Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) About the Organization:
Dhenkanal Mahila Mahavidyalaya (Govt. Women's Degree College), Dhenkanal & Govt. Women's Jr. College, Dhenkanal function in the same premises & serve as premier Educational Institutes for Women Education in Central Odisha. The Degree College was established on 13.8.1975 and it is affiliated to Utkal University. The Govt Women's Jr. College to its shape from the session 2001-2002. This College is affiliated to CHSE Odisha. The Degree College imparts teaching facilities in Humanities and Social Sciences and the Jr. College extends teaching facilities in Humanities and Sciences. The main objective of this Institution is to disseminate knowledge to the students in different fields. Simultaneously this Institution also aims at the overall development of the students physical, mental and moral. Regular Seminars, Extramural Lectures and Career Counseling are organized time to time for the betterment of the students. Games and Sports are also an integral part of this institution which inspires the students to be physically fit. There are also many societies and associations related to social services and cultural programmes. NSS & Red Cross etc. incite vigour, enthusiasm and feeling of national integration amongst the students. This college also publishes an annual multilingual magazine to develop creativity in them.
Dhenkanal Mahila Mahavidyalaya, Dhenkanal has been accredited at the B+ level on 21.05.2006 by the Executive Committee of the National Assessment and Accreditation Council (NAAC) which is an autonomous institution of the University Grants Commission on the recommendation of the duly appointed Per Team comprising of Prof. A.K. Pandey and Prof. P.S Subhash.
2) Address of the Office:
At/Po/Dist.-Dhenkanal, PIN-759001
3) Working Hours of the Office:
From 10.00 A.M. to 5.00 P.M.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Sl. No. |
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1 |
Name |
Dr.SakuntalaJena |
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Designation |
Asst.Prof.(Principal) I/C |
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Powers |
Administrative |
Public Authority |
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Sole authority of all administrative affairs. |
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Financial |
D.D.O. |
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Superintendent of all Examinations. |
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Others |
Warden of all Hostels. |
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Matters including all development affairs. |
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Duties |
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2 |
Designation |
Administrative Bursar |
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|
Powers |
Administrative |
In Charge of all College administration. |
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|
All administrative matters are routed through him. |
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Duties |
To assist the Principal in the College administration. |
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3 |
Designation |
Accounts Brusar |
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|
Powers |
Financial |
In-charge of College Accounts. |
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|
Duties |
To assist the DDO-cum-Principal in accounts matter. |
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|
4 |
Designation |
Academic Bursar |
|||
|
Powers |
Others |
Co-ordinating the preparation of Syllabus, Time Table, Attendance, Issue of CLC, Conduct Certificate and other Certificate. |
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|
Duties |
To assist the Principal smooth function of academic matters. |
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|
5 |
Designation |
Officer in Charge, Examination |
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Powers |
Others |
Conduct of Examination and publication of results with all related matters of Examinations. |
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|
Duties |
To assist the Principal in examination matters. |
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6 |
Designation |
Head Clerk |
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Powers |
Office bearors controle |
||||
|
Duties |
Supervision of all official transaction. |
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7 |
Designation |
Accountant |
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Powers |
|
||||
|
Duties |
Maintains all files documents budget, expenditure and audit etc. of the college. |
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1) What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).
This is a Non-Government autonomous college and the Principal of the college takes decisions in various matters having discussions with different committees like, Admission Committee, Examination Committee, Purchase Committee and Financial aid Committee etc. as per the Government rules/ University rules/ UGC guide lines.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Any letter, Public application, proposal received from Government Public Individual, Students and staff are being entered in the diary register and referred to concerned sections. Officers in Charge, Committees for examination and submission of the compliance in the related files. The file duly routed through the different Officers in Charge/ Bursars/ Vice-Principal/ Controller of Examination/ Heads of the concerned Departments are put up before the Principal for approval/ sanctions after which being dispatched with number and date.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Being a Government college, the college is governed by Rules, Regulations etc. prescribed by the Government of Odisha, Higher Education Department/ Finance Department/ Director Higher Education and Utkal University/ UGC etc.
|
Sl. No. |
Name/ Title of the Document |
Type of Documents |
Brief write up of the Documents |
From where one can get a copy of Rules, Regulations, Instructions, Manual and Records |
Address, Telephone No., Fax, E-mail & others |
Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Admission Register |
Permanent |
Contains the complete Biodata of the students admitted |
General/ Academic Section |
At/Po/Dist.- Dhenkanal, Odisha-759001, Ph. No. 06762 225373, Email- dklmahilama |
As prescribed by Govt./ College/ Ramadevi Women's University |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Category of documents |
Name of the document & its introduction in one line |
Procedure to Obtain the Documents |
Held by/ Under Control of |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
General Informations |
Administrative related matter etc. |
Through R.T.I. |
Under control of Public Authority |
|
2 |
Informations on students matter (Examination) |
Examination related document |
-do- |
-do- |
|
3 |
Informations on students matter (Academic) |
Academic matters like admission etc. |
-do- |
-do- |
|
4 |
Informations on Accounts matter (Accounts section) |
Bill, Budget, Return, Salary etc. |
-do- |
-do- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Subject/ Topic |
Is it Mandatory to Ensure Public Participation (Yes/ No) |
Arrangement for Seeking Public Participation |
|
1 |
2 |
3 |
4 |
|
1 |
Student's affairs regarding academic progress. For maintaining of Internal discipline of the college |
No |
By the Principal |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name |
Type of Affiliated Body |
Brief Introduction |
Head of the Body |
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Executive Committee |
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|
|
|
|
2 |
Staff Council |
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|
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|
|
3 |
Academic Council |
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|
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|
4 |
Admission Committee |
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|
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|
|
5 |
Residential Committee |
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|
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|
6 |
Anti Ragging Committee |
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|
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|
7 |
Anti -Sexual Harassment cell |
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8 |
Disciplinary Committee |
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|
9 |
Grievance Redressal Committee |
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|
10 |
College Development Committee |
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|
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|
11 |
Purchase Committee |
|
|
|
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|
12 |
Building Committee |
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|
|
13 |
Quality Assurance Cell |
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|
|
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|
14 |
UGC & NAAC Committee |
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|
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|
15 |
Career Counseling |
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|
16 |
Stock & Store Committee |
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|
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|
17 |
College Examination Cell |
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|
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|
18 |
Library Advisory Committee |
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|
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19 |
Student's Welfare & Counseling Committee |
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|
20 |
Internal Audit Committee |
|
|
|
|
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. NO |
Name |
Designation |
Mobile NO |
|
Address |
|
1 |
Dr.Sakuntala Jena |
Asst.Prof.(Principal) I/C |
9437051715 |
||
|
2 |
SriSisirKumar Sethy |
Asst. Prof.in Chemistry |
9437208462 |
||
|
3 |
Dr Padmanava Patri |
Asst. Prof.in Chemistry |
9937528758 |
||
|
4 |
Dr.Sagorika Panda |
Jr.Lect.In Botany |
9937875220 |
||
|
5 |
Dr.Shidharth Sankar Ram |
Asst.Prof.in Botany |
7504428658 |
||
|
6 |
Dr.DeepakKumar Patra |
Asst.Prof.inBotany |
7978810837 |
||
|
7 |
Dr.Madhusmita Nayak |
Asst. Prof.in Botany |
7978167062 |
||
|
8 |
Dr.JajatiKeshari Pradhan |
Asst.Prof English |
9002292119 |
||
|
9 |
Ms.Anita Misra |
Asst.Profin English. |
9178385940 |
||
|
10 |
Dr.TruptiMayee Sahoo |
Asst.Prof Eco |
8780165293 |
||
|
11 |
Dr. Bibhuti Bhusan Satapathy |
Lect.in History |
9438252904 |
||
|
12 |
Smt.Rujangi Mallick |
Jr.Lect.in History. |
9556441904 |
||
|
13 |
Dr. VijayetaPriyadarshini |
Asst.Prof.Home Science |
9437138464 |
||
|
14 |
Dr.Jitendra Kumar Behera |
Asst.Prof Math |
9937139508 |
||
|
15 |
Bhubaneswar Muduli |
Asst. Prof in Math |
7978874640 |
||
| 16 |
Dr. Rosalin Dash |
Lect.in Mathematics |
8895997142 |
||
|
17 |
Dr.Anita Behera |
Asst.Prof. in Odia |
9437385623 |
||
|
18 |
Dr.TapasKumar Jena |
Asst.Prof Odia |
7682069985 |
||
|
19 |
Dr.Sarojini Das |
Lectin Odia. |
8763321253 |
||
|
20 |
Sri.Gokulananda Mohapatra |
Asst. Prof Pol.Sc. |
7338744819 |
||
|
21 |
Ms.PrajnaParamita Majhi |
Jr.Lect.In Psychology |
9348903085 |
||
|
22 |
Sri.Pankaj Barik |
Jr.Lect.In Psychology |
9437335361 |
||
|
23 |
Dr.Swati Sucharita Pradhan |
Asst.Prof in Physics |
7008879947 |
||
|
24 |
Sri.Udhaba Mallick |
Jr.Lect.In Sanskrit |
8895792581 |
||
|
25 |
Ms.Leena Gantayat |
Asst.Prof in Zoology |
7008441349 |
||
|
26 |
Sri.Dipak Behera |
Junior Assistant |
9938455255 |
||
|
27 |
Sri.Suryakant Jena |
Jr. Librarian |
9861559699 |
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|
28 |
Smt.Bharati Sahoo |
Matron |
7377838975 |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl.NO |
NAME |
DESIGNATION |
MONTHLY REMUNERATION/ COMPENSATION |
|
1 |
Dr.Sakuntala Jena |
Asst.Prof.(Principal) I/C |
173961 |
|
2 |
Sri Sisir Kumar Sethy |
Asst. Prof.in Chemistry |
135930 |
|
3 |
Dr.Sagorika Panda |
Jr.Lect.In Botany |
96690 |
|
4 |
Dr.Shidharth Sankar Ram |
Asst.Prof.in Botany |
103950 |
|
5 |
Dr.Deepak Kumar Patra |
Asst.Prof.in Botany |
98010 |
|
6 |
Dr.Madhusmita Nayak |
Asst. Prof.in Botany |
98010 |
|
7 |
Dr.JajatiKeshari Pradhan |
Asst.Prof English |
116985 |
|
8 |
Ms.Anita Misra |
Asst.Profin English. |
113520 |
|
9 |
Dr.TruptiMayee Sahoo |
Asst.Prof Eco |
103950 |
|
10 |
Smt.Rujangi Mallick |
Jr.Lect.in History. |
31275 |
|
11 |
Dr. Vijayeta Priyadarshini |
Asst.Prof.Home Science |
110220 |
|
12 |
Dr.Jitendra Kumar Behera |
Asst.Prof Math |
98010 |
|
13 |
Dr.Anita Behera |
Asst.Prof. in Odia |
152625 |
|
14 |
Dr.Tapas Kumar Jena |
Asst.Prof Odia |
116985 |
|
15 |
Dr.Sarojini Das |
LectinOdia. |
48600 |
|
16 |
Sri.Gokulananda Mohapatra |
Asst. ProfPol.Sc. |
116985 |
|
17 |
Ms.Prajna Paramita Majhi |
Jr.Lect.InPsychology |
93885 |
|
18 |
Sri.Pankaj Barik |
Jr.Lect.InPsychology |
96690 |
|
19 |
Dr.SwatiSucharita Pradhan |
Asst.ProfinPhysics |
113520 |
|
20 |
Sri.Udhaba Mallick |
Jr.Lect.InSanskrit |
96690 |
|
21 |
Ms.Leena Gantayat |
Asst.ProfinZoology |
113520 |
|
22 |
Sri.Adwaita Chandra Bhoi |
Head Clerk |
85800 |
|
23 |
Sri.Suryakant Jena |
Jr.Librarian |
62040 |
|
24 |
Smt.Bharati Sahoo |
Matron |
50031 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Not Applicable
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Not Updated
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
News Paper |
|
|
|
2 |
Notice Board |
Through RTI Act, 2005 |
|
|
3 |
Inspection of Records in the Office |
Through RTI Act, 2005 |
|
|
4 |
System of Issuing of copies of documents |
Through RTI Act, 2005 |
|
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Assistant Public Information Officer (A.P.I.O)
|
Sl. No |
Name |
Designation |
Contact No. |
E-Mail ID |
Address |
|
1 |
Anita Misra |
Asst. Prof. in English |
91783 85940 |
anita.misra86@gmail.com |
Dhenkanal Mahila Mahavidyalaya, Dhenkanal |
Public Information Officer (P.I.O)
|
Sl.No |
Name |
Designation |
Contact No. |
E-Mail ID |
Address |
|
1 |
Dr. Tapas Kumar Jena |
Asst. Prof. in Odia |
99370 09563 |
tapas3458@gmail.com |
Dhenkanal Mahila Mahavidyalaya, Dhenkanal |
1st Appellate Authority
|
Sl. No |
Name |
Designation |
Contact No. |
E-Mail ID |
Address |
|
1 |
Dr. Sakuntala Jena |
Principal |
9437051715 |
sakuntalajena69@gmail.com |
Dhenkanal Mahila Mahavidyalaya, Dhenkanal |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Updated information will be provided time to time
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