Tahasil Office, Ranpur, Nayagarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Aims and objectives of the Organization: Tahasil Office, Ranpur

Function:

Revenue Administration within the jurisdiction of Tahasil and Record of Rights maintained in respect of 226 villages .Attending emergent in natural calamities, Law & order and Election.

Mission / Vision: Nil

Brief History and Back ground for its Establishment:

Ranpur Tahasil started functioning in the year 1963 in the Sub-Jail building of Ranpur Darbar.

Organisation Chart:

Tahasil Office, Ranpur is headed by Tahasildar, 2nos.Head Clerks, One Revenue Supervisor, 5nos. Senior Clerks, 8 nos. Junior Clerks, 8 nos. Revenue Inspectors, 8 nos. Asst. Revenue Inspectors, 4nos. of Amins and 23 knockoff class iv employees.

Allocation of Business:

This Tahasil provides Revenue administration to general public, Collection of Land Revenue.

Duties to be Performed:

Trial & disposal of different Revenue cases such as Lease, encroachment, mutation, O.L.R.O.E.A. and maintenance of R.O.R. under O.S.S. Act.

Citizen Interaction: Nil

Postal Address of main Office:

Tahasil Office, Ranpur, At.-Ranpur, P.O. Raj- Ranpur, Dist. Nayagarh

Postal Address of Subordinate Offices:

1. Revenue Inspector Circle, Ranpurgarh, P.O. Raj- Ranpur, Dist. Nayagarh
2. Revenue Inspector Circle, Lodhachua P.O.Lodhachua Via- Raj-Ranpur
3. Revenue Inspector Circle, Raj-Sunakhala, P.O.Raj-Sunakhala, Dist. Nayagarh
4. Revenue Inspector Circle, Baunsagarh, At.-Khetribarapur, P.O.-Gaurangapur, Via.Raj- Ranpur, Dist.-Nayagarh.
5. Revenue Inspector Circle, Gopalapur, At/P.O.-Gopalajiur, Dist.-Nayagarh
6. Revenue Inspector CircIe, Jashodapur, At/P.O.-Sinduriavia, Gopalapur, Dist.-Nayagarh
7. Revenue Inspector Circle, Jhadapada, At/P.O.-Jhadapada, Via.-Gopalapur, Dist.-Nayagarh
8. Revenue Inspector Circle, Chandapur, At/P.O.-Chandapur, Dist.- Nayagarh

Map of Office Location:

This Tahasil Head Quarter is situated at Ranpur near by the M.D.R. from Chandapur to Raj-Sunakhala.

Working Hours Both for Office and Public:

10.00A.M. to 5.00P.M. (Except Sun day &Govt. holidays)

Public Interaction if any: Nil

Grievance Redress Mechanism:

Grievance cell of this office is being functioning every Saturday (except Second Saturday) from 10.30 A.M. to 1.30P.M. in the office room of the Tahasildar.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Name
	Designation	1. Tahasildar
	Powers	Administrative	Head of Office
		Financial	D.D.O.
		Statutory	Acts in O.S.S., O.L.R., O.E.A., O.G.L.S., O.P.L.E., O.P.D.R., Irrigation, Cr. P.C., Mutation (manual)
		Others	Executive officer, Ranpur Debottar
	Duties	Head of Office, supervision & monitoring all branches. Trial & Disposal of Revenue cases and preventive sections of Cr.P.C. such as U/S 107, 109, 110, 144 & 145.
2	Name
	Designation	2. Head Clerk (1)
	Powers	Administrative
		Financial
		Statutory	O.R.M.
		Others	Supervision of Staff Estt., Nizarat cash transaction, General & Misc., Section
	Duties	Norms provided in O.R.M., O.S.C., Pension Rules, Leave Rules, C.C.A.
3	Name
	Designation	3. Head Clerk (2)
	Powers	Administrative
		Financial
		Statutory	O.R.M.
		Others	Revenue Matters, Touzi & Loans, Irrigation Record Room
	Duties	Norms provided I O.R.M., and other Revenue Acts and Rules
4	Name
	Designation	4. Senior Clerk (5)
	Powers	Administrative
		Financial
		Statutory
		Others	1. Staff Establishment. 2. Cash Transaction (Nizarat)/ Mutation/ OPLE Cases of Raj-Sunakhala R.I. Circle. 3. Revenue Section/ Criminal Cases 4. General & Misc. Section/ Mutation & OPLE cases of Ranpurgarh R.I. Circle. 5. Bench Clerk to Tahasildar, Mutation & OPLE cases of Jhadapada/ Gopalapur/ Jasodapur
	Duties	1. Norms provided in O.S.C. Rension Rules 2. Nizarat Manual Treasury Code 3. Norms provided in O.R.M., and other Revenue Acts and Rules 4. Odisha Misc. Certificate Rules, Mutation, OGLS, OPLE Act & Rules 5. Mutation, OPLE Act & Rules
5	Name
	Designation	5. Junior Clerks
	Powers	Administrative
		Financial
		Statutory
		Others	1. Record keeper & copiest/ OLR Cases 2. Touzi & Irrigation 3. OGLS Cases Mutation & OPLE cases of Chandapur & Lodhachua R.I.Circle 4. Demarcation/ Suits 5. Asst. Nazir/ Stock & Store/ Process Estt.
	Duties	1. ORM, O.L.R. Act 2. M.T.A., OMMC, Irrigation 3. Mutation, OPLE Act, OGLS Act & Rules

MANUAL-3

Procedure Followed in Decision Making Process

[Section- 4 (1) (b) (iii)]

The Procedure can be described both in narrative form and through Flow process chart. In narrative form the stages, through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval.

Flow process charts can give a comprehensive process as may be seen from the following illustration.

Flow process Chart for issue of Miscellaneous Certificate i.e. Resident/ Income/ Caste Certificates.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application and put a diary number	Counter Clerk	Same day
2	To mark application to concerned R.I to enquiry and report.	Do	Do
3	To enquiry of application and report	Revenue Inspector	2-3 days
4	Preparation of report and submit to Tahasildar	Do	Same day
5	To approve/ reject application	Tahasildar	1 day
6	To prepare certificate if approved and submit to Tahasildar	Counter Clerk	Same day
7	To sign and return certificate	Tahasildar	Do
8	To deliver certificate to applicant	Counter Clerk	Do

Flow Chart of Mutation/ form No. 3 Application/ O.G.L.S Act/O.L.R Act/O.P.L.E. Act.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application and put a diary number	Counter Clerk	Same day
2	To mark application to concerned Bench Clerk	Head Clerk	Same day
3	To Register the application and place before the Presiding Officer	Bench Clerk	1-2 days
4	To pass orders by Presiding Officer	P.O	Same day
5	Compliance of orders passed by the P.O	Bench Clerk	1-2 days
6	To enquire the fact in field/ demarcation of land	Revenue Inspector/ Revenue Supervisor	1-7 days
7	Hearing of the cases	P.O	15-20 days
8	To pass final order	P.O	30-45 days

MANUAL-4

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter
2	Despatch of letter	5 Minutes per letter	Registered dak including entry in messenger Book
3	Typing Job	30 pages per day
4	Preparation of case record	30 cases per day
5	Preparation of computerized Copy of R.O.R	30 Nos per day
6	Correction of R.O.R	10 Cases per day	Per Amin
7	Corresponding letters	5 Files per day
8	Disposal Revenue Cases	150 Cases per month

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4(1) (b) (v)]

Sl. No.	Name of the Act, Rules Regulations etc	Brief gist of the Contents	Reference No. if any	Price in Case of Priced Publication
1	2	3	4	5
1	O.S & S Act	Maintenance of R.O.R
2	OLR Act	Provide Land Reforms
3	OEA Act	Abolition of Estate and Vesting of land
4	OPLE Act	To Prevent encroachment of Govt. land
5	OGLS Act	To Settle Govt. land in favour of eligible landless & H.S. Less persons for Agrl. & H.S. Purpose.		Application fees/ Proclamation Rs10.00 in shape of court fees Demarcation fees Rs.20/-
6	Mutation Manual	Correction of R.O.R on sale and purchase of land.		Application fees Rs4/- in shape of court fees, Demarcation fees Rs.20/-.
7	Irrigation Act & Rules	Monitoring and collection of water rate.
8	Odisha Relief Code	Relief on natural Calamity
9	Nizarat Manual	Cash Transaction
10	Odisha Treasure Code	Procedure for Govt. Cash Transaction
11	Odisha Service Code	Staff Establishment
12	CCA Rules	Do
13	Pension Rules	Do
14	Leave Rules	Do
15	Manual of Tsahalis Account	Monitoring of Land Revenue
16	OMMC Rules	Monitoring of mines and minor Minerals
17	Odisha Records Manual	Monitoring of files & Records
18	ORV Act	Staff Establishment
19	OPDR Act	Recovery of Government dues from the defaulter
20	Odisha Misc. Certificate Rules	Rules on issue of Misc Certificate
21	Forest Conservation Act	Conservation of forest in Revenue Department Lands
22	Cr. P.C	Maintaining law & order

MANUAL-6

Categories of Documents Under Control

[Section - 4(1) (b) (vi)]

Sl. No.	Nature of Record	Details Information Available	Unit/Section where Available	Retention Period where Available
1	2	3	4	5
1	Copy of R.O.R	Village Wise list of R.O.R	Record Room
2	Mutation Cases	Mutation Section	Mutation Section
3	O.G.L.S Cases	Lease Section	Lease Section
4	O.P.L.E Cases	Encroachment Section	Concerned Unit
5	O.R.L. Cases	O.R.L. Section	Concerned Unit
6	O.P.D.R. Cases	Certificate Section	Do
7	Misc certificates	Misc. Certificate Section	Do
8	O.E.A Cases	Do	Do
9	Bebandabasta Cases	Do	Do
10	Assessment of water rate, Sairat/ Touzi Misc. Case	Touzi Section	Do
11	Relief matter	Emergency Section	Do
12	Staff Establishment	Establishment Section	Do
13	Misc Revenue, Alienation/Cr. Misc. Case	Revenue Section	Do
14	Cash Transaction/ Audit	Nizarat Section	Do

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4(1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section - 4(1) (b) (ix)]

Sl.	Name	Designation	Mobile No.	E-mail	Address
1	2	3	4	5	6
1	Sanjaya Kumar Samantara	Tahasildar	6370413060	-	Tahasil Office, Ranpur, Dist.: Nayagarh
2	Ashok Pattanaik	Additional Tahasildar	8328833501	-	-
3	Vacant	Additional Tahasildar	-	-	-
4	Md. Sultan Hoque	Section Officer	9938579254	-	-
5	Amareswar Kandi	Section Officer	9337065621	-	-
6	Chandrasekhar Nanda	Sr. Revenue Asst.	9937328378	-	-
7	Pabitra Kumar Sethi	Sr. Revenue Asst.	8328930175	-	-
8	Susant Kumar Pradhan	Sr. Revenue Asst.	8144935139	-	-
9	Vacant	Sr. Revenue Asst.	-	-	-
10	Vacant	Sr. Revenue Asst.	-	-	-
11	Arun Kumar Sethi	Jr. Revenue Asst.	8328810082	-	-
12	Biswanath Sabar	Jr. Revenue Asst.	9658291653	-	-
13	Rosalin Sundara	Jr. Revenue Asst.	8280018248	-	-
14	Saira Banu	Jr. Revenue Asst.	9337224564	-	-
15	Vacant	Jr. Revenue Asst.	-	-	-
16	Vacant	Jr. Revenue Asst.	-	-	-
17	Vacant	Jr. Revenue Asst.	-	-	-
18	Vacant	Jr. Revenue Asst.	-	-	-
19	Pramod Kumar Behera	Revenue Supervisor	8895548441	-	-
20	Pravakar Biswal	Driver	9583610406	-	-
21	Panchanan Sahoo	Revenue Inspector	7008002790	-	-
22	Vacant	Revenue Inspector	-	-	-
23	Anil Behera	Revenue Inspector	8249585799	-	-
24	Prasant Kumar Pradhan	Revenue Inspector	7978015852	-	-
25	Susant Kumar Sethi	Revenue Inspector	9178687170	-	-

Sl.	Name	Designation	Mobile No.	E-mail	Address
1	2	3	4	5	6
26	Rabindra Kumar Naik	Revenue Inspector	8658710259	-	Tahasil Office, Ranpur, Dist.: Nayagarh
27	Manoj Kumar Pradhan	Revenue Inspector	9937613084	-	-
28	Vacant	Revenue Inspector	-	-	-
29	Vacant	Revenue Inspector	-	-	-
30	Pradeep Kumar Patalsingh	Asst. R.I.	9937163837	-	-
31	Ramakanta Behera	Asst. R.I.	6370162141	-	-
32	Bishnu Prasad Mallik	Asst. R.I.	8917311477	-	-
33	Rajib Kumar Dehuri	Asst. R.I.	9776648843	-	-
34	Rakesh Ranjan Sethi	Asst. R.I.	7381656401	-	-
35	Mukesh Kumar Rana	Asst. R.I.	9853223583	-	-
36	Suresh Chandra Swain	Asst. R.I.	9090350135	-	-
37	Vacant	Asst. R.I.	-	-	-
38	Santosh Kumar Nayak	Amin	9776173570	-	-
39	Laxman Pradhan	Amin	6371627838	-	-
40	Nibedita Satapathy	Amin	9668502878	-	-
41	Debendra Narayan Mishra	Amin (Contrl.)	8249820297	-	-
42	Gopabandhu Acharya	Process Server	-	-	-
43	Rajakishore Mohanty	Process Server	8658118917	-	-
44	Yusuf Mallik	Chainman	8895548580	-	-
45	Jatindranath Pani	Peon	9583205985	-	-
46	Pandab Sundara	Peon		-	-
47	Chandrasekhar Nayak	Peon		-	-
48	Vacant	Peon		-	-
49	Vacant	Peon		-	-
50	Vacant	Peon		-	-
51	Manoj Kumar Jena	Night Watcher	6371751449	-	-

MANUAL -10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Monthly Remuneration (in Rs.)	The Procedure to determine the Remuneration as given in the Regulation
1	2	3	4	5
1	Sanjaya Kumar Samantara	Tahasildar	65637	-
2	Ashok Pattanaik	Addl. Tahasildar	70668	-
3	Vacant	Addl. Tahasildar		-
4	Md. Sultan Hoque	Section Officer	58500	-
5	Amareswar Kandi	Section Officer	56500	-
6	Chandrasekhar Nanda	Sr. Revenue Asst.	55578	-
7	Pabitra Kumar Sethi	Sr. Revenue Asst.	31160	-
8	Susant Kumar Pradhan	Sr. Revenue Asst.	31160	-
9	Vacant	Sr. Revenue Asst.	-	-
10	Vacant	Sr. Revenue Asst.	-	-
11	Arun Kumar Sethi	Jr. Revenue Asst.	23985	-
12	Biswanath Sabar	Jr. Revenue Asst.	31160	-
13	Rosalin Sundara	Jr. Revenue Asst.	26597	-
14	Saira Banu	Jr. Revenue Asst.	13020	-
15	Vacant	Jr. Revenue Asst.	-	-
16	Vacant	Jr. Revenue Asst.	-	-
17	Vacant	Jr. Revenue Asst.	-	-
18	Vacant	Jr. Revenue Asst.	-	-
19	Pramod Kumar Behera	Rev. Supervisor	55692	-
20	Pravakar Biswal	Driver	45864	-
21	Panchanan Sahoo	Rev. Inspector	49491	-
22	Vacant	Rev. Inspector	-	-
23	Anil Behera	Rev. Inspector	51012	-
24	Prasant Kumar Pradhan	Rev. Inspector	49491	-
25	Susant Kumar Sethi	Rev. Inspector	52533	-

Sl.	Name	Designation	Monthly Remuneration (in Rs.)	The Procedure to determine the Remuneration as given in the Regulation
1	2	3	4	5
26	Rabindra Kumar Naik	Revenue Inspector	54054	-
27	Manoj Kumar Pradhan	Revenue Inspector	52533	-
28	Vacant	Revenue Inspector	-	-
29	Vacant	Revenue Inspector	-	-
30	Pradeep Kumar Patalsingh	Asst. Revenue Inspector	27440	-
31	Ramakanta Behera	Asst. Revenue Inspector	27440
32	Bishnu Prasad Mallik	Asst. Revenue Inspector	29090
33	Rajib Kumar Dehuri	Asst. Revenue Inspector	26597
34	Rakesh Ranjan Sethi	Asst. Revenue Inspector	26597
35	Mukesh Kumar Rana	Asst. Revenue Inspector	26597
36	Suresh Chandra Swain	Asst. Revenue Inspector	26597
37	Vacant	Asst. Revenue Inspector	-
38	Santosh Kumar Nayak	Amin	24453
39	Laxman Pradhan	Amin	37376
40	Nibedita Satapathy	Amin	25155
41	Debendra Narayan Mishra	Amin (Contrl.)	8750
42	Gopabandhu Acharya	Process Server	37415
43	Rajakishore Mohanty	Process Server	37996
44	Yusuf Mallik	Chainman	35856
45	Jatindranath Pani	Peon	36358
46	Pandab Sundara	Peon	21510
47	Chandrasekhar Nayak	Peon	21510
48	Vacant	Peon	-
49	Vacant	Peon	-
50	Vacant	Peon	-
51	Manoj Kumar Jena	Night Watcher	-

MANUAL-11

Budget Allocated to each Agency

[Section-(4) (1) (b) (xi)]

Non-Plan Budget:

Major Head

Activities to be Performed

Sanctioned Budget

Budget Estimate (in Rs.)

Revised Estimate(in Rs.0

Expenditure in the Last Year (in Rs.)

03-2029-Land Revenue

Pay+GP, 80,00,000

FA60000

DA3700000

Elect.60000

HR140000

Tel 10000

RCM25000

Contigent 200000

TA.60000

RRT

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4(l) (b) (xiv)]

Sl. No.	Activities for which Electronic Data Available	Nature of Information Available	Can it be Shared with Public	Is it Available in Website or is being used as Back End Data Base
1	Computerized	R.O.R	-	Yes

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(l) (b) (xv)]

Sl. No.	Facility Available	Nature Information Available	Working Hours
1	Information Counter	Details of Staff Estt., Nizarat,	10.00A.M to 5.00P.M
2	Notice Board	Copy of General Proclamation on Lease, Encroachment, Sairat Cases or any auction Sale etc.	-do-

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4(1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	STD Code	Ph. No.		Fax	E-mail	Address
				Office	Home
1	Ashok Pattanaik	Addl. Tahasildar	06753	236025	8328833501			At-Tahasil Office,Ranpur, Po-Raj-Ranpur Dist.-Nayagarh

First Appellate Authority (FAA):

Sl. No.	Name	Designation	STD Code	Ph. No.		Fax	E-mail	Address
				Office	Home
1	Sanjaya Kumar Samantara	Tahasildar	6370413060	-				At-Tahasil Office,Ranpur Po-Raj-Ranpur Dist.-Nayagarh

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

All Other Information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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