District Panchayat Office, Nuapada

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objectives/ Purpose of the Public Authority

As per Odisha Gram Panchayat Rules and Act and time-to-time instructions issued from Govt .all matters and correspondence relating to administration of G.P.s is dealing with this Office. To supervise the proper utilization of Grant in Aid i, eStaff Subsidy. Honorarioum to Sarapanch, Naib-Sarapanch, DA & sitting fees of PRI members, K.L. grants, Cess Grant Sairat Grant etc and submitted consolidated U.C after collecting from G.Ps. To ensure proper utilization of their internal resources and income generated thereof. This office will locate problems and difficulties conferring the G.Ps. and take initiative to solve them and also ensure compliance of the provision of the OGP Acts and Rules, Govt instruction and all statutory matters relating to Panchayat affairs. To monitor and supervise the Gram Panchayat Administration by way of tour and inspection. Annual inspection programme for District level Officers i.e Collector, A.D.M.,PD DRDA,DPO.APD,BDO,ABDO and PDOs are also prepare by this Office. To ensure timely recovery of Gram Panchayat loans along with interest thereof. According to the rules framed under OGP Acts and rules. This office also ensure on conduct of Gram Sabha and Pali Sabha meeting in regular intervals. To ensure management and trading, Fixation of procurement price of Minor Forest Produce in due course. Maintenance of CCR of all PDOs and VLWs as well as their transfer are being made here.

To initiate disciplinary action against erring elected representatives and Officials of the G.Ps as per provision in the OGP Act and Rules. This Office also ensure for submission of compliance of audit report of the G.P.

Mission & Vision:

To receive all type of letters, allegatition petitions, audit reports of G.P. public grievance relating tto G.P. matters etc and take necessary action as required.

Duties of the Public Authority

To attend all type of works of relating to Gram Panchayat as mentioned at Objective/ Purspose of the Public Authority and Mission & Vision. Heading

Main Activities / Functions of the Public Authority:

To ensure for smooth functioning of Gram Panchayats of the

List of the Services Being Provided by the Public Authority:

The service is provided with in the jurisdiction of the following Act, Rules and Manual:

1- Odisha Gram Panchayat Act and Rules.
2- Manual for Panchayat Election in Odisha
3- Minor Forest Produce Management Rules.
4- Twelfth Finance Commission guideline.

Organizational Structure

MANUAL-2

Powers & Duties of Officers & Employees

[Section - 4(1) (b) (ii)]

Name

Designation

Powers

Administrative

1. Proper functioning of G.P. administration in the district.
2. Assist to Collector & D.M. /ADM in G.P. matters.

Financial

1. Proper utilization of Loans, Grants sanctioned to G.P.
2. Ensure submission of U.C. of different GIA.

Others

1. Solve the problems of the G.Ps. as Per OGP Act and Rules.
2. Inspect the G.P Offices in every year.
3. Management of public properties and resources of G.P. of the District.
4. Ensure CCR of all Non-gazetted field staff.
5. Deals with all transfer proposals of G.P. field staff.

Duties

Attend all type of works relating to Panchayat matter as District Panchayat Officer as per OGP Act and Rules and instructions issued time to time from Govt.

MANUAL-3

Procedure Followed in Decision Making Process

[Section- 4 (1) (b) (iii)]

Subject on which the decision is t be taken

All matters relating to G.P.

Guidelines/Direction, if any

As per OGP rules & etc.

Process of Execution

Through Gram Sabha & Palli Sabha.

Designation of the Officers involved indecision making

Sarpanch / Naib- Sarpanch/ Executive Officer/ PDO.

Contact Information of above mentioned Officers.

At G.P Level.

If not satisfied by the decision, Where and how to appeal.

To B.D.O and D.P.O.

MANUAL-4

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

Information not Available

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4(1) (b) (v)]

Sl. No.

Name/ Title of the Documents

Type of Documents

Brief Write up the Documents

From where one can get a Copy of Rules, Regulations, Instructions, Manual and Records.

Address, Telephone No., FAX, E-mail and Others

Fee Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual and Records(if any)

1

2

3

4

5

6

7

1

I.- OGP Rules & Acts

Book

All matter relating to G.P, P.S & Z.P.

Dist Panchayat office

As prescribed in RTI Act

2

II.- Manual for Panchayat Election

MANUAL-6

Categories of Documents Under Control

[Section - 4(1) (b) (vi)]

Sl. No.

Category of the Document

Name of the Document and its Introduction in One Line

Procedure to obtain the Documents

Held by/Under Control of

1

2

3

4

5

1

Regard funds

Allotment position of K.L Grant Cess Grant Hon. Grant S.S.Grant D.A & S.F.

By R.T.I Act

Dist Office

2

Estt. Matter of G.Ps

Biodata of Secretaries etc.

By R.T.I Act

Block Office

3

Audit

i. Details of Audit Report.
ii. Misappropriation of G.P.fund.

By R.T.I Act

Block Office

4

Inspection

Inspection report of Higher Officer & G.P Office.

By R.T.I Act

Dist. Office

5

G.P properties

Auction of G.P Properties.

By R.T.I Act

Block Office/ G.P Office

6

Election

Biodata of Sarpanch/ Naib-Sarpanch / Ward Members.

By R.T.I Act

Dist. Office

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4(1) (b) (vii)]

Information not Available

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Information not Available

MANUAL-9

Directory of Officers & Employees

[Section - 4(1) (b) (ix)]

Sl. No.

Name

Designation

STD Code

Phone No

E-mail

Address

Office

Home

1

Sri R.C Patra

H.C

06678

223086

-

-

Collectorate, Nuapada

2

Sri P.K.Sethi

Steno

06678

223086

-

-

Collectorate, Nuapada

3

Sri N.K Tandi

Jr. clerk

06678

223086

-

-

Collectorate, Nuapada

4

Smt. J.M Mallik

Jr.clerk

06678

223086

-

-

Collectorate, Nuapada

5

Smt. G.Dash

Jr .clerk

06678

223086

-

-

Collectorate, Nuapada

6

Sri Y.K. Jhala

Driver

06678

223086

-

-

Collectorate, Nuapada

7

Sri J.Bag

Peon

06678

223086

-

-

Collectorate, Nuapada

8

Sri M.C Bhoi

Peon

06678

223086

-

-

Collectorate, Nuapada

9

Sri C.D Rout

Peon

06678

223086

-

-

Collectorate, Nuapada

10

Sri L.M.Pradhan

D.P O

MANUAL -10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Monthly Remuneration

Compensation/ Compensatory Allowance

The Procedure to Determine the Remuneration as given in the Regulation

1

Sri L.M.Pradhan

D.P O

18510 + D.A

No

As per ORSP Rules- 2008

2

Sri R.C Patra

H. C

15380 + D.A

No

As per ORSP Rules- 2008

3

Sri P.K Sethi

Steno

12810 + D.A

No

As per ORSP Rules- 2008

4

Sri N.K.Tandi

Jr.Clerk

9670 + D.A

No

As per ORSP Rules- 2008

5

Smt.J.M Mallik

Jr.clerk

9670 + D.A

No

As per ORSP Rules- 2008

6

Smt. G.Dash

Jr.Clerk

9510 + D.A

No

As per ORSP Rules- 2008

7

Sri Y.K Jhala

Driver

9200 + D.A

No

As per ORSP Rules- 2008

8

Sri J.Bag

Peon

7830 + D.A

No

As per ORSP Rules- 2008

9

Sri M.C Bhoi

Peon

7830 + D.A

No

As per ORSP Rules- 2008

10

Sri C.D Rout

Peon

7830 + D.A

No

As per ORSP Rules- 2008

MANUAL-11

Budget Allocated to each Agency

[Section-(4) (1) (b) (xi)]

Particulars of all Plans, Proposed Expenditures and Reports on (Disbursement) made:

Sl. No.

Name of the Scheme/ Head

Activity

Starting Date of the Activity

Planned Amount end Proposed date OF the Activity

Amount Sanctioned

Amount Released Disbursed (No of Installments

Actual Expenditure for the Last Year

Responsible Officer for the Quality and the Complete Execution of the Work

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

There is no Budget Allocated to this Office for Development, Construction Technical Works.

Sl. No.

Head

Proposed Budget

Sanctioned Budget

Amount Released (No. of Installments)

Total Expenditure

Nil

Nil

Nil

Nil

Nil

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

Serial Number of Code

Amount of Subsidy

Criteria of Selection

Address

District

City

Town/ Village

House No

No subsidy programmes are executing in this office.

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

Serial Number/ Code

Beneficiary Name

Validity Period

Permits Guardians

Address

District

City Town/ Village

House No

There is no Recipients of Concessions, Permits or Authorization granted by the Dist Panchayat officer Nuapada

MANUAL-14

Information Available in an Electronic Form

[Section-4(l) (b) (xiv)]

Information not Available

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(l) (b) (xv)]

Information not Available

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4(1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	STD Code	Phone No		Fax	E-mail	Address
Sl. No.	Name	Designation	STD Code	Office	Home	Fax	E-mail	Address
1	2	3	4	5	6	7	8	9
1	Laxmibai Bag	Section Officer	06678	223086	9556116011	-	dponuapada12@gmail.com	Collectorate, Nuapada

First Appellate Authority (FAA):

Sl. No.	Name	Designation	STD Code	Phone No		Fax	E-mail	Address
Sl. No.	Name	Designation	STD Code	Office	Home	Fax	E-mail	Address
1	2	3	4	5	6	7	8	9
1	Sri Prasanna Kumar Sarangi	D.P.O.	06678	223352	7008084253	-	dponuapada12@gmail.com	Collectorate, Nuapada

MANUAL-17

Other Useful Information

[Section -4(1) (b) (xvii)]

Information not Available

Content for this page yet to be publishedContent for this page yet to be published

Name
Designation
Powers	Administrative	1. Proper functioning of G.P. administration in the district. 2. Assist to Collector & D.M. /ADM in G.P. matters.
	Financial	1. Proper utilization of Loans, Grants sanctioned to G.P. 2. Ensure submission of U.C. of different GIA.
	Others	1. Solve the problems of the G.Ps. as Per OGP Act and Rules. 2. Inspect the G.P Offices in every year. 3. Management of public properties and resources of G.P. of the District. 4. Ensure CCR of all Non-gazetted field staff. 5. Deals with all transfer proposals of G.P. field staff.
Duties	Attend all type of works relating to Panchayat matter as District Panchayat Officer as per OGP Act and Rules and instructions issued time to time from Govt.

Subject on which the decision is t be taken	All matters relating to G.P.
Guidelines/Direction, if any	As per OGP rules & etc.
Process of Execution	Through Gram Sabha & Palli Sabha.
Designation of the Officers involved indecision making	Sarpanch / Naib- Sarpanch/ Executive Officer/ PDO.
Contact Information of above mentioned Officers.	At G.P Level.
If not satisfied by the decision, Where and how to appeal.	To B.D.O and D.P.O.

Sl. No.	Name/ Title of the Documents	Type of Documents	Brief Write up the Documents	From where one can get a Copy of Rules, Regulations, Instructions, Manual and Records.	Address, Telephone No., FAX, E-mail and Others	Fee Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual and Records(if any)
1	2	3	4	5	6	7
1	I.- OGP Rules & Acts	Book	All matter relating to G.P, P.S & Z.P.	Dist Panchayat office		As prescribed in RTI Act
2	II.- Manual for Panchayat Election

Sl. No.	Category of the Document	Name of the Document and its Introduction in One Line	Procedure to obtain the Documents	Held by/Under Control of
1	2	3	4	5
1	Regard funds	Allotment position of K.L Grant Cess Grant Hon. Grant S.S.Grant D.A & S.F.	By R.T.I Act	Dist Office
2	Estt. Matter of G.Ps	Biodata of Secretaries etc.	By R.T.I Act	Block Office
3	Audit	i. Details of Audit Report. ii. Misappropriation of G.P.fund.	By R.T.I Act	Block Office
4	Inspection	Inspection report of Higher Officer & G.P Office.	By R.T.I Act	Dist. Office
5	G.P properties	Auction of G.P Properties.	By R.T.I Act	Block Office/ G.P Office
6	Election	Biodata of Sarpanch/ Naib-Sarpanch / Ward Members.	By R.T.I Act	Dist. Office

Sl. No.	Name	Designation	Monthly Remuneration	Compensation/ Compensatory Allowance	The Procedure to Determine the Remuneration as given in the Regulation
1	Sri L.M.Pradhan	D.P O	18510 + D.A	No	As per ORSP Rules- 2008
2	Sri R.C Patra	H. C	15380 + D.A	No	As per ORSP Rules- 2008
3	Sri P.K Sethi	Steno	12810 + D.A	No	As per ORSP Rules- 2008
4	Sri N.K.Tandi	Jr.Clerk	9670 + D.A	No	As per ORSP Rules- 2008
5	Smt.J.M Mallik	Jr.clerk	9670 + D.A	No	As per ORSP Rules- 2008
6	Smt. G.Dash	Jr.Clerk	9510 + D.A	No	As per ORSP Rules- 2008
7	Sri Y.K Jhala	Driver	9200 + D.A	No	As per ORSP Rules- 2008
8	Sri J.Bag	Peon	7830 + D.A	No	As per ORSP Rules- 2008
9	Sri M.C Bhoi	Peon	7830 + D.A	No	As per ORSP Rules- 2008
10	Sri C.D Rout	Peon	7830 + D.A	No	As per ORSP Rules- 2008

Sl. No.	Head	Proposed Budget	Sanctioned Budget	Amount Released (No. of Installments)	Total Expenditure
	Nil	Nil	Nil	Nil	Nil

Serial Number of Code	Amount of Subsidy	Criteria of Selection	Address
Serial Number of Code	Amount of Subsidy	Criteria of Selection	District	City	Town/ Village	House No

Serial Number/ Code	Beneficiary Name	Validity Period	Permits Guardians	Address
				District	City Town/ Village	House No