Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Aim & Objectives of the Organization:
Diversification of function in the field of Occupational Research, Vocational Guidance and Employment Market information under the ambit of Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959 which was enacted in 1959 and brought into force with effect from 1st May, 1960.
2. Mission & Vision:
To implement the purpose and provisions of the Employment Exchanges (C.N.V) Act.
3. Brief History & Background for its Establishment:
The Employment Service came into existence in India under the stress of post-war demobilisation. Towards the end of the Second World War, the need for a machinery which could handle orderly re absorption of civil life, of a large number of service personnel and war workers who were about to be released as keenly felt. Till the end of 1946, Employment Service facilities were restricted to demobilised service personnel and discharged war workers. In 1947, consequent upon the partition of the country, the Employment Exchanges were called upon to deal with the resettlement of a large numbers of persons who were displaced as a result of partition. In response to popular demands, the scope of the service was gradually extended and by early 1948, Employment Exchange were thrown open to all categories of applicants.
4. Organisation Charges:
The District Employment Officer, Gajapati, Paralakhemundi is in-charge of District Employment Exchange, Gajapati.
5. Allocation of Business:
The day to day official business are being followed as per provisions of the Employment Exchanges (CNV) Act, 1959.
6. Duties to be performed to achieve the mission:
As assigned by the D.G.E & T., New Delhi (Govt of India) as well as the Directorates of Employment, Odisha as per the provision of the Employment Exchange (C.N.V) Act, 1959 and rules, 1960.
7. Details of Service Rendered:
i) Classifying and registration of applicants who call for employment assistance.
ii) Classifying of vacancies notified by the employers.
iii) Matching and submission of suitable applicants against notified vacancies.
iv) Assessing the comparative skill and knowledge of workers within the same occupation.
v) Reporting statistical data concerning the employment market and classifying occupation literature.
vi) Formulating of Guidance Programme comprises of activities conducted in and outside the premises of Employment Exchange in order to render vocational guidance to individual or groups of individuals.
8. Citizen Interaction:
Public Interaction are made regularly.
9. Postal Address of the Main Office, Attached/ Subordinate office/ Field units etc.:
At/ Po.- Ranipeta, Via- Paralakhemundi, Dist.- Gajapati (Odisha)
10. Working Hours both for office & Public:
10.00 A.M. to 5.00 P.M. Lunch break as specified by the Government.
11. Public Interaction if any: Positive manner
12. Grievance redress mechanism:
Grievance are heard on all the working days during office business hours.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Designation |
Powers |
Duties |
||
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Administrative |
Financial |
Statutory |
|||
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1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
District Employment Officer |
As per provision of the Act |
As per provision of the Act |
As per provision of the Act |
As per provision of the Act |
|
2 |
Head Clerk |
|
|
|
All establishment & Accounts work |
|
3 |
Senior Clerk |
|
|
|
Attends to all types of exchange work at counter and also to vacany, V.G. E.M.I, etc |
|
4 |
Peon-cum-Chowkidar |
|
|
|
Attend Office |
|
5 |
Peon-cum-Chowkidar (RE.B, R. Udayagiri) |
|
|
|
Attend Office |
|
6 |
Data Entry Operator (Appointed on Outsourcing basis) |
|
|
|
Attend all types of data base work on computer |
Note: One post of Junior Employment Officer and one post of Junior clerk are leaving vacant as on the date of up-dating.
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).
The District Employment Officer being a District level Officer, he follows the procedure and decision as per the provision of the Employment Exchanges (C.N.V) Act, 1959 for implementation Service in the district and also abides the instructions issued by the appropriate authorities from time to time. The Collector, Gajapati is the Chairman of the District Committee on Employment.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
The District Employment Officer is to ensure that all instructions are fully understood and implemented by his staff. Difficulties in the interpretation of instructions are being referred to the Director of Employment, Odisha.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No., if any |
Price in case of Priced Publications |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
National Employment Service Manual |
Employment Exchange Policy & Procedure |
All instructions of a permanent or semi-permanent nature are embodied in the National Employment Service Manual. The Manual is the primary authority of the National Employment Service in matters pertaining to Employment Exchange policy and procedure. |
Distributed by the Director of Employment Exchange to the Employment Exchange in accordance with the need |
|
2 |
Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959 and Rule, 1960 |
Act & Rules |
The E.E. (CMV) Act, 1959 which was enacted in 1959 and brought into force with effect from May, 1960 |
Saleable copy available |
|
3 |
Employment Exchange Minute |
Minutes of discussion & Instructions |
Supplementary instructions issued by the D.G.E. & T. in the politics and procedures adopted in the execution of working of Employment Exchange from time to time. |
Distributed by the Director of Employment Exchange to the Employment Exchange in accordance with the need |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information available |
Unit/ Section, where available |
Retention Period, where available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Records on Registration & Placement of Applicants |
Not yet made online |
Information on such records may be obtained personally |
Exchange Section |
|
2 |
Inspection of Records Establishment and collection of ER-I & ER-II Returns under E.E. (CNV) Act |
-do- |
-do- |
E.M.I. Section |
|
3 |
Establishment, Budget & Accounts |
-do- |
-do- |
Establishment Section |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name & Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Roles & Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
District Employment Officer, Gajapati |
Labour & Employment Department Govt. of Odisha |
To monitoring and Evaluation of Different Employment activities |
As and when required |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name |
Type of Affiliated Body |
Brief Introduction |
Role |
Structure and Member Composition |
Head of the Body |
Address |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
District Committee on Employment, Gajapati |
Committee |
To address the cause of employment activities in the district |
Advisory Body |
Collector, Chairman of District level Officers are the members |
Collector, Gajapati |
District Employment Exchange, Gajapati |
One Year |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri A.K. Tripathy |
District Employment Officer |
- |
9438161552 |
- |
deegjp |
District Employment Exchange, Gajapati |
|
2 |
Sri K.P. Sahu |
Jr. Employment Officer |
- |
9437948673 |
- |
-do- |
|
|
3 |
Smt. B. Sahu |
Senior Clerk |
- |
8895962383 |
- |
- |
-do- |
|
4 |
Sri Amil Sabar |
P.C.C.C | - | 8895749951 | - | - | -do- |
|
5 |
Sri K.N. Gopal Rao |
Data Entry Operator |
- |
9338437770 |
- |
- |
Engaged in Out Soursing Basis |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Scale of Pay (In Rs.) |
Monthly Remuneration (In Rs.) |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Sri A.K. Tripathy |
District Employment Officer |
9300-34800 |
17500 |
|
2 |
Sri K.P Sahu |
Jr. Employment Officer |
9300-34800 |
13080 |
|
3 |
Smt. B. Sahu |
Senior Clerk |
5200-20200 |
7170 |
|
4 |
Sri Amil Sabar |
P.C.C.C |
4750-14680 |
7790 |
|
5 |
Sri K.N Gopal Rao |
Data Entry Operator |
5200 (Consolidated) |
5200 (Consolidated) |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. No. |
Activities to be Performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for the Last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Pay/ DA/ HRA/ OA/ RCM/ Contingency/ TE etc of staff of this office |
- |
- |
- |
- |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Not Applicable
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl. |
Activities/ Schemes for which Electronic Data available |
Type of Document |
Can it be shared with Public? |
Is it available on Website or is being used as Backend Database? |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
|
Up-to-date information and circulars relating to functioning of Employment Exchange. |
Yes |
Available ion the website of Directorates of Employment, Odisha as well as Govt. of Odisha, L & E Department |
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
Inquiry in Exchange matters |
10.00 A.M to 5.00 P.M. |
|
2 |
Notice Board |
Important Circulars, Information and publicity materials displayed for the information of the general public |
-do- |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri A.K. Tripathy |
District Employment Officer |
- |
9438161552 |
- |
District Employment Exchange, Gajapati, Paralakhemundi |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri D.N. Pada, O.A.S (I) (SB) |
Joint Director of Employment, Odisha |
- |
- |
- |
Directorate of Employment, Odisha |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Nil
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