Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
The concept of the Harekrushna Mahtab State Library was conceived during 1st Five Year Plan under the advice of Govt. of India and was completed in 1959 with a majestic building of around 16000sq. carpet area enshrined within a beautiful land of Ac.3.0 in a prime location of Capital City of Bhubaneswar. In 1967, it was named as Gandhi Bhawan commemorating birth centenary of Mahatma Gandhi, the Father of the Nation. The State Library was located in this building, but in a corner only. In 1987 was renovated by Prof. D. R. Kalia, the doyen of Public Library Service in India and the entire place of the four-storied building was utilized for functioning of two Libraries, i.e. State Library to act as the State Central Library, the Apex Library of the State Public Library System of Odisha and Bhubaneswar Public Library as the Apex Library of the City Public Library System for the City of Bhubaneswar.
On 15th August, 1987, Government decided to rename the State Library and the City Public Library as "Harekrushna Mahtab State Library" after the name of Dr. Harekrushna Mahtab, the builder of Modern Odisha and "Bhubaneswar Public Library" respectively. The former is a reference and research library of the State of Odisha (lending of books is not permitted) whereas the latter is a lending Library for the city of Bhubaneswar with reading room services. These two libraries have been managing to provide reader services to more than four hundred readers per day from 8.00 A.M. to 8.00 P.M.
Organizational Pattern of HKM State Library:
From the organization point of view the State Library has been divided into three main divisions, viz., Administrative Services Division (ASD); Technical Services Division (TSD); Reader Services Division (RSD).
1. Administrative Services Division (ASD):
ASD deals with the matter in connection with administration, establishment, finance, accounts, maintenance, etc. of HKM State Library & Project Cell for Development of Public Libraries for the State of Odisha.
2. Technical Services Division (TSD):
TSD deals with the all technical activities pertaining to Book Selection, Acquisition, Classification, Cataloguing, Conservation, Binding etc. Besides purchase, books are also received as gratis under the Press and Registration of Books Act, 1867 and from Raja Ram Mohan Roy Library Foundation, Kolkata as well as other gifts. Out of the two copies received under the Press and Register of Books Act., 1867. first copy is sent to the Depository Section for Preservation for posterity and compilation of Odisha State Bibliography and the other copy is sent to its respective sections for use of the readers. After processing, documents are transferred to respective sections in the RSD for use of the readers.
3. Reader Services Division (RSD):
RSD deals with the Registration of Life Membership, registration & renewal of new / old members, organization of documents, compilation of Odisha State Bibliography, reference services, circulation of books and periodical services, reprography services etc. in various sections, namely, Registration Section, Children Section, BPL- SC- Section, Career Development Section, Language & Literature Section, Serials Section, Reprography Section, In State Central Library comprises of Fine Arts Collection, Reference Collection, Area Studies Collection including National Collection, Odisha Collection (Lord Jagannath Cult and Culture Collection), Women Studies Collection, Tribal Collections, Depository Collection, Official Documents Collection, Corporate Publications, etc.