Introduction
Background of this Hand-Book ( Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Brief History & Background of its Establishment:
Office of the Joint Director (Statistics ), Sourthern Range, Berhampur came into being and started functioning from the year 2012 headed by an officer of OSE&S Cadre of Class-I rank under the Control of Director, Economics and Statistics, Odisha, Bhubaneswar.
2. Main Activities/ Functions:
The function of Joint Director will be both Territorial Administration and Technical Supervision and Co-ordination among 10 DPMUs (Ganjam, Gajapati, Rayagada, Koraput, Nabarangpur, Malkangiri, Kalahandi, Phulbani, Boudh, Nuapada)
i) The administrative function will consist of:
Closer and more effective supervision of various Statistical Programme and field survey.
b. Lifting of EARAS blank schedules from Odisha Government Press , Berhampur and distribute the same to the 30 (thirty) DPMUs for EARAS field work
.
|
Sl No. |
Name of the Schedule |
Sl. No. |
Name of the Schedule |
|
1 |
Form 1 |
11 |
Form 8 |
|
2 |
Form 2 (Abs) |
12 |
Form 10 |
|
3 |
Form 2A |
13 |
Form 11 |
|
4 |
Form 2 A (S) |
14 |
Form 11 |
|
5 |
Form 3 (Abs) |
15 |
Form 12 |
|
6 |
Form 4 |
16 |
Form 14 |
|
7 |
Form4A |
17 |
Form 15 |
|
8 |
Form 5 |
18 |
Statement I |
|
9 |
Form 6 |
19 |
Statement II |
|
10 |
Form 6 (S) |
20 |
Statement -III |
Taking over routine Administrative matters in the districts under its control.
Over all control of Statistical Activities at the Range level.
ii) The Technical Functions will comprise of:
Meeting field queries, issuing clarifications and tendering technical advice to the DDs and field staff.
b. Giving specific attentions to regional problems with a view to identify Statistical gaps.
c. Under taking specific survey of regional importance and furnishing materials to Directorate.
d. Attending to timely reporting of statistical data in conformity with the fixed time schedules.
The Office of the Joint Director, (Statistics), Sourthern Range, Berhampur, Ganjam functions under the technical guidance of Directorate of Economics & Statistics. The apex organization is Planning & Convergence. Department at the state level. The function of the Office of the Joint Director (Statistics), Sourther Range, Berhampur, Ganjam lies in overall supervision/ monitoring of the function of different District Planning and Monitoring Units as the primary unit at the district level who are entrusted with the implementation of various centrally sponsored Programmes like EARAS (Establishment of An Agency for Reporting Agricultural Statistics), ICS (Improvement of Crop Statistics), Socio Economic Survey of NSS and the state sponsored Programmes like collection of price statistics, Urban Local Body Statistics, BSLLD along with data collection for preparation of District Statistical Hand Book, data on Census of Employees and to carry out the adhoc survey like Minor Irrigation Survey, Agricultural Census, Economic Census, etc. at regular intervals as assigned by Govt. from time to time.
About the Schemes Undertaken by the DistrictPlanning and Monitoring Units.
i) EARAS:
It is a Centrally Sponsored Programme implemented by the state government with 100 percent cost assistance from Govt. of India. It aims to Estimate the area, Yield rate and Production of principal crop paddy at block level and 13 important minor crops at district level. The field work for the aforesaid purpose is conducted by the SFS posted in the field. 20% of the total villages are selected every year on random basis to conduct Land Utilization and yield Estimation Survey (Crop Cutting Experiments) in all three seasons i.e., Autumn, Winter and Summer.
ii) ICS:
Improvement of Crop Statistics (ICS) is a Centrally Sponsored scheme designed to locate deficiencies in implementation of EARAS scheme relating to area and yield statistics through joint effort of Central and State authorities.
iii ) NSS
The scheme aims at conducting survey on socio-economic problems of National Importance on sample survey method. The state govt. conducts the survey on matching sample basis through the Directorate of Economics & Statistics. The field work is carried out by Investigator and Assistant Statistical Officers posted in the district.
iv) BSLLD ( Basic Statistics for Local Level Development):
The scheme is in operation in our state since 1973-74. The scheme aims to build up a village wise data base to enable the planner to prepare realistic plan at micro level.
v) Price Statistics:
Data on Farm Harvest Price, Producers Price on Agricultural commodities, and Wholesale Price are collected in Schedule 1 and 2 from 116 nos of primary market. Data are collected on fortnightly monthly basis and submitted to DE&S Headquarters –monthly.
Producer’s price on Livestock , its products and by-products (Schedule 3, 4 and 5) and wholesale price on cattle feeds (Schedule 6) are collected from 30 nos. of cattle market and district head quarters market.
Use: The Primary markets price data are used for estimation of GSDP, also supplied to Ministry of Agriculture for fixation of minimum support price.
Retail Prices are collected from 213 nos. of different selected markets (both rural and urban) of in mobile app/ web portal developed by NIC, SDC, Odisha in respectd of 485 iteme.
Use : Sub-state level monthly compilation of Consumer Price Index (CPI)
Vi) Urban Local Body Statistics:
Under this scheme data on health, water supply, income and expenditure, education in the local body area is collected with a view to bring out the publication of "Municipal Statistical year Book". Data on supra-mentioned aspects are collected from all the urban local bodies of the district.
vii) District Statistical Hand Book (DSHB):
Data on 84 tables on different socio economic interest are collected from secondary sources in pre-devised tables and sent to the Directorate of Economics and Statistics, Odisha, Bhubaneswar to bring out the "District Statistical Hand Book". It is published on bi-yearly basis. District Statistical Hand Book is a handy book encapsuled with data on socio economic interest which are immensely useful to planners, researchers, statesman, administrators, visitors, etc.
Each District Planning Monitoring Unit is headed by the Deputy Director and supported by a fleet of technical staff, Viz., Assistant Director , Statistical Officers , Assistant Statistical Officers ,and Investigators .. The field operation for aforesaid work is carried out by Statistical Field Surveyor under the direct supervision of Sr. Statistical Field Inspector/ Statistical Field Inspector posted in the field level.
viii) Census of Employees– The main objective of the Census is to stack taking of various categories of available manpower in the state public sector in view of growing importance of of the technical personnel for the development of the state . Attempts have been made to enumerate different categories of General and technical manpower working under the state Government.
4) Postal Address:
Office of the Joint Director, (Statistics), Southern Range, Berhampur
Brundaban Niwas,DIG Resedency Road Bearhampur-760010
Tel-0680-2281894,Email-jdstatisticssr@gmail.com
The detail Address of Deputy Directors, District Planning and Monitoring Units (DPMU) of Southern Range, Berhampur are as follows:
|
Sl. No. |
Name of the District |
Address of the District Planning and Monitoring Units.( Statistical Wing ) |
Phone Number |
Address of the District Planning and Monitoring Units.( Planning Wing ) |
Phone Number |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Ganjam |
Deputy Director ( P&S) DPMU, Ganjam, Pin - 760004 |
- |
Deputy Director ( P&S) DPMU, Ganjam, Pin - 760004 |
9861420094 |
|
2 |
Gajapati |
Deputy Director (P&S) DPMU, Gajapati, Pin- 761207 |
- |
Deputy Director (P&S) DPMU, Gajapati, Pin- 761207 |
9437455313 |
|
3 |
Rayagada |
Deputy Director P&S) , DPMU,Rayagada, Pin - 761213 |
- |
Deputy Director P&S) , DPMU,Rayagada, Pin - 761213 |
9348731302 |
|
4 |
Koraput |
Deputy Director ( P&S) DPMU, Koraput, Pin - 764020 |
Deputy Director ( P&S) DPMU, Koraput, Pin - 764020 |
7978106996 |
|
|
5 |
Nabarangpur |
Deputy Director ( P&S) DPMU, Nabarangpur, Pin - 764059 |
Deputy Director ( P&S) DPMU, Nabarangpur, Pin - 764059 |
8658309385 |
|
|
6 |
Malkangiri |
District Statistical Office, |
- |
District Statistical Office, At.-Dugagudi Sahi, Po/PS/Dist.-Malkangiri, Pin - 764045 |
9437104989 |
|
7 |
Kalahandi |
Deputy Director ( P&S) DPMU, Kalahandi, Pin - 766001 |
Deputy Director ( P&S) DPMU, Kalahandi, Pin - 766001 |
9777329092 |
|
|
8 |
Phulbani |
Deputy Director (P&S) DPMU, Phulbani, Pin - 762001 |
- |
Deputy Director (P&S) DPMU, Phulbani, Pin - 762001 |
- |
|
9 |
Boudh |
Deputy Director ( P&S) ,DPMU, Boudh, Pin - 762014 |
- |
Deputy Director ( P&S) ,DPMU, Boudh, Pin - 762014 |
9938462918 |
|
10 |
Nuapada |
Deputy Director (P&S) DPMU, Nuapada, Pin - 766108 |
- |
Deputy Director (P&S) DPMU, Nuapada, Pin - 766108 |
7878342504 |
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
|
|
1 |
Name |
Ashok Kumar Das |
|
Designation |
Joint Director (Statistics) |
|
|
Powers & Duties |
The Joint Director is designated as the Appellate Authority. He is the Appointing Authority of the Jr. Clerks, Driver, Peons etc and undertakes inspection of field works conducted by the field staff in different offices to ensure better quality in work, also holds inspection of different DPMUs . The Joint Director also works as a drawing and disbursing officer of his establishment. As such, the Joint Director is entrusted with the task of: |
|
|
Sanction of leave to the employees under his establishment |
||
|
Sanction of GPF advance. |
||
|
Preparation of budget estimates for the office. |
||
|
Verification of service book of the employees. |
||
|
Inspection of stock and store. |
||
|
Inspection of office work of different DPMUs under the range. |
||
|
Inspection of field work conducted in district level. |
||
|
Providing training and other instructions to the district offices as assigned by the directorate. |
||
|
- |
||
|
Recording of PAR of DDs s under his control. |
||
|
Countersign of C.C.Rs. of all staff of DDs office under his control. |
||
|
Collection of UFS Maps and Identification particulars from NSO Office, Bhubaneswar. and supply to different DPMUs under Central Range. |
||
|
2
|
Name |
- |
|
Designation |
Statistical Officers |
|
|
Powers & Duties |
Statistical Officers of this office is responsible for supervision of field work conducted by the field staff in district level as assigned by the Joint Director. Moreover he is responsible for proper scrutiny of tour diaries and particulars as furnished by Assistant Directors . Time to time he is assigned the field inspection work in different districts by the Directorate. |
|
|
3 |
Designation |
Assistant Statistical Officers. |
|
Powers & Duties |
Assistant Statistical Officers of this office is responsible for supervision of field work conducted by the field staff in district level as assigned by the Joint Director. Moreover they are responsible for proper scrutiny of tour diaries and particulars as furnished by DPMUs. . Time to time they are assigned the field inspection work in different districts by the Directorate. |
|
|
4 |
Designation |
Investigator |
|
Powers &Duties |
Investigator of this Office is responsible for primary data collection work from the field of different districts of this range. |
|
|
Sl |
||
|
5 |
Name |
Pradeep Kumar Raika |
|
Designation |
Section Officer |
|
|
Powers & Duties |
He takes dictation from Joint Director and handling all confidential matters. He is responsible for all accounting and establishment matters of this office. He is responsible for preparation of bills, scrutinisation of tour particulars and all accounting works, etc. |
|
|
6 |
Name |
|
|
Designation |
Senior Assistant |
|
|
Powers & Duties |
To assist the Section Officer in all respect |
|
|
7 |
Name |
|
|
Designation |
Junior Assistant |
|
|
Powers & Duties |
She is responsible of the work of diary and dispatch, typing jobs, Stock & Store, MPR&QPR, Stamp Account etc. |
|
|
8 |
Name |
|
|
Designation |
Peon |
|
|
Duties |
The group "D" employees are assisting to Establishment as well as Technical section for smooth functioning of office work. |
|
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1.Who are the Officers at various levels whose opinions are sought for the Process of Decision making?
The Head of the Office is the final authority to take decision with regard to the establishment and technical work as per the norms prescribed by the apex organization i.e., Directorate of Economics & Statistics, Odisha, Bhubaneswar. So far as the establishment matter is concerned, the head of the office takes decision keeping in view the Rules & Regulations prescribed by the Government of Odisha in its different Publications/ Circulars/ Records viz.
i)The Odisha General Financial Rules (Vol. 1 & 2)
ii)The Odisha Treasury Code (Vol. 1 & 2)
iii) The Odisha Budget Manual
iv) The Odisha Service Code
v) The Odisha Leave Rules
vi) The Odisha Civil Services (CCA) Rules, 1962
vii) The Odisha Govt. Servant Conduct Rules
viii) The Odisha Traveling Allowance Rules
ix) The General Provident Fund (Odisha) Rules
x) The Odisha Pension Rules
2.Channel of Supervision and Accountability:
The field work conducted by the SFSs is primarily supervised by the SSFI/ SFI posted in the block headquarters. The supervisors of the Joint Director's office makes casual tours to the field to supervise the work of both SSFI/ SFI and the SFS and Investigators to ensure proper quality in work. The Joint Director also makes supervision of the work of the field staff to ensure reliable data. Besides this the officers of the DE&S, Odisha, Bhubaneswar makes supervision of the work of the district at regular intervals to provide timely guidance & accomplishment of the sole objective of collection of qualitative data.
The Office of the Joint Director ensures for timely submission of all report and returns, filled in schedules under different schemes to the DE&S, Odisha, and Bhubaneswar by the DPMUs . Above all, the Joint Director is accountable for proper utilization of Govt. funds provided under different Head of Accounts.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Note: Norms for discharge of the functions of the Office of the Joint Director is set out by the Directorate of Economics & Statistics, Odisha, and Bhubaneswar.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
l. No. |
Name/ Title of the Document |
Type of Documents |
Brief write up of the Documents |
From Where one can get a Copy of Rules, Regulations, Instructions, Manual & Records |
Address, Telephone No., FAX, E-mail & others |
Fee charged by the Department for a Copy of Rules, Regulations, Instructions, Manual & Records |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Instruction Manual on EARAS |
Manual |
For technical matters, the instructions & manuals framed and provided for each scheme by the Directorate of Economics and Statistics are followed in implementation of the Programmes and this manuals used by the Office for technical works |
|
|
As per RTI Act |
|
2 |
Manual of Instructions on F&V |
-do- |
-do- |
|
|
|
|
3 |
Agricultural Statistics Manual Part II |
-do- |
-do- |
|
|
|
|
4 |
Instruction Manual on Composite Price Collection Programme |
-do- |
-do- |
|
|
|
|
5 |
Instructions to Field Staff, Socio-Economic Survey NSS |
-do- |
-do- |
|
|
|
|
6 |
The Odisha General Financial Rules (Vol. 1 & 2) |
-do- |
|
Establishment Section |
|
|
|
7 |
The Odisha Treasury Code (Vol. 1 & 2) |
-do- |
|
-do- |
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Category of Document |
Name of the Document |
Details of Information available |
Procedure to Obtain the Documents |
Held by/ under Control of |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Tour Diaries |
|
|
|
DDs of Sourthern Range, |
|
2 |
Cash Book |
|
|
|
Establishment |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Mobile No. |
|
Address |
|
1 |
Ashok Kumar Das |
I/C Joint Director (Statistics) Southern Range, Berhampur |
8144844211 |
|
|
|
2 |
Pradeep Kumar Raika |
Section Officer |
9439646377 |
|
|
|
3 |
Anil Kumar Pariccha |
Peon |
9337618653/9438692365 |
|
|
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Monthly Remuneration |
|
1 |
Ashok Kumar Das |
I/C Joint Director (Statistics) Southern Range, Berhampur |
|
|
2 |
Pradeep Kumar Raika |
Section Officer |
92992 |
|
3 |
Anil Kumar Pariccha |
Peon |
25702 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Does not Arise
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Name of Publication |
Cost (in Rs.) |
|
1 |
2 |
3 |
|
1 |
District Statistical Hand Book, |
25.00 |
|
2 |
Statistical Abstract of Odisha |
110.00 |
|
3 |
District at a Glance |
Free of Cost |
|
4 |
Economic Survey |
300.00 |
|
5 |
Reports of Surveys and Census |
Free of cost |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
STD Code |
Phone No. |
Fax |
|
Address |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Pradeep Kumar Raika |
Section Officer |
0680 |
2281893 (O) |
9439646377 |
- |
O/O-Joint Director (stat.),S.R, Berhampur-04 |
|
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
STD Code |
Ph. No. |
Fax |
|
Address |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Ashok Kumar Das |
I/C Joint Director (Statistics) Southern Range, Berhampur |
0680 |
2281893(O) |
8144844211 |
- |
- |
|
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Important Decisions
[Section-4 (1) (d)]
No such cases found in respect of this office.