Assistant Executive Engineer, Roads and Building Sub-Division, Gopalpur, Cuttack

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1  

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

    The Organisation is a Public Works Division entrusted with the Work of Construction and Maintainance of Public buildings of different Departments of the Govt. and roads under the control of Govt. of Odisha. works Deptt. with Territorial Jurisdiction of the Cuttack City, Banki and Salipur. It also undertakes works of other organizations on deposit basis under provisions of the OPWD code.

2. Mission and Vision:

a) To execute the works as per Standard Specification with a view to economy and best utilization of public money.
b) To maintain books of accounts for the purpose and realize Govt. revenue within the said purview.
c) The financial Rules. P.W.D. manuals and accounts codes are followed.

3. Brief History and Background for its Establishment:

    The Cuttack (R&B) Division has the honour of being the oldest Division in the State. The history dates back to the later half of the Ninteenth century. From this Division other P.W.D. Division of the state have emerged during the process of evolution of the State P.W.D.

    As per the old records, the (drawings available) prior to 1930 the Division was called Cuttack Division under the Bihar & Odisha Govt. Thereafter it was called Southern Division and again renamed as the Cuttack Division subsequently. Thereafter re-organisation of P.W.D. into different wings, it was called the Cuttack (R&B) Division.

    The office building was initially having a plinth area of 6153 Sft. During 1937 some addition were made to the building enhancing the plinth area to 7400 Sft. There were also some subsequent addition which enhanced the plinth area to the present 10415 Sft.

4. Organization Chart:

 

a) Division Establishment:

(i) Sr. Divisional Accounts Officer
(ii) Asst. Engineer (Estimator)
(iii) Junior Engineer (Estimator)
(iv) Head Clerk
(v) Ministerial Establishment

  MANUAL-2  

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Executive Engineer, Cuttack(R&B) Division

Powers

Administrative

Administrative head of the Division, also the D.D.O.

Financial

a) Has powers to draw cheques, draw money from Treasury.
b) Has powers to pass work bills.

Statutory

a) Prepare and sanction estimates upto the financial limit as enumerated in the OPWD code.
b) Authorized to sign Agreements on behalf of the Govt.

Others

He is the Technical (Engg.) Advisor to all other Govt. Deptts. of the Govt. of Odisha.

Duties

Overall supervision of Works.

2

Designation

Asst. Executive Engineer & Asst. Engineers

Powers

Administrative

Administrative head of the Sub-Division.

Financial

Make petty expenses on emergent works from the cash issued by the Executive Engineer.

Statutory

Prepare & submits estimates to the Executive Engineer for sanction.

Others

As may be assigned by the Executive Engineer.

Duties

a) Supervision of works.
b) Check the measurements recorded by the I.E.

3

Designation

Junior Engineers

Powers

Administrative

Hold Sections

Financial

Make Expenses out of temporary advances issued by SDO on passed bills.

Statutory

Initial Officer for preparation of Estimates and Bills.

Others

As may be directed by S.D.O.

Duties

a) Direct supervision of works executed by the contractor.
b) Take measurement and prepare bills of works done.

  MANUAL-3  

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

A

Estimates

(i) Received from the Sub-Division and marked to the Estimator

 

Same day by the Concerned Clerk

(ii) Checking of the estimates by the Estimator (I.E.) and place with the Estimator (A.E.)

 

3 days

(iii)Test checking by the A.E. (Estimator) and Place with the E.E.

 

2 days

(iv) Approval by the Executive Engineer

 

1 day

B

Tenders

(i) Receipt of Tenders after passing of estimates

 

1 month

(ii) Opening of Tenders

 

1 day

(iii) Preparation of Comparative Statement

 

7 days

(iv) Processing of Tenders through A.E.. D.A.O. and negotiation if required

 

45 days

(v) Final orders of the Executive Engineer

 

7 days

(vi) Drawal of Agreements

 

15 days

C

Bills for Works done

(i) Bill received in the Division and Diarised

 

1 day

(ii) Checking of M.BV Bill by the Auditor in the Division

 

3 days

(iii) Checking of M.BV Bill by the D.A.O.

 

2 days

(iv) Passing of Bill by the Executive Engineer

 

1 day

(v) Preparation of Cheque

 

Same day as passing of Bill

D

Establishment Matters

a) Personal Cases

(i) Application if any received and diarised

 

1 day

(ii) Docketing and Put up in the File

 

2 days

(iii) Checking by Head clerk & Sr. D.A.O.

 

2 days

(iv) Final orders of Executive Engineer

 

1 day

b) Preparation of Personal claims

(i) Preparation of Bills

 

1 day to 3 days depending on Magnitude
(ii) Checking of Bills   1 day

  MANUAL-4  

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of Letter

3 minutes per letter

Registered Dak including entry in messenger book

2

Despatch of letter

5 minutes per letter

3

Typing Job

30 pages per day

4

(a) Personal cases such as Sanction of Leave/ Increments etc.

5 to 7 cases per day

Including Office Orders

(b) Personal cases Such as Pay and other Establishment Bills

1 to 3 Bills per day (as per Magnitude of work)

5

(a) Preparation of Estimates

1 to 2 Estimates per day

Collection of Field Data not included

(b) Checking of Estimates

3 to 5 Estimates per day

6

(a) Compilation of Comparative Statements of tenders

One Comparative Statement per day

Comparative Statement earlier prepared

(b) Checking of Computed Tenders

3 to 5 Tenders per day

 

7

Checking of Contractor Bills

2 to 3 Bills per day

 

8

Preparation and Compilation of Monthly Accounts in the Divn.

4 to 5 days

 

  MANUAL-5  

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., If any

Price in case of Priced Publications

1

2

3

4

5

1

C.P.W.A. Code

Public Works

 

 

2

O.P.W.D. code

Procedure and A/cs

 

 

3

Odisha Service code

Service matters of Staff

 

 

4

Odisha T.A. Rules

 

 

5

Odisha Treasury Code

 

 

6

Odisha Pension Rules

 

 

7

O.G.F.R.

General Financial Procedure

 

 

  MANUAL-6  

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention Period, where Available

1

2

3

4

5

1

Tenders, Agreements, Work files, Estimates

Information on works

Estimating Branch

 

2

Charge Sheet, CRS

Confidential Matter

Steno

 

3

Personal Files, Service Books, Pay Bills

Personal Cases

Establishment Branch

 

4

Cash Book, Cheque Book, etc.

Cash

Cash Branch

 

5

Monthly Accounts, Expenditure, Budget

Information on Expenditure in works

Accounts Branch

  

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

  MANUAL-8  

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

  MANUAL-9  

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

SL No.

Name

Designation

Mobile No.

E-Mail

Address

1

2

3

4

5

6
1

Manoj Prasad Minz

E.E

7609011495

  

Superintending Engineer, Cuttack (R&B) Division-II, Cuttack
2

ACHYUTANANDA MALLICK

A.E

9437117701

  

Superintending Engineer, Cuttack (R&B) Division-II, Cuttack
3

Miss Premalata Dash

J.E

9861957819

  

Superintending Engineer, Cuttack (R&B) Division-II, Cuttack
4

Sapnara Bibi

Peon

7606993577

  

Superintending Engineer, Cuttack (R&B) Division-II, Cuttack
5

Sri Gobardhan Swain

W/S

9438685984

  

Superintending Engineer, Cuttack (R&B) Division-II, Cuttack

6

Sri Badrinarayan Acharya

W/S

7894209299

  

Superintending Engineer, Cuttack (R&B) Division-II, Cuttack

  MANUAL-10  

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

SL No.

Name

Designation

Monthly Remuneration (In. Rs)

1

2

3

4

1

Manoj Prasad Minz

E.E

-

2

Achyutananda Mallick

A.E

-

3

Miss Premalata Dash

J.E

-
4

Sapnara Bibi

Peon

-
5

Sri Gobardhan Swain

W/S

-
6

Sri Badrinarayan Acharya

W/S

-

  MANUAL-11  

 Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.

Major Head

Activities to be performed

Sanctioned budget (in Rs)

Budget Estimate (in Rs.)

Revised Estimate (in Rs.)

Expenditure 2019-20 (in Rs.)

Non Plan Building

1

07-2059-21091 Repair to N.R. Buildings

S/R to N.R. Building

98,93,037/-

98,93,037/-

98,93,037/-

98,93,03/

2

07-2059 Non Plan Critical & prestigious.

Repair & renovation to Critical & prestigious buildings

42,76,167/-

42,76,167/-

42,76,167/-

42,76,167

3

07-2059 Non Plan periodical

Repair to N.R. buildings under periodical

28,95,539/-

28,95,539/-

28,95,539/-

28,95,539

4

07-2059 Non Plan Old N.R. Buildings

Repair to Old N.R. buildings

94,25,301/-

94,25,301/-

94,25,301/-

94,25,301

5

07-2216 Non- Plan (lump)

Repair to Res. Buildings

84,91,704/-

84,91,704/-

84,91,704/-

84,91,704;

6

07-2216 Non Plan (Critical)

Repair to Res. Critical Buildings

23,32,976/-

23,32,976/-

23,32,976/-

23,32,976/

7

07-4059 N.P. Major

Constn. of Major Building

18,85,796/-

18,85,796/-

18,85,796/-

18,85,796/

Road Sector

8

07-3054 N.T1. Dist Head qtr. road

Repair to Dist, Head qtr. Road

4,98,25,889/-

4,98,25,889/-

4,98,25,889/-

4,98,25,88

9

07-3054 Non Plan maintenance of I.B.

Repair to I.B.

19,31,460/-

19,31,460/-

19,31,460/-

19,31,460/

Plan Budget (Buildings)

10

05-4216 S.P. Res. Buildings

Constn. of Govt. Res. Buildings.

10,56,376/-

10,56,376/-

10,56,376/-

10,56,376/

11

01-4216 S.P. Res. Buildings

Constn. of Govt. Res. Buildings.

2,12,799/-

2,12,799/-

2,12,799/-

2,12,799/-

Plan Road

12

07-5054 S.P. Dist. & other roads

Impvt. to Dist. & other roads

25,06,44,687/-

25,06,44,687/-

25,06,44,687/-

25,06,44,6£

13

07-5054 S.P. State High way

Impvt. To road under state plan.

1,33,06,579/-

1,33,06,579/-

1,33,06,579/-

  

MANUAL-12  

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13  

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

 

Sl. No.

Facilities Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

All Informations

During Normal Office Hours

2

Notice board

General Notices

 

 

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

 

Sl. No.

Facilities Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

All Informations

During Normal Office Hours

2

Notice board

General Notices

 

  MANUAL-16  

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

Demarcation of Area/ Activities, if more than one PIO is there

1

2

3

4

5

6

7

8

9

1

Manoj Prasad Minz

E.E

-

7609011495

-

minz.manoj08
@gmail.com

-

-

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

Demarcation of Area/ Activities, if more than one FAA is there

1

2

3

4

5

6

7

8

9

1

Jyoti Ranjan Pati

Superintending Engineer

-

9090356129

 -

jyoti1993cet
@gmail.com

-

-

  MANUAL-17  

Other Useful Information

[Section-4 (1) (b) (xvii)]