Panchayat Samiti Office, Erssama

Introduction

MANUAL-1

Particulars of Organisation, Function & Duties

[Section-4 (1) (b) (i)] 

Aim & Objective of the Organization: 

 To establish three tire Panchayat Raj Institutions (PRIs) as institutions of Self Government and to help them in making overall development of their respective areas.

Mission/ Vision:

 Brief History & Back ground of the establishment:

 The Erasama Block having its geographical area of 365 Sq. Km. was born in a golden morning of 01.04.1961 within the then undivided Cuttack District. Initially the Block was having only  12 numbers of Grampanchayats covering the coast line of Bay of Bengal from Dhinkia - Trilochanpur i.e. one side of Paradeep Port up to GadaHarispur with a diagonal length of more than 50 Km. Along the shore.

 Allocation of Business:

 This Establishment helps the Public for their upliftment through various Govt. sponsored schemes.

Duties of the Public Authority: 

Empowerment of Panchayati Raj institutions. To provides funds to PRIs, to carryout development works and poverty alleviation programmes in rural areas.

Details of Services Rendered:

 The Department provides basic services in critical areas under finance Commission grants which is normally not taken up under different on going schemes. This Department provides Rural housing for BPL families under IAY.

Citizen's interaction: 

 Very cordial.

Postal address of the Office /Field Units etc.: 

 Main Office, At/ PO- Erasama, P.S Erasama, Jagatsinghpur.

Map of Office Location:

This Office is located 45Km. Away from the District Head Quarter is situated at Erasama Bazaar.

Working hours both for Office & Public: 

From 10am to 5 Pm.

Public Interaction:

Amicable.

Grievance Redress Mechanism:

Grievance is being hard at every quarter on each Monday of week from 10 AM. to 1 PM. And at Block head quarter on everyday. Action as deems proper is being taken for redressal of grievance.

MANUAL-2

Powers & Duties of Officers & Employees

[Section 4 (I) (b) (ii)]

Sl. No.

Designation

Powers

Duties Attached

Administrative

Financial

Statutory

1

2

3

4

5

6

1

BDO, Erasama

Administrative

Financial

Statutory

Controlling Officer

2

Addl. BDO, Erasama

-do

-do-

-do-

Anti Poverty

3

Asst. Engineer

-

-

-do-

Technical

4

PDO

-

-

-do-

Anti Poverty & G.P development

5

FEO

-

-

-do-

Fishery

6

IPO

-

-

-do-

Industry

7

WEO

-

-

-do-

ST & SC
Welfare matter

8

CEO

-

-

-do-

Co-operative matter

9

SEO

-

-

-do-

Social Welfare

10

Marketing Inspector

-

-

-do-

PDS

11

Head Clerk

-

-

-do-

Supervision of Office

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

            The procedure can be described both in narrative from and through Flow process Chart. In narrative from the stages through which a proposal passes the levels at which it acts examine and the final authority to which it has to go for approval may be seen from the following illustrations of preparing a food card.

Flow Process Card for issue of Food Card.

Sl. No.

Activity

Level of Action

Time From

1

To receive application & put a diary number

Counter Clerk

Same day

2

To mark application to concerned Inspector

- do -

- do -

3

To visit premises of application & verify the facts

Inspector

2-3 days

4

To prepare report & submit to FSO

- do -

Same day

5

To approve/ reject application

FSO

1 day

6

To prepare food card if approve & submit to FSO

Counter Clerk

Same day

7

To deliver card to applicant day

FSO

Same day

8

To deliver card to applicant

Counter Clerk

Same day

MANUAL-4

Norms for Discharge of Functions

[Section - 4 (1) (b) (iv)]

            Details of norms and standards set out can be given in respect of various activities. Some of the norms indicated below as an illustration.

Illustration

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

Diary of letter

3 minutes per letter

 

2

Dispatch of letter

5 minutes per letter

Registered Dak including entry in messenger book

3

Typing job

30 pages per

 

4

Preparation of food card

60 food cards per day

Including entry in food

MANUAL-5

Rules, Regulations, Instructions, Manual & Records for Discharging Functions

[Section - 4 (1) (b) (v)] 

List of Regulations, Instructions, Manuals & Records.

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in case of priced Publications

1

SGRY Guideline

Guidelines for implimation of wage employment Programme

 -

Rs.6.30/Kg, 6Kg/manday

2

SGSY Guideline

Self employment

 -

Food grain- Rs. 37.80, Cash component- Rs. 14.70
Total wage/day- Rs.70.00

3

IAY Guideline

Guideline for provision of IAY house to the illegible

 -

Rs. 25,000/ IAY house
Rs. 35,000/ IAY house
(From 2008-09)

4

OGP Act & Rules/ OPS Act & Rules

Guidelines for functioning of G.P/ P.S

 -

 

MANUAL-6

Categories of Documents Under Control

[Section - 4(1) (b) (vi)]

            Details of the records available may be made in a statement from, wing wise, unit wise, branch wise & may be got tabulated indexed and catalogued.

(An illustrative list is given below)
A Statement of Categories of Document Held.

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section Where Available

Retention Period where Available

1

BPL census, 1997

Tabular

BPL Section

Within 30 days

2

SGRY

- do -

Dev/ G.P

- do -

3

SGSY

Statement

PDO Section

- do -

4

IAY

- do -

Development

- do -

5

ST & SC Development

Statement

WEO

- do -

6

Social Welfare

Tabular

SEO

- do -

7

Fishery

Tabular

FEO

- do -

8

Industry

Tabular

IPO

- do -

9

Co-operative

Tabular

CEO

- do -

10

Supply

Statement

Marketing Inspector

- do -

MANUAL- 7

Particulars of Arrangement in Formulation of Policy

[Section-4(1) (b) (vii)] 

Details of Consultative Committees and Other Bodies with Consultations are Held.

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Consultation of Committee/ Body

Role & Responsibility

Frequency of Meetings

1

Panchayat Samiti, Erasama

Samiti meeting

 

Bi-Monthly

            Meetings are not open to public. Other procedures adopted for formal & informal consultations with the public may also be indicated such as Bhagidari, Jana Sunwai, interaction with resident welfare association etc. Other details whether the meeting are open to public, minutes are accessible to public act may also be indicated.

MANUAL -8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)] 

List of boards, councils, committees & others

Name & Address of the Body

Main Functions of the Body

Constitution of the Body

Date of Constitution

Date up to Which Valid

Whether Meeting Open to Public

Whether Minutes Accessible to Public

Frequency of Meeting

Remarks

1

2

3

4

5

6

7

8

9

Panchayat Samiti, Ersama

Controlling over the Samiti

11/3/2007

11/3/2007

10/3/2012

No

Yes

Bimonthly

 

MANUAL- 9

Directory of Officers & Employees

[Section - 4(1) (b) (ix)]

Sl. No.

Name & Designation

Office Phone No.

E-Mail ID

1

Sri Dasarathi Jena,B.D.O

06722-246236

ori-ersama@nic.in

2

Sri Gyanendra Lenka, Addl.B.D.O

-do-

-do-

3

Sri Radhanatha Sahoo,Accounts Officer

-do-

-do-

4

Sri Saroj Kumar Swain,Asst.Engineer

-do-

-do-

5

Sri Kartikeswar Sahoo, JE

-do-

-do-

6

Sri Lalit Bastia, JE

-do-

-do-

7

Smt Subhra Dash, JE

-do-

-do-

8

Sri Pradip Kumar Jena,HC

-do-

-do-

9

Sri Trilochan Parida, SC

-do-

-do-

10

Sri Surya Prakash Samantasinghar      ,GPDO

-do-

-do-

11

Sri Pramod Parida JE, RWSS

-do-

-do-

12

Sri Sudhir Nayak,CP

-do-

-do-

13

Sri Pritam Nayak, BSSO

-do-

-do-

14

Sri Bighnesh Behera, PA

-do-

-do-

15

 Sadhana Rout, APO -do-  -do-
16 Sri Guru Prasanna Sahu, WEO -do-  -do-
 17  Sri Pritish Kumar Nayak, AFO -do- -do-
18 Sri Srikanta Behera, GPTA -do- -do-
19 Sri Subash Prusty,JE -do- -do-
20 Smt Lipsa Samal, JE -do- -do-
21 Sri Veda Vyasa Brahma, JE -do- -do-
 22 Smt. Alakamajari Das, JE -do- -do-
23 Sri Hrusikesh Routray, PEO -do- -do-
24  Sri Biswaranjan Bhoi, PEO -do- -do-
25 Sri Narayan Barik, PEO -do- -do-
26 Sri Pradipta Mohanty, PEO -do- -do-
27 Sri Tapan Choudhary, PEO -do- -do-
28  Smt Snehapriya Swain, BPC Mission Shakti -do- -do-
29 Sri Ashok Das, PEO -do- -do-
30 Sri Keshab Kumar Mukhi, PEO -do- -do-
31 Sri Sudhansu Sekhar Jena, PEO -do- -do-
32 Sri Ajaya Kumar Sahoo,PEO -do- -do-
33 Sri Pabitra Mohan Swain,PEO -do- -do-
 34 Sri Prasanta Sahoo,PEO -do- -do-
35 Sri Sarat Parida,PEO -do- -do-
36 Sri Santanu Ku Sahoo,PEO  -do- -do-
37 Sri Bhabagrahi Mantri,PEO -do- -do-
38 Sri Dinesh Ku Rout, PEO -do- -do-
39 Sri Deepak Das,PEO -do- -do-
40 Sri Fakira Charan Satapathy,PEON -do- -do-
41 Sri Arun Kumar -do- -do-
42 Sri Sunil Kumar Mohanty,PEON -do- -do-
43   -do- -do-
44 Sri Nrusingha Charan Rout,PEON -do- -do-
45 Sri Kartik Das,BPA RH -do- -do-
46 Sri Nihar Ranjan Jena,DEO -do- -do-
47 Sri Santigopal Das,DEO -do- -do-
48 Sri Nalini Ranjan Mantri,PA -do- -do-
49  Amita Samantray, ADEO -do- -do-
50 Ashajyoti Priyadarshini , ADEO -do- -do-
51 Smt Santosini Pradhan, BPC RWSS -do- -do-
52 Sri Laxmi Narayan Banua, BPC RH -do- -do-
53 Chndrika Moharana , ADEO -do- -do-
54 Sovarani Dei ,ADEO -do- -do-
55 Sri Biswojit Ray , ADEO -do- -do-
56  Sri Prakasha Chandra Behera , ADEO -do-  -do-
57 Sri Sumanta Kumar Nayak , ADEO -do- -do-
58 Sri Sailendra Narayan Das, ADEO -do- -do-
 59 Sri Prakash Kumar Mohapatra ,ADEO -do- -do-
60 Smt Sachitra Mohaty ,ADEO -do- -do-
61 Sri Nrusingh Charan Sukla, ADEO -do- -do-
62 Sri Manas Kumar Tah ,ADEO -do- -do-
63 Sri Gagan Das , ADEO -do- -do-
64 Sri Pradipta Lumar Dalai , ADEO -do- -do-
65 Smt Jweli Nayak , ADEO -do- -do-
66 Sri Umashankra Mishra , ADEO -do- -do-
67 Sri Krupasagar Charan Nayak , ADEO -do- -do-
68   -do- -do-
69 Sri Gyana Ranjan Barik , Accountant ,OLM -do- -do-
70 Soubhagini Pradhan, DEO -do- -do-
71

Sri Bibhudata Pradhan, RE, Oswan

 -do- -do-

MANUAL -10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Staff Of The Panchayat Samiti, Ersama

Sl. No.

Name

Designation

Gross Salary

1

Sri Kailash Chandra Behera, OAS

B.D.O

80,000

2

Sri Guruprassna Sahu

WEO

56,990

3

Sri Bibhudutta Mishra

Accounts Officer

46,200

4

Sri Bhabani Sankar Das

Asst. Engineer

13,900

5

Sri Bhagaban Sethy

AE ( U )

62,200

6

Sri saroj Kumar Swain

JE

53,600

7

Sri Dinakrushna Sahoo

JE

41,600

8

Sri Bharat Chandra Mallick

HC

42,300

9

Sri Trilochan Parida

SC

27,100

10

Sri Pramod Kumar Das

SC

41,600

11

Sri Bijaylaxmi Das

SC

20,500

12

Sri Debadatta sahoo

CP

13,500

13

Sri Jyoti Ranjan Barik

GPEO

16,880

14

Sri Bighnesh Behera

PA

16,880

15

Smt Sagarika Subhadarshini

APO

16,500

16

Sri Pradipta Kumar Muduli

WEO I/C

44,900 

17

Sri Pritish Kumar Nayak

AFO

44,900

18

Smt Narmada Mohapatra 

GPTA

13,500

19

Sri Susant Kumar Sethy

GPTA

13,500

20

Smt Lipsa Samal

GPTA

13,500

21

Sri Subrat Kumar Nayak

IPO I/C

27,700

22

Sri Bijay Kumar sahoo

JFTA

13,500

23

Sri Hrusikesh Routray

PEO

32,700

24

Sri Umasankar Mallick

PEO

23,100

25

Sri Deepak Kumar Ojha

PEO

23,100

26

Sri Pramod Kumar Pal

PEO

23,100

27

Miss Tanushree Rout

PEO

23,100

28

Sri Batakrushna Mohanty

PEO

22,400

29

Sri Nihar ranjan Jena

PEO

23,100

30

Sri Fakira Mohan Sahoo

PEO

23,100

31

Sri Laxmidhar Das

PEO

23,100

32

Sri Prasad Sahoo

PEO

47,600

33

Sri Pabitra Mohan Swain

PEO

43,500

34

Sri Purnananda Sahoo

PEO

32,700

35

Sri Bibhab Das

PEO

9,900
36 Sri Bibhuti Baral PEO 47,600
37 Sri Santosh Mohanty PEO 32,700
38 Sri Akhaya Kumar Jena PEO 32,700
39 Sri Jitendra Parija PEO 43,500
40 Sri Fakira Charan Satapathy PEON 28,800
 41 Sri Aruna Kumar Parida PEON 28,800
42 Sri Sunil Kumar Mohanty PEON 28,800
 43 Sri Gagan Bihari Palei PEON 26,000
44 Sri Nrusingha Charan Rout PEON 26,000
45 Sri Kartikeswar Puhan  ACP 6,500
 46 Sri Nihar Ranjan Jena DEO 6,500
47 Sri Santigopal Das DEO 6,500
48 Sri Nalini Ranjan Mantri PA 9,500
49 Sri Pratap Sukla GRS 5,000
50 Sri Haranarayan Swain GRS 5,000
51 Smt Dalirani Rout GRS 5,000
52 Smt Debasrita Das GRS 5,000
53 Sri Sarada Prasad Nayak GRS 5,000
54 Smt Nandita Das GRS 5,000
55 Sri Sudarsan Swain GRS 5,000
56  Smt Manorama Routray GRS 5,000
57 Sri Pradipta Kumar Swain GRS 5,000
58 Smt Nandita Swain GRS 5,000
59 Smt Siprarani Pati GRS 5,000
60 Sri Amira Kumar Tarai GRS 5,000
61  Smt sarathi Lenka GRS 5,000
62 Sri Kishore Kumar Biswal GRS 5,000
63 Sri Subrat Kumar Mohanty GRS 5,000
64 Sri Babuli Kumar Parida GRS 5,000
65  Sri Sanjit Swain GRS 5,000
66 Sri Ullash Chandra Das GRS 5,000
67 Smt Sasmita Das GRS 5,000
68  Smt Minati Nayak GRS 5,000
69 Smt rashmi Manjari Swain GRS 5,000
70 Smt Chinmayee Das GRS 5,000

MANUAL-11

Budget allocated to each Agency

[Section-4 (1) (b) (xi)]

Nil

MANUAL-12

   Manner of Execution of Subsidy Programmes

 [Section-4(1) (b) (xii)]

1. Name of the Programme/ Scheme: Swarnajayanti Grama Swarozgar Yojana (SGSY)

Duration of the Programme/ Scheme

Started on 01/04/1999 & counting till date.

Objective of the Programme

To bring assisted poor families above the poverty line by providing them income generating assets through a mix   bank credit and Govt. subsidy.

Physical & Financial target of the Programme (for the year 2005-06)

Physical- No Achievement, Financial Target-25

Eligibility of beneficiary

(a) Individual beneficiary must from BPL family.
(b) 20% of APL can avail the Benefit under group assistance. But subsidy benefit cannot be availed by them.

Pre-requisite of benefit

(a) Must be a BPL cardholder.
(b) Willing to avail credit to take up micro enterprise.
(c) Should posses the minimum skill requirement.

Procedure to avail the benefits of Programme

(a)  Individual beneficiary through Gram Sabha/ Palli Sabha. Also, the 3 member committee comprising BDO / Sarapancha/ Banker identifies the beneficiary.
(b) The group to be selected by the Block Level SGSY Committee.

Criteria for deciding eligibility

Rural BPL

Details of benefits given in the Programme (Also mention the amount of subsidy or other help given)

(a)  Bank credit.
(b)  Capacity Building.
(c)  Infrastructure Gap.
(d)  Marketing facility of the rural product.
(e)  Beside subsidy is admissible up to 30% of the project cost subject maximum of Rs.7, 500/- for individual beneficiary. In respect of SC/ STs, however these WILL BE 50% AND Rs.   10,000/-respectively. For Groups the subsidy would be at 50% of the project cost. Subject of per capital subsidy of Rs. 10,000/- or Rs.1.25 lakh which ever is less. There will be no monitory irrigation subsidy projects.

List of attachments (certificates/ documents)

NIL

Format of Attachments

NIL

Where to contact in case of process related Complains

Bank Manager / B.D.O / PD, DRDA / Collector/ Director Special project/ Commissioner-cum-Secretary.

List of beneficiaries in the given format

Will be available from at Block level.

2. Name of the Programme/ Scheme: - Indira Awas Yojana

Duration of the Programme

To provide assistance for construction of house to BPL Rural House-Hold belonging below the poverty line non SC/ ST rural house by providing them a lump sum financial assistance.

Physical & Financial target of the Programme

For the year 2004-05

Eligibility of beneficiary

Below poverty line House holds leaving in the rural areas belonging to scheduled Castes/ Scheduled Tribes, freed bonded labourers and non SC/ ST BPL rural households, Windows and next of-kin to defense personnel/ paramilitary forces killed in action residing in rural areas (irrespective of their income criteria) ex-servicemen and retired member of paramilitary forces fulfilling the other conditions.

Pre-requisite of benefit

(a) Must be a rural BPL.
(b) Having a homestead land under his possession.

Criteria for deciding eligibility

Gram Sabha.

Where to apply or whom to contact in the office for applying.

Gram Panchayat.

Application fee (Where applicable)

Rs. 10.00

Other Fees (Where applicable)

Nil

Where to contact in case of process related

G.P/ B.D.O/ PD, DRDA/ Collector/ Complaints Director, Special Project/ Commission-cum-secretary.

List of beneficiaries in the given format

Will be available from the muster roll maintained at Panchayat/ Block level.

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

Not Applicable

 

MANUAL-14

Information Available in an Electronic Form

[Section-4(l) (b) (xiv)]

Details of Information

Sl. No.

Activities for Which Electronic Data Available

Nature of Data Available

Can it be Shared with Public

It is Available on Website or is being used as Back & Database

1

Rural soft

MPR

Yes

Website

2

Monthly Accounts Information (Priasoft)

Prisoft

Yes

Website

3

Daily frame entry

PAMIS

Yes

Website

4

Computerized Salary

Betan

Yes

Website

5

Information on different Scheme

Scheme Wise information

Yes

Website

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(l) (b) (xv)] 

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4(1) (b) (xvi)]


First Appellate Authority(FAA):

Sl. No.

Name

Designation

Ph. No.

Address

1

Sri Lambodhar Khuntia

B.D.O., Ersama

06722-246236

B.D.O, Ersama

Public Information Officer(PIO):

Sl. No.

Name

Designation

Ph. No.

Address

1

Sri Guruprasanna Sahu

WEO, Ersama

06722-246236

BDO, Ersama

Asstistant Public Information Officer(APIO):

Sl. No.

Name

Designation

Ph. No.

Address

1

 Sri Pradip Kumar Jena

Head Clerk,Erasama Block

06722-246236

Ersama Block

MANUAL-17

Other Useful Information

[Section-4(l) (b) (xvii)]

What are the Fees prescribed for Filling Application for Seeking Information?

    As provided in the schedule of Notification bearing SRO No.477/2005 dated 1st October, 2005 of I & P.R Department relating to promulgation of Odessa Right to information Rules, 2005.

Application Fees for First Appeal, Application Fees for 2nd Appeal?

As above.

What is the Mode of Deposit in Above Cases?

As provided in the schedule of P.R Department as stated above.

What is the Fee to be Charged for Inspection of Documents/ A4 size Paper for Each Folio
(a) Typed copy/ Photocopy per Page
(b) Print Out from Computer per Page/ CD with Cover/ Floppy Diskette (1.44 MB)/ Maps & plans/ Video Cassette/ Microfilm/ Microfiche/ Certified sample of Material?

As provided in the schedule of P.R Department & I as stated above.

How much Fund has been Allocated to the State Under SGSRY/ SGSY/ IAY/ NFFWP in Physical and Financial Terms?

    This has been web-hosted in the P.R. Department Website,       
   (http://www.orissa.gov.in/panchayat/default.asp)
    Please visit that for getting the information.

Related to Seeking Information:

The schedule published by I & P.R Department in connection with the Notification of Odessa Right to information Rules,2005 vide their SRO No.477/2005 will be applicable for this.

Training imparted to Public by Public Authority.

The PRIs and beneficiaries of Self Help Groups have been trained at the District/ Block level under SGSY Scheme.

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