Introduction
Background of this Hand-Book ( Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Aims and Objectives of the organization:
The R.T.O. Bhubaneswar is entrusted with the management of road transport activities including collection of MV Taxes in the Revenue District of Khurda covering 2 subdivisions. This office is also responsible for collection of Motor vehicle revenue on account of taxes on motor vehicles from vehicles registered at Bhubaneswar and other state vehicle entering to Odisha. The main aim and objectives of the organization are to see the transport management such as patterns of passengers and frequent movements.
2. Mission/ Vision:
Management of Road Safety Stands and pollution control measure taking effective ways of tracking down traffic offenders
3. Brief history and background for its establishment:
This office is part of transport and commerce Department. R.T.O., is the head of the office assisted by MVI, Addl. RTO & Asst. RTO-Collector is the Chairman of the RTA. Khurda.
4. Organization Charts:
RTO, MVI, Addl. RTO(Gen), Jr. MVI, Steno,Section Officer, Sr. Clerk & Jr. Clerk, Constable.
5. Allocation of Business:
Registration of Motor Vehicles, issue of Permit, Fitness, Issue & Renewal of DL, Transfer of ownership of vehicles, HPA/ HPC.
6. Duties to be performed to achieve the Mission:
All staff of the office performs the tasks assigned to them and the combined efforts of all results in achieving the Mission.
7. Details of services Rendered:
Registration of New Vehicles. Issue of Permit Fitrness, New Driving Licence and Renew of D.L
8. Citizen's interaction:
The information on functioning ot the office is open as per the provisions of Right to information Act and Odisha Rules.
9. Postal address of the office:
Regional Transport Office, Bhubaneswar, Po: Bhoinagar, Dist: Khurda, PIN 751022.
10. Map of Office located:
The office is situated near the office of the Sale Tax Office .
11. Working hours both for office and public:
10.00 AM to 5.30 PM (Lunch Breaking from (2.00 PM to 2.30 PM) on all working days.
12. Public interaction if Any:
Public queries are dealt with very courteously by the staff and officials as it is a public office.
13. Grievance Redressal Mechanism:
A responsive grievance Redressal mechanism is being adopted. The Grievance Cell of the Collector & District Magistrate functions on every Monday and every Saturday (Except 2nd Saturday) To ensure the reach the cell functions is different areas and the public grievances are promptly attended to by the concerned authorities.
MANUAL-2
Powers and Duties of Officers & Employees
[Section-4(1) (b) (ii)]
| SL NO | ||
| 1 | Designation | 1. R.T.O(lNo.) |
| Powers & Duties | Head of the Office & DDO | |
| 2 | Designation | I.M.V (1 No.) |
| Powers & Duties | Technical Authority to grant fitness to Transport vehicles & testing authority of DL | |
| 3 | Designation | Addl. R.T.O (1 No.) |
| Powers & Duties | Supervision of official work at RTO, Bhubaneswar | |
| 4 | Designation | Asst. R.T.O (1 No., Vacant) |
| Powers & Duties | ||
| 5 | Designation | T.l. (1 No.) |
| Powers & Duties | Check all type of vehicles plying unautherisedly Within the area of Khordha region. | |
| 6 | Designation | Asst. M.V.I (1 No. Vacant) |
| Powers & Duties | Do all type of enforcement activities within the area of khordha region. |
|
| 7 | Designation | Jr.M.V.I (1 No.) |
| Powers & Duties | Enforcement the work and assit to IMV Bhubaneswar | |
| 8 | Designation | Section Officer (1 No) |
| Powers & Duties | Deals with cash and account and Establishment section | |
| 9 | Designation | Sr.Clerk (3 No. Vacant) |
| Powers & Duties | Deals with GR volumes | |
| Deals with Court matter | ||
| 10 | Designation | Jr.Steno (1 No.) |
| Powers & Duties | ||
| Deals with Confidential matter of RTO | ||
| 11 | Designation | Jr.Clerk (7 Nos) |
| Powers & Duties | ||
| Deals with DL section, other state of GR volume Stock, store and manual indent of forms Deals with MV Section | ||
| Deals with enforcement section, issue & despatch Section & receipt of letter | ||
| 12 | Designation | A.T.S.I (1 No) |
| Powers & Duties | All types of enforcement works. | |
| SL NO | ||
| 13 | Designation | Driver (1 No.) |
| Powers & Duties | To drive the Govt, vehicles. | |
| 14 | Designation | Peon (1 No) |
| Powers & Duties | Perform the duty of Peon | |
| 15 | Designation | P.S. (1 No) |
| Powers & Duties | Attached to Issue & Despatch Section | |
| 16 | Designation | Choukidar |
| Powers & Duties | To guard the Office. | |
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
Issue & Receipt of letters |
Diary Clerk |
Same day |
|
2 |
Marking of statutory applications |
Respective clerks |
Same day |
|
3 |
Marking of Daks |
Section Officer |
Same day |
|
4 |
Processing of the received letter in the log book |
D.A. concerned |
3 days |
|
5 |
Approval of rejected |
RTO/ ARTO |
1 day |
|
6 |
To prepare final document |
- |
- |
|
7 |
To sign & Return card |
- |
- |
|
8 |
Deliver of document to applicant |
D.A |
Same day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
The concessionaire shall adhere to the following performance standards in respect of each of specified service.
|
Sl. |
Specified Services |
Turn Around Time (minutes) |
| 1 | 2 | 3 |
|
1 |
Issuance of driving license or Learners License in SCB card /Paper |
One day passing the test |
|
2 |
Issuance of renewed Driving License or duplicate Driving license in SCB card |
One day |
|
3 |
Issuance of upgraded driving license (up gradation to include additional categories of vehicle etc.) in SCB card |
One day passing the test |
|
4 |
Issuance and/ or renewal of Trade certificate in security paper |
Seven days |
|
5 |
Issuance of duplicate Trade certificate in SCB card |
One day |
|
6 |
Issuance of Renewal of Regn. Certificate in SCB card |
One day |
|
7 |
Issuance of duplicate Regn. Certificate in SCB card |
One day |
|
8 |
Issuance of Regn. Certificates consequent to assignment of new registration mark in SCB card |
One day |
|
9 |
Issuance of Registration Certificates consequent to transfer of ownership |
One day |
|
10 |
Issuance of Registration Certificates consequent to change of address in SCB card |
One day |
|
11 |
Issuance of Registration Certificates consequent to recording alteration in the registration certificate in SCB card |
One day after inspection and certification of the vehicle by the Inspector of motor vehicles |
|
12 |
Issuance of Registration Certificates consequent to endorsement/ cancellation of hire purchase / lease/ hypothecation agreement etc in SCB card. |
|
|
13 |
Issuance/ renewal of fitness certificate in SCB card |
One day after inspection and certification of the vehicle by the motor vehicles |
|
14 |
Temporary Registration |
One day |
|
15 |
NOC in Form 28 |
3 days after getting police report. |
|
16 |
Conductor license |
2 days |
|
17 |
Tax entry in R.C |
Same day |
|
18 |
Issue of Temporary permit |
Next day of application |
|
19 |
Issue of Permanent permit |
15 days |
|
20 |
Issue of T.C.C |
Same day |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. |
Name of Act, Rules Regulations etc. |
Brief gist of contents |
Reference No. if any |
Price in case of priced publication |
| 1 | 2 | 3 | 4 | 5 |
|
1 |
Motor Vehicle Act, 1988 |
- |
- |
- |
|
2 |
Central Motor Vehicle Rules, 1989 |
- |
- |
- |
|
3 |
Odisha Motor Vehicles Rules, 1993 |
- |
- |
- |
|
4 |
Odisha Motor Vehicles Taxation Act, 1975 |
- |
- |
- |
|
5 |
Odisha Motor Vehicles Taxation Rules, 1976 |
- |
- |
- |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of information available |
Units/ Section where available |
Retention period where available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
G. Rs |
Concerned D.As |
Concerned Section |
Life |
|
2 |
Permit Register |
Concerned D.As |
Concerned Section |
As per record mannual |
|
3 |
Off. Road Register |
Concerned D.As |
Concerned section |
As per record mannual |
|
4 |
Fitness Register |
Concerned D.As |
Concerned section |
As per record mannual |
|
5 |
LLR Register |
Concerned D.As |
Concerned section |
As per record mannual |
|
6 |
D.L. Register |
Concerned D.As |
Concerned section |
As per record mannual |
|
7 |
V.C.R Register |
Concerned D.As |
Concerned section |
As per record mannual |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. |
Name of the Board/ Councils/ Commit tees |
Details of member |
Position in the committee |
Whether the Minutes are accessible to public |
| 1 | 2 | 3 | 4 | 5 |
|
1
|
Regional Transport Authority
|
Collector & chairman |
Chairman |
Yes |
|
Regional Transport Officer |
Member Secretary |
- |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
| Sl No | Name | Designation | Office Phone No | Mobile No | Fax | Address | |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 1 | Bikash Ch Choudhury | RTO | 0674-2540904 | - | rtobbsr@vahoo.co.in | - | Regional Transport Office-I, AT- Acharya Vihar, PO-Bhoinagar, Bhubaneswar |
| 2 | Chitta Ranjan Sahu | I.M.V. | -Do- | - | -Do- | - | -Do- |
| 3 | Subasis Roy | Addl.RTO(Gen) | -Do- | - | -Do- | - | -Do- |
| 4 | Harekrushna Mohapatra | T.I | -Do- | - | -Do- | - | -Do- |
| 5 | Jyotibrata Bagchi | S.O | -Do- | - | -Do- | - | -Do- |
| 6 | Nirod Ch Behera | Jr.Steno | -Do- | - | -Do- | - | -Do- |
| 7 | Pramod Ku Singh | Jr.MVI | -Do- | - | -Do- | - | -Do- |
| 8 | Jaydev Sahu | ATSI | -Do- | - | -Do- | - | -Do- |
| 9 | Bibhudutta Swain | Jr.Asst | -Do- | - | -Do- | - | -Do- |
| 10 | Sarita Choudhury | Jr.Asst | -Do- | - | -Do- | - | -Do- |
| 11 | Rozalin Behera | Jr. Asst | -Do- | - | -Do- | - | -Do- |
| 12 | Sarita Xess | Jr. Asst | -Do- | - | -Do- | - | -Do- |
| 13 | Sulagna Priyadarshini | Jr. Asst | -Do- | - | -Do- | - | -Do- |
| 14 | Monalisha Mahana | Jr. Asst | -Do- | - | -Do- | - | -Do- |
| 15 | Soumya Ranjan Priyadarsani | Jr.Asst | -Do- | - | -Do- | - | -Do- |
| 16 | Rudra Narayan Dehury | Jr.Asst | -Do- | - | -Do- | - | -Do- |
| 17 | Puskar Samantaray | Constable | -Do- | - | -Do- | - | -Do- |
| 18 | Reena Behera | Constable | -Do- | - | -Do- | - | -Do- |
| 19 | Gansa Marndi | Constable | -Do- | - | -Do- | - | -Do- |
| 20 | Biswajit Rout | Constable | -Do- | - | -Do- | - | -Do- |
| 21 | Sudhir Ku Sahoo | Constable | -Do- | - | -Do- | - | -Do- |
| 22 | Anisha Nayak | Constable | -Do- | - | -Do- | - | -Do- |
| 23 | Eladin Das | Constable | -Do- | - | -Do- | - | -Do- |
| 24 | Seepalin Parida | Constable | -Do- | - | -Do- | - | -Do- |
| 25 | Geeta Hembram | Peon | -Do- | - | -Do- | - | -Do- |
| 26 | Tapan Ku Nayak | Night Watchman | -Do- | - | -Do- | - | -Do- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
| Sl No | Name | Designation | Scale of Pay | Monthly Salary (Gross Pay) (in Rupees) | The Procedure to determine the Remuneration as given in the regulation |
| 1 | 2 | 3 | 4 | 5 | 6 |
| 1 | Bikash Ch Choudhury |
RTO(In-Charge) | - | - | - |
| 2 | Subhasis Roy |
Addl.RTO(Gen) | 56100-17750 | 111220 | - |
| 3 | Chitta Ranjan Sahu | I.M.V | 56100-17750 | 121512 | - |
| 4 | Harekrushna Mohapatra | T.I. | 44900-142400 | 112880 | - |
| 5 | Joytibrata Bagchi | S.O | 44900-142400 | 74534 | - |
| 6 | Niroda Chandra Behera | Jr. Steno | 44900-142400 | 100264 | - |
| 7 | Pramod Ku Singh | Jr.MVI | 3400-112400 | 66234 | - |
| 8 | Jaydev Sahu | ATSI | 25500-81100 | 43658 | - |
| 9 | Bibhudutta Swain | Jr. Asst | 19900-53200 | 47144 | - |
| 10 | Sarita Choudhury | Jr. Asst | 19900-53200 | 39508 | - |
| 11 | Sarita Xess | Jr. Asst | 19900-53200 | 39508 | - |
| 12 | Rozalin Behera | Jr. Asst | 19900-53200 | 35700 | - |
| 13 | Soumya Ranjan Priyadarshan | Jr. Asst | 19900-53200 | 37254 | - |
| 14 | Sulagna Priyadarsani | Jr. Asst | 19900-53200 | 38346 | - |
| 15 | Monalisha Mahana | Jr. Asst | 19900-53200 | 37996 | - |
| 16 | Rudra Narayan Dehury | Jr. Asst | 19900-53200 | 33034 | - |
| 17 | Puskar Samantaray | Constable | 19900-53200 | 41832 | - |
| 18 | Reena Behera | Constable | 19900-53200 | 41832 | - |
| 19 | Gansa Marndi | Constable | 19900-53200 | 40824 | - |
| 20 | Biswajit Rout | Constable | 19900-53200 | 41832 | - |
| 21 | Sudhir Ku Sahoo | Constable | 19900-53200 | 39816 | - |
| 22 | Anisha Nayak | Constable | 19900-53200 | 34030 | - |
| 23 | Eladin Das | Constable | 19900-53200 | 34030 | - |
| 24 | Seepalin Parida | Constable | 19900-53200 | 39816 | - |
| 25 | Geeta Hembram | Peon | 16600-52400 | 40338 | - |
| 26 | Tapan Ku Nayak | Night Watchman | 16600-52400 | 38014 | - |
| Sl No | Name | Designation | Scale of Pay | Monthly Salary (Gross Pay) (in Rupees) | The Procedure to determine the Remuneration as given in the regulation |
| 1 | 2 | 3 | 4 | 5 | 6 |
| 26 | Geeta Hembram | Peon | 16000-52400 | 27438 | - |
| 27 | Tapan Kumar Nayak | Night Watcher | 16000-52400 | 25980 | - |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. |
Major Head |
Activities |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure the last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Demand No. 21-2041-00-101-1175- RTA |
PAY |
Centrally allocation |
- |
- |
- |
|
D.P. |
Centrally allocation |
- |
- |
- |
||
|
D.A. |
Centrally allocation |
- |
- |
- |
||
|
H.R.A |
Centrally allocation |
- |
- |
- |
||
|
R.C.M. |
0 |
0 |
0 |
0 |
||
|
O.A. |
0 |
0 |
0 |
0.00 |
||
|
O.C. |
120000 |
200000 |
- |
112717 |
||
|
M.V. |
- |
- |
- |
- |
||
|
TELEPHONE |
3000 |
10000 |
- |
- |
||
|
WATER |
- |
100000 |
- |
- |
||
|
ELECTRIC |
398000 |
1400000 |
- |
360151 |
||
|
R.R.T |
- |
10000 |
- |
- |
||
|
DLR/N.M.R. |
0 |
0 |
0 |
0 |
||
|
Arr.Pay |
- |
22548 |
0 |
- |
||
|
2 |
Demand No. 21-2041-00-101-0368- ENF |
PAY |
Centrally allocation |
- |
- |
- |
|
D.P. |
Centrally allocation |
- |
- |
- |
||
|
D.A. |
Centrally allocation |
- |
- |
- |
||
|
H.R.A |
Centrally allocation |
- |
- |
- |
||
|
R.C.M. |
0 |
0 |
0 |
0 |
||
|
O.A. |
0 |
0 |
0 |
0 |
||
|
O.C. |
- |
- |
- |
- |
||
|
M.V. |
4000000 |
5000000 |
- |
2470815 |
||
|
TELEPHONE |
- |
- |
- |
- |
||
|
WATER |
- |
- |
- |
- |
|
Sl. |
Major Head |
Activities |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure the last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Demand No. 21-2041-00-101-1175- RTA |
PAY |
2396710 |
2,396,710 |
2,396,710 |
1,900,890.00 |
|
D.P. |
0 |
33,561 |
33,551 |
32,148.00 |
||
|
D.A. |
1438700 |
1,438,700 |
1,438,700 |
882,640.00 |
||
|
H.R.A |
446081 |
446,081 |
446,081 |
351,859.00 |
||
|
R.C.M. |
4000 |
10,000 |
10,000 |
11,000.00 |
||
|
O.A. |
0 |
0 |
0 |
0.00 |
||
|
O.C. |
103000 |
130,000 |
130,000 |
35,000.00 |
||
|
M.V. |
100000 |
120,000 |
120,000 |
119,916.00 |
||
|
TELEPHONE |
20000 |
20,000 |
20,000 |
15,000.00 |
||
|
WATER |
20000 |
20,000 |
20,000 |
9,500.00 |
||
|
ELECTRIC |
60000 |
80,000 |
80,000 |
97,500.00 |
||
|
R.R.T |
10000 |
10,000 |
10,000 |
10,128.00 |
||
|
DLR/N.M.R. |
30900 |
30,900 |
30,900 |
29,973.00 |
||
|
Arr.Pay |
0 |
0 |
0 |
307,994.00 |
||
|
2 |
Demand No. 21-2041-00-101-0368- ENF |
PAY |
1,661,150 |
1,661,150 |
1,661,150 |
1,547,271.00 |
|
D.P. |
0 |
0 |
0 |
0 |
||
|
D.A. |
945,803 |
945,803 |
945,803 |
667,724.00 |
||
|
H.R.A |
302,146 |
302,146 |
302,146 |
278,916.00 |
||
|
R.C.M. |
3,000 |
0 |
0 |
0.00 |
||
|
O.A. |
56,000 |
10,775 |
10,775 |
16,600.00 |
||
|
O.C. |
20,000 |
40,000 |
40,000 |
10,000.00 |
||
|
M.V. |
120,000 |
120,000 |
120,000 |
64,957.00 |
||
|
TELEPHONE |
800 |
10,000 |
10,000 |
6,000.00 |
||
|
WATER |
20,000 |
20,000 |
20,000 |
35,000.00 |
|
Sl. No |
Major Head |
Activities |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure the last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
6 |
Demand No.21-2041-00-101-0368-ENF |
PAY |
1,661,150 |
1,661,150 |
1,661,150 |
1,547,271.00 |
|
D.P. |
0 |
0 |
0 |
0 |
||
|
D.A. |
945,803 |
945,803 |
945,803 |
667,724.00 |
||
|
H.R.A |
302,146 |
302,146 |
302,146 |
278,916.00 |
||
|
R.C.M. |
3,000 |
0 |
0 |
0.00 |
||
|
O.A. |
56,000 |
10,775 |
10,775 |
16,600.00 |
||
|
O.C. |
20,000 |
40,000 |
40,000 |
10,000.00 |
||
|
M.V. |
120,000 |
120,000 |
120,000 |
64,957.00 |
||
|
TELEPHONE |
800 |
10,000 |
10,000 |
6,000.00 |
||
|
WATER |
20,000 |
20,000 |
20,000 |
35,000.00 |
||
|
ELECTRIC |
55,000 |
60,000 |
60,000 |
27,563.00 |
||
|
Arr.Pay |
0 |
0 |
0 |
387,085.00 |
||
|
7 |
Demand No. 21-2041-102-1454 |
PAY |
796,670 |
796,870 |
796,870 |
510,106.00 |
|
D.P. |
0 |
0 |
0 |
10,942.00 |
||
|
D.A. |
536,224 |
436,224 |
436,224 |
243,536.00 |
||
|
H.R.A |
95,100 |
159,374 |
159,374 |
104,210.00 |
||
|
O.A. |
3,000 |
0 |
0 |
1,750.00 |
||
|
Arr.Pay |
0 |
0 |
0 |
387,085.00 |
||
|
8 |
Demand No. 21-2045-104-1451 |
PAY |
220,820 |
220,820 |
220,820 |
214,590.00 |
|
D.P. |
0 |
0 |
0 |
0 |
||
|
D.A. |
125,310 |
125,319 |
125,319 |
92,322.00 |
||
|
H.R.A |
24,096 |
24,096 |
24,096 |
23,450.00 |
||
|
R.C.M. |
0 |
0 |
0 |
0 |
||
|
Arr.Pay |
0 |
0 |
0 |
36,094.00 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1)- (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
First Appellate Authority(FAA):
| Sl No | Name | Designation | Office Phone No | Mobile No | Fax | Address | |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 1 | Bikash Ch Choudhury |
RTO | 0674-2540904 | 9438155999 | rto bbsr@vahoo.co.in | Regional Transport Office-I, Bhubaneswar |
Public Information Officer(PIO):
| Sl No | Name | Designation | Office Phone No | Mobile No | Fax | Address | |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 1 | Chitta Ranjan Sahu | I.M.V. | 0674-2540904 | 9437436623 | rto bbsr@vahoo.co.in | - | Regional Transport Office-I, Bhubaneswar |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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