Special Planning Authority, Rayagada

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims & Objectives of the Organisation:

To foster a quality of life conductive for healthy living by controlling the urban development in a planned manner.

2. Mission / Vision:

To disseminate the Public the urban dwellers about the ethics of urban Planning & development and to foster a through participation of the public in a planning process. The O.T.P & I.T Act has been extended over the urban limits of Rayagada vide Notification No.33204/UD dated. 6^th December, 1972 from that date the S.P.A, Rayagada came into force.

3. Duties Performed:

The detection of unauthorized constructions, issuing notices u/s 150 & 152 of O.T.P & I.T. Act, 1956, imposing of penalties etc.

4. Details of Services Rendered:

Planning exercise by the officials of Planning Authority

5. Structure:

a. Master Plan
b. Building Bye laws
c. Zoning regulations
d. Imposition of compounding fees.

Arrangements for Citizens Interaction / Public Participation:

Creating awareness among citizens through print media holding public meetings etc.

Grievance Redress Mechanism:

Address of the Office & its Sub-offices:

At: - Town Planning Unit, Sastri Nagar shopping Centre, Jeypore Road (Near JESCO) Rayagada- 765002

Map of Office Location:

Working Hours Both for Office & Public:

Morning Hours: - 10.00 A.M.

Closing Hours: - 5.00 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.No.

Designation of Post

Powers

Duties Attached.

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

Assistant Town Planner-cum-Special Planning Authority, Rayagada

Head of Office

Drawing & disbursing Officer

Planning Authority for preparation of Master Plan/ Development Plan/ Action Plan, sanction of Building Plans

2

Junior Engineer (Town Planning Unit, Rayagada)

Execution of Engineering works & dealing of Building Plan files & custodian of Engineering instruments.

3

Senior Draftsman (Town Planning Unit, Rayagada)

Tracing of village sheets, cadastral sheets maintenance of Drawing & stationery/plans /custodian of maps and Engineering instruments.

4

Senior Clerk (Town Planning Unit, Rayagada)

Guidance for letter correspondences, Official administration & maintenance of accounts.

5

Junior Clerk (Town Planning Unit, Rayagada.)

Diary & Issue of letters. Correspondences, Official Administration, Custodian Register of Building plans & maintenance of Registers and files, Maintenance of Accounts, preparation of bills, information and overall maintenance of official discipline and decorum.

6

Amin

(Town Planning Unit, Rayagada)

Survey, site inspection, tracing of cadastral & village sheets, supervision of Engineering works under the guidance and instruction of the Junior Engineer.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.No.

Activity

Level of action

Time frame

1

2

3

4

1

To receive an application and put a diary No.

Junior Clerk

Same day

2

To mark the application to the concerned technical staff i.e. Junior Engineer/ Sr. Draftsman

Special Planning Authority

Same day

3

Site inspection and report

Junior Engineer/ Senior Draftsman

One week

4

Disposal of the application after technical scrutiny

Special Planning Authority/Dealing Asst.

Three days

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.No.

Activity

Time Frame/Norms

Remarks

1

2

3

4

1

Diary of letter

5 Minutes

2

Despatch of letters

5 Minutes

3

Tracing of village sheet

2 days

4

Survey of a land measuring 25 Acres.

7 days

5

Pantograph of a village sheet

2 days

6

Drafting of a letter

1 hour

7

Preparation of an estimate

1 day

8

Preparation of drawing for a project

4 days

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.No.

Name of the Act, Rules, Regulations etc.

Brief gist of the Contents

Reference No. If Any

Price in Case of Priced Publications.

1

2

3

4

5

1

O.T.P. & I.T. Act, 1956.

1. Rules & regulations to ordain the construction activities and development activities within the Master Plan area of the town.

2. Provisions under this Act, to be enforced to grant or reject the license for construction of buildings/roads/stadiums etc at the proscribed locations enshrined in the Master Plan.

3. Policy guidelines spelt out in the act to undertake the development activities to be implemented by the Planning Authority.

4. Maintenance of Accounts & Cash transactions (in- flow and out-flow) and its accountability under the provisions of the Act.

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.No.

Nature of Record

Details of Information Available

Unit/Section Where Available

Retention Period Where Available.

1

2

3

4

5

1

OTP & IT Act, 1956

Sections pertaining to Planning & development

Establishment Section

2

Master Plan (Final)

It is the encyclopedia of different Urban activities to be taken up in the town. It speaks of the location of particular activity spatially within the geographical boundary of the town. It speaks of the control on the horizontal and vertical coverage of the building at the time of granting license.

Drawing section. Drawing Section

3

Consolidated Cadastral Sheets (Final)

It is a mosaic of land uses depicted in the two dimensional sheets duly approved by the Director of Town Planning U/s 32 of O.T.P. &I.T. Act. 1956.

Drawing Section

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.No.

Name and Address of the Consultative Committee /Bodies

Constitution of the Committee/Body

Role and Responsibility.

Frequency of Meeting

1

2

3

4

5

1

Special Planning Authority Committee, Rayagada.

Committee last constituted vides Notification No. 23082/HUDDt. 12.10.07.

Sanctioning of building regulations, development of works, sanction of scheme/ projects, recommendations for change of land use to Government etc.

On requirement

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.No.

Name and Address of the Body

Main Functions of the Body

Constitution of the Body

Date of Constitution

1

2

3

4

5

1

Special Planning Authority Committee, Rayagada Sastrinagar Shopping Centre, Jeypore Road, Rayagada. 765002.

Sanction of building regulations development of works, sanctioning of schemes/projects, recommendations for change of land use etc.

Constituted vide H&U.D Deptt. Notification No. 23082/HUDdt. 12.10.07

12.10.07

Date up to Which Valid

Whether Meetings Open to Public

Whether Minutes Accessible to Public

Frequency of Meetings

Remarks

6

7

8

9

10

11.10.10

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.No.

Name

Designation

Ph. No.

Mobile No.

Fax

E-mail

Office

Home

1

2

3

4

5

6

7

8

1

Sri Raj Kishore Biswal

Asst. Town Planner-cum-Special Planning Authority

235805

2

Sri Balakrishna Meher

Junior Engineer

-do-

3

Smt. Nilima Adhikary,

Senior Draftsman

-do-

4

Sri Prafulla Kumar Patnaik

Senior Clerk

-do-

5

Sri Banoj Kumar Satapathy

Junior Clerk

-do-

6

Sri Dillip Kumar Samantray

Amin

-do-

7

Sri Ashok Kumar Bhoi,

Peon

-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.No.

Name

Designation

Pay Scale/Monthly Remuneration

1

2

3

4

1

Sri Raj Kishore Biswal

Asst. Town Planner-cum-Special Planning Authority

Borne by Town Planning Unit,Rayagada

2

Sri Balakrishna Meher

Junior Engineer

-do-

3

Smt. Nilima Adhikary,

Senior Draftsman

-do-

4

Sri Prafulla Kumar Patnaik

Senior Clerk

-do-

5

Sri Banoj Kumar Satapathy

Junior Clerk

-do-

6

Sri Dillip Kumar Samantray

Amin

-do-

7

Sri Ashok Kumar Bhoi,

Peon

-do-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Major Head

Activities to be Performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the Last Year

1

2

3

4

5

6

1

1. Construction of shopping Complex near PWD I.B.

-

18.00 lakhs

2

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.No.

Facility Available

Nature of Information Available

Working Hours.

1

2

3

4

1

Information Counter

1. Master Plan (Final)
2. Cadestral sheet (Final)

10.00 A.M to 05.00 P.M

2

Notice Board

Notices issued by the office

10.00 A.M to 05.00 P.M

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officers

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

Sri Raj Kishore Biswal

Special Planning Authority,

235805

At:- Town Planning Unit, Sastri Nagar Shopping Centre, Jeypore Road, (Near JESCO) Rayagada:- 765002

Asst. Public Information Officers

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

Sri Banoj Kumar Satapathy

Junior Clerk

235805

At:- Town Planning Unit, Sastri Nagar Shopping Centre, Jeypore Road, (Near JSCO) Rayagada:-765O02

First Appellate Authority

Sl. No.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

Collector

222345

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Content for this page yet to be publishedContent for this page yet to be published

Sl.No.	Designation of Post	Powers				Duties Attached.
Sl.No.	Designation of Post	Administrative	Financial	Statutory	Others	Duties Attached.
1	2	3	4	5	6	7
1	Assistant Town Planner-cum-Special Planning Authority, Rayagada	Head of Office	Drawing & disbursing Officer	Planning Authority for preparation of Master Plan/ Development Plan/ Action Plan, sanction of Building Plans
2	Junior Engineer (Town Planning Unit, Rayagada)					Execution of Engineering works & dealing of Building Plan files & custodian of Engineering instruments.
3	Senior Draftsman (Town Planning Unit, Rayagada)					Tracing of village sheets, cadastral sheets maintenance of Drawing & stationery/plans /custodian of maps and Engineering instruments.
4	Senior Clerk (Town Planning Unit, Rayagada)					Guidance for letter correspondences, Official administration & maintenance of accounts.
5	Junior Clerk (Town Planning Unit, Rayagada.)					Diary & Issue of letters. Correspondences, Official Administration, Custodian Register of Building plans & maintenance of Registers and files, Maintenance of Accounts, preparation of bills, information and overall maintenance of official discipline and decorum.
6	Amin (Town Planning Unit, Rayagada)					Survey, site inspection, tracing of cadastral & village sheets, supervision of Engineering works under the guidance and instruction of the Junior Engineer.

Sl.No.	Activity	Level of action	Time frame
1	2	3	4
1	To receive an application and put a diary No.	Junior Clerk	Same day
2	To mark the application to the concerned technical staff i.e. Junior Engineer/ Sr. Draftsman	Special Planning Authority	Same day
3	Site inspection and report	Junior Engineer/ Senior Draftsman	One week
4	Disposal of the application after technical scrutiny	Special Planning Authority/Dealing Asst.	Three days

Sl.No.	Activity	Time Frame/Norms	Remarks
1	2	3	4
1	Diary of letter	5 Minutes
2	Despatch of letters	5 Minutes
3	Tracing of village sheet	2 days
4	Survey of a land measuring 25 Acres.	7 days
5	Pantograph of a village sheet	2 days
6	Drafting of a letter	1 hour
7	Preparation of an estimate	1 day
8	Preparation of drawing for a project	4 days

Sl.No.	Nature of Record	Details of Information Available	Unit/Section Where Available	Retention Period Where Available.
1	2	3	4	5
1	OTP & IT Act, 1956	Sections pertaining to Planning & development	Establishment Section
2	Master Plan (Final)	It is the encyclopedia of different Urban activities to be taken up in the town. It speaks of the location of particular activity spatially within the geographical boundary of the town. It speaks of the control on the horizontal and vertical coverage of the building at the time of granting license.	Drawing section. Drawing Section
3	Consolidated Cadastral Sheets (Final)	It is a mosaic of land uses depicted in the two dimensional sheets duly approved by the Director of Town Planning U/s 32 of O.T.P. &I.T. Act. 1956.	Drawing Section

Sl.No.	Name and Address of the Consultative Committee /Bodies	Constitution of the Committee/Body	Role and Responsibility.	Frequency of Meeting
1	2	3	4	5
1	Special Planning Authority Committee, Rayagada.	Committee last constituted vides Notification No. 23082/HUDDt. 12.10.07.	Sanctioning of building regulations, development of works, sanction of scheme/ projects, recommendations for change of land use to Government etc.	On requirement

Sl.No.	Name and Address of the Body	Main Functions of the Body	Constitution of the Body	Date of Constitution
1	2	3	4	5
1	Special Planning Authority Committee, Rayagada Sastrinagar Shopping Centre, Jeypore Road, Rayagada. 765002.	Sanction of building regulations development of works, sanctioning of schemes/projects, recommendations for change of land use etc.	Constituted vide H&U.D Deptt. Notification No. 23082/HUDdt. 12.10.07	12.10.07

Date up to Which Valid	Whether Meetings Open to Public	Whether Minutes Accessible to Public	Frequency of Meetings	Remarks
6	7	8	9	10
11.10.10

Sl.No.	Name	Designation	Ph. No.		Mobile No.	Fax	E-mail
Sl.No.	Name	Designation	Office	Home	Mobile No.	Fax	E-mail
1	2	3	4	5	6	7	8
1	Sri Raj Kishore Biswal	Asst. Town Planner-cum-Special Planning Authority	235805
2	Sri Balakrishna Meher	Junior Engineer	-do-
3	Smt. Nilima Adhikary,	Senior Draftsman	-do-
4	Sri Prafulla Kumar Patnaik	Senior Clerk	-do-
5	Sri Banoj Kumar Satapathy	Junior Clerk	-do-
6	Sri Dillip Kumar Samantray	Amin	-do-
7	Sri Ashok Kumar Bhoi,	Peon	-do-

Major Head	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for the Last Year
1	2	3	4	5	6
1	1. Construction of shopping Complex near PWD I.B.	-	18.00 lakhs
2

Sl.No.	Facility Available	Nature of Information Available	Working Hours.
1	2	3	4
1	Information Counter	1. Master Plan (Final) 2. Cadestral sheet (Final)	10.00 A.M to 05.00 P.M
2	Notice Board	Notices issued by the office	10.00 A.M to 05.00 P.M

Sl. No.	Name	Designation	Ph. No.		Fax	E-mail	Address
Sl. No.	Name	Designation	Office	Home	Fax	E-mail	Address
1	2	3	4	5	6	7	8
	Sri Raj Kishore Biswal	Special Planning Authority,	235805				At:- Town Planning Unit, Sastri Nagar Shopping Centre, Jeypore Road, (Near JESCO) Rayagada:- 765002