State Social Welfare Board

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objective of the Public Authority:

1. To study the needs and requirements of social welfare organizations from time to time through Surveys, research and evaluation in such a manner as may be considered necessary.
2. To   evaluate   Programmes   and   Projects   and   their   implementations by the aided agencies.
3. To coordinate assistance extended for Social Welfare Activities by various Ministries and Developments in Central and State Governments and the Programmes entrusted to the State Board by the Central Social Welfare Board, New Delhi.
4. To promote setting up of Social Welfare Organizations on Voluntary basis in places where no such organization exists and to promote existing organizations where ever necessary.
5. To render technical and financial aid as and when necessary to deserving institution institution/Organisation in accordance with the schemes /principles approved by the Central Social Welfare Board.
6. To promote social welfare activities intended for the genera! Welfare of the public such as welfare of the family, women, children and the handicapped.
7. To act as a catalyst in bringing out the overall improvement in the condition of the weaker sections, SC/ST community and other needy people of the State.                                      
8. To organize or promote programmes of training in Social Work as and when required and also to organize and work on pilot projects whenever necessary.
9. To assist through its machinery in relief measures in case of calamity  natural or otherwise when ever deemed fit or necessary.

Mission /Vision Statement of the Public Authority :

   The State Social Welfare Board always emphasize to spread its programmes tothe remote corner of the State, Hilly, tribal and backward areas and include maximum no. of grass root level voluntary organizations. The State Board also promotes the new voluntary organizations to take up different welfare measures for the upliftment of needy women and children in the society.

Brief History of the Public Authority :

  The Odisha State Social Welfare Board cam :e into existence during the year 1954 through a Resolution bearing No.3368-P dated 7th August, 1954 of the then Cabinet (Planning) Department of State Govt.

Duties of the Public Authority :

  The Public Authority has been funding to Registered Voluntary organizations of the State for various welfare schemes under specified programmes such as:-

1. Rajiv Gandhi National Creche.
2. Awareness Generation Project.
3. Condensed Course of Education for Adult Women.
4. Family Counseling Centre.
5. Short Stay Home.
6. Working Women's Hostel.
7. Mahila Mandal.
8. Innovative schemes.

Main Activities of the Public Authority:

   The Public authority calls for applications from Registered Voluntary Organizations, Scrutinize and recommend to Central Social Welfare Boaro, New Delhi under Centralized programmes and sanctions grants-in-aid under Decentralized programmes as per the allocation earmarked by the Central Social Welfare Board, New Delhi.

Function of Public Authority:

1. To act as medium for exchange of information between the field and the Centre and vice-versa.                                                                                                                   To invite,  receive, examine and  recommend  to the Central  Social Welfare Board applications for Grant-in-Aid from Voluntary organizations and other Institutions under different programmes.                                                                                    
2. To supervise and report on the working of the voluntary organizations/Institutions/Projects to  the   Central   Social   Welfare   Board   or other Govt. Departments.
3. To advice and assist the Central Board in sponsoring new welfare programmes and activities wherever they are needed within their States.
4. To coordinate the Welfare and developmental activities undertaken by the various   Departments   of   the   State   Governments   with   a   view   to   avoid duplication.
5. To undertake such other activities as may be conducive to the fulfillment of
6. these objectives.
7. To promote the growth of voluntary social welfare agencies,  with special reference to development of the welfare services in the areas uncovered at present.
8. To assist the Central Social Welfare Board in providing field counseling services for aided agencies.
9. To   administer   the   programmes   of Social   Welfare   &   development   either sponsored by the Central Social Welfare Board or jointly initiated with the cooperation of the State Governments.
10. To undertake with the concurrence of the Central Social Welfare Board such social welfare activities or programmes that are entrusted to the State Board by any Department of Central/State /Union Territory and,.
11. To assist the Central Social Welfare Board and the State  Govt./in further development of welfare services.
12. To  organize  through   its  machinery emergency  relief  in   case   of  calamity-national/natural or otherwise, wherever deemed fit or necessary.

List of Services being provided by the public authority with a brief write up on them:

1. Rajiv Gandhi National Creche: Under this scheme 25 Children in the age group of 0-6 years of working ailing mothers are provided with supplementary nutrition, day tare, Health care facilities in one Centre.
2. Awareness Generation Project: This scheme provides platform for 25 rural and poor women to understand their problems   and   ways   to   tackle   them   and   to   create   awareness accordingly in locality.
3. Condensed Course of Education for Adult Women: Under this scheme 25 drop out women of 15  years plus are provided Educational facility and relevant skills for their Social Economic empowerment.
4. Family Counseling Centre: This scheme aims to strengthen social fabrics by preventing families from breaking up and promoting harmony within the Family through Counseling.
5. Short  Stay Home: 'Under   this   scheme   30   nos.   of   women    in   distress   or   in   difficult circumstances are provided short term shelter and institutional services like   Counseling   and   guidance,   medical   and   Psychiatric   checkup   and treatment and skill development facilities.
6. Working Women's Hostel: This Scheme provides safe hostel facilities to the working women.
7. Manila Mandal Project: This scheme provides maternity, Craft and Balwadi Services to the needy and poor Women and Children.
8. Innovative Scheme: This scheme aims to address issues uncovered by the programme of the Board and also to identify and develop need based flexible projects for specific period. 
9.  

 Organizational Structure at various levels namely State, Directorate, Region, District, Block etc (whichever is Applicable):

  

Expectation of the Public Authority from the Public for Enhancing its Effectiveness and Efficiency:

   Knowledge of public and involvement of PRI  members in  implementation  of the programmes are expected for enhancing its effectiveness and efficiency.

Arrangements and Methods made for Seeking Public Participation/Contribution:

  For seeking public participation  and  contribution  there  is  provision  for matching contribution in this scheme.

Mechanism Available for Monitoring the Service Delivery and Public Grievance Resolution:

  There are field Staff of Central Social Welfare Board, New Delhi working under State Social Welfare Board, Odisha to monitor the delivered services and public grievances.

Address of the Main Office and other Offices at Different Levels:

State Social Welfare Board, Odisha, Sarnaj Kalayan Bhawan, A/64, Nayapalli, Bhubaneswar-751012.

Working Hours of the Offce:

• Morning hours of the office: 10.00 AM
• Closing hours of the office: - 5.00 PM (Excluding Sunday, Second Saturday and Public holidays.

 

  MANUAL-2 

Powers and Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

 

Name
Designation	Secretary
Powers	Administrative	The Secretary shall keep  records of the Board meetings and perform such other administrative function as directed by the Board/Chairperson from time to time
	Financial	The Secretary operates   Bank   Accounts   of the Board jointly with the Chairperson.
	Others	The    Secretary    under   takes    visits   to    aided Voluntary   organization   made   enquiry   to   the compliance    as    and    when    directed    by    the Chairperson.
Duties	Secretary looks after the day to activities of the Board. She also apprises the Chairperson of the State Board on different provision of Government in administrative and financial matter.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4(1) (b) (iii)] 

  The concerned Section initiates files and submit to Section Officer with his own suggestion if any. Then the files move to the Chairperson the Secretary, State Social Welfare Board for taking a decision in any matter.

  All important matters are placed before the Board for decision and Board is the final authority to take decision.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame / Norm	Remarks
1	2	3	4
1	Diary of letters	Immediately on same day	-
2	Despatch of letters	10 minutes per letter including registered daks	-
3	Yard stick fixed for Section Officer.	1250 'B' Class receipt per annum	-
4	Disposal of letters	Normally within 3 days	-
5	Typing jobs	Minimum 20 pages per day	-
6	Diary of letters	Average 50 letters per day	-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals and Records for Discharging Functions

[Section-4 (1) (b) (v)]

   The State Board follows the rules, regulations, instructions, manuals and records of Odisha State Government for its administration.

  MANUAL-6 

Categories of Documents under Control

[Section-4 (1) (b) (vi)]

   The State Social Welfare Board has not its own documents/manual. The   Administrative   documents   are   available   at   State   Govemment(W&CD Deptt.), Odisha and Programme documents at Central Social Welfare Board, Dr.Durgabai Deshmukh Samaj Kalyan Bhawan, B-12, Qutab Institutional Area, New Delhi-110603.                          

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 There is no such provision.

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 There is no such other body constituting part of the Odisha State Board.

  MANUAL-9 

Directory of Officers and employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	STD Code	Ph. No.		Fax	E-mail	Address
				Office	Home
1	2	3	4	5	6	7	8	9
1	S. Mallick	Secretary	0674	2395629	-	0674-2390075	orissaweb@yahoo.co.in	State Social Welfare Board, Odisha, A/64, Nayapalli Bhubaneswar
2	G. Nayak	APO	0674	2395629	-	-	-	-
3	P.N. Raj	APO	0674	2395629	-	-	-	-
4	WSantosh Ku. Mohanty	Section Officer	0674	2395629	-	-	-	-
5	S.K. Panda	Sr. Asst.	0674	2395629	-	-	-	-
6	B. N. Basantia	Sr. Asst.	0674	2395629	-	-	-	-
7	S.K. Singh	St. Asst.	0674	2395629	-	-	-	-
8	M. Pattnaik	P.A.	0674	2395629	-	-	-	-
9	Madhab Sethi	Jr. Typist	0674	2395629	-	-	-	-
10	R. Harichandan	Jr. Asst.	0674	2395629	-	-	-	-
11	D.K. Barik	Jr. Asst.	0674	2395629	-	-	-	-
12	B.N. Jena	Peon	0674	2395629	-	-	-	-
13	R.C. Hota	Peon	0674	2395629		-	-	-
14	P.C. Kar	Peon	0674	2395629	-	-	-	-
15	J.S. Pradhan	Peon	0674	2395629	-	-	-	-
16	S.K. Giri (Contractual)	Driver	0674	2395629	-	-	-	-
17	Saroj Das (Contractual)	Peon	0674	2395629	-	-	-	-
18	Dakhila Pradhan	Counsellor Contractual	0674	2395629	-	-	-	-
19	S. Mishra (Contractual)	Clerk-cum-Typist	0674	2395629	-	-	-	-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Monthly Remuneration	Comensation/ Compenatary Allowance	The Procedure to Determine the Remuneration as given in the Regulation
1	2	3	4	5	7
1	Snehalata Mallick	Secretary	45,071/-	-	As per the Government of India Revise scales pay Rule-2008
2	G. Nayak	APO	39,852/-	-	As per the Government of India Revise scales pay Rule-2008
3	P.N. Rai	APO	42,378/-	-	As per the Government of India Revise scales pay Rule-2008
4	Santosh Ku. Mohanty	Accountant	11310	Nil	-
5	Sukanta Ku. Panda	Sr. Asst.	11310	Nil	-
6	Bichitrananda Basantia	Sr. Asst.	12435	Nil	-
7	Surendra Ku. Singh	St. Asst.	11813	Nil	-
8	Mrutynjaya Pattnaik	PA	9570	Nil	-
9	Rajashree Harichandan	Jr. Asst.	5568	Nil	-
10	Debendra Ku. Barik	Jr. Asst.	6048	Nil	-
11	Madhab Sethi	Jr. Typist	7291	Nil	-
12	Baikuntha Nath Jena	Peon	6352	Nil	-
13	Ramachandra Hota	Peon	5578	Nil	-
14	Jayasingh Pradhan	Peon	5392	Nil	-
15	Purna Ch. Kar	Peon	5578	Nil	-
16	Saroj Ku. Das	Cont. Peon	3050	Nil	-
17	Sushil Ku. Giri	Cont. Driver	2500	Nil	-
18	Dakhila Pradhan	Cont. Counsellor	7000	Nil	-
19	S. Mishra	Cont. VAB Asst.	3000	Nil	-

  MANUAL-11 

 Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.	Name of the Scheme  / Head	Activity	Starting date	Plan-ned end date	Amt. prop-osed	Amt. Sanct ioned	Amount Released / Disbursed (No. of Install-ments)	Actual expenditure for the last year	Respo-nsible officer for the quality and the complete execution of the work
1	2	3	4	5	6	7	8	9	10
1	RGN Creche	Suppl, Nutrition, Day Care, Healthcare facility to the children of working & earning mothers with inage group of 0-6 years	1st April of the Year	31st March of the Year	As per norm of the scheme	23,120,472.00	Two	22,660,469.00	Field officer of central social welfare Board Posted in Odisha State Board
2	Awareness General Programme	Creat awareness on dofferent Govt. Activities & various social issues	1st April of the Year	31st March of the Year	As per norm of the scheme	1,360,000.00	Two	815,500.00	Field officer of central social welfare Board Posted in Odisha State Board
3	Condensed course	Provide education facilities with relevant skills for socio economic empowerment of adult women	1st April of the Year	31st March of the Year	As per norm of the scheme	2,332,650.00	Three	1,445,485.00	Field officer of central social welfare Board Posted in Odisha State Board
4	-	Provide maternity Craft Balwadi Services to needy women and children	1st April of the Year	31st March of the Year	As per norm of the scheme	4,722,590.00	Three	2,665,892.00	Field officer of central social welfare Board Posted in Odisha State Board

Sl. No.	Name of the Scheme  / Head	Activity	Starting date	Plan-ned end date	Amt. prop-osed	Amt. Sanct ioned	Amount Released / Disbursed (No. of Install-ments)	Actual expenditure for the last year	Respo-nsible officer for the quality and the complete execution of the work
1	2	3	4	5	6	7	8	9	10
5		Strength social fabrics by preventing families dispute through councelling	1st April of the Year	31st March of the Year	As per norm of the scheme	1,035,000.00	Two	1,035,000.00	Field officer of central social welfare Board Posted in Odisha State Board
6	Short Stay Home	Sanction/ Release Made directly by the Central Social Welfare Board. New-Delhi
7	Innovative	Sanction/ Release Made directly by the Central Social Welfare Board. New-Delhi
8	Working Women Hostel	Sanction/ Release Made directly by the Central Social Welfare Board. New-Delhi
9	Family Counseling Centre (Centralised)	Sanction/ Release Made directly by the Central Social Welfare Board. New-Delhi

For Public Authorities:

Sl. No.	Head	Proposed Budget	Sanctioned Budget	Amount Released / Disbursed (No. of Installments)	Total Expenditure
1	2	3	4	5	6
1	Pay & allowance	1,974,000.00	1,868,000.00		1559980.00
2	Pension/ Gratuity/ C.P.F.	1,137,000.00	1,138,000.00		1095605.00
3	Others:	1,070,000.00	1,040,000.00		789997.00
i	Rent/ taxes/maintenance	100,000.00	100,000.00		99447.00
ii	C.A. to chairperson	12,000.00	10,000.00		10006.00
iii	P.O.L. maintenance of vehicle	200,000.00	180,000.00		106930.00
iv	Printing & stationary	70,000.00	70,000.00		69810.00
v	Postage ^ telegram	130,000.00	130,000.00		100712.00
vi	Electricity & water charges	120,000.00	100,000.00		62651.00
vii	Misc. Contegencies	160,000.00	100,000.00		99964.00
viii	T.A/D.A	120,000.00	100,000.00		99242.00
ix	Audit charges	8,000.00	20,000.00		5950.00
x	Legal charges	8,000.00	5,000.00		5000.00
xi	Publicity/ Advertisement	10,000.00	5,000.00		3000.00
xii	H.R.A. to chairperson	42,000.00	35,000.00		33418.00
xiii	Medical reimbursement	70,000.00	60,000.00		59970.00
xiv	Liveries	10,000.00	5,000.00		0.00
xv	Newspaper & Periodicals	10,000.00	5,000.00		5007.00
xvi	Salary to adhoc staff		115,000.00		28890.00
	Total (Others):-	1,070,000.00	1,040,000.00		789,997.00
	Total	4,181,000.00	4,046,000.00		3,445,582.00

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4(1)(b) (xii)]

 There is no subsidiary programme executed by Odisha State Board.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

The State Board does not deal with permission, concession, permits or authorization etc.

  MANUAL-14  

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)] 

Information on various schemes of the State Board are not available in electronic format at present.

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(1) (b) (xv)]

Either Library or reading room facility is not provided by the State Board.

  MANUAL-16 

Names, Designations & Other Particulars of Public Information Officers

[Section-4(1) (b) (xvi)]

Public Information Officer:

Sl.	Name	Designation	STD Code	Ph. No.		Fax	E-mail	Address
				Office	Home
1	2	3	4	5	6	7	8	9
1	G. Nayak	Asst. Project Officer	0674	2395629	9437635177	-	orissaweb@yahoo.co.in	State Social Welfare Board, Odisha, A/64, Nayapalli, Bhubaneswar

Department Appellate Authority:

Sl.	Name	Designation	STD Code	Ph. No.		Fax	E-mail	Address
				Office	Home
1	2	3	4	5	6	7	8	9
1	Snehalata Mallicka	Secretary	0674	2395629	9437630232	-	orissaweb@yahoo.co.in	State Social Welfare Board, Odisha, A/64, Nayapalli, Bhubaneswar

  MANUAL-17  

Other Useful Information

[Section-4 (1) (b) (xvii)]

  Not Applicable

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