  5. To secure a conclusive guarantee of the authenticity of deeds.
  6. To protect citizens from being deceived by entering into transactions relating to properties previously disposed of.

 Mission/ Vision Statement of the Public Authority:

To provide service to the General Public on registration of documents and other related activities on the guidelines of the Government, Inspector General of Registration and District Registrar.

 

Brief History of the Public Authority and Contest of its Function:

The District Registration Office at Puri has been operative since 20.01.1865. The jurisdiction of this office covers 197 revenue villages (urban-37, Rural -160) coming under Puri & Brahmagiri Tahasil and Police Station namely:

1) Puri Town,

2) Kumbharapda,

3) Sea Beach,

4) Baseli Sahi,

5) Puri Sadar.

Sl.No.

Establishment of the District-Registrar Office

Sanctioned

Strength

Men in Position

1

District Sub-Registrar

1

0

2

Head Clerk

1

1

3

Senior Clerk

5

5

4

Junior Clerk

26

10

5

Peon

2

1

6

Night watchman-cum-sweeper

1

1

  Duties of Public Authorities:

This organization is part of the Revenue & Disaster Management Department of Govt. The Inspector General of Registration, Odisha, Cuttack is the Administrative head of the state who issues executive instructions and guidelines to the subordinate offices. Additional District Magistrate (Revenue), Puri is the District Registrar who is the controlling Authority of this Registration District and also appoints and transfers the authority of the Class III & IV employees of this organization. The District Sub-Registrar/ Sub-Registrar is the Registering Officers of their own jurisdiction. Besides registration work, the District Sub-Registrar is discharging other following works as follows:

 

Main Activities/ Function of the Public Authority:

The allocation of business of the establishment divided into two parts i.e.

1) Administrative
2) Technical

Administrative work

a) Establishment and Correspondence
b) Audit and Inspection
c) Bill and Budget

Technical work

a) Checking of document.
b) Scrutiny of the valuation, preparation of checklist, booking of documents u/s 47(A)
c)  Prepare endorsement and filing of documents.
d)  Indexing the documents, taking T. I. of the parties in T.I. Registrar
e)  Preparation of certified copies and E.C.
f)  Delivery of documents to the parties.
The Head clerk is the supervising authority of both the administrative and technical work.

List of service being provided by the public authority with a brief write up on them. All possible steps have been taken to render service to the General Public as detailed below:

1) Provide valuation of land to the parties.
2) Deliver the documents in time.
3) Deliver E.C./C.C. to the parties.
4) Submit notice to the concerned Tahasildars weekly.
5) Provide Franking stamps to the parties.
6) To issue marriage certificate under Spl. Marriage Act-1954

Organizational structure:

 

Expectation of Public Authority from the Public for Enhancing the Effectiveness and Efficiency:

To achieve the target (Govt. Revenue) as provided by Inspector General of Registration in shape of Stamp duty and Registration fees from Registrant public is the main efficiency of the registration wing.

Arrangement of Methods made for seeking Public Participation Contribution: Not Applicable.

Mechanism Available for Monitoring the Service Delivery and Public Grievance Resolution:

E-Registration process is going to be adopted shortly for providing quick service to the General public.

Address of the Main Office and other Offices at Different levels (please categories the address District wise for facilitating the understanding by the user):

 i) District Registration Office
At/Po/Dist: Puri
ii) Sub- Registrar Office, Pipli
At/Po: Pipli, Dist: Puri
iii) Sub- Registrar Office, Kakatpur
At/Po- Kakatpur, Dist.: Puri
iv) Sub- Registrar Office, Gop
At/Po- Gop, Dist. Puri
v) Sub-Registrar Office, Nimapara
At/PO- Nimapara, Dist. Puri
vi)  Sub-Registrar Office, Satyabadi
At/P.O- Satyabadi, Dist. Puri
vii) Sub- Registrar Office, Brahmagiri
At/Po- Brahmagiri, Dist. Puri
viii) Sub- Registrar Office, Kanas (Ex- Officio)
At/Po: Kanas, Dist. Puri
ix) Sub- Registrar Office, Delanga (Ex-Officio)
At/Po. : Delanga, Dist: Puri
x) Sub- Registrar Office, Krushnaprasad (Ex-Officio)
At/Po- Krushna Prasad, Dist: Puri

Morning Hours Office- 10 A.M.
Closing Hours Office- 5 P.M.
(During peak summer - 7 A.M. to 1 P.M. by order of the Government)

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Name

 

Designation

Dist.Sub-Registrar

Powers and Duties

Administrative & Financial

Head of the office controlling of staff. Reporting & countersigning Authority of the C.C.R. of the staff and Registration of documents. Drawing and disbursing of salary and other claims and Marriage officer under spl. Marriage act.

Name

 

Designation

Head Clerk

Powers and Duties

Administrative & Financial

General supervision, checking various types of documents, scrutiny of files and process of files, writing fee book, cash book, Bill budget, return report and R.T.I. Act.

Name

 

Designation

Senior Clerk & Junior Clerk

Powers and Duties

Administrative & Financial

Establishment work, process of files, provides Non-judicial franking stamps, in charge of record room. Accounts, diary and issue of letters, endorsing Delivery of documents etc.
 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Subject on which the Decision is to be Taken

Guide Lines/ Direction if any

Process of Execution

Designation of Officers involved in Decision Making

Contact Information of above Mentioned Officers

If not Satisfied by the Decision where and how to Apply

1

2

3

4

5

6

7

1

Registration of Various type of Docts.

Stamp Act. & Registration Manual.

As under Act. 1899 & Manual 1908

Dist. Sub- Registrar

 

D.R/I.G.R.

2

Registration of Marriage.

Spl. Marriage Act. 1954

As under Act. 1954

D.S.R.

 

D.R./I.G.R.

3

Issue encumbrance Certificate & Certified Copies

As per Regn.Rule 1988

As under Rule 1988

D.S.R.

 

District Registrar /I.G.R.

4

Registration of Money lending license

Revenue & Excise Deptt. Notification the 20th Feb. 1987 Odisha money Lending Act.1939

 

D.S.R.

 

District Registrar /I.G.R.

5

Provided information as Per R.T.I. Act.

R.T.I. Act.2005

 

P.I.O. of office

 

Appellate Authority

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

As per section 68 & 69 IGR Odisha has the power to issue circular and Norms for discharge of duties by S.Rs and subordinate staff members. Day to day activities are carried out through the norms mentioned in the Registration Manual & Registration Act, Stamp Act, Record, Manual.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

1. Registration Act.
2. Registration Manual
3. Stamp Act.
4. Stamp Manual
5. Special Marriage Act.
6. Service Code.
7. Money lenders Act.
8. Deed writers licensing Rules

  MANUAL-6 

Categories of Documents Under Control

[Section-4(1) (b) (vi)]

Sl. No.

Category of the Doct

Name of the Doct. and its Introduction in One Line

Procedure to Obtain the Documents

Held by/Under Control of

1

2

3

4

5

1

 

Various type of Registered deed.

On production of receipt U/s 52 the deed is delivered to the party.

D.S.R.

2

 

Encumbrance certificate Certified copy

Do

D.S.R.

3

 

Marriage Registration Certificate

 

D.S.R.
 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Information not Available

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Information not Available

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

STD Code

Phone No.

Fax

E-Mail

Address

Office

Mobile

1

Sri Niranjan Pradhan, O.A.S. (1),J.B.

Dist. Sub Registrar (I/C)

06752

228276

 

 

 

Dist. Sub-Reg istrer Office Puri, At/Po/Dist: Puri

2

Sri Satrughna Baliarsingh

Sr. Clerk & Head Clerk (I/C)

 

 

 

 

 

-do-

3

Sri Ganesh Ch. Dutta

Senior Clerk

 

 

 

 

 

-do-

4

Sri Bhagaban Biswal

Junior Clerk

 

 

 

 

 

-do-

5

Sri Bijay Kumar Nayak

Junior Clerk

 

 

 

 

 

-do-

6

Sulochana Sahoo

Junior Clerk

 

 

 

 

 

-do-

7

Sri Pradeep Kumar Mohanty

Junior Clerk

 

 

 

 

 

-do-

8

Sri Arjuna Nayak

Peon

 

 

 

 

 

-do-

9

Sri Krushna Chandra Nayak

N.W.S.

 

 

 

 

 

-do-
 

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Monthly Remuneration

Compensation/ Compensatory Allowance

The Procedure to Determine the Remuneration as given in the Regulation

1

Sri Niranjan Pradhan, O.A.S. (1),J.B.

Dist. Sub Registrar (I/C)

-

 

 

2

Sri Satrughna Baliarsingh

Sr. Clerk & Head Cler (I/C)

15,418

 

 

3

Sri Ganesh Ch. Dutta

Senior Clerk

15,418

 

 

4

Sri Bhagaban Biswal

Junior Clerk

14,005

 

 

5

Sri Bijay Kumar Nayak

Junior Clerk

13,781

 

 

6

Sulochana Sahoo

Junior Clerk

13,781

 

 

7

Sri Pradeep Kumar Mohanty

Junior Clerk

12,764

 

 

8

Sri Arjuna Nayak

Peon

10,349

 

 

9

Sri Krushna Chandra Nayak

N.W.S.

10,494

 

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-(4) (1) (b) (xi)]

Information not Available

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Information not Available

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Information not Available

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (l) (b) (xiv)]

Information not Available

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

i) Office library:  No
ii) Drama and shows: No
iii) Through News Paper: No
iv) Exhibition: No
v) Notice Board: Yes
vi) Inspection of Record in the Office: Yes
vii) System of issuing of copies of document:Yes
viii) Printed Manual Available:  No
ix) Website of the public Authority:No
x) Other means of advertising:No

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer:

Sl. No.

Name

Designation

Address

STD Code

Phone No.

Fax

E-Mail

Office

Mobile

1

Sri Raghunath Bisoi

Head Clerk-cum-PIO

Dist. Sub-Registrar Office Puri, Dist: Puri

06752

228276

 

 

 

Assistant Public Information Officer:

Sl. No.

Name

Designation

Address

STD Code

Phone No.

Fax

E-Mail

Office

Mobile

1

Sri Mrutunjaya Bharati

APIO

Dist. Sub-Registrar Office Puri, Dist: Puri

06752

228276

 

 

 

First Appellate Authority within the Department:

Sl. No.

Name

Designation

Address

STD Code

Phone No.

Fax

E-Mail

Office

Mobile

1

Sri Pravat Tarai

In-Charge District Sub-Registrar

Office of  District Registrar, Puri, Dist: Puri-752001

06752

222061

 

 

 

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

  1. Franking: Franking stamps are provided to the registrant public to check forged stamps.
  2. Marriage: Post marriage and pre marriage applications are received from the intending parties and subsequent registration of marriage performed by the Dist. sub-registrar and marriage officer of his own jurisdiction under the Special Marriage Act, 1954.
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