Superintending Engineer Roads and Building Division, Deogarh

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

  1. Brief History and Background for its Establishment:

 This organization is known as Executive Engineer (R&B) Division at Deogarh in the District of Deogarh. This division (Public authority) belongs to Works Department, the E.I.C-cum-Secretary Govt. Works Department being the Administrative head of the Department. The department is responsible for  public works such as construction and maintenance of Roads, Bridges and Buildings. The department is divided into several branches, each being in charge of Chief Engineer i.e. Chief Engineer (DPI & Roads), and Chief Engineer (Buildings). For administration purposes each branch is divided into circles, a circle in to Divisions, a Division into Sub-Divisions, a sub­division into sections having territorial and as well as functional jurisdictions. The executive unit of the Works Department is the Division. The main aim this public authority is to construct and maintain public roads, Bridges and buildings coming under its territorial jurisdiction i.e. in the entire revenue District of Deogarh.

2.Mission/ Vision Statement of the Public Authority:

(a) To provide a good communication system in the district by improving & widening the existing single lane S.H. & ODR Roads to Intermediate lane standard. Also ensure to provide descent official buildings as well as good habitable worthy residential buildings to the users.

(b) The Chief Engineer (D.P.I. & Roads), World Bank (NABARD) and Chief Engineer (Buildings), Odisha, Bhubaneswar provides funds basing on the budget allocation to improve and maintain roads and buildings. Estimates are prepared by this Division and technical sanction is accorded by the competent authority and works are executed as per provision contained in O.P.W.D. code.

3.Duties of the Public Authority:

This public authority functions at the grass root level and is responsible for execution of all projects for which Administrative decision is taken at Govt. level. This public authority causes preparation of plans and estimates, obtains technical sanctions from higher authorities for the projects costing excess of. Rs 1 crore obtains allotment of Funds, invites tenders room contractors, executes agreements, organizes and supervises the works in the field, makes payment to contractors for the work done, takes up urgent FDR works Departmentally whenever necessary, acts as advisor on Civil engineering matters to all Departments, maintains ail required records for all work done and payment made and produce the same to the A.G (Audit) Odisha for verification, submits proposals of new projects and obtains approval of the Govt. for execution of these projects by requisitioning required funds. Interacts closely with the District Administration for building infrastructure development of the District.

4.Main Activities/Functions of the Public Authority:

Responsible for exercising full technical, supervisory and administrative control over the sub-divisions and sections under his control.

To report to the higher authority about all the activities of the R&B Sub-Division and to advice on all matters of importance related to construction works.

To ensure all queries of the funding agencies and the Govt. are answered expeditiously.

To be responsible for projecting a favorable image of the Division to the donor/ funding agencies.

Responsible for assembling the budget estimates, allocation of funds, monitoring funds expenditure and for procurement leading to award of contract.

To ensure that the Division is effective and efficient in carrying out Govt. orders and other objectives and programme.

5.Details of Services Rendered:

The roads and building coming under this Division are being improved and maintained by this Sub-Division thereby ensuing uninterrupted movement of vehicular traffic.

6.Expectation of the public authority from the public for enhancing its effectiveness and efficiency:

Demand & Suggestions of public for development works are duly considered.

7.Mechanism Available for   Monitoring   the   Service   Delivery   &   Public   Grievance Resolution:

Any person can personally meet Executive Engineer, R&B Division and redress his/ her grievances during office hours subject to his availability at the Office.

8.Address of the main Office:
Executive Engineer, Deogarh (R&B) Division, Deogarh.

Sub-division Offices:

Deogarh (R & B) sub-division

Reamal (R&B) sub-division

Barkote (R&B) sub-division

 9.Working Hours:

Opening Hour: 10.00 A.M.

Closing Hour: 5.30 P.M.     

  MANUAL-2  

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Designation

Executive Engineer

Powers

Administrative

As per Para 2.2.25 & 6, 3.2 of OPWD code

Financial

1crore for technical sanction rest are as DDO.

 

Duties

Drawing & disbursing officer, execution and supervision of works, preparation of Plan & estimates, Tenders, agreements, payment to different agencies, budget etc.

2

Designation

Assistant Engineer

Powers and Duties

Preparation of estimates, supervision of works, preparation of bills.

3

Designation

Divisional Accounts Officer, Gr-1, 

Powers and Duties

Internal checker, compiler of Accounts & Financial advisor to Divisional Officer.

4

Designation

Junior Engineer (Estimator)

Powers and
Duties

 Checking of estimates and drawl of agreement, all correspondence work of Division office.

5

Designation

Head Clerk

Powers and
Duties

Supervision of Office, establishment bills.

6

Designation

Senior Clerks

Powers and
Duties

Ministerial Works.

Divisional Cashier, Budget, Sales Tax & Income Tax.

Wages Establishment, Tender, S.V.P Report, Adjustment of T.E.O & Correspondence of Court Matter.

Deals with correspondence of Estimating Branch, Meeting, Other Misc. works of Estimating Branch.

Auditor Stock & Store, I.R. Paras, P.A.C Report, M.S.W & Addl. Charge of (R&B) Sub-Division Cashier.

7

Designation

Junior Clerk

Powers and
Duties

Ministerial Works.

8

Designation

Junior Clerk, Division Office

Powers and Duties

Auditor, (R&B) Division, & Compiler of Monthly Accounts, I.R. Paras, All U.C & RC T&P Mechanical general.

Auditor, (R&B) Sub-Division, SVP.

Auditor, (R&B) Sub-Division & Court case.

Sl.

 

9

 

Designation

Junior Engineer

Powers and Duties

Preparation of Plans, estimates, supervision of works and preparation of bills, maintenance of works.

10

Designation

Junior Grade Stenographer 

Duties

Short hand, type writing, maintenance of C.C.Rs etc.

11

Designation

Draughtsman

Duties

Drawing works.

12

Designation

Tracer

Duties

Ammonia printing and Drawing works.

13

Designation

Peons

Duties

Assisting in official works.

  MANUAL-3  

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual and other Rules/ Regulations etc. can be made)

The Norms provided in Odisha records Manual, 1964 and executive instructions issued by Govt. of Odisha from time to time and departmental codes including OPWD Codes followed.

Sl.

Activity

Level of Action

Time Frame

1st Step

2nd Step

3rd Step

1

2

3

4

5

6

1

Improvement & Maintenance of PWD Roads

J.E/ A.E.

A.E/ E.E

E.E/ S.E.

One financial year

2

Repair & Maintenance of Govt. Building

J.E/ A.E.

A.E/ E.E.

E.E/ S.E.

One financial year

3

Receipt of application/ letters & put up to the officer concerned in the dak pad

Diarist

On the same day

4

To see & sign the letters in the dak pads & return to distribution seat for distribution.

Officer concerned.

On the same day

5

Distribution of Daily Dak (letters)

Central Distribution (Diary & Dispatch)

On the same day

6

Marking of letters as A, B, C in the name of Assistant concerned.

Head Clerk/Divisional Accounts Officer-1

On the same day

7

To diaries the letters & distribution among Assistance.

Diarist

On the same day

8

Receipt of letters from diarist

Concerned Dealing Assistant

On the same day

9

Putting letters and submission of files to Head Clerk, D.A.O -1 & Estimator

Concerned Dealing Assistant

Normally within 3 days. In case of urgency put up the same immediately.

10

Submission of file to Divisional Officer (Executive Engineer).

Head Clerk/ Divisional Accounts Officer -1/ Divisional Estimator

On proper scrutiny, immediately if it is urgent in nature.

11

Letters   received   from   M.L.As/ M.P.s/ Assembly Question etc.

Concerned wing

To be attended immediately.

  MANUAL-4    
Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of letters

3 minutes per letter

-

2

Issue of letter

5 minutes per letter

-

3

Dispatch of letters

5 minutes per letter

Registered dak including entry in messenger book

4

Put up urgent letters

As and when required

-

5

Put up normal letters

2-3 days

-

6

Typing job

30 pages per day

Normal type

7

Checking of estimates

3 estimates per day

-

8

Drawl of agreements

15 days from the date of acceptance of tender

-

9

Checking of work bills

5 bills per day

-

10

Annual budget

Annually

-

11

Preparation of information

20 information per day

Including entry in information register

12

Accounts

Complied every month by 10th of each month

-

  MANUAL-5  

Rules, Regulations, Instructions, Manual & Records for Discharging Functions

[Section-4 (1) (b) (v)] 

Sl.

Name/ Title of the Document

Type of Documents

Brief Write up of the Document

From Where one can get a copy of Rules, Regulations, Instructions, Manual and Records

Address,
Telephone No.,
Fax, E-Mail  & Others

Fee Charged by the Department for a Copy of Rules,
Regulations,
Instructions,
Manual and Record
(If any)

1

2

3

4

5

6

7

1

Technical Books
I.R.C. standard specifications

Technical Specification

Preparation of drawing, Design, Analysis, Estimate, Tender documents, C.S and Agreements etc.

Form IRC/ OGP information
Centre

O/o the Executive Engineer (R&B) Division, Deogarh, At/Po.- Deogarh, Dist.- Deogarh

To be decided as per the supply of the documents

2

MoRTH

-do-

-do-

-do-

-do-

-do-

3

Govt. of Odisha Schedule of Rates (Works Department)

-do-

-do-

-do-

-do-

-do-

4

Govt. of Odisha Analysis of rate (works department)

-do-

-do-

-do-

-do-

-do-

5

O.D.S.S

-do-

-do-

-do-

-do-

-do-

6

RCC Design

-do-

-do-

-do-

-do-

-do-

Accounts

7

OPWD Code
Vol-I & II

Accounts procedure

 -

Libraries & Private Book Stores

-

-

8

CPWD Code

-

-

-

-

-

9

Accounts Code Vol-I & II

 -

-

-

-

-

General

10

Odisha Service Code

Books

-

Libraries & Private Book Stores

 -

 -

11

Odisha Budget Manual

-do-

 -

-do-

 -

 -

  MANUAL-6  

Categories of Documents under Control

[Section-4 (1) (b) (vi)]

Sl.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention period  Where Available

1

2

3

4

5

1

Estimate (Civil structure)

Yes

Division office Estimating Section/ Concerned Section office

-

2

Valuation Certificate of the Civil structure

Yes

Concerned Section office/ Concerned Sub division office

 -

3

Safety Certificate of Civil structure

Yes

Division office

 -

4

Fair Rent Certificate of Buildings

Yes

Concerned Sub division office

 -

5

Non availability certificate of Govt. buildings

Yes

Division office Estimating Section

 -

6

Agreement

Yes

Division office Estimating Section/Account section

 -

7

Bill register

Yes

Division office Account section

 -

8

Payment register

Yes

Division office Account section

 -

9

Tender document

Yes

Division office Estimating Section

-

10

Cash book

Details of daily transaction made

Cash section

 -

11

Estimate

Details estimate of work

Estimating branch

 -

12

Agreement

Contracts made with contractors to execute the work

Accounts section

 -

13

Voucher

Details of payment made

Cash branch

 -

14

Measurement books

Details of measurement taken in a work

Concerned Junior Engineer

 -

15

Plan & Drawing

Details of plan and drawing of a project

Draughtsman

 -

Sl.

Nature of Records

Details of information Available

Unit/Section where Available

Retention period where Available

1

2

3

4

5

10

Cash book

Details of daily transaction made

Cash section

 -

11

Estimate

Details estimate of work

Estimating branch

 -

12

Agreement

Contracts made with contractors to execute the work

Accounts section

 -

13

Voucher

Details of payment made

Cash branch

 -

14

Measurement books

Details of measurement taken in a work

Concerned Junior Engineer

 -

15

Plan & Drawing

Details of plan and drawing of a project

Draughtsman

 -

 

MANUAL-7  

Particulars of any Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

 

  MANUAL-8  

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]

Sl No

Name

Designation

Mobile No

E-mail

Address

1

Abhishek Ojha

Superintending Engineer

8280030859

eepwddeogarh@gmail.com

  

2

Sunil Chaudhary

Sr.DAO

8433212108

 

  

3

Prabodh Kumar Sahoo

Assistant Executive Engineer/Estimator

9777090141

 

  

4

Khageswar  Samal

(Deputed from Sambalpur (R&B) Division-I)

Junior Assistant

9437737558

 

  

5

Dileswar Sahu

(Deputed from Sambalpur (R&B) Division-I)

Gangmulia

9937682793

 

  

  MANUAL-10 
Monthly Remuneration & Compensation of Officers & Employees

   [Section-4 (1) (b) (x)]

Sl No

Name

Designation

Gross pay

1

Bibhuprasad Lenka(I/C)

Superintending Engineer

120564

2

Sunil Chaudhary

Sr.DAO

77724

3

Prabodh Kumar Sahoo

Assistant Executive Engineer/Estimator

93789

4

Kapilendra Deb

Sr.Clerk

91478

5

Khageswar  Samal

Junior Assistant

44829

6

Dileswar Sahu

Gangmulia

40572

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

  MANUAL-12  

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

The following preferences are given to the Contractors by the Department:

1) As per works Department Order No. I. 003 Dt. 24.05.2001. Exemption of EMD to the Engineering contractors will be allowed for a maximum of three works in a financial year and the fact of awarding work will exemption of EMD should be recorded in the original Registration Certificate of the Engineering Contractor.

2) As per works Department Lr. No. 3009 Dt.13.02.2002 a Contractor having License for a particular class can offer tender meant for next below class of the contractor in addition to his over class.

3) Physically handicapped 'D' & 'C' class contractors (having physical disabilities max up to 40%) are exempted from payment of EMD & ISD.

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.

Activities for which Electronic Data Available

Nature of Information Available

Can it be Shared to the Public

Where the Electronic Data Available

1

2

3

4

5

1

Salary

Acquaintance Roll

Yes

Data is available in office computer

2

Tenders

Calling of tenders

Yes

-do-

3

Office Location Map

Location

Yes

-do-

4

Organisation Chart

Jurisdiction Map

Yes

-do-

  MANUAL-15  

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Office Library

There is a library in this office containing books, Circulars etc. relating to Public Works

During office hour (except lunch break & Govt. holiday)

2

Website

Tender Notice costing more than 10 Lakhs

As per NIT

3

Through Newspaper

The tender call notices are being advertised through Newspapers

-

4

Exhibition

-

-

5

Notice Board

Some important matters like General Circulars, Tender call Notice are also being notified in the office Notice Board

During office hour (except lunch break & Govt. holiday)

6

Inspection of records in the office

The intending persons are allowed to inspect records on payment of fees as Per RTI Act and Rules

-do-

7

System of issuing  of copies of documents

Certified copies of documents are being issued as per RTI Act, 2005

-do-

8

Printed Manual available

-

-

9

Website of the public authority

-

-

10

Other means of advertising

-

-

  MANUAL-16  

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 

Public Information Officer(PIO):

Sl No

Name

Desiganation

Phone No.

Mobile No

Fax

Email ID

Address

1

2

3

4

5

6

7

8

1

Prabodh Kumar Sahoo

Assistant Executive Engineer/Estimator

-

9777090141

   eepwddeogarh@gmail.com  

First Appellate Authority(FAA):

Sl No

Name

Desiganation

Phone No.

Mobile No

Fax

Email ID

Address

1

2

3

4

5

6

7

8

1

Abhishek Ojha

Superintending Engineer

-

8280030859

-

eepwddeogarh
@gmail.com

O/O the Executive Engineer (R&B) Division, Deogarh At/Po/Dist-Deogarh
PIN-768108

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority
Transfer Policy
SL
 Notificatio No. Notification Date Attachment
1      
Transfer Order issued by this Public Authority
Transfer Orders
SL.
 Order No. Order Date Attachment
1   Bibhu Sir  Rama Sir
2   Naik Sir Soren Sir
3   GED  
4   DAO  
Procurement Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement  
Sl. No. Work Order No. Work Order date Procurement Name Attachment
1  

 

    
Public Private Partnership (Not Applicable)
SL
Company Name Agreement Date File Number Validuty from - to Public Private
Partnership Project Name		 Attachment
 1 Jyoti Meher 30.10.2024 223P1 29.10.25 court  Reamal Nil 
2 Kiran Kumar mohanty 11.11.102 224 P1 10.08.25

DPRC Building

  
3 Simanta Kumar Sahu 28.11.2024 296 P1 720 2024-25      
RTI Application
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total
Number on Application Rejected
FY 2022-23 26 25 0 01
 FY 2023-24 6 6 0 0
FY 2024-25 9 8 0 1
RTI 1st Appeals
Years Total Number on
Appeal Recived		 Total Number on
Appeal Disposed		 Total Number on
Appeal Rejected		  
FY 2022-23 0 0 0 0
 FY 2023-24 1 1 0 0
FY 2024-25 1 1 0 0
CAG & PAC Paras    
SL IR NO Para No.  Subject Complied Recived Attachment
    Part - II (A) Part- II (B)   Yes/No CAG/PAC  
1 141 03 04    2   Yes CAG  
Citizen Charter
SL No Service Name Purpose
1    
Discretonary & Non-DiscretionaryGrants
SL NO Grant Name Grant Type Grant from (Central/State) Grant value (In.Rs.)
 1        
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
1
NIL NIL NIL NIL NIL